The URL can be used to link to this page

Home My WebLink AboutApproved Documents - 6/8/2020City Clerk Use Only Finance Committee Approval Date ti++ 6/8/2020 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the CULTURAL -ARTS Department to expend $ 2,133.00 plus est. shipping costs of $ 0.00 to pay for or purchase ANNUAL CONTRACT FOR MOBILE STORAGE UNITS IN THE VAULTS THAT HOUSE OUR PERMANENT COLLECTION 07/01/20-06/30/2021 This purchase or expenditure is being made because: to service and maintain the mobile units of collection storage units Vendor selected for this purchase: OSDI Office System Space Solvers -Des Moines n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: equipment was purchased from them-OSDI-Office System Space Solvers-D.Moines Prior Committee Actions (Dates): apprvd last on 6/26/19 Please check the following box(es) as appropriate to describe the funding for this expense* nGeneral Fund nBonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-26-4265-1390 State Grant -IA Arts Council-CLP 26STG.OSG (Project Code) if2( 3u.,c r $ FY2'02U-22b6D Eidg. I(.Ory a �� $ r 2o26r1-8-297baI. (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully su?mitt¢gf, ( (Signature Dept. Head o esignee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Req-OSDI-storg colic 6-1-20 (Mar 2010) S D IhSnaceSolvers B WATERLOO CENTER FOR THE ARTS L MARLENE L 225 COMMERCIAL STREET WATERLOO, IA 50701 T 0 Invoice Number: 108643 Invoice Date: 05/26/2020 CUSTOMER NUMBER WC16 CUSTOMER P.O. PAYMENT TERMS NET 10 PAYMENT DUE 6/5/2020 CONTRACT NUMBER CONTRACT PERIOD BILLING PERIOD NET AMOUNT PM 1336-05 07/01/202006/30/2021 Contract base rate charge for the 07/01/2020 to 06/30/2021 billing period Equip. Number 1558 1684 1685 Make/Model Serial Number Location Base Charge 394113 225 COMMERCIAL STREET 457481-01 225 COMMERCIAL STREET 457481-02 225 COMMERCIAL STREET Base Adj. Base Adj. Base Adj. $2,133.00 $o.00 Invoice Number: Invoice Date: B WATERLOO CENTER FOR THE ARTS L MARLENE L 225 COMMERCIAL STREET WATERLOO, IA 50701 T 0 108643 05/26/2020 CUSTOMER NUMBER WC16 CUSTOMER P.0. PAYMENT TERMS NET 10 PAYMENT DUE 6/5/2020 INVOICE: INVOICE DUE UPON RECEIPT WE DO NOT SEND STATEMENTS. AND VISA ACCEPTED- REMARKS: PREVENTIVE MAINTENANCE AGREEMENT ( 3 ) SPACESAVER POWERED MOBILE PM LABOR ONLY NET BILLING $2,133.00 i.. 11t� MASTER CARD TAX $0.00 FINANCE CHARGE: PAYMENTS NOT RECEIVED WITHIN 10 DAYS WILL HAVE AN ADDED FINANCE CHARGE OF 1 1/2% PER MONTH. REMIT TO: OSDI 1615 2ND AVE. DES MOINES, IOWA 50314 PHONE (515) 244-1911 FREIGHT AMT. DUE $2,133.00 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date n,u 6/8/2020 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 2,645.22 plus est. shipping costs of $ 0.00 to pay for or purchase Protexus Handheld and Backpack Electrostatic Sprayers and disinfectant This purchase or expenditure is being made because: To facilitate thorough/efficient sanitation of theatre seating, Youth Pavilion, restrooms, and meeting/event spaces. Covered in part by a $2,500 COVID-19 Resilience grant. Vendor selected for this purchase: Zogics, LLC ❑x Bids or written quotes were taken on this purchase, as follows: Zogics: $2,645.22 (includes supplies of disinfectant) Sanitary Supply Corp: $ 3,192.38 (does not include disinfectant) Alpha Tech Pet: $3,182.39 (does not include disinfectant) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑x Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-26-4265-1541 - Cleaning Products NEW GRANT - SSNHA (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitt d, ( ignature Dept. Head o ee) $ 2,500.00 V $ 2,500.00 20 ciha:lt- iic_. 6...) uil 5 30 :,d Date (Signature Finance Dept. Review) Date K:\shared goodieslformslExpenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form Approval Date Nu 6/8/2020 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 13,090.00 plus est. shipping costs of $ 0.00 to pay for or purchase renew extended maintenance agreement with Safefleet Mobile -Vision for mobile and body cameras systems. This purchase or expenditure is being made because: This is a maintenance agreement to service for the camera systems in the patrol cars and the body cameras worn by the officers. Vendor selected for this purchase: Safefleet Mobile Vision, Inc. nBids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Safefleet is the equipment the Police Department uses for all mobile recordings and storage of video. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Road Use Tax Sewer n Sanitation Bonds ❑ Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ /0.2(616,c Respectfully submitted,� / / �' V ,1/Lr.WL. /A t6 3 -A-0 (Signa ure Dept. Head or Designee) Date (Signs ure Finance Dept. Review) Date K:lshared goodieslforms\Safefleet maintenance.xlsx (Mar 2010) City Clerk Use Only Finance Committee Approval Date Nu 6/8/2020 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 3,455.30 plus ext. shipping cost of $ 250.00 to pay for or purchase 3 SWITCH GEAR S&C INTERUPTION MODULES This purchase or expenditure is being made because: REPLACEMENT SWITCH GEAR FUSE TO CONTINUE SAFE OPERATION AND AVOID FUSE OVERLOAD PROTECTING MECHANICAL EQUIPMENT Vendor selected for this purchase: VAN METER nBids or written quotes were taken on this purchase, as follows VAN METER $3455.30 + $250 SHIP TOTAL $3705.30 ELECTRICAL ENGINEERING EQUIPMENT - $3915.00 (INCLUDES SHIPPING) IllBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund: EIRoad Use Tax: ESewer: Sanitation: nBonds: nFederal/other grants: [jOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1521 (Fund - Department - Activity Account Number) (Project Code) $ 6437.5049- 76; OU 0 in which budgeted amount is and the current nce is ad Or Designee $ 2s-132.97 3 �? - ate (Signature Finance Dept. Review) Date VAN METER ,,,tr VFE- u, 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 QUOTE TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 SHIP TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Quotation QUOTE DATE I QUOTE NUMBER 05/19/20 S011144302 ORDER TO: (2) VAN METER NC. 125 Couner Street Waterloo. a 50701-1289 319-235-9313 Fax 319-235-0365 PAGE NO 1 CUSTOMER NUMBER CUSTOMER ORDER NUMBER. ORDERED BY SALESPERSON PRICE BR SHIP BR 13674 S&C Fault Filter Mod John REITERS 2 i 2 WRITER SHIP VIA TERMS - BID EXP.DATE FREIGHT ALLOWED Mike Schneck WAT 3514 02C15 CITY M-F NET 30 DAYS See Below No ORDER QTY DESCRIPTION UMT PRICE EXTENSION 3ea ********* Shipping Instructions ********** * Call John When In. * * 319-230-3780 * S & C 802600R2 INTERUPTION MODULE 10 - 12 Weeks Delivery after time of order. Made in Chicago. 1151.765e 3455.30 Wire, conduit, and Solar modules quoted prices valid for24 hours. Quoted prices for other items valid 30 days, based on qtys supplied. Any nonstock item that is not returnable to the manufacturer may not be returned to Van Meter fora refund or credit. Any nonstock item that is returnable to the manufacturer may be returned to Van Meter fora credit, but subject to any restocking charges, based on the manufacturer's terms and conditions. Freight charges or applicable tax not included. All pricing on sales quotes and orders impacted by trade tariffs are subject to adjustment. Van Meter shall not be responsible for any failure to perform, or delay in performance of, its obligations resulting from COVID-19 pandemic or any future epidemic,To and Buyer shall not be entitled to any damages resulting thereof. For complete terms and conditions as well as EEO Compliance regulations please go to: hftos://vanmeterinc.com/terms-conditions.hVnt Subtotal SS&H CHGS Tax + $3455.30 To be Determined be Determined Amount Due $3455.30 ELECrRICM ENCINEEAING 8 EGUIPAMNT COMPANY CUST.#: SHIP TO: BILL TO: ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO, IA50702 (319)234-4000 FAX (319)234-9997 www.3e-co.com 281720 WASTE MANAGEMENT SERVICES CITY OF WATERLOO 3505 EASTON AVE WATERLOO, IA 50702 WASTE MANAGEMENT SERVICES CITY OF WATERLOO 3505 EASTON AVE WATERLOO, IA 50702 QUOTE TAKEN BY QUOTE DATE QUOTE NO. tfis 05/19/20 6787224-00 P.O. NO. PAGE 1 PLACED BY JOHN H. CORRESPONDENCE TO Electrical Engineering & Equipment Co. 953 73rd St. WINDSOR HEIGHTS, IA 50324 INSTRUCTIONS REFERENCE CASH DISCOUNT: SHIP POINT SHIP VIA SHIPPED IF PAID BY: 3E - WATERLOO 3E TRUCK LINE NO. PRODUCT AND DESCRIPTION QUANTITY ORDERED QUANTITY BA. QTY. SHIPPED QTY. U/M NET PRICE AMOUNT (NET) 1 S&C 802600R2 3 4.16kV - 5.5kV 600A FAULT FILTER POWER FUSE 1 Lines Total Qty Shipped Total 3 each 1305.00 3 Total Invoice Total 3915.00 3915.00 3915.00 Last Page THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS LOCATED AT SALES.OUR-TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS. City Clerk Use Only Finance Committee Approval Date NN 6/8/2020 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street $ 6,595.00 plus est. shipping costs of $ Skid Loader Drop Breaker with Extended Bracket Department to expend to pay for or purchase This purchase or expenditure is being made because: Attachement for Skid Loader to Break Concrete (only vendor to supply demo unit at a reduced cost) Vendor selected for this purchase: Star Equipment n Bids or written quotes were taken on this purchase, as follows: Star Equipment 2625 W. Airline Hwy $6,595.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax n Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 419-19-7100-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 570,000.00 $ ISG, S71 (Signature Dept. H ad or Designee) Date (Signature Finance Dept. Review) Date Kashared goodies\forms12020-June-Expenditure Pre -Authorization -Street -Drop Breaker -Star Equip - $6,595.00-419-19-7100-2117.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date N44 6/8/2020 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic $ 6,246.24 plus est. shipping costs of $ 56 - Delco Voyager Marine/RV Dual Purpose ASM Batteries Department to expend to pay for or purchase This purchase or expenditure is being made because: To replace rechargeable batteries in 14 of the early warning sirens. Vendor selected for this purchase: IWI l ^1 Bids or written quotes were taken on this purchase, as follows: IWI Motor Parts Waterloo, IA $140.76 EA Battery Sales N. Miami, FL $152.70 EA Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): $5,364.24 approved 4/20/2020 Please check the following box(es) as appropriate to describe the funding for this expense: n X General Fund X Road Use Tax n Sewer Bands Federal/other grants n Other (specify) This expenditure is to be coded to the follnwin budget line -item: riou ?-lIv •-{t9 /7o0 .g'iLD 418-17-7-1-6-1-21-2.5 ($5,000) & 17-7 ti.1377 24) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 0 Sanitation (Project Code) $ 5,000.00 & 4-V70701:7 ,�pov $ 7&@O7-89' as i V31(G� (Signature Dep Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms12020-May-Expenditure Pre-Authorization-Traffic-56-Delco Voyager Siren ASM Batteries- IWI - $6,246.24-418-17- 7161-2125($5,000)266-17-7120-1377($364.24).xls (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total SSNHA 2020 COVID-19 RESILIENCE PROGRAM KENT SHANKLE $ 2,500.00 1. How will this project be funded? A. Federal Grant Yes X No Grant Name B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name CFDA # SILOS & SMOKESTACK NATIONAL HERITAGE No Source of Funding No o be assigned by the Fine Project No."� Subproject No. Cz3Jf 0 % Paid by federal grant Grant Agreement Number • Paid by state grant Grant Agreement Number % Paid by City • Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None 0 ❑ ❑ 0 ❑ 0 ❑ 0 ❑n ❑ 0 ❑ 0 ❑ SEE ATTACHED GRANT APPLICATION AND EXPLANATION FUNDS WILL BE USED FOR PPE AND DISINFECTANT SUPPLIES Page 2 must be attached and signed. K:\shared goodies\forms\A-PROJECT BUDGET FORM\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) SSNHA 2020 COVID-19 RESILIENCE PROGRAM Department No. project will be budgeted under 26 Activity No. project will be budgeted under 4265 REVENUES: 3000 Cash on Hand 3;380 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: City Clerk Use Only Finance Committee Approval Date n,u 6/8/2020 To be assign.e Project No. Subproject No. (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: Total $ 2,500.00 2,500.00 TOTALS $ 2,500.00 $ $ $ - $ 2,500.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1541 CLEANING PRODUCT/EQ 2,500.00 2,500.00 TOTALS $ 2,500.00 $ (Si nature Dept. Head) Date $ $ 2,500.00 it (Signature Finance Dept. Review) Date K:lshared goodies\forms\FY2020-Proj Budg-SSNHA-Silos-PPE 5-27-20\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name CARES Act Administrative Fees City Contract No. Project Manager Project Budget Total Julie Dawson $ 150,854.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CARES Act Rnd 1 AF CFDA # B. State Grant Yes No Grant Name C. City Match D. Other Entities Yes Name Source of Funding No 2. Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by the Finance Dept. Project No. ;if -Ale' Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Done None O ❑ Yes No ❑ L ❑ ❑ ❑ ❑ ❑ 0 ❑ 0 ❑ 0 ❑ ❑X 6. Include a brief description of the project in the space below: (REQUIRED) This is the 1st round of additional administrative fee funding provided to the Housing Authority via the CARES Act. These funds will be used to retro-fit our downtown office to include plexiglass surrounding the reception desk, personal protective equipment for staff and clients, disinfecting supplies for the office laptop computers for remote work. Additionally, as we will continue to do many appointments by mail, additional large mailing envelopes, and postage will be incurred. Page 2 must be attached and signed. K:\shared goodies\forms\CARES Act Round 1 AF Project Budget.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 1,144 6/8/2020 Project Name (from page one) CARES Act Administrative Fees Department No. project will be budgeted under 13 Activity No. project will be budgeted under 5452 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be .assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund:283 Fund: Fund: Fund: 150, 854.00 Total 150,854.00 TOTALS $ 150,854.00 $ $ $ $ 150,854.00 1343 Postage & Mailing 1382 Building Improvements 1535 Hardware Items 1541 Janitorial Supplies 1561 Ofc Supplies/Minor Equip 1573 Safety 8, Protective Equip `10{j'\ (Signature Dept. Head) 10,000.00 $ 10,000.00 50,000.00 50,000.00 15,000.00 15,000.00 10,000.00 10,000.00 15,000.00 15,000.00 50,854.00 50,854.00 TOTALS $ 150,854.00 $ - $ S S1) Date $ $ 150,854.00 (Signature Finance Dept. Review) Date K:\shared goodies\forms\CARES Act Round 1 AF Project Budget.xls\Page 2 (Donat or NON-constr) (Mar 2010) Consolidated Annual Contributions Contract U.S. Department of Housing and Urban Development Office of Public and Indian Housing Housing Choice Voucher Program Section 8 HUD NOTICE TO HOUSING AGENCY AMENDING CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT Housing Agency: IA050 WATERLOO HOUSING AUTHORITY In accordance with Paragraph 2.c. of the Consolidated Annual Contributions Contract between HUD and the HA, you are notified that the funding exhibits of the Consolidated Annual Contributions Contract is hereby revised to add a new funding increment as provided in the attached revised funding exhibit. (This notice adds one or more funding increments listed on the attached funding exhibit.) The revised funding exhibit is attached to this HUD notice. This revised funding exhibit replaces and revises the prior funding exhibit. In accordance with Paragraph 2.d. of the Consolidated Annual Contributions Contract, this HUD notice and the attached funding exhibit constitutes an amendment to the Consolidated Annual Contributions Contract. United States of America Secretary of Housing and Urban Development Date of Document: Authorized Representative Robert H. Boepple, Director 5/8/2020 Financial Management Center Form HUD-52520A (12/97) Increment Number Table 3 U. S. Department of Housing and Urban Development Office of Public and Indian Housing Housing Choice Voucher Program Section 8 May 8, 2020 Funding Increment Effective -7 Term Number Date (Months) BA Assigned IA050AF0132 5/1/2020 $150,854 -1