Loading...
HomeMy WebLinkAboutCouncil Packet - 6/15/2020Council Work Session June 15, 2020 Time indicated below Harold E. Getty Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 4:10 p.m. Discussion of change to residency policy for Leisure Services, Police Department, and Public Works. Submitted By: Department Heads Randy Bennett, Joel Fitzgerald, and Paul Huting Approx. Discussion of an amendment to the pedestrian safety ordinance. 4:30 p.m. Submitted By: Jonathan Grieder, Ward 2 Council member Approx. Update on Police Department policies and changes. 4:50 p.m. Submitted By: Chief Joel Fitzgerald, Police Department ADJOURNMENT Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Discussion of change to residency policy for Leisure Services, Police Department, and Public Works. City Council Meeting: 6/15/2020 Prepared: 6/10/2020 REVIEWERS: Department Reviewer Action Date Water Works Felchle, Kelley Approved 6/10/2020 - 12:03 PM ATTACHMENTS: Description Type ❑ 30 Mile Buffer City Limits.pdf Backup Material ❑ 30 Mile Comparison.pdf Backup Material ❑ RESIDENCY 10 MILES.pdf Backup Material ❑ RESIDENCY POLICY 9.1.2006.pdf Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Discussion of change to residency policy for Leisure Services, Police Department, and Public Works. Submitted By: Depaitiiient Heads Randy Bennett, Joel Fitzgerald, and Paul Huting Grafton It1,tshe11 Maple Leaf Schley t Decorah Freeport L, any uaesleg Falls I� I� Nora' N9.1 265th St 1232 ft Highway 9 Rock Creek Orchard 330th St 1204 ft A 190th 5t any uapae9 ,Elora 185th St 1330 ft --- Lou des 150th St any Moll!M I — — — _ Pro ivi Winneshiek Conover Nordness "Staff Rd 30 Mile Radius From City Limits 215th St ersville • 1114 ft Dougherty: 94, - o I n I 3 anyaapuea I ro 1210th St I Aredale I n I D ro / I Duo;nt �py�SC�P'i� 0 0 I � I � I � I < I m w Rockford 210th 5t D rD 270th St n 0 0 ro MarbliRock 11 Oth 1134ft 1152 ft 150th St ,`, Pilot Rock Highway 3 Kesley Wilmar 14 14 Floyd Allison Butler x 3- v 4, Big Marsh WMA 270th St D — 1 N�ua QI "o I II 110th St II a Packard Plainfield 18oth St Clarksville LLB 190th St 1 r j 1 � I ro I Highway 3 ro • I 5h Sock Coster v 290th St Aplington `D verCtee� Parkersbur-g Bed _ — ?kIey? Abbott Crossing Cleves Steamboat Rock 150th St Wesburg 205th 5t T D I ro .1157 ft 1104 ft Ivester Gl ro Buck Grove 190th St 240th St D ro 1097 ft 57 Highway 188 rD a z ro Fern 14 Grundy 1083 ft Grundy Center I I I I I I 310th St < 310th St I 130th St tD rD 1 0 Union 1 1 D co ro I m Conrad Beaman I � I I I 120th St 120th St Gladbrook 11 .1081 ft o \ a v ro ✓ D m � I Stout 13 D ro Li omb any ysaelN any Mo.iaeA Floyd Crossing— `Eharles City 1100 ft Midway 4 y! 1 Bassett 220th St 280th St Dike 215th St Morrison 160thi St ,ro�• J AI?bion 240th St 35th St Oth St ro Marshall Van Cleve Haverhill OJ Moun F. NJ Montour Dunbar I Newbukg iv i NJ 14 I Illogg ro Garmin 110th St wolf Creek Sac and01-- Highway E69 Reinbeck Highway D65 Highway E29 Sheridan rn 3 Horton i Janesville If to I To I DJ Washington New Hampton 220th 5t 270th St Williamstown 140th St Bremer -!-Ez ro Frederika 170th St Bremer Artesian De' sliver ,241 4 Boyd 270th St Izawher any aloueod Freder,icksburg 270th St Sweet Marsh WMA J 230th St >Q Reradlyn Spring Fountain 260th St Klinger junction Owe C,ree3C fra rD Aldo Leopold WMA 1241 Oran ro St Li.Teas 230th St ro 150th St Benson HiCks 7.5 W Cedar Wapsi Rd Cedar F Hudson W Schrock Rd W Tama Rd Buckingham fPraer 230th St Haven 230th St 330th St Mairsh WMA ID 70 Eagle Center Vining Ehersea E Dunkerton Rd rHeights ansdale Elbron Hartwick WasIcTurn E Tama Rd 218 58th St 'Belle Plaine Victor 58th St • Nr- tri Csl 220th St CO Dudgeon Lake Vinton ,d co Doris a 1 OI Frankville P,o Volg River State RecreationlAma ro 7201 ft- 40th St ro 220th St at 1 at 0. Li Alice .\(Yen Rd Brainard 90th St any ro CC Pleasant Valley/---1 'sh Rd Taylorsville 4/1 130th St Lamon▪ t a 280th 5 ro Norway CO 0 77 4 p21 p La Porte'City 53rd St 61st St Keyst 73rd St co Littleton Jubilee X on Rd 58th St Garrison CO CD Luzerne 77th St rt Mt Auburn Koszta Iowa River ro lia Hafletbn Independence 290th St 330th St 64th St ee 73rd St 4 Pleasant Creek F State Recreation Area Palo Homestead 100 ed▪ ar Hills CO y \-1 2- ET i Monti pnle sIIIW ,Coal Coggon Robins Hiawatha Louisa Cedar Rapids Mt Ve \\ 120th St NW Oxford Swisher 10 250th St NW (J-11 Malcom Poweshiek Sources Esri, Airbus DS, USGS, NGA, NA , CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS ulser community, Sources: Esri, HERE, Garmin, FAO, NOAA, i Iwv Rd SW Iwy Rd SW Williamsburg L' Grafton Falls 265th St v any uaesleg 1232 ft Highway 9 Rock Creek te,j,:ts hell Orchard 330th St 1204ft - I 190th 5t I n� any uapae9 ,Elora LJ Maple Leaf 185th St Lourdes 1330 ft t ` - - - _ Prativin - Schley 150th St any Moll!M Winneshiek Conover �LDecorah Freeport Nordness yip Staff Rd 30 Mile Radius Comparison of City Hall/City Limits N a Springs NI 0 ersville • 1114 ft Dougherty: a - 4o 2Ay MOJ 215th St I ro 1210th St 1 0 0 1 Aredale Rud"dam 0' w Rockford any 270th St 210th St MarbliRock n 0 ro Damo- pt tee( Benner C 11 Oth 1152 ft 150th St ,`, Pilot Rock Highway 3 Kesley 0 1134ft Wilmar Floyd e 14 141 lison r Eloyd 155th St any Floyd Crossing '1 �harles City - OH 270th St 1100ft 4 Highway 18 i f� 220th St Midway 280th St Bassett v 0 0 01 Nashua Packard 180th St Butler x ✓ 4, Big Marsh WMA Aplington Parkersburg _- La-Iey,e gal Abbott Crossing Cleves Steamboat Rock 150th St Wesbu 205th 5t I T O 1151ft 1104 ft I Ivester g ci 0 0 ro Buck Grove 190th St 240th St w- Highway 3 Coster v 290th St Stout z ro Fern 14 Grundy 1083 ft Grundy Center 110th St V Highway 188 Clarksville `L lJ 1091 ft 57 ro ro any uo!un Sh aock any MOII!M New Hartford — c ro 110th St Dike \ro North Washington Ionia 0 3 3 < 4. 0 O I � Plai,rifieldl Horton 1 / ro ID 220th 5t 270th St Devon New Hampton Williamstown f1 1 Waverly r r ,_r 1 140th St Bremer 0 ro Jacksonville 24 4 Boyd 270th St Lzawler�c L c Jackson Junction e I Owe Cree -K 0 I 0 I < I 270th St CD Frederika r DC 0 � I n < 150th St ro m r ro —Su,mneJ I ro V D � u Spring I ro 1033 Sweet Marsh Fountain ft 1 WMA Lrl I Tr-ilpoli '-- Ilf7Oth St u I I I a < I Bremer 4 Lc.) Westgate 0 D D m M m 1103ft <D a, ro ¢> I a I Artesian r 1 �1 1 I I Readlyn l,r� _ Oran 1 1 I 1 260th St Klinger -<, ro St Lii-eas 230th St ro Den erg 3Ay 230th St Aldo, Leopold WMA I Janesville 275th St T Fair bank Li i I Benson II II Hicks Morrison 21 5th St c ro p < D Reinbeck ro ro a 310th St < Union 1 to co 1 D 1Oth St 35'th St Oth St )urne 7 ro Lamoille roCoin ad Beaman Li omb any LisJel/d Albion D ro Marshall Van Cleve 160thi St �Jl Haverhill any paolueS Marshalltown_, a 0) 0) Laurel L J 120th St any aDelleM 310th St 120th St .1081 ft Gr n Mount M 0 S t Rq 240th St /Ferguson 17 W IA-14 E Highway F117 E F. z 971ft N ewto n� N 4, z W Cedar Wapsi Rd ro O La � m a 3 z 0 n (0 0 0 3 ro o ro 0- Q L Nort Cedar Cedar F 58 r ,E Do Li E Dunkerton Rd Ne%well St • In"depehd e Ave Waterloo N I �r5� Hu on W Schrock Rd W Tama Rd m 70 a Eagle Center cP n n v Z Rn x 0 LJ 7 LLLJJJJ �< a 7 1 v 0 O-70 } v 0- X ro 1 co Littleton Jk.Run rHeights C 1 E ansdalle_ Washburn E Tama Rd I Lincoln Buckingham Highway D65 130th St Highway D65 D 3 N iPraer � I a, � I 63i Dysart � I D m V c m 10 230th St 230th St 3 w v ( I I � Le Grid Montour Dunbar I G it m 'air] -1034 ft Gladbrook 240th St t7 ro 1 Newburg b n, ERock Creek z 1 a State Park z 1 NJ z Z'' I a3\ I 14 I � I jogg Oakland AcR 1 1 r_ 0 ro G a row i n SSJ Wolf Creek Sac and▪ d Fox/Meskwaki Settl1ement Nighwa_y_E49 Highway E69 CO VI 1074 ft Highway • 4 Dunfkerrton piJ pla!}ueJ N pa Pia!lueJ S ,don Rd r [7 L✓ La Port ity -------------------------- Toledo Tama LJ Sheridan —81219eor Creek Malcom 053 ft Clutier Highway E36 330th St Mairsh WMA Haven Hartwick 'Belle Plaine 58th St Victor 1262 ft lia rd Oelw e;ry Halletbn aAy uoS)per Independence 220th St 290th St rD 330th St ( Dudgeon Lake 58th St • 71st St ro Norway any unnolsaWel co co 53rd St 61st St 73rd St 973 ft 58th St Garrison CO Luzerne 77th St 1020ft J(e-sup Mt Auburn Koszta Iowa River Vinton 70th St Newhall CD 73rd St 4 Castalia P,o CC .\o'en Rd -------\1 Pleasant Val I ey/---I Brainard Volg River State Recreationlirma 100th St 90th St ro 1201 ft 40th St co any JidaliCIO Doris 220th St Ro,wley 290th St 51st St ana 990 ft Pleasant Cree- k r- State Recreation Area trA;iti`ris Homestead 108 ri ro 4:1\ CD 111 DJ ro CD ft ueton 4411 any uolanbse ro p ro 'sh Rd Taylorsville 130th St 280th 5 pAle SII!W ,Coal Walker Palo 100 ed▪ ar Hills CO Li Alice Lamon▪ t ro Robins Hiawatha Louisa Monti Coggon Cedar Rapids Mt Ve \\ 120th St NW Oxford Swisher 10 250th St NW (J-11 Sources Esri, Airbus DS, USGS, NGA, NA , CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS User community, Sources: Esri, HERE, Garmin, FAO, NOAA, rr Poweshiek I Iwv Rd SW Iwv Rd SW Williamsburg .:ifry _• ,� ±iliru l l •- CITY OF WATERLOO POLICY REGARDING RESIDENCY OF CRITICAL MUNICIPAL EMPLOYEES AND CITY DEPARTMENT HEADS Application: This policy applies to all city of Waterloo employees deemed to be critical municipal employees and to all City of Waterloo department heads. Policy: The City of Waterloo recognizes the need to have department heads and certain critical municipal employees able and available to respond on an emergency call basis. Those employees deemed to be critical municipal employees include: all ranks of sworn police officers and fire fighters; fire mechanics; Waterloo Fire Rescue medical supervisors; Regional Training Center Coordinator; engineering and sanitation staff directly involved in flood control; all Street Department personnel except clerical staff; forestry personnel; airport maintenance workers; garage mechanics; waste management staff, including waste management technicians; treatment operations foreman; sewer maintenance workers; collections systems foreman; maintenance mechanics; maintenance foreman; instrument control technicians; instrument control foreman; all traffic operations personnel except clerical staff; parking maintenance personnel; all building maintenance personnel; and all information technology personnel for the City of Waterloo, the Waterloo Police Department and the Waterloo Public Library. If called in the event of an emergency, department heads and the City's critical municipal employees are expected to promptly report, prepared and ready for work. To ensure that these employees are able to report on a timely basis, it is the City of Waterloo's policy that all critical municipal employees who are hired on or after September 1, 2006, must physically reside within a radius of ten (10) miles from Waterloo's City Hall. Consistent with the prior residency policy, effective April 7, 2003, City of Waterloo department heads who move their location of residence or who are hired after April 7, 2003, must physically reside within the city limits of Waterloo. Provision: 1. This residency policy for critical municipal employees is in accordance with Section 400.17 of the Code of Iowa, which permits cities to set reasonable maximum distances outside of the corporate limits of the city within which police officers, fire fighters and other critical municipal employees may live. 2. New critical municipal employees will be provided a reasonable period of time in which to meet the residency requirements of the policy. As the time period may vary depending upon the type of position held, each Department Head with critical municipal employees City of Waterloo Policy Regarding Residency of Critical Municipal Employees and City Department Heads Approved by City Council on September 1, 2006 1 shall adopt and enforce its own departmental policy specifying the deadline by which a new departmental employee must comply with the City of Waterloo's residency requirement. 3. Maintaining a post office box within the specified radius from City Hall shall not satisfy the requirements of this policy; employees must maintain their physical place of residence within the specified distance. Any critical municipal employee or City department head who fails to comply with this Policy shall be subject to immediate termination of employment, except as hereinafter provided in numbered paragraphs 4 and 6. 4. City of Waterloo critical municipal employees who physically reside outside of a 10-mile radius of City Hall and are residing at such address as of September 1, 2006, shall not be required to comply with the provisions of this policy unless and until they move their location of physical residence. Any such critical municipal employee who moves his or her location of residence after September 1, 2006, must physically reside within a radius of twenty (20) miles from Waterloo's City Hall, consistent with the prior residency policy effective April 7, 2003. 5. The Police Chief, Fire Chief, and department heads shall be responsible for enforcing this policy with respect to the critical municipal employees within their departments. An area map showing a 10-mile radius and a 20-mile radius from Waterloo's City Hall shall be made available by the Engineering Department to assist in this effort. 6. This policy shall be approved by City Council and become effective on September 1, 2006. This policy shall replace any previous residency policies or Council resolutions and shall remain in effect until replaced by subsequent Council resolution. Any exceptions to this policy regarding the residency of City of Waterloo critical municipal employees and department heads must be approved by a majority vote of the Waterloo City Council members. City of Waterloo Policy Regarding Residency of Critical Municipal Employees and City Department Heads Approved by City Council on September 1, 2006 2 CITY OF WATERLOO Council Communication Discussion of an amendment to the pedestrian safety ordinance. City Council Meeting: 6/15/2020 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Felchle, Kelley Approved 6/10/2020 - 12:21 PM ATTACHMENTS: Description Type ❑ Pedestrian Safety Amendment Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Discussion of an amendment to the pedestrian safety ordinance. Submitted By: Jonathan Grieder, Ward 2 Council member B. Pedestrians are prohibited from standing, sitting, or staying on a median or ramp nose for any purpose other than crossing the street, if lawful, unless the width of the top surface of the median, excluding the curbs is at least 6 feet wide. This prohibition is included, but not limited to, medians and ramp noses in the following intersections, medians, streets, and right-of-ways in the city: E. San Marnan Drive and 218/380 Ramps E. San Marnan Drive and La Porte Road Bopp Street and La Porte Road Bopp Street and Crossroads Blvd. Grimm Street and Crossroads Blvd. Pennys Street and Crossroads Blvd. Sears Street and Crossroads Blvd. Flammang Drive and Crossroads Blvd. Flammang Drive and Sarah Drive E. San Marnan Drive and Sears Street E. San Marnan Drive and Pennys Street E. San Marnan Drive and Flammang Drive E. San Marnan Drive and Shoppers Blvd. E. San Marnan Drive and Lowes Blvd Sears Street Pennys Street Crossroads Blvd. Flammang Drive Bopp Street C. Pedestrians are prohibited from standing, sitting, or staying on a median or ramp nose for any purpose, other than to cross the street, if lawful, regardless of the width of the top surface of the median, or ramp nose along the following: San Marnan from Texas Drive to Ansborough Avenue Sears Street Pennys Street Crossroads Blvd. Flammang Drive Bopp Street E. The penalties for violating this Section shall be a simple misdemeanor pursuant to Title 1, Chapter 3, Subsection 1 (1 3 1) Any person who violates or resists the enforcement of any of the provisions of this chapter shall be guilty of a Municipal infraction punishable by a civil penalty of twenty-five dollars ($25.00) for the initial offense, fifty dollars ($50.00) for the second offense, and seventy-five dollars ($75.00) for each repeat offense. CITY OF WATERLOO Council Communication Update on Police Department policies and changes. City Council Meeting: 6/15/2020 Prepared: 6/10/2020 REVIEWERS: Department Reviewer Action Date Clerk Office Felchle, Kelley Approved 6/10/2020 - 12:31 PM ATTACHMENTS: Description Type ❑ Handout Part 1 Backup Material ❑ Handout Part 2 Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Update on Police Department policies and changes. Submitted By: Chief Joel Fitzgerald, Police Department WATERLOO POLICE ) City Council Work Session Monday, June 15, 2020 Chief Joel Fitzgerald Part 1 Striving for positive proactive interactions with members of our community. WATERLOO POLICE TABLE OF CONTENTS I. OPERATIONAL GUIDELINES TITLE A. Administration B. Administration C. Administration D. Administration E. Operations F. Operations G. Operations H. Operations #06 Use of Force (major revisions) #23 Social Media Policy (no past policy) 424 Vision, Mission, Core Values.... (no past policy) #26 Interactions w/Transgender Individuals (no past policy) #11 In —Car Video and Body Worn Cameras (major revisions) #12 Racial Profiling and Biased Free Policing (major revisions) #25 Airborne Pathogens/Infectious Disease (major revisions) #26 Community/Relational Policing (no past policy) II. NEIGHBORHOOD ENGAGEMENT A. Meet the Chief Community Event: June 11' B. Re -Connecting with Neighborhood groups: Shift Choice Changes/Beat Accountability III. TRAINING OPPORTUNITIES A. Inclusive Cultural University (ICU) 1. Done by the end of June B. Crisis Intervention Team (CIT) 1. Partnering with Department of Corrections C. Implicit Bias 1. Partnering with Department of Corrections D. Integrating Communications, Assessment, and Tactics I . Provided at In -Service Training E. Procedural Justice 1. Long Term Investment IV. SOFTWARE A. IA Pro / Blue Team Database 1. Use of Force 2. Vehicle Pursuits 3. Complaints 4. Early Intervention B. Power DMS 1. Policy and Training Management Software 2. Potential of City wide usage WATERLOO POLICE P A OPERATIONAL GUIDELINE, ADMINISTRATION: #6 SUBJECT: USE OF FORCE ISSUE DATE: 01-01-2018 REVISED: 06-04-2020 A. Purpose: I. To provide systematic guidelines and procedures in the use of all levels of force, including deadly force, in the performance of the police function. The proper use of force is essential for policing during circumstances where individuals or groups will not comply with the law unless compelled or controlled by force. The departmental shall only proportionally match the level offorce and intrusion upon an individual's constitutional rights. 2. This Operational Guideline is for internal use only and does not enlarge an employee's civil or criminal liability in any way. It should not be construed as the creation of a higher standard of safety or care in an evidentiary sense, with respect to third parry claims. Violations of this Operational Guideline, if proven, can only form the basis of a complaint by this Department, and then only, in a non -judicial or administrative setting. 3. In law enforcement encounters, a WPD officer may need to assess a plethora of factors before solving a problem. Officers shall utilize a Critical Decision Making (CDM) model: The CDM is a much more flexible and intelligent decision -making approach to use of force than use -of -force continuums, because it requires structured and organized reflection on what an officer is facing, and the best tactical approach to handling it. WPD Officers shall assess a situation before arriving on the scene of a call AND work through a 5-step process once on -scene: a. Collect information b. Situational assessment, threats, & risks. c. Consider police powers & WPD policies. d. Identify options & determine the best course of action. e. Act, review, & reassess. 4. Under certain circumstances, an officer may have to use force when responding to active resistance or in defense of a third party. The use of force by officers is a matter of critical concern to both the public and the law enforcement community. This Department recognizes that some individuals will not comply with the law or submit to lawful control, and that an officer(s) may be called upon to use force in order to perform their duties and to protect themselves and others against assaults from resistive or violent individuals. The use of reasonable force, when warranted, is permitted by law and is an affirmative duty and responsibility of law enforcement officers. The legal standard used to determine the lawfulness of an officer's use of force in summary, is whether an officer's actions are "objectively reasonable" in light of the facts and circumstances, as they existed at the time of the action. An officer's actions are considered lawful, if a reasonable law enforcement officer could have believed the action to be lawful in light of clearly established law and the information the officer possessed at the time of the action. Page 1 of 17 WATERLOO POLICE P t`, .� M f_ N T 5. Conversely, the unreasonable use of force is contrary to law, the social contract we have that empowers us to enforce the law, places this Department in a position of civil liability, and the officer in jeopardy of disciplinary action, civil and criminal liability. Since no policy can realistically predict every situation an officer might encounter, each officer must be entrusted with well -reasoned and articulable discretion in determining the appropriate response in each incident; the decision shall include CDM and de-escalation considerations. 6. As a result, any reference to a linear use of force continuum has been eliminated. Use of Force continuums may unintentionally result in greater use of force because they suggest that situational conflict resolution may be achieved by elevating force to a higher level until the incident concludes, and as such, the WPD use of force must meet the test of proportionality. 7. A reverence and respect for the dignity of all persons, the sanctity of all human life, our code of ethics, mission, vision, values, and guiding principles, shall guide all training, leadership, and direction, and shall guide all officers in the use of force. Members of law enforcement derive their authority from the public; therefore, we must be mindful that we are also members of the community we serve. We work as guardians AND servants of the public, regardless of race, economic, or social status. 8. As a police officer, you have a duty to and shall regardless of rank or tenure, immediately intervene to stop the unreasonable application or use of disproportionate force on any person(s). You will also immediately report acts of misconduct. 9. The overall goal of this policy is to ensure officer safety, promote thoughtful resolutions to situations, and to reduce the likelihood of harm to all persons involved. B. Definitions 1. Choke hold: intentional use of any technique or device that applies pressure to a person's throat or trachea area in a manner that restricts their airway or ability to breath (unauthorized by WPD). 2. Control: is the actual physical control of a subject that allows for the completion of a lawful arrest/detention. 3. Deadly Force: Any use of force that creates a substantial risk of causing death or serious bodily injury. Deadly force is not limited to the use of firearms. 4. Distraction Techniques: acts used to divert or redirect a subject's focus away from resistive or dangerous behavior in order to assist the officer in gaining control of the individual. Distraction techniques may include a controlled palm strike, pressure point or leverage technique targeting a specific area that has the greatest likelihood of effectiveness and not intended to cause serious bodily injury. If a distraction technique proves ineffective, a different distraction technique or force option should be considered. This Department does not consider a closed fist or punch as a distraction strike. 5. Excessive Control/Force: when the use of force is greater than that justified by the violator's level of resistance at the time force is used. 6. Force: defined as the compulsion or restraint exerted upon or against a person for the purpose of: Page 2 of 17 WATERLOO POLICE f.) a. Compelling a person to comply with an officer's direction; or b. Overcoming resistance by a suspect during arrest or detention; or c. Defending any person, or yourself, from an aggressive action by a suspect or another that represents a threat of physical injury, or death. 7. Hogtie Restraint: is any form or variation of restraint by which the wrists are handcuffed behind the back, the ankles are bound together, and the bound wrists and ankles are tied together. The application of leg restraints is only authorized while an actively combative person in -custody is in an upright or seated position inside of a police vehicle. 8. Kettling (aka containment or corralling): is an aggressive police tactic for controlling large crowds during demonstrations or protests. It involves the formation of large cordons of police officers who then move to contain a crowd within a limited area. Protesters either, leave through an exit controlled by the police, or are contained, prevented from leaving, and arrested. (Unauthorized by WPD during peaceful protests or incidents of passive non-compliance, or when ordinary bystanders are unable to be identified from individuals to be legally arrested). 9. Law Enforcement Vascular Neck-Restraint/Carotid Restraint techniques: include the intentional use of any techniques, device, or physical contact that applies pressure to a person's lateral neck area in a manner that restricts vascular blood flow likely to result in unconsciousness (Unauthorized by WPD). 10. Objectively Reasonable Force: a determination from the perspective of a reasonable officer on the scene that the decision to use force and the level of force used is appropriate when evaluating the situation in light of the circumstances known to the officer at the time of application of force. 11. Positional Asphyxia: also known as postural asphyxia is a form of asphyxia that occurs when an officer's body weight and position prevents the person from breathing adequately (Unauthorized by WPD). Positional asphyxia may be a factor for people who die suddenly in a hog-tie restraint by police or during arrests involving one or multiple officers when subjects are on the ground. 12. Reasonable Force: is an objective standard of force viewed from the perspective of a reasonable officer, without the benefit of 20/20 hindsight, and based on the totality of the circumstances presented at the time of the incident. Reasonableness is subject to the review and determination by the chain of command. 13. Serious Injury: means disabling mental illness, or a bodily injury that, creates a substantial risk of death, causes serious permanent disfigurement or the protracted loss or impairment of any bodily member or organ. C. Policy 1. It is the policy of the Department that employees safeguard the sanctity of life for all persons. Employees of this department shall use no more force than necessary during their performance of duties in accordance with the law. The application of deadly force is only authorized in extreme circumstances or potentially deadly confrontations. Page 3 of 17 WATERLOO POLICE i) t- 2. The most serious act in which an officer can engage is the use of force. With the authority to carry and use firearms (and other issued equipment) during the course of public service comes immense responsibility, therefore a supervisor shall respond to use of force incident scenes in a timely manner AND to all calls when a potential violent confrontation is likely to exist. a. The supervisory direction to respond to use of force scenes shall not prohibit: 1) An officer from employing force if permissible under the tenets of this overall policy. 2) An officer from providing immediate medical attention to a person subjected to police office initiated force, or any other injured person(s). 3) An officer from relocating a person who is subjected to force to a safer location, i.e., away from a crowd, to the hospital for potentially life-saving treatment, etc. b. The responding supervisor shall immediately request radio dispatch to make Command Staff notifications to the Captain, Major, and Chief of Police when injuries occur. 3. The recipients of the Command Staff Notification shall determine whether the nature of injuries sustained because of use of force case should be forwarded to an external agency for investigation. 4. During a police contact a subject may be: a. Compliant: A person contacted by an officer who acknowledges direction or lawful orders given and offers no passive/active, aggressive, or aggravated aggressive resistance. b. Non -Compliant 1) Passive Non -Compliance: The subject is not complying with an officer's commands and is not physically hindering or threatening in a harmful manner to physically hinder an officer from placing the subject in custody and taking control. i. Examples include: standing stationary and not moving upon lawful direction, falling limply and refusing to use their own power to move. 2) Active Resistance: The subject displays behavior that consists of refusal to comply with an officer's commands and conveys a threat to physically hinder or is physically hindering the arrest/detention process that is not directed at harming the officer. i. Examples include: walking or running away, breaking the officer's grip pulling away or a subject lying on their arms. 3) Aggressive Resistance: The subject displays the intent to harm the officer, or another person, and prevent an officer from placing the subject in custody and taking control. The aggression may manifest itself through a subject taking a fighting stance, punching, kicking, striking, attacks with weapons or other actions that present an imminent threat of physical harm to the officer or another. 4) Aggravated Aggressive Resistance: The subject's actions are likely to result in death or serious bodily harm to the officer, or another person. These actions may include a firearm, use of blunt or bladed weapon, and extreme physical force. Any force option is reasonable when an officer is responding to aggravated aggressive resistance. Page 4 of 17 WATERLOO POLICE P A M # N NOTE : Whenever an officer applies a use of force option upon a subject that results in an injury or complaint of injury, the officer will notify a supervisor, monitor the subject, render first aid to the best of their skill level, and immediately summon professional medical attention. 5. Officers shall only use the minimum amount of force necessary to protect the sanctity of life while carrying out his/her duties. 6. Officers shall use the following Critical Decision Making Model (CDM) as an assessment tool to gauge the proportionality of a use of force response: Critical Decision -Making Model lderitify options and determine best coarse of action. Collect fnforrnaoon. hday..rw.. ea .w. Its sess situation. ttxcat . and -id, T.. Consdei poiKe Powers anc ,oercy ol'y 7. All provisions within this order are applicable to all full-time and reserve sworn officers whether on - duty or off -duty, regardless of rank or tenure as Waterloo police officers. D. Procedures 1. The use of force, including deadly force, shall be in accordance with the provisions established and set forth in applicable Department Training, State, and Federal laws. 2. Prior to detaining, arresting, or searching, person(s), officers shall: a. Identify themselves as police officers, if not in full uniform of the day. b. If reasonable, officers will articulate their intent to detain arrest or search the subject. c. The type and degree of force used must be objectively reasonable based on the totality of the circumstances and facts of each situation. d. At times an officer must exercise control of a violent or actively resisting subject to make an arrest, or to protect the officer, other officers, or members of the community from risk of Page 5 of 17 WATERLOO POLICE D E N1 l f imminent harm. Not every potential violent confrontation can be de-escalated, however, law enforcement officers do have the ability to affect the direction and the outcome of many situations based on their training, decision -making skills, and/or the tactics they choose to employ before they use another/higher level of force. e. When safely possible, an officer will utilize de-escalation techniques before moving to a higher level of force (See Section F, 1). f. The use of objectively reasonable physical force and/or authorized equipment designed for defensive purposes may be used when it becomes necessary to use force against any individual(s) in order to: g• 1) Overcome resistance to arrest/detention 2) Defend yourself or others from attack and/or injury. 3) When physical resistance is encountered, and reasonable efforts to gain control have failed. 4) Conduct a lawful search Officers shall actively avoid exposing prisoners/arrestees to positional asphyxia by: 1) When feasible, officers shall avoid the use of prone restraint techniques; including knees on the neck or back, 2) Learning and following department guidelines and policy for situations involving physical restraint of individuals. 3) Once the suspect is placed in handcuffs (or controlled), getting them off a facedown position. 4) When engaged in an arrest requiring force, inquiring about the recent drug usage, whether the subject has a cardiac condition, or any respiratory conditions or diseases in order to determine whether medical assistance should be summoned to the scene. E. Responsibility to Employ De-escalation 1. The Training Lieutenant shall ensure that all sworn WPD officers receive annual Use of Force Training that includes de-escalation tactics/scenarios. 2. Apart from mere officer presence on any scene, de-escalation takes the form of scene management, team tactics, and/or individual engagement. Officers should use de-escalation techniques including scene management and team tactics such as exhausting time, creating distance, and use of shielding unless doing so would create undue risk of harm to any person due to the exigency/threat of a situation (especially when individual engagement is not feasible). 3. De-escalation tactics and techniques are actions used by officers, when safe and feasible without compromising law enforcement priorities, seek to minimize the likelihood of the need to escalate to additional force during an incident, and increase the likelihood of voluntary compliance. 4. When safe and feasible under the totality of the circumstances, officers shall attempt to slow down or stabilize the situation so that more time, options, and resources are available for incident resolution. Authorized control techniques and defensive weapons. Page 6 of 17 WATERLOO POLICE 5. The WPD shall review and evaluate de-escalation and other force options using a totality of the circumstances present at the time of the incident standard. 6. Officers shall conduct a basic threat assessment to avoid the unnecessary, unreasonable, or disproportionate use of force, by placing themselves or others in undue jeopardy, i.e., approaching a occupied felony vehicle alone, placing oneself in the path of a vehicle that is moving, parking a patrol vehicle adjacent to calls where a subject is armed, etc. 7. Team approaches to de-escalation are encouraged and should consider officer(s) training and skill level(s), number of officers, and whether any officer can or has successfully established rapport with the subject. Where officers use a team approach to de-escalation, each individual officer's obligation to de-escalate will be satisfied as long as their individual actions complement the overall approach. a. Selection of de-escalation options/techniques should be guided by the totality of the circumstances with the goal of attaining voluntary compliance; considerations include: 1) Communication: Using communication intended to gain voluntary compliance, such as: a) Verbal persuasion -Advisements and warnings (including Taser/CEW spark or non -lethal weapon display to explain/warn prior to application), given in a calm and explanatory manner. Exception: Warnings given as a threat of force are not considered part of de- escalation. b) Clear instructions: Using verbal techniques, such as Listen and Explain with Equity and Dignity (LEED) to calm an agitated subject and promote rational decision -making. Avoiding language, such as taunting or insults that could escalate the incident. Considering whether any lack of compliance is a deliberate attempt to resist rather than an inability to comply based on factors including, but not limited to: • Medical conditions • Mental impairment • Developmental disability • Physical limitation • Language barrier • Drug interaction • Behavioral crisis • Fear or anxiety 2) Time: Attempt to slow down or stabilize the situation so that more time, options, and resources are available for incident resolution. a) Scene stabilization assists in transitioning incidents from dynamic to static by limiting access to unsecured areas, limiting mobility and preventing the introduction of non- involved community members. b) Avoiding or minimizing physical confrontation, unless necessary (for example, to protect someone, or stop dangerous behavior), c) Calling extra resources or officers to assist, such as any officer that is CIT or Less Lethal Certified officers. Page 7 of 17 WATERLOO POLICE 3) Distance: Maximizing tactical advantage by increasing distance to allow for greater reaction time. 4) Shielding: Utilizing cover and concealment for tactical advantage, such as: a) Placing barriers between an uncooperative subject and officers b) Using natural barriers in the immediate environment 8. When safely possible, officers shall use de-escalation techniques consistent with department training before resorting to the next level force, and to reduce the need for employing weapons to make an arrest(s) or gain subject(s) compliance. a. Officers should use advisements, warnings, verbal persuasion, and other tactics and alternatives to higher levels of force. b. Officers shall tactically assess the resources available prior to escalation to force. Assessment of resources includes identifying whether any available officer (on -duty, on -call, or administrative) have Crisis Intervention Training (CIT) and can respond to the scene to intervene. c. Officers may strategically reposition to an area that is tactically more secure or that allows them greater distance in order to consider or deploy a greater variety of force options. d. Officers shall perform their duties in a manner that avoids unduly jeopardizing their own safety or the safety of others. F. Force Options 1. De -Escalation: See section E, 1-8. 2. Officers shall be further guided in the use of force as follows: a. Low Level Force - a level of force or control that is neither likely nor intended to cause injury, i.e., handcuffing a compliant arrestee for transport to jail or placing a subject in a prone position on a high -risk vehicle stop. Low Level Force includes: 1) Officer Presence - Recognition of authority through a uniformed presence, marked police vehicle, identifiable police markings, logo, badges, police credentials, or verbal identification. Excludes physical force. 2) Verbal Commands - Commands of direction or required compliance such as directions to drop a weapon, get on the ground, stop running, etc. 3) Weaponless Strategies - Techniques designed to gain compliance through open hand control techniques (such as takedowns with no injury or handcuffing). 4) Weapon Strategies - Techniques designed to gain compliance through the use of an approved control device such handcuffs, or use of an approved restraint device. b. Intermediate Force - a level of force that has the potential to cause injury or substantial pain, and is greater than Low -Level Force. 1) Weaponless Strategies - Techniques designed to gain compliance through empty hand control techniques such as strikes, takedown with injury, or pressure points. Page 8 of 17 WATERLOO POLICE 2) Weapon Strategies - Techniques designed to gain compliance through use of a departmentally approved control device such as impact weapons, OC Spray, other chemical agents, or Tasers/CEWs. c. Deadly Force — a level of force that is likely to produce death or serious bodily injury. 3. Use of Force Restrictions: these restrictions, like all written policies, may not cover every situation. Therefore, any deviations from this policy shall be examined rigorously on a case -by -case basis. a. Officers shall not use deadly force in response to a verbal threat alone of serious bodily harm or death. G. Other Control Techniques 1. Trained physical control techniques to include handcuffing. a. Used to overcome passive or active resistance, not intended to and has a low probability of causing serious injury. b. Officers are prohibited from handcuffing known juvenile offenders unless. 1) The juvenile physically resists arrest. 2) The juvenile threatens physical violence. 3) The juvenile is being taken into custody for a violent act. 4) In the reasonable judgement of the officer, the juvenile presents a risk of injury to the juvenile or others. 5) The juvenile has a known history of physical violence. 2. Baton(s): a. Shall be used and carried in a manner consistent with authorized departmental training and certifications. b. Shall be maintained and available by the assigned officer. c. When practical an officer deploying a baton will give a warning prior to deployment, giving the suspect a reasonable opportunity to comply. d. The Baton may be used to: 1) Effect the arrest of an active aggressive or above violently resisting person 2) Protect the officer or others from imminent or immediate threat of physical harm, serious injury, or death. 3) To prevent the commission of self-inflicted physical injury. 4) To protect officers or others from a violent animal attack. 5) In other situations where circumstances create a situation where the use is reasonably justified. Page 9 of 17 WATERLOO POLICE e. The Baton may not be used to strike a person's head. 3. Oleoresin Capsicum Spray (OC Spray): a. Shall be used and carried in a manner consistent with authorized departmental training and certifications. Shall be maintained and inspected by the assigned officer. When practical an officer deploying OC Spray will give a warning prior to deployment, giving the suspect a reasonable opportunity to comply. d. OC Spray may be used to: b. c. 1) Effect the arrest of an active aggressive or above violently resisting person. 2) Protect the officer or others from imminent or immediate threat of physical harm, serious injury, or death. 3) To prevent the commission of self-inflicted physical injury. 4) To protect officers or others from a violent animal attack. 5) In other situations where circumstances create a situation where the use is reasonably justified. 6) Effect arrests of members of an actively violent or actively destructive crowd when authorized by a watch commander, or above. 4. Electronic Control Weapon (ECW)/Taser a. Shall be used and carried in a manner consistent with authorized departmental training and certifications. b. ShaIl be maintained and inspected (daily) prior to every shift by the assigned officer; deployment issues will be reported to a supervisor as soon as practical. c. When practical an officer deploying the Taser/CEW will give a warning prior to deployment, giving the suspect a reasonable opportunity to comply. d. Officers shall consider the physical condition of the subject and the subject's surroundings that could potentially result in a high -risk danger such as, but not limited to, a fall from a great distance or into the path of a moving vehicle when determining whether the CEW is an appropriate option. e. CEWs are prohibited on the following high -risk population unless exigent circumstances exist or to prevent serious bodily injury or death to the subject, the officer, or a third person: 1) Infirm (frail, weak) 2) Elderly 3) Low body -mass index (BMI) 4) Pregnant 5) Small child 6) Person in water (drowning risk) Page 10 of 17 WATERLOO POLICE D E P f. The Taser/CEW may be used to: 1) Effect the arrest of a violently resisting person. Minor offenses, passive non-compliance, or passive resistance are not reasons to deploy the Taser/CEW, i.e., subject tensing or bracing. 2) Protect the officer or others from imminent or immediate threat of physical harm, serious injury, or death. 3) To prevent the commission of self-inflicted physical injury. 4) To protect officers or others from a violent animal attack. 5) In other (similar) situations where circumstances create a situation where the use is reasonably justified. a) If Taser/CEW is successful, the officers will call the Fire Department to safely remove the probes if they are lodged into the face, neck, groin, arterial locations, etc. An officer may remove the probes, but if at all uncomfortable with the location of the probe strike, they may always call the Fire Department to assist. b) The probes will be placed back in the cartridge, seized, and tagged as evidence. c) The first supervisor on the scene of the Taser/CEW deployment shall notify the Training Lieutenant or designee to download data from the Taser/CEW for a use of force review by the Internal Affairs Lieutenant and Shift Lieutenant. When completing the Use of Force review involving an activation against a suspect, the Training Lieutenant or designee and Shift Lieutenant will assess the officer's Taser/CEW firing record and recommend and schedule remedial training if necessary. d) The only exceptions to documentation of CEW use are spark testing and official Training Division classes and demonstrations. e) Accidental Taser/CEW deployments must be reported to a supervisor and require remedial training from the training unit. f} If the scene is active and presents an officer -safety issue, it is permissible to relocate the person who is the subject of the Taser/CEW deployment to a safe location to meet the responding Fire Unit, or to the hospital. g. Only department -issued CEWs are authorized; personally owned CEWs are not authorized. h. Officers shall only draw or exhibit a CEW when: 1) Conducting the department -approved spark test to ensure the proper operation of the CEW, or 2) There is articulable belief that use of the CEW is in conformance with Training and Policy Guidelines. All use of the CEW, whether drawing, as ARC display, in the drive stun mode, and/or in the cartridge mode shall be documented in an offense/incident report that the officer shall flag as "Use of Force." Accidental cartridge discharges shall be reported in a memorandum explaining the incident to the officer's immediate supervisor where it will be signed and forwarded to the Training Lieutenant. Page 11 of 17 j• WATERLOO POLICE u 1) When completing the administrative Use of Force report involving an activation against a suspect, the supervisor will perform a download of the officer's CEW firing record. This information will be attached to the report. 2) The only exceptions to documentation of CEW use are spark testing and official Training Division classes and demonstrations. Miscellaneous: 1) A1I CEWs and cartridges shall be inspected by Training Division personnel during CEW qualification. 2) No repair or alteration shall be performed on the CEW except by approved Training Division Lieutenant. 3) Any malfunction or necessary repair shall be immediately reported to the Training Division CEW coordinator for appropriate action. 4) All data stored in the CEW is subject to downloading by the Waterloo Police Department. 5) The Training Division Lieutenant shall maintain a current list of officers qualified to carry/use the CEW and a list of officers who have been issued CEWs. 6) Any type of horseplay with the CEW is prohibited. 7) CEWs shall be carried in an approved holster on the support (weak) side of the body. 8) Officers are prohibited from engaging in CEW demonstrations/presentations except when conducted by CEW instructors with the approval of the Training Division Lieutenant. 5. Less -than -lethal Weapons: Impact Projectiles/Gas Projectiles a. Shall be used (and carried) in a manner consistent with authorized departmental training, certifications, and the following variables, including but not limited to: 1) Officer(s)/Subject(s) size, obvious infirmities or disabilities, and age. 2) Environmental conditions. 3) Reaction time. 4) Totality of circumstances. b. General less -than -lethal weapons maintenance will be the responsibility of a department instructor/armorer. 1) Shall be inspected by the assigned officer. Any weapon malfunctions will be immediately reported to a supervisor. 2) Accidental projectile deployments must be reported to a supervisor and require remedial training from the training unit. 3) When practical an officer deploying impact projectiles will give a warning prior to deployment, giving the suspect a reasonable opportunity to comply. 4) Shall not be used on: a) Passive crowds; a watch commander or above may authorize use on an actively violent, or actively destructive crowd, b) Coercion of any type. c) Escorting, prodding, or kittling individuals. d) Waking unconscious or intoxicated individuals. e) Individuals operating a moving motor vehicle. Page 12 of 17 WATERLOO POLICE f) Subjects on elevated platforms, or where immediate immobilization of the subject will cause death or serious bodily injury. g) Breaching of windows or doors absent a clear target background. h) Horseplay or practical jokes, or i) When a subject is handcuffed, pregnant, elderly, or a juvenile. 5) Impact/Gas Projectiles may be used to: a) Effect the arrest of a violently resisting person b) Protect the officer or others from imminent or immediate threat of physical harm, serious injury, or death. c) To prevent the commission of self-inflicted physical injury (direct impact sponge rounds or direct impact OC rounds only). d) To protect officers or others from a violent animal attack. e) Control actively violent individuals or violent groups. t) In other situations where circumstances create a situation where the use is reasonably justified. g) Deployment of an impact projectile should be at the direction of a Watch Commander or above, unless it is reasonably likely that failure to take immediate action would result in physical harm, serious injury, or death. h) Where possible, officers should inform other police personnel in the immediate vicinity of the pending deployment of impact rounds in order to avoid the improper use of firearms by other officers. i) Suspects struck with a projectile shall be evaluated by Fire/Rescue at the scene. Waterloo Fire will determine the appropriate transport method for the suspect to a medical facility, if required. 6. Firearms (includes all firearms utilized by the agency) a. Only departmental authorized firearms and ammunition may be carried and deployed while on duty/off duty. b. All firearms shall be used in a manner consistent with authorized departmental training and certifications. c. General firearms maintenance will be the responsibility ofthe officers assigned the furdilbtraining unit. Any weapon malfunctions will be immediately reported to a supervisor. d. All department -authorized firearms will be worn (and carried) consistent with department training and regulations. e. Accidental firearms discharges must be reported to a supervisor and require remedial training from the training unit before the officer may return to normal duties. f. Before discharging a weapon, when reasonable, officers shall identify themselves and their intention to shoot, giving the subject reasonable time to respond to this directive. Page 13 of 17 g- WATERLOO POLICE a p Officers may discharge their weapon to: 1) To stop an assailant from committing or completing an act which could result in serious injury or death. 2) To protect themselves or others from what is reasonable believed to be an imminent threat of death or serious injury. 3) To prevent the escape of a fleeing felon who the officer has probable cause to believe committed a violent felony crime and is an imminent threat to human life ifescape occurs. 4) To destroy injured or dangerous animals at the direction ofthe Watch Commander. h. Officers are prohibited from firing their weapon(s): I) As a warning shot. 2) If it appears likely that an innocent person may sustain injury. 3) Either at or from a moving vehicle if they do not face a threat of death or serious bodily injury. 7. Police Canine a. Only authorized departmental canines will be deployed by the Waterloo Police Department. b. A nationally recognized certifying authority will certify WPD canines for narcotics work. c. All canine deployments shall be consistent with authorized departmental training, certifications, guidelines, and national standards. d. Canine upkeep and maintenance will be the responsibility of the handler. When applicable, a department -approved veterinarian shall address any medical issues that exist with the canine. e. Request for canine handler: 1) Requests for canine handlers who are on duty shall be through the communications center. 2) Special or off duty requests shall be through the on -duty Watch Commander 3) Every attempt should be made to notify the canine supervisor when possible. f. Canines approved use: I) Canines will be used in accordance with department policies and training. 2) To stop an assailant from committing or completing an act which could result in serious injury or death. 3) To protect officers or others from what is reasonable believed to be an imminent threat of death or serious injury. Page 14 of 17 liktWATERLOO POLICE , N T g. 4) To prevent the escape of a fleeing felon who the officer has probable cause to believe committed a violent felony crime and is an imminent threat to human life if escape occurs. 5) To search for lost or missing persons 6) To search structures and track criminal offenders a) When searching for misdemeanor suspects the canine shall be on leash. 7) To detect explosive materials. 8) Other situations reasonably deemed necessary by the Canine team based on the totality of the circumstances. 9) K9's shall not be used for a display of force, kittling, or crowd control, but a K9 officer is not prohibited from responding to assist other officers. 10) When deployed to any assignment it shall be the handler's determination, once on scene, how the police canine maybe utilized. This is based on the handler's assessment, training, policies, and experience. a) The handler will as rapidly as possible determine if the suspect is armed or a continued threat. b) Once the resistance has been overcome, the canine should be safely removed from the situation. c) The Watch Commander and Canine Unit Supervisor shallbe notified as soon as practical following a canine deployment resulting in bite. Unique circumstances my require items of techniques not specifically listed above be utilized in a manner to protect officers or others, assisting in affecting an arrest, or to gain control of violently resisting individuals. These incidents will be evaluated on a case -by - case basis using this policy, training, applicable State and Federal laws. H. Post Use of Force Procedures 1. Initially involved/responding units shall: a. Take necessary and proper law enforcement action to ensure the scene is stabilized and all potential threats to officer safety are resolved. b. Immediately after securing the suspect, the officer will check for and provide treatment for injuries that require immediate treatment. c. Officers utilizing force shall notify a supervisor on -air via police dispatch with the call signs and badge numbers of those who use of force. d. Officers will continue verbally de-escalating the situation on -scene and during transport when possible. e. Officers will photograph all injuries and submit with incident and use of force reports. f. Employees who use force resulting in an investigation/interview by athird party (involving death and/or serious bodily injury, will not author a report. This includes any incidents designated by Command Staff for external review/investigation by an outside agency. Page 15 of 17 g• WATERLOO POLICE D P A In all incidents requiring the of use of force (except H,1-e) employees shall complete a detailed Use of Force Report that includes all available elements of the following when applicable: 1) The severity of crime 2) Whether the subject poses an immediate threat to the safety of the officer or others. 3) Any warnings given and responses 4) Why you were unable or did not give a warning 5) Compliance or lack thereof 6) Time given to comply 7) Whether the subject is actively resisted arrest, and how; noting the verbal and non-verbal subject statements/actions. 8) The influence of drugs/alcohol or mental state of the subject. 9) The availability of resources to the situation 10) The proximity of weapons to the subject 11) The environmental factors and/or exigent circumstances 12) De-escalation efforts 13) Listing any recordings of the incident available to the officer 14) Reference canine use, the handler will document the estimated duration of canine contact. h. Provide immediate first aid to all other parties when reasonable and request appropriate medical assistance. i. Ensure the crime scene is properly identified, and protected. If needed, request additional personnel. The crime scene perimeter should be of sufficient size to provide safety, security, and confidentiality. 1) Identify, protect, and secure all evidence at the scene. Do not move anything unless necessary. 2) If inside the inner perimeter of the identified crime scene, exit as soon as possible. 3) If in charge of the Crime Scene Log, or if guarding the inner perimeter, make certain that anyone attempting to enter the inner crime scene perimeter has a legitimate investigative purpose for doing so. 4) if feasible after supervisor arrival, canvass the area for witnesses. Obtain positive identification of all individuals in the immediate area who were or may have been involved or witnessed the incident. Ensure witnesses are cared for and kept separated. 2. The initial on -scene supervisor shall: a. Assume field command of the event, ensuring all activities are consistent with departmental procedures, determines the category within which the incident falls, makes the appropriate notifications, and remains in command unless relieved by a higher -ranking WPD supervisor. b. Ensure the officer that employed force submits the Use of Force Report on the date of the incident or before reporting off -duty. 1) All officers who use force shall prepare and enter a use of force report using the same case/incident number. Page 16of17 WATERLOO POLICE P E 2) All officers on the location who witness the use of force are identified in each use of force report. c. Evaluate and assess the medical or psychological needs of the involved employees and ensure employees remain at the scene unless conditions dictate otherwise. d. Ensure the creation of a crime scene log, if necessary. The crime scene log should document the name and badge number(s) of persons entering the crime scene on the crime scene log. It is not necessary to record the names of personnel, who arrive on the scene but do not enter the crime scene on the crime scene log. e. Ensure the submission of the crime scene log to the assigned WPD investigative and Internal Affairs Officer(s). f. Ensures that the applicable use of force documentation, including BWC/In-Car Camera and Use of force reports are provided to the Shift Lieutenant and Division Commander for after action critique. If the review/critique identifies any issues or departmental violations arising from the use of force, the Division Commander shall ensure the IAD Lieutenant is notified for incidents that result in injury or do not meet the criteria for Shift Level Discipline. g. During incidents involving officer discharges of firearms: I) Shall secure the discharging officer's used magazine(s). 2) If all magazines are used, the supervisor shall provide the officer an unused spare magazine. 3) Will establish a staging area for media and members of the public that are outside of the scene. 4) Ensures that all officers on the scene uninvolved in the discharge of firearm(s) complete use of force reports. 5) The officer(s) who discharged the firearms will be transported to the WPD by a supervisor and once they arrive, the firearm(s) will be submitted as evidence (for examination). BY ORDER OF: Chief of Police Date Page 17 of 17 OPERATIONAL GUIDELINE, ADMINISTRATION, NUMBER 6 JANUARY 1.2018 Updated 4/6/20 WATERLOO POLICE DEPARTMENT A. SUBJECT: Use of Force B. Purpose: To provide systematic guidelines and procedures in the use of all levels of force, including deadly force, in the performance of the police function. The proper use of force is essential for policing during circumstances where individuals or groups will not comply with the law unless compelled or controlled by force. The departmental need must match the level of force and intrusion upon an individual's constitutional rights. This General Order is for internal use only and does not enlarge an employee's civil or criminal liability in any way. It should not be construed as the creation of a higher standard of safety or care in an evidentiary sense, with respect to third party claims. Violations of this General Order, if proven, can only form the basis of a complaint by this Department, and then only, in a non -judicial, administrative setting. C. Definitions a. Deadly Force: Any use of force that creates a substantial risk of causing death or serious bodily injury. Deadly force is not limited to the use of firearms. b. Reasonable Force: is an objective standard of force viewed from the perspective of a reasonable officer, without the benefit of 20/20 hindsight, and based on the totality of the circumstances presented at the time of the incident. c. Serious Injury: means disabling mental illness, or a bodily injury that, creates a substantial risk of death, causes serious permanent disfigurement or the protracted loss or impairment of any bodily member or organ. D. Policy: It is the policy of the Department that employees hold the highest regard for the dignity, life and liberty of all persons. Employees of this department shall use no more force than necessary during their performance of duties in accordance with the law. The application of deadly force is a measure to be employed in the most extreme circumstances. E. Procedures: a. The use of force, including deadly force, shall be in accordance with the provisions established and set forth in applicable State and Federal laws. b. If it is not already known by the subject to be detained, arrested, or searched, officers should: i. If not readily apparent officers shall identify themselves as police officers. ii. If reasonable, officers will make clear their intent to detain arrest or search the subject. c. The type and degree of force used must be objectively reasonable based on the totality of the circumstances and facts of each situation. d. The use of objectively reasonable physical force and/or authorized equipment designed for defensive purposes may be used when it becomes necessary to use force against any individual(s) in order to: i. Overcome resistance to arrest/detention ii. Defend yourself or others from attack and/or injury. iii, When physical resistance is encountered and reasonable efforts to gain control have failed. iv, Conduct a lawful search F. De-escalation a. De-escalation techniques should be utilized in every interaction when possible. Clearly, not every interaction can be de-escalated, Officers may have the ability to impact the direction and outcome of offenders who do not present an immediate jeopardy to the life and safety of others, based on their decision making, communication, tactics and training. i, When reasonable, under the totality of the circumstances, officers should attempt to gather facts and slow the incident down and coordinate a response. ii. During their interaction with subjects, officers should use advisements, wamings and persuasion along with tactics as alternatives to escalated force. iii, Officers should recognize their ability to withdraw to a position of greater distance and tactical advantage when available, increasing their force options and time for compliance. iv. Officers should perform their duties in a manner that avoids unduly jeopardizing their own safety or the safety of others. G. Authorized control techniques and defensive weapons a. Trained physical control techniques to include handcuffing. i. Used to overcome passive or active resistance, not intended to and has a low probability of causing serious injury, ii. Officers are prohibited from handcuffing known juvenile offenders unless. 1. The juvenile physically resists arrest 2. The juvenile threatens physical violence 3. The juvenile is being taken into custody for a violent act 4. In the reasonable judgement of the officer the juvenile presents a risk of injury to the juvenile or others. 5. The juvenile has a known history of physical violence. b. Baton(s) i. Shall be used and carried in a manner consistent with authorized departmental training and certifications ii. Shall be maintained by the assigned officer. iii. When practical an officer deploying a baton will give a warning prior d. Taser i. Shall be used and carried in a manner consistent with authorized departmental training and certifications ii. Shall be maintained and inspected by the assigned officer, deployment issues will be reported to a supervisor as soon as practical. iii. When practical an officer deploying the Taser will give a waming prior to deployment, giving the suspect a reasonable opportunity to comply. iv. The Taser may be used to: 1. Effect the arrest of a violently resisting person 2. Protect the officer or others from imminent or immediate threat of physical harm, serious injury or death. 3. To prevent the commission of self-inflicted physical injury. 4. To protect officers or others from a violent animal attack. 5. In other situations where circumstances create a situation where the use is reasonably justified. v. If Taser probes are deployed successfully, the officers will remove the probes, unless they are embedded in soft tissue or in areas of a sensitive nature, such as face, head, neck, breasts or groin. vi. The probes will be placed back in the cartridge, seized and tagged to deployment, giving the suspect a reasonable opportunity to comply. iv. The Baton may be used to: 1. Effect the arrest of a violently resisting person 2. Protect the officer or others from imminent or immediate threat of physical harm, serious injury or death. 3. To prevent the commission of self-inflicted physical injury. 4. To protect officers or others from a violent animal attack. 5. In other situations where circumstances create a situation where the use is reasonably justified. c. Oleoresin Capsicum Spray (OC Spray) i. Shall be used and carried in a manner consistent with authorized departmental training and certifications ii. Shall be maintained and inspected by the assigned officer. iii. When practical an officer deploying OC Spray will give a warning prior to deployment, giving the suspect a reasonable opportunity to comply. iv. OC Spray may be used to: 1. Effect the arrest of a violently resisting person 2. Protect the officer or others from imminent or immediate threat of physical harm, serious injury or death. 3. To prevent the commission of self-inflicted physical injury. 4. To protect officers or others from a violent animal attack. 5. In other situations where circumstances create a situation where the use is reasonably justified. as evidence. vii. The data from the Taser will be collected and submitted with the Incident. viii. Accidental Taser deployments must be reported to a supervisor and require remedial training from the training unit. e. Less -than -lethal Weapons: Impact Projectiles i. Shall be used and carried in a manner consistent with authorized departmental training and certifications ii. General less -than -lethal weapons maintenance will be the responsibility of a departmental instructor/armorer. iii. Shall be inspected by the assigned officer, Any weapon malfunctions will be immediately reported to a supervisor. iv. Accidental projectile deployments must be reported to a supervisor and require remedial training from the training unit. v. When practical an officer deploying impact projectiles will give a warning prior to deployment, giving the suspect a reasonable opportunity to comply. vi. Impact Projectiles may be used to: 1. Effect the arrest of a violently resisting person 2. Protect the officer or others from imminent or immediate threat of physical harm, serious injury or death. 3. To prevent the commission of self-inflicted physical injury. 4. To protect officers or others from a violent animal attack. 5. Control individuals or groups as per General Order, Operations, Number 18, High -Risk incidents 6. In other situations where circumstances create a situation where the use is reasonably justified. vii. Deployment of an impact projectile should be at the direction of a supervisor unless it is reasonably likely that failure to take immediate action would result in physical harm, serious injury or death. viii. Where possible, officers should inform other police personnel in the immediate vicinity that impact rounds will be deployed in order that the shot will not precipitate the use of firearms by other officers, ix. Suspects struck with a projectile shall be evaluated by Waterloo Fire at the scene. Waterloo Fire will determine the appropriate transport method for the suspect to be examined at a medical facility. f. Firearms (includes all firearms utilized by the agency) i. Only departmental authorized firearms and ammunition may be carried and deployed on duty. ii. All firearms shall be used in a manner consistent with authorized departmental training and certifications. iii. General firearms maintenance will be the responsibility of the officers assigned the weapon. Any weapon malfunctions will be immediately reported to a supervisor. g. iv. All department authorized firearms will be wom and carried in a manner approved by the department. v. Accidental firearms discharges must be reported to a supervisor and require remedial training from the training unit. vi. Before discharging a weapon, when reasonable, officers shall identify themselves and their intention to shoot, giving the subject reasonable time to respond to this directive. vii. Officers may fire their weapon to: 1. To stop an assailant from committing or completing an act which could result in serious injury or death. 2. To protect themselves or others from what is reasonable believed to be an imminent threat of death or serious injury. 3. To prevent the escape of a fleeing felon who the officer has probable cause to believe has committed a violent felony crime and is an imminent threat to human life if escape occurs. 4. To destroy injured or dangerous animals at the direction of the Watch Commander. viii. Officers are prohibited from firing their weapon 1. As a warning shot 2. If it appears likely that an innocent person would get hurt 3. Either at or from a moving vehicle, unless it is absolutely necessary to do so to protect against imminent threat to the fife of the officer or others. Police Canine i. Only authorized departmental canines will be deployed by the Waterloo Police Department. 1. A nationally recognized certifying authority will certify WPD canines for narcotics work. ii. All canine deployments shall be consistent with authorized departmental training, certifications, guidelines and national standards. iii. Canine upkeep and maintenance will be the responsibility of the handler. Any medical issues will be addressed by a department approved veterinarian when applicable. iv. Request canine handler: 1. Requests for canine handlers who are on duty shall be through the communications center. 2. Special or off duty requests shall be through the on -duty Watch Commander a. Every attempt should be made to notify the canine supervisor when possible. v. Canines approved use: 1. Canines will be used in accordance with department policies and training. 2. To stop an assailant from committing or completing an act which could result in serious injury or death. 3. To protect officers or others from what is reasonable believed to be an imminent threat of death or serious injury. 4. To prevent the escape of a fleeing felon who the officer has probable cause to believe has committed a violent felony crime and is an imminent threat to human life if escape occurs. 5. To search for lost or missing persons 6. To search structures and track criminal offenders a, When searching for misdemeanor suspects the canine shall be on leash. 7. Other situations reasonably deemed necessary by the Canine team based on the totality of the circumstances. 8. Crowd Control (Only in extreme emergencies) vi. When deployed to any assignment it shall be the handlers determination, once on scene, how the police canine may be utilized. This is based on the handler's assessment, training, policies and experience, 1. The handler will as rapidly as possible determine if the suspect is armed or a continued threat. 2. Once the resistance has been overcome the canine should be safely removed from the situation. 3. The Watch Commander and Canine Unit Supervisor shall be notified as soon as practical following a canine deployment resulting in bite, h. Unique circumstances my require items not listed above be utilized in a manner to protect the officers or others, assist in affecting an arrest or gain control of violently resisting individuals. These incidents will be evaluated on a case by case basis. Using this policy, training, applicable State and Federal laws. H. Post Use of Force Procedures a. Immediately after securing the suspect the officer will check for and provide treatment for injuries that require immediate treatment. b. Officers will begin to verbally de-escalate the situation during transport when possible. c. Officers will photograph all injuries d. Employees who use force resulting in an investigation/interview by a third party will not author a report. e. All other incidents of use of force employees shall complete a detailed report which contains some or all elements of the following when applicable: 1. The severity of crime 2. Whether the subject poses an immediate threat to the safety of the officer or others. 3. Any wamings given and responses a. Why you were unable or did not give a waming 4. Compliance or lack there of a. Time given to comply 5. Whether the subject is actively resisting arrest. a. Subjects verbal and non-verbal statements/actions 6. Subject or officers injured a. Severity and treatment 7. The influence of drugs/alcohol or mental state of the subject. 8. The availability of resources to the situation 9. The proximity of weapons to the subject 10.The environmental factors and/or exigent circumstances 11. De-escalation efforts 12. Listing any recordings of the incident available to the officer 13. Reference Canine use, the handler will document the estimated duration of canine contact. (--• Joe Leibold Major Acting Chief WATERLOO POLICE OPERATIONAL GUIDELINE, ADMINISTRATION: 23 SUBJECT: SOCIAL MEDIA ISSUE DATE: 06-08-2020 REVISED: 06-08-2020 I. PURPOSE A. To establish a policy regarding use of social media and social networking by sworn and unsworn members of the Waterloo Police Department (WPD). B. The Waterloo Police Department endorses the secure use of social media as described below to enhance community engagement, communication, collaboration, and information exchange; streamline processes; and to foster productivity. This policy establishes this agency's position on the utility and management of social media and provides guidance on its management, administration, and oversight. C. In so doing, this policy sets forth expectations of WPD employees with respect to their use of social media and social networking, and the direct effect such use has upon the reputation, perception, and interests of the Department and its employees. D. As advances in technology constantly emerge, it is the intent of this policy to address social media in general, rather than any singular form or mode of social media or networking. E. The WPD Major shall assign the Community Relations Captain, Patrol Captain, and designee(s), to assist in the oversight of all WPD social media accounts. II, BACKGROUND A. Social media provides a contemporary and potentially valuable means of assisting the WPD and its personnel in meeting several departmental strategies, including, but not limited to, community outreach, community problem solving, development of intelligence for investigations, and crime prevention. Social media also plays a significant role in the personal lives of numerous employees. However, the WPD recognizes formally and universally that personal use of social media has the potential to affect the Department, our profession, as well as individual members serving in their official capacities. As such, this policy provides information of a precautionary nature as well as prohibitions on the use of social media by WPD personnel. B. Social media refers to digital communication platforms that integrate user -generated content and user participation. This includes, but is not limited to, social networking sites, microblogging sites, photo and video sharing sites, wikis, blogs, vines, and news sites. Some examples of social media include Facebook, Twitter, Instagram, YouTube, Reddit, Tik Tok, and Tumblr. .WATERLOO POLICE C. As members of the WPD, employees are embodiments of its mission, values and guiding principles. It is, thus, essential that members accept their role as an ambassador of the Office. In doing so, each member must strive to maintain public trust and confidence, not only in his or her professional capacity, but also in his or her personal and on-line activities. Moreover, as members of law enforcement, WPD officers are held to a higher standard of behavior than members of the public who are not employed in law enforcement. As such, on-line activities of employees of this Department shall always reflect high professional expectations/standards. D. These policies address general use of social media and are not limited to one particular (or any emergent or new) form(s) of networking. III. DEFINITIONS A. For the purpose of this policy, the following definitions apply: 1. Blog: A series of entries, written by either one person or a group of people, in an online journal, usually posted in chronological order, like a diary. Blogs can allow or disallow comments on entries. 2. Cloud: often refers to the Internet, which more precisely means a datacenter full of servers connected to the Internet performing a service. However, the term "cloud computing" refers to the software and services that have enabled the Internet to become so prominent in everyday life. 3. Comments: Responses to a blog post, news article, social media entry or other social networking post. 4. Social Media: On-line sources that allow people to communicate, share, and/or exchange information with others via some form of on-line or cellular network platform. Information may include, but is not limited to, text, photographs, video, audio, and other multimedia files. 5. Social Networking: Involves using such Internet or mobile formats as Myspace, Facebook, Twitter, Twitch, Linkedln, Foursquare, Usenet groups, message or on-line bulletin boards, blogs and other similarly developed formats, to communicate with others using the same groups while also networking with other users based upon similar interests, geographical location, skills, occupation, ideology, beliefs, etc. 6. Internet: A computer network consisting of a worldwide network of computer networks that use the TCP / IP network protocols to facilitate data transmission and exchange. 7. Post (noun): An item inserted into a blog, or an entry to any type of computerized bulletin board, forum, or social media site. 8. Post (verb): The act of creating, uploading, editing, or adding to any social media outlet. This includes text, photographs, audio, video, or any other multimedia file. Page 2 of 8 WATERLOO POLICE IV. POLICY A. It is the policy of the - Waterloo Police Department that all existing laws, rules, regulations, and directives that govern on- and off -duty conduct are applicable to conduct associated with social media and networking. B. The WPD will clearly identify its Official Social Media Accounts. 1. Where possible, WPD social media accounts shall prominently display the following information and/or statements: a. WPD contact information and a link to the WPD website. b. That webpages are maintained by the WPD. c. The purpose and scope of the WPD online presence on the websites. d. That the opinions expressed by visitors to the pages do not reflect the opinions of the WPD. e. That posted comments will be monitored and that the WPD reserves the right to remove comments at its discretion such as obscenities, off -topic comments, personal attacks, any comments that jeopardize an ongoing investigation or prosecution, or that otherwise impair the WPD's ability to provide effective law enforcement services to the community. f. That any content posted or submitted for posting is subject to public disclosure. C. Employees May Use Non -Official Social Media Accounts for Investigations. 1. Any employees using non -official social media accounts for investigative purposes will obtain written permission from the Chief, regardless of duty assignment. 2. These employees will maintain a log of all social media postings to non -official accounts. D. Social Media Content is Subject to Information Technology and Records Management Laws and Policies. I . The Patrol Captain and Community Services Lieutenant may (when necessary) retrieve requested content from official WPD social media accounts in compliance with open records laws and policies. E. When engaging in social networking, employees will strictly adhere to any and all of the following: Page 3 of 8 WATERLOO POLICE 1. Existing federal, state, and local laws. 2. Policies of the City of Waterloo and the WPD. 3. Laws regarding public information on arrests, investigations, and personnel data. 4. No Body Worn Camera (BWC) or In -Car Video/Audio files may be released from the WPD by anyone except the Chief or his/her designee. 5. No pictures from any source may be captured as a result of official duties as employees of WPD or shared or released by any employee without the approval of the Chief of Police. F. The WPD prohibits employees from using their status as members of the WPD to endorse any product or service without prior written permission from the Chief or his/her designee. G. The WPD prohibits employees from posting images of law enforcement personnel working in an undercover capacity or identifying such personnel as law enforcement officers. H. The WPD prohibits employees from using City of Waterloo or WPD property excessively or in violation of the vehicle code to engage in the personal use of social media. 1. For the purpose of this policy, City property includes, but is not limited to, desktop computers, laptop computers, cell phones, hand-held digital or electronic devices, In -Car Audio/Video devices, BWC devices, mobile devices, e.g., iPhones, iPads, Android tablets, Android phones, Blackberry phones, laptops, etc., and any digital storage media on devices, websites, or residing in the "cloud." 2. Employees may not engage in social media if it reduces the efficiency of police operations. I. While in on -duty status, employees are prohibited from using privately owned property to engage in personal use of social media while driving or assigned to incidents or calls. J. Off -duty employees using privately owned property to engage in the personal use of social media, shall not represent the City of Waterloo, the WPD, or any official position maintained by either entity. Under such conditions, employees only represent only themselves and their personal interests. 1. This policy covers employee personal use of social media affecting the workplace and/or the ability of WPD's to perform its public mission, 2. The Department recognizes the role that social media plays in the personal lives of some Waterloo employees. However, the personal use of social media can affect an employee's working conditions while in their official capacity, as you will always be held to a higher standard of conduct by the Department and by the community. Page 4 of 8 WATERLOO POLICE i) h i i•�i I f , 3. Engaging in prohibited speech as outlined in this policy may provide grounds for disciplinary action, and may also undermine or impeach an officer's testimony in legal proceedings. K. There is no reasonable expectation of privacy when engaging in online social networking. As such, the WPD may obtain the content of social networking websites for use in criminal trials, civil proceedings, and WPD investigations. L. Employees may express themselves as private citizens on social media sites as long as employees do not: 1. Make, share, or comment, in support of any posting that includes harassment, threats of violence, discrimination, racism, sexism, or similar conduct. 2. Make, share, or comment in support of any posting that ridicules, maligns, disparages, expresses bias, or disrespect toward any race, religion, sex, gender, sexual orientation, nationality, or any other protected class of individuals. 3. Make, share, or comment in support of any posting that suggests that Department personnel are engaged in behavior reasonably considered unlawful, reckless, or indifferent toward public safety. 4. Divulge information that may endanger an investigation or a fellow employee. 5. Otherwise, violate any law or WPD policy. M. Employees shall make reasonable efforts to remove content that appear on their existing social media account(s) that violates this policy upon learning of the offensive content. Employees are prohibited from using racial/ethnic slurs, profanity, personal insults, material that is harassing, defamatory, fraudulent, or discriminatory, or other content or communications that would not be acceptable in a City workplace under City or WPD guideline, policy or practice. N. Employees are prohibited from displaying sexually explicit and/or pornographic images, sounds, music, cartoons, jokes, messages, or other material that would be considered in violation of the City and Agency policy preventing Sexual Harassment in the City of Waterloo. O. Employees shall not post or otherwise disseminate any confidential information they have access to as a result of their employment with the WPD. P. Employees may not make any statements, appearances, endorsements, or publish materials that could reasonably be considered to represent the views or positions of the Department. Q. Employees may not use their WPD email address to register a personal account on social media. Page 5 of 8 WATERLOO POLICE V. GENERAL CATEGORIES OF SOCIAL MEDIA USAGE A. The WPD recognizes two general categories of social media usage among employees: 1. WPD-Authorized Use of Social Media. 2. Personal Use of Social Media. B. Waterloo Police Department Authorized Use of Social Media: I. WPD-authorized use of social media: the employment of such instruments for the specific purpose of assisting the WPD and its personnel in community outreach, problem solving, investigation,crime prevention, and other WPD-related objectives. 2. In addition to the rules and regulations set forth in Section 4 of this operational guideline, the following provisions shall apply to WPD-authorized use of social media. a. WPD employees seeking to represent the Department via social media outlets (III -A, 2.) shall obtain the express permission of the Chief of Police or his/ her designee, prior to engaging in such activity. b. Upon obtaining authorization, when engaging in authorized social media networking, employees shall: 1) Properly identify themselves as members of the WPD. 2) In instances whereby proper identification poses a risk to officer safety or may impede the progress of a criminal investigation, employees, with permission from the Chief of Police or their designee may exclude WPD membership from their profiles. 3) At all times, conduct themselves as representatives of the WPD and, accordingly, adhere to all WPD policies and standards of conduct, and observe conventionally accepted protocols and proper decorum. 4) Observe and abide by all copyright, trademark, and service mark restrictions in posting materials to electronic media. 5) Observe and abide by all existing City of Waterloo information systems policies, including, but not limited to, "Internet Use and Access" and "Electronic Mail and Messaging," and "Social Networking." c. When engaging in WPD-authorized social media or social networking, WPD employees shall not under any circumstances: I) Make statements about the guilt or innocence of any prisoner, suspect or arrestee, or comments concerning pending prosecutions. Page 6 of 8 WATERLOO POLICE L N 2) Post, transmit, or otherwise disseminate confidential information, including photographs or videos related to WPD training, activities, investigations, or any other work -related assignment, without specific and express written permission from the Chief or their designee. 3) Conduct political activities or private business. C. Personal Use of Social Media: 1. Personal use of social media is engagement or participation in any personal social networking platform, including but not limited to, personally owned sites and accounts, the sites and accounts of others (both known and unknown to the employee), news media pages, professional sites unaffiliated with the Waterloo Police Department, or other information exchange forums. 2. In addition to the rules and regulations set forth in Section 4 of this directive, the following provisions shall apply to personal use of social media while off -duty and using privately owned property. a. Employees shall neither express nor imply that they are; 1) Speaking or acting on behalf of the WPD. 2) Representing or presenting the interests of the WPD. b. Employees shall not use their rank, title, or position in a manner that would suggest that they are representing the interests or official position of the agency. c. Employees shall not post any depiction or illustration of the Official Seal of the City of Waterloo, or the WPD name, badge, logo, patch, or vehicles that give the appearance of an official site of the City of Waterloo or the WPD. 1. Note: Depiction of the mourning crepe when authorized for use on the uniform badge will also permit employees to post the badge and mourning crepe, "Thin Blue Line" illustration, or combination with patch and/or badge onto social networking sites. d. In addition to the above provisions, when engaging in personal use of social media, employees shall not post any text, photograph, audio, video, illustration, or any other multimedia file related to, or depicting, any of the following: 1) Current, past, or pending WPD investigations. 2) Criminal or civil proceeding pertaining to or arising from any matter involving the WPD, including allegations of misconduct. 3) Brandishing of any weaponry (city -owned or privately owned; actual or simulated), or any contraband (actual or simulated). Page 7 of 8 WATERLOO POLICE P i M 4) Brandishing of tactical instruments (both city -owned and privately owned), including, but not limited to firearm, ASP, baton, OC spray, Electronic Control Weapon (ECW), and mechanical restraints. 5) Note: WPD does not prohibit members from posting hunting photos, pistol/archery competition photos, etc. Approved CHIEF OF POLICE DATE Page 8 of 8 WATERLOO POLICE P A M L I'• OPERATIONAL GUIDELINE, Administration: 24 SUBJECT: VISION, MISSION, CORE VALUES, & GUIDING PRINCIPLES ISSUE DATE: 06-08-2020 REVISED: 06-08-2020 I. PURPOSE A. Citizens' established the Waterloo Police Department to maintain peace and order in the community, and to protect the citizens of the city. As guardians of the City of Waterloo, the Department shall provide continuous patrol services, response to citizens' calls for assistance, investigation of criminal offenses, apprehension of offenders, traffic enforcement, enforcement all municipal ordinances and laws, state and federal, of which it is charged with in a fair and impartial manner. B. The Waterloo Police Department is also a dynamic, progressive, and professional organization dedicated to initiating, developing, and maintaining community partnerships that promote a high quality of life for all who comprise the diverse population of this city. Every member of the department shares an expectation of treating all people with dignity, fairness, and respect, protecting their rights, and providing equal protection under the law without bias, as a law enforcement agency in the State of Iowa. II. VISION A. The WPD, a law enforcement agency committed to excellence, will become a national benchmark in the professional delivery of law enforcement related services; we strive for high performance, equally high customer satisfaction, and accept and integrate innovative ideas and diversity in our all activities to remain dynamic and flexible. III. MISSION A. The WPD is committed to service, procedural justice, and the sanctity of human life. Our duties encompass protecting the lives, property, and rights of all people within a framework of service, uncompromising integrity, fiscal responsibility, professionalism, vigilance, and bias free conduct. IV. CORE VALUES A. Our Core Values are: 1. Service above self, 2. Uncompromising integrity, 3. Professionalism on/off the job, and 4. Vigilance in safeguarding our stakeholders. pg. I WATERLOO POLICE T M f V. GUIDING PRINCIPLES A. Our Guiding Principles are: 1. Professionalism and Organizational Excellence, 2. Community Engagement and Partnerships, 3. Operational Improvements/Performance Metrics, and 4. Intelligent Technology Development and Infrastructure Expansion. VI. ETHICS STATEMENT A. As a Waterloo Police Officer, my fundamental duty is to serve society, to safeguard lives and property, to protect the innocent against deception, the weak against oppression or intimidation, and the peaceful against violence or disorder; and to respect the constitutional rights of all people to Liberty, equality, and justice. I will keep my private life unsullied as an example to all; maintain courageous calm in the face of danger, scorn, or ridicule; develop self-restraint; and be constantly mindful to the welfare of others. Honest in thought and deed in both my personal and official life, I will be exemplary in obeying the laws of the land and the regulations of my department. Whatever I see or hear of a confidential nature or confided to me in my official capacity will be kept secret, unless revelation is necessary in the performance of my duty. I will never act officiously or permit personal feelings, prejudices, animosities, or friendships to influence my decisions with no compromise for crime and with relentless prosecution of criminals. I will enforce the law courteously and appropriately without fear of favor, malice, or ill will, never employing unnecessary force or violence and never accepting gratuities. I recognize the badge of my office as a symbol of public faith and accept it as a public trust, to be held so long as I am true to the ethics of the police service. I will constantly strive to achieve these objectives and ideals, dedicating myself before God to my chosen profession —law enforcement. Approved CHIEF OF POLICE DATE pg. 2 WATERLOO POLICE A OPERATIONAL GUIDELINE, ADMINISTRATION: 26 SUBJECT: DEPARTMENT INTERACTIONS WITH TRANSGENDER INDIVIDUALS ISSUE DATE: 06-08-2020 REVISED: 06-08-2020 I. POLICY A. This directive establishes policies and procedures for Waterloo Police Department personnel during their interactions with transgender individuals and for the protection of the constitutional rights of all residents and visitors. B. Consistent with the WPD Mission Statement, personnel will safeguard the rights of all people. WPD will do so, without consideration of a person's actual or perceived race, color, sex, gender, gender identity, gender expression, religious creed, sexual orientation, age, national origin, ancestry, or disability. C. Personnel will treat all persons with the courtesy and dignity, which is inherently due to every person. Department officers will act, speak, and conduct themselves in a professional manner, recognizing their obligation to safeguard Iife and property, and maintain a courteous and professional attitude during all contacts with the public. D. Personnel will not exhibit any bias, nor will they pre judge, or discriminate against an individual or group of officers based on their actual or perceived sexual orientation, gender identity, or gender expression. E. Personnel will address officers of the public using pronouns, titles of respect, and name as expressed by the individual, regardless of what is listed on their government issued identification. F. Personnel will not make discourteous or disrespectful remarks regarding another person's actual or perceived race, color, sex, gender, gender identity, gender expression, religious creed, sexual orientation, age, national origin, ancestry, or disability. G. Personnel will adhere to the following procedures during departmental contacts with and arrests of transgender individuals. II. DEFINITIONS A. Sex Assigned at Birth: Refers to the sex a person was told they were. The sex assigned at birth is usually determined by a doctor who looks at the infant's external genitalia, but this may or may not be the same as the person's gender identity. B. Gender identity: How someone identifies their own gender. C. Transgender: An umbrella term for a person whose gender identity differs from the sex they were assigned at birth. For example, if a person is born and then assigned female, but ultimately identifies as a male, that person would be described as a transgender male. D. Gender Expression: How a person expresses their gender. This can include clothing, hairstyles, makeup, mannerisms, behavior, speech patterns, and more. pg. 1 WATERLOO POLICE E. Sexual Orientation: A person's attraction to others. This attraction could be physical, romantic, or emotional. Common sexual orientation labels include heterosexual/straight, gay, lesbian, bisexual, and queer. It is important to note that sexual orientation and gender identity are not the same; not all transgender people are gay and not all gay people are transgender. F. Officer: For this directive, the term "officer" includes all WPD employees. III. PROFESSIONAL GUIDELINES A. Personnel WILL: 1. Respect an individual's gender identity and gender expression. 2. Use pronouns as requested by the individual (e.g., "she, her, hers" for an individual who self -identifies as a female; "he, him, his" for an individual who self -identifies as a male; and "they, them, their" for an individual who self -identifies as non -binary). 3. Respectfully ask the individuals: "What pronouns do you use?" 4. Always address the individual by the name and pronouns they request to use, regardless of whatever may be listed on their government -issued identification. 5. Conduct ALL searches (custodial and/or strip) in accordance with existing policies and departmental procedures listed in Section 5 of this Operational Guideline. B. Personnel WILL NOT: 1. Stop, detain, frisk, or search any person for the purpose of determining that person's gender identity, sex assigned at birth, gender expression, or sexual orientation. a. The above limitation does not prevent an officer from following the established department procedures relative to ensuring the proper processing of persons arrested. 2. Except when legally necessary (i.e., processing an arrest), require proof of an individual's gender or debate an individual's gender identity. 3. Use demeaning or derogatory language; in particular, language aimed at a person's actual or perceived gender identity, gender expression, or sexual orientation. 4. DiscIose an individual's sex assigned at birth, gender identity or sexual orientation to other arrestees, officers of the public, or other governmental personnel, absent a proper law enforcement purpose (i.e., transfer of custody to other personnel to ensure proper security of the prisoner). 5. Make assumptions about an individual's sexual orientation based upon an individual's gender identity or gender expression. 6. Use a person's actual or perceived gender identity or gender expression alone as reasonable suspicion that the individual is or has engaged in a crime, including prostitution. pg. 2 AWATERLOO POLICE C. Gender Classification Guidelines for Transgender Individuals When Arrested 1. An arrestee's gender will be classified as it appears on the individual's government -issued identification card. a. If an individual explicitly informs personnel that they are transgender, and an officer finds a record for an individual (NCIC or any other law enforcement record) that lists a different gender from what the individual is currently presenting, the officer shall notify the deputy sheriff or correctional officer (CO) before delivering the individual into their custody. The officers, if required to add any written documentation to the detaining facility, will document that notification in the "Notes" section of the incident report, prisoner flow chart, medical checklist, log, etc. b. If the individual refuses to provide their gender identity, and is being held, or detained in a WPD facility, the individual will be housed in a single cell, and according to their gender expression. 2. For the purposes of listing gender on citations, arrest reports, and other official documentation, officers shall use the designation listed in the most recent records in official government databases, starting with the BMV records. 3. For purposes of listing the name, officers shall always write an individual's name as it appears on the individual's government -issued identification card. a. If the arrestee identifies themselves using a different name, this name will be placed in the alias box on the arrest paperwork. b. While the WPD recognizes the potential negative connotation associated with the term "alias," the use of such term is institutional of the criminal justice system and is no way intended to be disrespectful to, or dismissive of, transgender individuals. 4. In the event that a government -issued identification card is unavailable, the arrestee will be classified according to their self -identification. D. In the event that there is uncertainty regarding the appropriate classification of an arrestee's gender, a supervisor will be consulted for guidance on the appropriate classification. 1. In situations in which the arrestee does not have identification, and elects not to speak to police, supervisors can attempt to establish communication necessary to make a determination of the arrestee's gender, or use the arrestee's gender expression for classification). IV. PROCEDURES A. Investigations 1. Officers will record the following information on all Investigative Reports: a. The advisement and request of gender preference. b. The individual's response. c. Whether or not the request was granted. d. Reason for not granting the request, if applicable. pg. 3 WATERLOO POLICE D A i rvl L [ si T 2. If the transgender individual does not specify a gender preference, a female officer will conduct a frisk, if needed. B. Searches 1. All searches will be conducted by officers of the gender requested by the detainee and in accordance with the established departmental procedures. a. If the requested gender officer is not available, and it is imperative that an immediate search be conducted, officers will not compromise their safety or that of the public, in order to comply with this provision. 2. Officers taking individuals into custody, accepting custody of detainees, or conducting searches (custodial and/or strip) will be responsible for conducting a thorough search in accordance with departmental procedures. 3. Searches shall not be any more or less invasive than that of any other individual. 4. Requests to remove identity -related items such as prosthetics, clothing, wigs, and cosmetic items will be consistent with the requirements for the removal of similar items for non-transgender arrestees. 5. The possession of a needle which is purported to be for hormonal use shall not be presumed to be evidence of criminal misconduct. Likewise, any medication recovered pursuant to a search shall not be discarded, rather, it shall be secured by the officer and presented to the nurse (or supervisor) upon arrival at the holding facility. 6. If a strip/body cavity search is to be conducted, the Strip and Body Cavity Searches procedures must be adhered to with the same diligence and attention as any other arrested person. V. TRANSPORTATION, DETENTION, AND PROCESSING A. Absent exigent circumstances, transgender arrestees will be transported separately. 1. An officer of the individual's gender identity, when practical, will be present during the transport. 2. When a transgender arrestee is transported from a police facility to a prison, the arrestee will be transported separately from the male and female prisoners. 3. Transporting officers shall notify police dispatch with their starting and ending mileage. B. Transgender arrestees (adults and juveniles) will be housed in a secure single cell. 1. If there is no empty cell for a juvenile prisoner at WPD Headquarters, the desk/shift supervisor will call the Blackhawk County Jail and request temporary secure holding placement. 2. Transgender juveniles taken into custody for offenses less than a misdemeanor will be taken directly to the designated non -secure holding facility. pg. 4 WATERLOO POLICE C. Personnel will record a transgender individual's gender information on Department reports in accordance with Section 4 of this Operational Guideline and all other demographic information as it appears on their government -issued identification. Any name used by the subject other than what is listed on their government -issued identification, will be recorded as an alias. D. While the WPD recognizes the potential negative connotation associated with the term "alias," the use of such term is institutional of the criminal justice system and is no way intended to be disrespectful to, or dismissive of, transgender individuals. E. In the event a transgender individual requires immediate medical care or medication, including hormone therapy, the individual will be transported to the nearest medical facility to be treated by a physician and handled as a prisoner in a hospital. F. If an individual explicitly informs personnel that they are transgender, and an officer finds a record for an individual (NCIC or any other law enforcement record) that lists a different gender from what the individual is currently presenting, the officer shall notify the jail, deputy sheriff or correctional officer BEFORE delivering the individual into their custody by entering: 1. Transgender male assigned female at birth, 2. Transgender female assigned male at birth, 3. Non -binary gender assigned male at birth, or 4. Non -binary gender assigned female at birth. 5. If the individual refuses to provide their gender identity, the individual will be housed in a single cell according to their gender expression. G. In situations involving the transfer of transgender prisoners to county prisons or other police agencies, the CBA/PCO will ensure that the paperwork accompanying the prisoner adequately describes gender identity information. VI. RELEASE OF INFORMATION TO THE MEDIA REGARDING INCIDENTS INVOLVING TRANSGENDER INDIVIDUALS A. In all incidents involving transgender individuals (victim, witness, or arrestee), personnel will: 1. Refer to the individual using the name based on their gender identity rather than that which is on their government issued identification. 2. Use pronouns as requested by the individual (e.g., "she, her, hers" for an individual who self -identifies as a female; "he, him, his" for an individual who self -identifies as a male; and "they, them, their" for an individual who self -identifies as non -binary) and as used on the appropriate department reports (incident or arrest report). pg. 5 WATERLOO POLICE i z a tvi C iv T B. Even in the case of a person's death, officers of the Waterloo Police Department will use pronouns and titles of respect appropriate to the individual's gender identity as expressed by the individual. 1. In incidents where a transgender victim is deceased, personnel will refer to the victim's statements while they were alive, as reported by their next -of -kin or friends and community officers. 2. If the individual's self -reports of their identity conflict with government -issued identification or reports from their next -of -kin or friends and community officers, the individual's self -reports shall take precedence. Approved CHIEF OF POLICE DATE pg. 6 WATERLOO POLICE OPERATIONAL GUIDELINE, OPERATIONS: 11 SUBJECT: IN -CAR VIDEO & BODY WORN CAMERAS ISSUE DATE: 06-08-2020 REVISED: 06-08-2020 I. PURPOSE A. To establish a policy that applies to all officers who operate In -Car Video (ICV) or Body -Worn Camera (BWC) systems. The goal of these systems is to enhance public trust in the Waterloo Police Department (WPD) by providing greater transparency into officer actions. Recording law enforcement interactions between officers and members of the public. B. An officer is never expected to allow a person recording police action(s) to create officer safety hazards for involved parties. Extreme care must be used because recording, in and of itself, is a legal and protected activity. Arrests and the issuance of citations may only be used in extreme circumstances. C. The Department will continually audit and review both in -car and body -worn video programs, including this manual section and related training, considering changes in best practices, technology, legal standards, and stakeholder direction. II. POLICY A. Recording with ICV and BWC I. The Department Assigns BWC Cameras and installs all ICV camera systems. 2. Each officer will be issued a BWC and label them accordingly. Waterloo MIS will maintain spares to be issued out by a Sergeant in the event of a malfunction. B. The department will assign BWC cameras to officers individually. Officers may not wear any personally -owned camera device. The Department only authorizes those camera units issued by WPD. 1. Officers who have been trained and have been Issued BWC equipment will wear and activate it during all non-exempt out of vehicle citizen interactions during their shift. 2. An example of an exempt citizen interaction is recording while speaking with a citizen, privately using a bathroom, or entering your personal residence. pg. 1 WATERLOO POLICE D. Before officers deploy an ICV-equipped vehicle or BWC, they will complete Department training on the proper use of the equipment and procedures for uploading, tagging, and regulations on evidentiary standards and the permissible use of recorded video. This training will also include: 1. System preparation and operation. 2. Department policy on camera usage. 3. Pointing of the ICV camera and placement of the BWC camera. III. PROCEDURE A. As public and officer safety considerations permit, officers will make reasonable efforts to position the patrol vehicle and ICV camera to obtain useful recordings and capture critical evidence. 1. Officers will not position vehicles to avoid recording an event. 2. Officers will wear and/or an activate BWC camera while inside the police vehicle. 3. BWCs shall be worn in a secure and unobstructed manner on the upper torso. 4. Once officers have completed ICV/BWC training and have been issued the equipment, officers will deploy for their assignments with ICV/BWC cameras. 5. When outside of the police vehicle, officers are required to use the BWC to record all police related events. 6. All officers shall operate !CV and/or BWCs per this policy. B. Field Training Officers shall be in uniform (except for the "Shadow -phase") and shall wear a BWC camera. C. Officers Address and Note System Malfunctions 1. At the start of the shift, officers will prepare ICV and BWC systems as outlined in training. 2. If assigned to a two -officer car, at least one officer will log into the ICV system and sync the ICV transmitter. 3. If an officer discovers an operational issue with ICV at any time during the shift, the officer will contact a supervisor. If the problem cannot be resolved the vehicle will be removed from service (if possible) and logged for repair. pg. 2 WATERLOO POLICE M F N D. Officers will verbally give Miranda warnings on the recording before asking any questions that may incriminate the person under arrest as required. 1. Officers must read Miranda warnings to arrestees when recording any interrogation. As an example, even when a BWC or interrogation video room system is activated in the holding cell area for an interrogation, if Miranda was unread the investigator will read Miranda on camera. E. When shall officers shall record activity: 1. When safe and practical, officers will begin recording the following police activity, even if the event is out of view of the camera: a. Dispatched calls, starting before the officer arrives on the call to ensure adequate time to turn on cameras. b. Traffic and Pedestrian/Terry stops. c. On -view infractions and criminal activity. d. Arrests and seizures. e. Consent, Warrant and Warrantless, searches and inventories of vehicles, persons, or premises. f. Transports (excluding ride-alongs, and passengers for meetings). g. Following or riding in ambulances or medic units that are transporting persons involved in an event to a medical facility. h. Vehicle eluding/pursuits. i. Questioning victims, suspects, or witnesses (This does not include conversations with persons merely wishing to pass on information about general criminal activity not tied to a specific event). 2. If circumstances prevent recording at the start of an event, the officer will record as soon as they exit the vehicle or as soon as safe or practical. 3. Officers will record the entire event to its conclusion unless specifically instructed otherwise by this manual section. pg. 3 WATERLOO POLICE T i�i Er N T F. Officers may briefly stop BWC (not ICV) if the option is available during an event to view video that would assist in an investigation or during a pre -approved supervisor consultation. 1. The supervisor will direct the officers to go off camera. 2. Officers will immediately restart recording with BWC as soon as feasible after gathering the desired information. G. Discretion in Recording. 1. Officers reasonably exercising discretion under policy subsections will not be subject to discipline for the decision to record or not record those portions of an event. 2. Unless otherwise prohibited by this policy, officers may initiate recording any time they determine it would not be in conflict with this operational order or state/federal law and beneficial to capture an event or activity. H. BWCs may be used to record interviews related to a use of force investigation. I. Recording in Sensitive Areas 1. Officers will not record in restrooms, jails, and the interiors of medical, mental health, counseling, or therapeutic facilities, unless for a direct law enforcement purpose, such as a crime in progress. 2. Officers will record in the interiors of ambulances/medic units. J. Protecting Privacy and Dignity 1. There may be limited circumstances when the respect for an individual's privacy or dignity outweighs the need to record an event. 2. Such circumstances may include natural death scenes, death notifications, child or sexual assault victim interviews, cultural or religious objections to being recorded, and when the use of BWC would impede or limit the cooperation of a victim or witness. 3. When an officer believes such circumstances exist, the officer may remove the body camera and place it so it is not recording video but still capturing audio. a. Officers may turn the camera off in situations that the recording is no longer relevant to the investigation and officer safety is assured. K. Recording Protected Activity / Demonstrations pg. 4 WATERLOO POLICE 1. Officers will not record people lawfully exercising their freedom of speech, press, association, assembly, or religion unless they have probable cause to believe that criminal activity is occurring or when ordered to record by a supervisor, as provided below: a. When an imminent risk to public safety or large-scale property destruction appears likely, supervisors at the squad level and/or the incident commander of an event may order officers to record with BWC. Under such direction, officers will record until ordered to cease recording. b. Protected activity unintentionally captured is not a violation. L. Officers Stating the Reasons for Stopping BWC Recording(s) 1. Officers who stop recording during an event will state on the recording their intention to stop recording and explain the basis for that decision in an incident report. 2. If a Supervisor directs that a recording cease, the supervisor shall notify dispatch for a time stamp and direct the officer(s) to document the order in the Report. M. Determining the Conclusion of an Recording Event 1. An event has concluded when both of the following apply: a. The officer has completed his or her part of the active investigation; and b. There is little possibility that the officer will have further contact with any person involved in the event or outside of the patrol vehicle. c. For prisoner transports, an event concludes when the prisoner is turned over the jail or hospital staff. N. For transports to other locations, the event concludes when the officer reaches the transport destination and the subject is out of the vehicle and contact with the individual concludes. O. Officers Will Enter Data for Events Recorded with ICVIBWCs 1. Officers will assign the appropriate event type for all ICV recordings and enter any related Report or event number(s) in the proper format. (YYYY-######). P. Officers Will Document the Existence of Video or Reason for Lack of Video 1. Officers will document the existence or absence of any BWC and/or ICV video in any related paperwork (e.g., Reports, Supplements, Field Contacts, Criminal Citations, etc.). pg. 5 WATERLOO POLICE 2. When officers are aware that there is no recording or there was a delay in recording, officers will explain why in the submitted paperwork. When officers are not submitting any paperwork, they will enter a CAD update with this explanation. 3. Video captured for a CFS with no incident report, will be logged into the CFS. Q. Officers Will Initiate Upload of Recorded Video and Recharging of Equipment Before Going Out of Service. 1. Before going out of service, officers will initiate dock their BWC cameras to initiate upload of BWC video and recharging. If the video upload process is not initiated before the end of shift, officers will notify a supervisor. 2. Officers will also dock their ICV transmitters for recharging. R. Specialized Units May Request Exceptions 1. The department recognizes that in relatively rare circumstances units may perform specific tasks during their normal duties that make using the ICV or BWC impractical. Units may request exceptions to recording with ICV and/or BWC, for those specific tasks, from the Chief of Police. Any exceptions granted are valid for a term not to exceed one year and may be renewed annually at the discretion of the Chief of Police for good cause shown, i.e. Undercover Task Force Officers, Narcotics, ICAC, etc. 2. Units will request the exceptions by department memorandum outlining the specific tasks and good cause justification. All approvals will be for good cause, which will be set forth in writing, signed, and dated, expressly by the Chief of Police. The Chief of Police and affected shift/investigative commanders will maintain a file of approved exceptions. Shift/Investigative commanders will provide a copy to the IAD Lieutenant and may provide copies of the exceptions to the affected personnel under their command. S. Reviewing Department Video 1. This policy applies to all officers who review ICV and BWC recordings. 2. All ICV and BWC Recordings and Related Data are the Property of the Waterloo Police Department 3. Department policy governs all access, review, and release of in -car and body -worn video. a. Disclosure of Department records addresses video retention periods and release of video to the public, including persons wishing to file misconduct complaints. b. Officers will not make copies of videos, by any means, for personal use. pg. 6 WATERLOO POLICE Li c. Officers will not tamper with, edit, alter, or delete video. 1) Exception: This does not apply to personnel tasked with system maintenance who purge videos under established retention guidelines. d. Officers may review their own recorded video for report writing accuracy. e. The Department, including supervisors, the Internal Affairs Lieutenant, Training, and investigatory personnel may view ICV and BWC recordings for the following purposes: 1) Complaint 2) Criminal investigation 3) Officer -involved accident/collision 4) Vehicle pursuit investigation or review 5) Open Records Request 6) Use of force review or investigation 7) Audits, Quality Control, and Performance appraisals 8) As part of any future Early Intervention System (EIS). 4. Minor infraction discovered during ICV and BWC review will not result in formal discipline. a. If, in the course of viewing in -car or body -worn video, minor acts of misconduct unrelated to the original reason for viewing the video are discovered, they will not result in discipline or a sustained finding. However, such acts may result in a training referral or counseling/mentoring/coaching, and cited in an officer's performance evaluation. b. In the context of in -car and/or body -worn video review, acts of misconduct that do not rise to the level of serious policy violations handled the Watch/Unit Commander and cc'd to the Internal Affair Lieutenant pursuant to Operational Guidelines. 5. Users will supplement and articulate the reason for viewing a video. a. Any officer viewing a video after it has been uploaded will state the purpose for viewing the video and supplement the report. T. Preparing the In -Car and Body -Worn Video Systems a. When deploying with body -worn video (BWC) or a vehicle equipped with an in -car video (ICV) system, an officer: 1. Verifies that all indicators show that the ICV transmitter, and BWC camera are fully charged. 2. Positions cameras correctly. pg. 7 WATERLOO POLICE N.i 3. Synchronizes the ICV transmitter of the primary officer with the ICV system. r 4. If the system malfunctions, troubleshoots using steps included in the initial training such as system reboot, re -synching of the portable transmitter(s), and "check out" of the storage media. 5. If the initial troubleshooting does not fix the problem, contacts the MIS Section and follows their instructions. 6. If the problem is resolved, makes an entry in the MDC log (car help desk) of the malfunction and steps taken to resolve it. If the problem is not resolved, notifies supervisor of the malfunction. U. Supervisor responding to a malfunction of ICV or BWC a. After receiving a report that an ICV system or BWC camera has malfunctioned, a supervisor: 1. For BWC, arranges for the officer to get a replacement BWC camera, if one is available. 2. For ICV, assigns the officer(s) to visit MIS if available, if not switches the officer(s) to a vehicle with a functioning ICV system, if one is available. Notifies MIS of the issue. 3. Approves the officer working without use of ICV and/or BWC if there are no vehicles with a functioning ICV system or spare body cameras available. 4. Flags the patrol vehicle with the malfunctioning ICV system as "out -of -service." 5. Requests repair of the malfunctioning system by Waterloo MIS. V. Officers will not utilize any recording device while employed as a member of the WPD to covertly record or videotape interactions with any City of Waterloo employee who is not under an official investigation (as authorized by the Chief or designee). Approved Q CHIEF OF POLICE DATE pg. 8 Operational Guideline, Operations 11 February 15th, 2016 Waterloo Police Department Revised 12/12/17 Subject: Mobile Recording Equipment (MRE) A. Subject: Mobile Recording Equipment (MRE) includes in -car and body -worn recording systems. B. Purpose: The purpose of this policy is to provide officers with guidelines for the use of mobile recording equipment issued by the Waterloo Police Department. C. Policy Mobile Recording Equipment has been demonstrated to be a valuable tool in evidence collection, prosecution of criminal offenses, evaluation of officer performance and training. Mobile Recording Equipment provides additional documentation of police - public encounters and may be an important tool for collecting evidence and maintaining public trust. Use of MRE can reduce violent confrontations and complaints against officers. This policy is intended to provide officers issued MRE with instructions on when and how to use mobile recording equipment. D. Procedure: 1. Program Objectives a. The Department has adopted the use of Mobile Recording Equipment to accomplish several objectives, including: i. Accurate documentation of police -public contacts, arrests, and critical incidents. They also serve to enhance the accuracy of officer reports and testimony. ii. Enhance the Department's ability to review probable cause for arrest, officer and suspect interaction, and evidence for investigative and prosecutorial purposes and to provide additional information for officer evaluation and training. iii. Documenting crime and accident scenes or other events that include the confiscation and documentation of evidence or contraband. iv. The Department recognizes that video images cannot always show the full story nor do video images capture an entire scene. The use of MRE does not reduce the requirement to provide thorough written documentation of an incident. v. Due to the difference between the human performance capabilities and the enhanced digital recordings, persons reviewing recordings must consider all factors of an incident before conclusions are reached. 2. Operating Procedures: Officers shall adhere to the following procedures when utilizing Mobile Recording Equipment. a. The MRE should be utilized to: i. Collect evidence that can be used in the prosecution of criminal offenses. ii. Record contacts with the public in order to secure unbiased evidence in connection with investigations. iii. Allow for supervisory review to ensure that department policies and procedures are followed. iv. Capture footage that would be helpful for training. b. Prior to using a MRE, officers shall receive Department -approved training on its proper operation and care and the Department's policy with respect to the use of the body -worn camera. Additional training shall be provided at periodic intervals to ensure the continued effective use of the equipment, proper calibration and performance, and to incorporate changes, updates, or other revisions in policies or equipment. c. Mobile Recording Equipment should be used with reasonable care to ensure proper functioning and accountability. Equipment malfunctions shall immediately be brought to the attention of the officer's supervisor so that a replacement unit may be assigned (if available). Officers shall inspect and test MRE prior to each shift to verify proper functioning, and shall notify their supervisor of any problems. d. In the event that a MRE is lost, upon discovery, the officer shall immediately notify his/her supervisor. e. Officers shall wear body -worn cameras above the midline of their torso and in position designed to produce an effective recording. The body worn camera may be moved to another location or covered in situations where we wish to protect privacy or to allow for covert recording of interviews. f. Body worn transmitters shall be synced and worn in a manner to provide the best recording of the event. g. Officers shall not use personally -owned MRE while on duty. h. Officers assigned a body -worn camera may use the camera at approved off -duty employment, but only in connection with their Department duties. If used for this purpose, the officer shall download all digital media evidence (DME) during their next regularly assigned on -duty shift. 3. Recording Procedure a. Except as otherwise provided in this policy, officers shall activate MRE to record all contacts with citizens in the performance of official duties. i. Officers have no obligation to stop recording in response to a citizen's request if the recording is pursuant to an investigation, arrest, lawful search, or the circumstances clearly dictate that continued recording is necessary. The request to turn the camera off should be recorded, as well as the officer's response. ii. Deactivation of the MRE shall occur when: 1. The event has concluded. 2. Victim and/or witness contact has concluded. 3. All contacts have been released. 4. Once an arrestee has been placed into a vehicle to be transported to a detention facility. However, the officer transporting the arrestee to the detention facility shall keep the officer's MRE activated until custody of the individual is transferred to the detention facility. iii. If an officer fails to activate a body -worn camera, or fails to record the entire contact, the officer shall document the reasons for doing so. b. Discretionary use of MRE to record contacts: i. Encounters with persons acting as confidential sources. ii. When an officer is on break or is otherwise engaged in personal activities. iii, While working events where contact with the public is incidental to working the event. 1. The camera shall be activated while working the event if the officer is going to take enforcement action. c. MRE shall not be used to record: i. Communications with other police personnel, unless the officer(s) are principally involved in the incident. ii. In any location where individuals have a reasonable expectation of privacy, such as a restroom, locker room, or break room unless relevant to an investigation. iii. When recording in hospitals or other medical facilities, officers shall be careful to avoid recording persons other than the suspect, witness or victim. iv. Officers shall not be required to activate MRE when engaged in conversations with individuals with whom the officer is in a privileged relationship (e.g., spouse, attorney, police peer counselor, labor representative, minister, etc.). E. Handling of Digital Multimedia Evidence (DME) a, All files from MRE shall be securely downloaded as necessary. Each file shall contain information related to the date, camera identifier, and assigned officer. b. All files from MRE shall be securely stored in accordance with department policy. c. All files from MRE shall be classified in the system appropriately for proper evidence storage. d. In all cases that contain DME the officer will properly document the location of the DME in the incident or supplemental report. e. To help ensure accuracy and consistency, officers are encouraged to review DME in order to assist in preparing accurate reports and giving formal statements. f. No department personnel will have the access/rights/privileges to edit, alter, or erase MDE once submitted as evidence. g. Supervisory Review of digital media evidence is restricted to: i. The individual officer's chain of command including Internal Affairs and any supervisor as directed by the chief or designee. ii. Supervisory Review can be used to improve training, ensure compliance with department policy/training, reviewing complaints and in other situations in the best interest of the department. F. Distribution of digital media evidence a. All stored DME maintained by the department will only be released with permission from the chief or designee. Officers will be given notice prior to any request/release of their DME for use in any manner other than criminal or civil prosecution. Much of the DME data including, but not limited to images, is of a sensitive and intimate nature. As such DME data is generally not an open, public record. b. Mobile Recording Equipment and all data, images, video and metadata captured, recorded, or otherwise produced by the equipment is the property of the Department. The personal use of all information recorded by body -worn cameras (including copies) shall only be pursuant to the prior written approval of the chief or designee. G. Retention and destruction of DME. a. The retention and destruction of DME shall be pursuant to department public records retention guidelines. b. All recordings not flagged as evidence will be written over by the system, c. Mobile Recording Equipment for any purpose other than in accordance with this policy is prohibited. By Order Of: Daniel J. Trelka Director of Safety Services WATERLOO POLICE D P A OPERATIONAL GUIDELINE, OPERATIONS: 12 SUBJECT: RACIAL PROFILINGBIASED FREE POLICING ISSUE DATE: 06-02-2011 REVISED: 06-12-2020 I. PURPOSE F r� A. This Operational Order reaffirms the commitment of the Waterloo Police Department (WPD) to unbiased policing in all encounters between WPD officers and those we serve. This policy reinforces trained procedures in field investigations and vehicle investigations, ensures the Department maintains public confidence, mutual trust, and the enhancement of procedural justice, by exercising the law enforcement powers granted to us in a fair and equitable fashion. Adherence to these guidelines can protect officers from unwarranted accusations of misconduct when acting within the scope of departmental policy, and in a manner consistent with federal and state law. B. It is the policy of the Waterloo Police Department to treat all persons with dignity, respect, and professionalism. The WPD provides police services to the community in a nonpartisan, fair, equitable, and objective manner, without consideration of race, color, gender, age, national origin, religion, disability, economic status, sexual orientation, gender expression, gender identity, transgender status, membership in a cultural group, or other individual characteristics or distinctions. C. Equal treatment provides that persons, irrespective of race or other distinction shall be treated in the same basic manner under the same or similar circumstances. Equal treatment does not mean all persons in the same or similar circumstances can or must be treated identically in all cases. Reasonable considerations and/or accommodations may be made when dealing with individuals with physical or mental disabilities, infirmity, illnesses, or similar conditions, or when information about them necessitates different treatment. Some transgender people, however, still prefer to use the medical term to describe themselves. II. POLICY A. Officers shall police in a proactive manner and investigate suspected violations of law. It is the duty of the WPD to actively enforce state and federal laws in a responsible and professional manner, without regard to race, ethnicity, or national origin, and to police within the scope of the Constitution. B. Officers are strictly prohibited from engaging in racial profiling as defined in this order. This order shall be applicable to officer's interactions with all persons, whether drivers, passengers or pedestrians. pg. 1 WATERLOO POLICE [) A C. Officers shall conduct themselves in a respectful manner at all times when dealing with the public. Two of the fundamental rights guaranteed by the United States constitution are equal protection under the law and freedom from unreasonable searches and seizures by government agents. The WPD will respect both, the rights of all persons to equitable treatment under the law, and the right to be free from unreasonable searches and seizures. Engagement by any WPD officer in racial profiling or biased based policing is, both unacceptable, and strictly prohibited. D. This order shall not preclude officers from offering assistance, such as upon observing a substance leaking from a vehicle, a flat tire, or someone who appears to be ill, lost, or confused. Nor does this order prohibit stopping someone suspected of a crime based upon observed actions and/or information received about the person. E. Definitions 1. Biased Policing: Discrimination in the performance of duties, based on personal prejudices or partiality of officers that interferes with their professional judgment, training or adherence to law. Biased policing includes, but is not limited to, making prejudicial decisions affecting individuals in classes protected by federal, state, and local law. 2. Gender expression: Person's external characteristics and behaviors including, but not limited to, dress, grooming, mannerisms, speech patterns, and social interactions that are socially -identified with a particular gender. 3. Gender identity - Person's innate, deeply felt sense of gender, which may or may not correspond to the person's physical body or sex listed on their original birth certificate. 4. Car Stop, Vehicle Investigation, Motor Vehicle Stop: A police officer who stops a motor vehicle for an alleged violation of a law or ordinance regulating traffic. 5. Mere Suspicion: Means that an officer suspects a person of criminal activity, but the officer has insufficient specific articulable reasons to state why they suspect the person. 6. Probable Cause: Means that set of facts and circumstances that would lead a reasonable and prudent officer to believe that a crime has, or is about, to occur, and the person about to be arrested is responsible. 7. Racial Profiling/Biased-Based Profiling: A law enforcement -initiated action based on an individual's race, ethnicity, gender, sexual orientation, or national origin rather than on the individual's behavior or on information identifying the individual as having engaged in criminal activity. Racial profiling pertains to persons viewed as suspects or potential suspects of criminal behavior. The term is not relevant as it pertains to witnesses, complainants or other citizen contacts. pg. 2 WATERLOO POLICE 8. Reasonable Suspicion: means that an officer, using their personal training and experience, can clearly and specifically articulate the reasons for suspecting a person of criminal activity and those reasons would lead a reasonable and prudent officer, in similar circumstances, to reach the same conclusions 9. Sexual orientation: Heterosexuality, homosexuality, bisexuality, or being identified with such orientation. 10. Transgender: Person who experiences and/or expresses their gender differently from conventional or cultural expectations including, but not limited to, those who express a gender that does not match the sex listed on their original birth certificate or who physically alter their sex. a. Intersex individuals: Individuals who, because of their chromosomal make-up or other biological reasons are born with physical characteristics that make their biological sex ambiguous. b. Cross -dressers: Individuals whose gender identity matches their birth -assigned sex, but who sometimes prefer to wear clothes not traditionally associated with their sex. Most individuals who consider themselves cross -dressers do not wear cross-gendered attire all of the time. The term "cross -dressers" should not be used to refer to individuals who are living as members of the opposite sex, in accordance with their gender identity. c. Transsexual: An older term, that originated in the medical and psychological communities, and which is used to refer to individuals who wish to change, or have changed their birth -assigned sex, through hormones, surgery or other physical procedures. Just as many gay people prefer the term "gay" to the term "homosexual," many transgender people prefer "transgender" to "transsexual." 11. Race or Ethnicity: Of a particular decent, including White, Black, Hispanic or Latino, Asian or Pacific Islander, or Alaska Native or American Indian. a. Contact Disposition Codes: "Asian or Pacific Islander" replaces "Asian." b. Contact Disposition Codes: "Alaska Native or American Indian" replaces "Other." F. The prohibition against racial profiling does not preclude the use of race, ethnicity, or national origin, or gender, as factors in a lawful temporary detention decision. Race, ethnicity, national origin, or gender may be legitimate factors in a detention decision when used as part of an actual description of a specific suspect for whom an officer is searching. pg. 3 WATERLOO POLICE G. WPD officers shall not engage in racial profiling, and therefore shall not detain an individual and/or conduct an inquiry into that person's activities simply because of that individual's race, ethnicity, national origin, sexual orientation, or gender. Examples include but are not limited to the following: 1) Issuing a traffic citation to a driver who is speeding in a stream of traffic where most other drivers are speeding because of the cited driver's race, ethnicity, sexual orientation, gender, or national origin. 2) Stopping or detaining the driver of a vehicle based upon the determination that a person of that race, ethnicity, gender, sexual orientation, or national origin, is unlikely to own or possess that specific make or model of vehicle. 3) Stopping or detaining an individual based upon the determination that a person of that race, ethnicity, gender, sexual orientation, or national origin does not belong in a specific part of town or a specific place. a. The WPD derives the following principles from the adoption of the aforementioned definition of racial profiling: 1) That law enforcement officers shall not use racial, ethnic, sexual orientation, or gender stereotypes as factors in selecting whom to stop and search. 2) Racial profiling/Bias Based Profiling is not relevant as it pertains to witnesses, etc. 3) That police may not use racial, ethnic, or gender stereotypes as factors in selecting whom to stop and search, while police may consider race in conjunction with other known factors of the suspect. H. Training 1. Officers are responsible for adhering to all Iowa Law Enforcement Academy (ILEA) and Departmental training. 2. All officers shall complete a training and education program on racial profiling or implicit bias bi-annually. I. Limitations 1. Bias -based policing is prohibited both in enforcement of the law and delivery of police services. 2. Officers shall not use race, color, gender, age, national origin, religion, disability, economic status, sexual orientation, gender expression, gender identity, transgender status, membership in a cultural group, or an individual's ability/inability to speak English as the criteria for determining when or how to take enforcement action or pro- vide police services. pg. 4 WATERLOO POLICE a E 3. Nothing in this order prohibits officers from using the traits and characteristics of persons, such as race, ethnicity, or national origin, in combination with other facts, to assist in establishing reasonable suspicion or probable cause in the same manner that officers would use descriptions such as a specific hair color, height, gender or other identifying traits. 4. Officers shall not unreasonably endanger themselves or another person to conform to this Order. If a person refuses to provide information that facilitates an officer entering a disposition code based upon the self -identification of the person who is stopped, the officer shall enter the code that, in the opinion of the officer, is most accurate. 5. Any employee(s) who witness or are aware of instances of racial profiling/bias-based policing shall report the incident to their supervisor immediately. J. Gender Classification Guidelines for Transgender Individuals 1. Officers shall: a. Consider a person transgender if the person self -identifies as transgender or, if upon reasonable belief that person may be transgender; the officer asks and receives an affirmative response. b. Respectfully treat individuals in a manner appropriate to the individual's gender, or gender identity/expression when known, c. Use pronouns as requested by the individual (i.e., "she, her, hers" for an individual who self -identifies as a female; "he, him, his" for an individual who self -identifies as a male). If officers are uncertain by which gender the individual wishes to be addressed, they will respectfully ask the individual for clarification, d. When requested, address the individual by the name based on their gender identity rather than that which is on their government issued identification, and e. Avoid unnecessary personal questions regarding an individual's anatomy, transition status, or sexual history. 2. Officers shall not: a. Stop, detain, frisk, or search any person for the sole purpose of determining that person's gender or in order to call attention to that person's gender identity/expression, unless following the established department procedures regarding the proper processing of arrestees, b. Except when legally necessary, such as processing an arrest, either require proof of an individual's gender or challenge an individual's gender identity/expression, pg. 5 WATERLOO POLICE c. Use language that a reasonable person would consider demeaning or derogatory; in particular, language aimed at a person's actual or perceived gender, gender identity/expression, or sexual orientation, d. Disclose an individual's gender identity or sexual orientation to other arrestees, members of the public, or other governmental personnel, absent a proper law enforcement purpose, e. Make assumptions about an individual's sexual orientation based upon an individual's gender or gender identity/expression, or f. Use a person's gender or gender identity/expression alone as reasonable suspicion that the individual is or has engaged in a crime or other violation of law. K. Complaint Investigation 1. The WPD shall accept all complaints from any person(s) who believes s/he has been stopped or searched based on the following: racial, ethnic, gender, sexual orientation, or national origin profiling. No person shall be discouraged, intimidated, dissuaded, or coerced from filing a complaint, nor discriminated against because he or she filed such a complaint. 2. If an officer initiating a stop receives an allegation of racial profiling, the officer shall provide their full name to the individual with information on how to contact the Internal Affairs -Lieutenant and the officer's immediate supervisor. Any employee contacted shall provide to that person information on the department's process for filing a complaint. All employees will report any allegation of racial profiling to their supervisor before the end of their shift. a. Officers shall provide information, including telephone number, mailing address, and email address for contacting Internal Affairs to any individual who inquires about reporting an incident perceived to be racially motivated, or who wishes to generate a compliment. 1) AlI officers receive general WPD business cards. 2) Al! officers shall now carry business cards and distribute them, entering their prerequisite information onto the business card during contacts requiring reports, or upon request. 3) Officers will now receive double -sided business cards that display additional information for citizens, enabling them to Commend an Officer or File a Complaint via email. The car will inform the recipient they have a right to pg. 6 WATERLOO POLICE ) summon a supervisor to the scene and will advise the recipient of the Internal Affairs direct tel. number # (319) 291-4340 x3202. b. Any supervisor/manager receiving a racial profiling complaint shall notify the Internal Affairs Lieutenant in a timely manner of the compliant and the action taken. c. Supervisors shall monitor the adherence to the Racial Profiling/Biased based Policing regulations by all employees under their command and shall initiate an investigation into all alleged violations established under this policy. 3. The supervisor shall immediately assign an incident number/call for service number to all complaints. 4. The Shift Commander or the Internal Affairs Lieutenant shall provide the complainant acknowledgement (in writing) and updates regarding the disposition of the complaint within 30-days. The investigation shall be reduced to writing (or entered into the IA software, when applicable), categorized as Level-1-Shift Commander or Level-2-IAD Lieutenant, and must contain reviewer's comments or conclusions. 5. All complaints, whether level 1 or level 2 will receive numbers, and complaints requiring investigative conclusions shall be sent through the chain of command to the Chief of Police, or designee. When applicable, findings and/or recommendations for retraining, disciplinary action, or changes in policy shall be part of the reviewer' s recommendation to the Chief of Police or designee. 6. Officers shall be subject to disciplinary action up to and including termination for engaging in racial profiling. 7. If there is a departmental video or audio recording of the events upon which forms the basis of a complaint of racial/biased based profiling, upon commencement of an investigation into the complaint, and written request of the officer made the subject of the complaint, WPD shall promptly provide a copy of the recording to that officer. L. Public Education 1. The Waterloo Police Department will inform the public of its guidelines against racial/biased based profiling and the compliment and complaint process. Methods that may be utilized to inform the public of the process are news media, radio, service or civic presentations, the Internet, and prominently displayed on the WPD website. 2. WPD will provide information on how to file a compliment or complaint in languages other than English on the WPD website and flyers. pg. 7 WATERLOO POLICE Data Collection and Reporting 1. WPD collects data on all motor vehicle stops (driver only). Informnatiuon for Field Investigations/Pedestrian Investigations and Vehicle Investigations are included on the CAD call log for data preservation. 2. Any vehicle equipped with video and/or audio capabilities shall retain the video and/or audio documentation in accordance with the division's standard operating procedures. The department shall retain any related documentation for at least 60 days after the stop or until final disposition/adjudication of the complaint. a. If a complaint has been made the documented contact shall be retained by the Shift Internal Affairs Lieutenant until final disposition/adjudication of the complaint, if not longer, as required by law or policy. 3. Internal Affairs shall be responsible for compiling the number of racial profiling complaints and forwarding this information to the Chief of Police for submission to city council at end of the year. 4. The Chief of Police or designee may collect additional data in an effort to monitor enforcement actions and to provide an overview of department compliance with this order. 5. An annual Racial/Biased Based Profiling Report will be prepared based on the data collection and in accordance with this guideline and forwarded to the Mayor no later than 30 days after the 1 SC day of every year. Within the first 45 days of the 1st of every year the document will be distributed to the City Council. Use of Video and Audio Equipment (BWC and ICV) 1. Each traffic stop made by an officer that is capable of being recorded by video and/or audio shall be recorded. 2. Data recorded will follow requirements of Order: OGAI 1 ICV and BWC. Approved CHIEF OF POLICE DATE pg. 8 OPERATIONAL GUIDELINE, OPERATIONS, NUMBER 12 JUNE 2, 2011 WATERLOO POLICE DEPARTMENT A. SUBJECT: Field Investigative Contacts / Racial Profiling B. PURPOSE: To provide guidelines and limitations for officers of the Department when they are engaged in the investigation of criminal activity in the field which involves contact with persons who are reasonably suspected of being involved in such activity. C. POLICY: It is the policy of the Department that the rights of citizens shall not be unduly or illegally infringed upon and to that end, the following procedures shall be observed. D. PROCEDURES: 1. Definitions a. Mere suspicion - means that a person is suspected of criminal activity by an officer, but the officer has insufficient specific articulable reasons to be able to state why he suspects the person. b. Reasonable suspicion - means that an officer, using the training and experience that he has, can clearly and specifically articulate his reasons for suspecting a person of criminal activity and those reasons would lead a reasonable and prudent officer, in like circumstances, to reach the same conclusions. c. Probable Cause - means that set of facts and circumstances which would lead a reasonable and prudent officer to believe that a crime has or is about to be committed and the person about to be arrested is responsible. 2. Officers may not take any action against a person based on mere suspicion or less. No Department written record shall be made based on mere suspicion or less. 3. Officers may briefly detain and question a person based on reasonable suspicion that the person is, has been or is about to be involved in specific criminal acts. However, a person may not be compelled to answer and must be released promptly unless probable cause develops. 1 4. Officers making a brief detention and questioning based on reasonable suspicion may make a written Department record of information gained. If it is determined that a newly discovered crime has been committed, an "Offense Form" may be initiated. If the investigative stop reveals information connected with an existing case, a "Supplemental Investigative Report" may be prepared. If neither of these conditions exists, a "Field Investigative Contact Card" may be completed. In some instances, a combination of the above may be appropriate. 5. Officers may make an arrest based on probable cause and appropriate written forms shall be completed. E. Racial Profiling 1. Officers will not detain or question a person based on Racial Profiling as defined as any police -initiated action that relies on the race, ethnicity, or national origin rather than behavior of an individual or information that leads the police to a particular individual who has been identified as being, or having been, engaged in criminal activity. 2. Officers will report to the Communications Center all vehicle/citizen contacts with individuals who are suspected of, or have been identified as being, engaged in traffic related or criminal activity. 3. Once the Officer has determined the disposition of the vehicle stop or citizen contact, the Officer will provide the Communications Center personnel with the appropriate disposition code (see attached Disposition Code Sheet). 4. Officers who are working special traffic enforcement or directed patrol projects will keep track of their contacts and disposition codes and will provide this information to the Communications Center personnel at the completion of the project. BY ORDER OF: Daniel J. Trelka Director of Safety Services 2 VEHICLE / CITIZEN CONTACT DISPOSITION CODES 31-100 H INVESTIG ID 6 WNG 8 CITE 0 SEARCH Y OTHER FEMALE 15-100 Z Example White Male 15-30 Speeding Citation A-2 WATERLOO POLICE ivl City Council Work Session Monday, June 15, 2020 Chief Joel Fitzgerald Part 2 Striving for positive proactive interactions with members of our community. WATERLOO POLICE N T Operational Guideline, Operations, Number 25 SUBJECT: AIRBORNE PATHOGENS/COMMUNICABLE DISEASES ISSUE DATE: 6/6/2011 REVISED: 6/11/2020 I. PURPOSE A. The Waterloo Police Department works closely with both the Waterloo Fire Department and the Black Hawk County Health Department to ensure the safety of our citizens and emergency service providers. B. In an effort to facilitate compliance with state and federal laws concerning communicable disease protection, pandemics, emerging health issues and chemical exposures, and to provide employees of the Police Department with the best possible source of information, the Department has developed this infectious disease and health hazard procedure. All aspects of this directive, including but not limited to education, availability of updated information, control methods, exposure procedures, emerging infectious diseases, and medical emergency planning shall be overseen by the Administrative Captain and the Training Unit. C. As a matter of precaution, employees may wear Personal Protective Equipment (PPE), i.e., N95 filtering face piece respirators (preferred), recommended by the CDC. In order to promote overall public health, and to protect themselves at a minimum, officers shall carry standard (medical grade) PPE equipment while performing their duties. This addition to the uniform directive includes disposable nitrile examination gloves, mask -style respiratory protection (both issued by the Training Unit) and eye protection/face shields. D. Employees will remain cognizant that simply wearing PPE is not an indicator that airborne pathogens including the Novell COVID-19, nCoV2019, or coronavirus, member of a large family of viruses known to cause illness ranging from the common cold to more severe diseases such as Severe Acute Respiratory syndrome (SARS) and Middle East Respiratory Syndrome (MERS), are present when encountering community members. Signs and symptoms of COVID-19 include fever, cough, and shortness of breath. WATERLOO POLICE N T E. Law enforcement entities share the lead role in tactfully enforcing social distancing guidelines that health officials say are critical to containing airborne pathogens, i.e., COVID-19. Police Officers and Civilian Employees of the Department frequently contact persons susceptible to airborne pathogens within facilities in confined spaces like residences, automobiles, transporting prisoners, interviewing witnesses and suspects etc. 1. Social Distancing: The exercise of spatial public health measures designed to reduce contact between people. These measures may include things like canceling events, limiting the size of gatherings, closing schools and universities, asking employees that can work from home to do so, and closing non -essential functions in government and private businesses. 2. Heeding social distancing and quarantine recommendations decrease the opportunity for person -to -person transmission of airborne pathogens like COVID- 19, which is caused by the Novel Virus SARS-CoV-2, for which there is no cure or proven vaccine. 3. When properly engaging in social distancing it is recommended to create space between you and anyone outside of your household of to a distance greater than 6 feet (CDC, 2020). II. DEFINITIONS A. Definitions 1. Bloodborne Pathogens - pathogenic microorganisms that are present in human blood and can cause disease in humans. These pathogens include, but are not limited to, Hepatitis B Virus (HBV), Hepatitis C Virus (HCV), and Human Immunodeficiency Virus (HIV). 2. Contaminated - the presence or the reasonably anticipated presence of blood or other potentially infectious or dangerous materials on/in an item or on a surface. 3. Exposure Incident - specific eye, mouth, other mucous membrane, non -intact skin, or parenteral contact (piercing mucous membranes or the skin barrier through such events as needle sticks, human bites, cuts, and abrasions) with blood or other potentially infectious materials that results from the performance of an employee's duties. a. An exposure incident may also include ingestion or inhalation of a harmful chemical or substance. 2 WATERLOO POLICE [_ J M E N 4. Human Immunodeficiency Virus (HIV) - the causative agent of Acquired Immune Deficiency Syndrome (AIDS). This virus causes a disease that basically destroys the host's immune system allowing other microorganisms, many of which are normally not dangerous, to invade and grow in the body. Once infected, these microorganisms may produce various diseases and eventual death. 5. Acquired Immune Deficiency Syndrome (AIDS) - the final stage of HIV infection. With the loss of the body's natural immunity system, the individual falls victim to a host of what are called "opportunistic infections." These are unusual infections or tumors not ordinarily seen in otherwise healthy individuals. b. Hepatitis A Virus (HAV) - the most common type of hepatitis. Hepatitis A Virus is acquired by mouth (fecal -oral) and replicates in the liver. Police personnel are not considered at high risk for HAV since it is normally transmitted through eating food or drinking water contaminated by the virus, household contact with an infected person, or travel to countries where HAV is common. A vaccination is available for the Hepatitis A virus. 7. Hepatitis B Virus (HBV) - a type of chronic hepatitis in which there is intense and progressive inflammation and destruction of cells surrounding certain structures within the liver. Chronic active hepatitis may be caused in any of four (4) ways: as a result of an autoimmune reaction (immune system disturbance), a viral infection, a reaction to a medication (rare), or to a metabolic disorder (rare). A vaccination is available for the hepatitis B virus. 8. Hepatitis C Virus (HCV) - the most common chronic bloodborne liver disease in the United States. The Hepatitis C Virus is transmitted primarily through large or repeated direct percutaneous exposures to blood. Persons with HCV are at a greater risk of liver failure and liver cancer. There is no current vaccination available for hepatitis C. 9. Tuberculosis - a clinically apparent active disease process caused by mycobacterium tuberculosis complex. 10. Tuberculosis Infection - condition in which living tubercle bacilli are present in the body, without producing clinically active disease. Although the infected individual has a positive tuberculin reaction, they have no symptoms related to the infection and is not infectious. However, the infected individual remains at lifelong risk of developing the disease unless preventive therapy is given. 3 WATERLOO POLICE A f N 11. Staphylococcus aureus (staph) and MRSA (methicillin-resistant Staphylococcus aureus) - a bacteria commonly carried on the skin, or in the nose of healthy people. Staph bacteria are one of the most common causes of skin infections in addition to causing pneumonia, surgical wound infections, and bloodstream infections. MRSA is a type of staph that is resistant to beta-lactarn antibiotics which include common medications such as methicillin, penicillin, and amoxicillin. There is no vaccination available; however, prevention is accomplished through good hygiene practices. 12. HeaIth hazard - possible exposure to a chemical or other harmful substance though air, food, and/or contact. B. Infectious Body Fluids 1. Blood and blood products 2. Semen 3. Vaginal Secretions 4. Amniotic fluid 5. Saliva - in the case of Hepatitis B and TB. 6. Other potentially infectious body fluids including cerebrospinal, synovial, pleural, pericardial, and peritoneal fluids C. Modes of Transmission 1. Bloodborne: a. Unprotected sex with someone who is infected. b. Sharing needles or syringes with someone who is infected. c. From infected mother to baby during pregnancy or childbirth. d. By transfusion of infected blood and by blood components such as plasma and transplanted tissue or organs. e. By infected blood through accidental needlesticks, by direct contact of blood with non -intact skin (Le., open cuts, sores, eczema), or by splashes of blood onto mucous membranes (i.e., mouth, nose, eyes) 4 .WATERLOO POLICE 2. Airborne: a. In the case of tuberculosis, spread primarily by airborne droplets expelled through coughing up by a person with untreated tuberculosis of the lungs or larynx. b. In the cases of harmful chemicals or organisms, inhaled through intentional or unintentional release. 3. Contact: a. In the case of staphylococcus, direct physical contact with a person who has the skin infection, or physical contact of a hard surface contaminated by fluid from the open wounds. 4. Ingestion: a. Harmful chemicals or substances contained in food products whether intentional or unintentional. 5. Possible On -Duty Exposures a. Bloodborne: 1) Human bite 2) Needle stick or other puncture wound where blood is present on the instrument 3) Blood on non -intact skin such as cut, skin rash, or open wound 4) Mouth-to-mouth resuscitation without a mask 5) Blood splashes or saliva into the mouth, eyes, or nose b. Airborne: 1) In the case of tuberculosis, confinement in small, enclosed, poorly ventilated area with a person with active tuberculosis. 2) In the case of chemicals, entry or confinement in enclosed, poorly ventilated areas containing the substance or through release in the immediate environment. c. Contact: 1) In the case of staphylococcus, physical contact with an infected person, or a hard surface that an infected person has touched with an open wound. 5 WATERLOO POLICE III. PROCEDURE A. Employees/Officers 1. Will make every reasonable effort to limit contact with obviously sick/contagious subjects, however, public safety and enforcement must always be a high priority. 2. May question subjects about symptoms they observe consistent with exposure to airborne pathogens or viruses, i.e., tuberculosis, coughing up blood, fever, chills, fatigue, weight loss, etc. 3. May place a surgical facemask on an obviously sick subject who is handcuffed and/or will be transported. a. Exception: Any subject experiencing respiratory distress, that may be intoxicated, or may vomit, will not be fitted with a facemask until any potential vomiting symptoms subside. 4. Personal protective equipment will be considered "appropriate" only if it does not permit blood or other potentially -infectious substances and contaminated materials to pass through to or reach an employee's work clothes, undergarments, skin, eyes, mouth, or other mucous membranes under normal conditions of use and for the duration of time the protective equipment is in use. Hypoallergenic alternatives must be available to employees who have an allergic sensitivity to protective equipment. 5. Disposable gloves should be a standard component of emergency response equipment and should be donned by all personnel prior to initiating any emergency patient care tasks involving occupational exposure. There is no single type or thickness of glove appropriate for all situations. Selection criteria should include dexterity, durability, fit, and the tasks that will be undertaken while the gloves are wom. 6. When protective equipment is made mandatory, an employee may temporarily and briefly decline wearing personal protective equipment under rare and extraordinary circumstances, and when in the employee's professional judgment, it prevents the delivery of public safety services or poses a greater hazard to others. When the employee makes this judgment, the circumstances shall be investigated by their supervisor and documented to determine whether changes can be instituted to prevent such occurrences in the future. 6 WATERLOO POLICE P R T f�i L N T 7. A spit sock or similar protective product which safely covers the mouth without interfering with breathing may be used on a suspect that is spitting on officers. The spit sock will be utilized in situations where a suspect presents a viable danger to the employees for exposure to infectious disease and with the employee following proper trained tactical guidelines for the product. B. Social Distancing Enforcement: Social distancing enforcement will only occur during periods classified as pandemics or national emergencies. These are actions declared by the President of the United States or the Governor of the State of Iowa. The enforcement of guidelines relating to social distancing shall only be enforced if authorized by federal law, state law, ordinance, code, or judicial order; the protection of personal freedoms authorized by the Bill of Rights, Constitution, and Amendments will not be arbitrarily violated. C. Facilities: If a contaminant is introduced to a facility, a supervisor will ensure the area is treated with an EPA -approved decontaminant and alert the Administrative Captain. D. Watch Commanders: will ensure all working surfaces and equipment that could have become contaminated shall be cleaned and checked routinely and shall be decontaminated as necessary. 1. For work assignments that require continual staffing at the same workstation additional precautions to disinfect the work area is performed at the end of each shift. Specific disinfectants for the work area shall be readily available for use by the employees. 2. The Watch Commander shall ensure that no prisoner shall be placed into the holding cell or interview room inhabited by a person who is believed to be contaminated by a virus or airborne pathogen. 3. The Watch Commander shall actively mitigate the possibility of contamination immediately by temporarily introducing bleach and disinfectant to the area if proper ventilation is available. 4. The Watch Commander will ensure that officers do not place a prisoner into a cell that has been contaminated with the bodily fluids of someone obviously infected or who discharged bodily fluids until the area is professionally cleaned and disinfected by a contractor. Labeling the room as such. 5. Officers will ensure every attempt to limit the time that a sick person is held at a facility or in a vehicle to <10 Minutes. 7 WATERLOO POLICE 1) A R T Fri L N 6. Supervisors will ensure prisoners affected by pulmonary or respiratory distress, or obvious trauma, will receive immediate first aid from a paramedics, including being immediately transported to the hospital; an incident report / hospital case shall be prepared. E. Prisoner Transportation 1. Officers will pre -check the vehicle at their beginning of their shift for contamination and contraband prior to the start of their shift. a. The check shall include ensuring the disinfecting of the vehicle and safety check to for weapons, drugs, or other contraband. 2. Officers will conduct a post transport vehicle check after transporting any prisoner. a. The check shall include ensuring the disinfecting of the vehicle and safety check to for weapons, drugs, or other contraband. 3. Officers will not transport other prisoners in the same vehicle as a prisoner who displays signs of exposure to an airborne pathogen or virus. 4. If the vehicle is unclean, the officer transporting the prisoner shall ensure the vehicle is immediately scheduled for a professional cleaning. 5. If the vehicle is obviously contaminated officers must arrange for the contaminated vehicle to be cleaned as soon as possible with an EPA -approved decontaminant. 6. Professional Cleaning will be performed by a contractor who will clean and disinfect police vehicles with an EPA -approved decontaminant. 7. Officers should avoid transporting visibly sick prisoners. When unavoidable, officers shall: a. Raise prisoner screen (if applicable) b. Open rear vehicle windows/air vents c. Close front vehicle windows d. Turn airflow control to fresh (not re -circulate) fan on high e. Remove the person when a safe prisoner transfer can be completed. f. Wear appropriate PPE when safe s WATERLOO POLICE IV. EDUCATION A. In -Service 1. The Training Unit will ensure each employee will receive four (4) hours of training and education in the area of airborne pathogens/communicable diseases. Instruction will include modes of transmission for all at -risk communicable diseases, methods of prevention of transmission, behaviors that create a potential risk for infection, and potential HIV transmission behaviors that are in violation of Iowa law. 2. The Training Unit shall ensure that adherence to confidentiality standards is a portion of instruction in each training module provided employees. Training shall include but is not limited to: a. All personnel are restricted in what can be conveyed to officers, other emergency personnel, or citizens concerning medical information, most notably HIV/AIDS. Information regarding persons suspected of being infected with a disease must be kept strictly confidential and cannot be transmitted across the radio or the MDCs. b. Disclosure of test results or other confidential disease related information carries both civil and criminal penalties. c. If information concerning an infectious disease or exposure must be included in an incident report, the supervisor must review the submission to ensure that sensitive information related to the exposure is excluded from the report summary. d. Based on the Federal Privacy Act, any medical documentation or information provided by a contaminated/diseased/infected employee to medical or management personnel must be considered confidential and private information. As such, employers are forbidden by law to disclose this information without the employee's knowledge and consent, except as required by Public Health Iaws. e. Training materials contain references inclusive of the Health Insurance Portability Accountability Act of 1996 (HIPAA), and directs that employees only disclose information when authorized under the law enforcement exceptions. B. Training 1. The Training Unit will disseminate frequent training bulletins -developed to inform officers of new developments or procedures, as needed. All Watch Commanders will ensure that periodic roll -call and workplace training is conducted. The Training Unit will also ensure that employees are notified when airborne pathogen/communicable disease equipment and supplies are needed. 9 WATERLOO POLICE I N V. EMPLOYEE EXPOSURES A. Employees 1. An employee who believes they suffered exposure to an airborne pathogen or virus will notify a supervisor to initiate post -exposure follow-up notifications and reporting protocols. 2. Employee experiencing a possible exposure to an airborne pathogen or infectious disease shall: a. Immediately cleanse and disinfect the exposed area. b. Immediately notify a supervisor. 3. If the suspect/source requires medical treatment contact Waterloo Fire Rescue for transport, advising them prior to their arrival of the exposure. a. Employees exposed should seek treatment at the facility recommended by the City. Advising them prior to your arrival of the potential exposure. 4. Employees experiencing a possible exposure to an airborne pathogen or infectious disease shall: a. Assist in delivering suspect/source to hospital, if possible. It is recommended the source and exposed officer are treated at the same hospital. b. If appropriate, preserve and collect any physical evidence pertaining to the exposure. c. Even if the medical attention was delivered by a hospital, the employee shall visit the city -designated medical health care facility for a medical need assessment the next normal workday. d. Exposures should be documented in a case and the appropriate City Exposure forms submitted to Internal Affairs. B. Supervisors 1. Will complete the supervisor form and ensure all employee forms are completed and submitted. 2. The supervisor shall ensure Internal Affairs receives notice of the exposure and the appropriate paperwork is completed. 10 WATERLOO POLICE C. Administrative Captain will ensure that each Employee is equipped with Airborne Exposure Packets in the event of airborne pathogen or viral emergencies. The packet will contain: 1. Nitrile Gloves, Disposable latex or non -latex gloves 2. Mask -style Disposable hospital surgical mask 3. N95 Mask 4. Face shield 5. Antibacterial wipes 6. Antibacterial spray will be available in all facilities 1. The OSHA compliance officer will check each facility for compliance once per year detailing compliance with OSHA postings, AED device testing and forms and equipment. a. A check list will be completed and submitted to Human Resources 2. The Administrative Captain is responsible for the procurement of AEP items AND checking all Office AED devices for appropriate functionality. a. When notified of an exposure, ensure that all applicable paperwork on the exposure has been completed and forwarded to the Internal Affairs. b. Contact the Waterloo Fire Medical Officer when any unusual situation or unresolved questions arise in connection with an exposure or a potential health hazard. c. Monitor division employees and workplace for potential health issues and act as a liaison with the Safety Officer when health issues or questions are encountered. d. Notifies the HR Director, or designee, who shall direct the exposed employee to quarantine themselves for the predetermined period pursuant to active quarantine protocols. 11 WATERLOO POLICE L) n T fv1 L N T D. Division Commanders shall ensure an incident report describing the exposure is prepared, completed, AND notifications to the Internal Affairs Unit and Health Department on all airborne pathogen / viral exposures were made on the date of exposure. 1. The Internal Affairs Lieutenant will ensure the Report of Injury Form and incident report are forwarded to Human Resources. 2. The HR Director will ensure the employee receive the necessary referrals and documents. E. Patrol Commander 1. The Patrol Commander will ensure we have vehicle disinfecting stations available, currently at the Jail, Waterloo Fire Rescue Station 1 and the Tactical Garage. a. If utilizing an outside facility notify them prior to your arrival. 2. Watch Commanders shall ensure that all officers who transport prisoners will utilize vehicle disinfecting stations, at the completion of the transport, if the transported person displayed signs of exposure to an airborne pathogen, vomits or the community is at a high level of infectious disease spread. 3. Transmission Mitigation a. Administrative Captain a. Will ensure antimicrobial towelettes, antibacterial wipes and sprays are available in all facilities. b. Will ensure every employee is equipped with appropriate PPE and it is replenished, and stored as needed. c. Handwashing signs are posted d. Hand disinfecting stations are functioning at the entrances b. Employees a. Will remove any personal garmentluniform and seal it in a biohazard bag for outside laundry b. Body armor and other related equipment will be cleaned in the Ozone Machine per manufactures direction c. Utilize PPE and dispose of the PPE properly upon completion of the incident 12 WATERLOO POLICE F A R T ivl r fi T 4. Transmission Mitigation (Enforcement Standards) a. During airborne pathogen pandemics Patrol Commander and Chief of Police shall confer with the Black Hawk County Health Department and Black Hawk County Emergency Management and determine the optimum revised occupancy standards for any facility under the protection of this Office. b. The Administrative Captain shall ensure all staff receive any legally adjusted occupancy guidelines and monitor the revised lawful occupancy at each police department facility. c. The Watch Commander shall be consulted prior to any arrest being made for violation of a social distancing or other pandemic proclamations. They shall ensure the appropriate legal authority to arrest has been met pursuant to guidance by revised Proclamation or applicable law. BY ORDER OF: Police Chief DATE 13 OPERATIONAL GUIDELINE, OPERATIONS, NUMBER 25 JUNE 6, 2011 WATERLOO POLICE DEPARTMENT A. SUBJECT: Exposure to Infectious Diseases B. PURPOSE: Employees, through the requirement of public safety responsibility, may have routine contact with people at high risk for infectious disease. These encounters may now carry an additional hazard for officers, co-workers and family, who may be unwittingly and unavoidably exposed to infectious diseases. The intent of this General Order is not to enlarge on those fears that may or may not exist in the minds of individuals regarding the subject of infectious diseases, but rather to provide a rational approach to an existing problem, to protect the health and rights of all segments of the community. C. POLICY: 1. To establish standard policy, procedures and guidelines with reference to infectious disease encounters and/or exposures. 2. Definitions: a. Significant Exposure: Direct skin, open sores, cuts or wounds or mucous membrane contact with body fluids, such as blood, blood products, vomit, sputum, urine, secretions or pus from wounds, may constitute a significant exposure. Additionally, prolonged or close contact with someone who is frequently coughing may result in significant exposure if a contagious disease is present. b. Infectious Diseases: For the purposes of this General Order, listed on the following page are some infectious diseases and their routes of transmission: Disease Route of Transmission 1. Aids Your blood or body fluids Hepatitis "B" having contact with contaminated blood or semen, contaminated needles, or blood products. 2. Hepatitis Usually through blood 1 non "A" non "B" transfusions 3. Hepatitis "A" Contaminated food or water Viral Meningitis 4. Neisseria Men. Airborne: inhaling bacteria Tuberculosis spread by coughing, Other bacterial and/or nasal secretions or sputum of infected persons. 5. Herpes Sexually or with direct Syphilis contact with blood or contact with drainage of lesions. c. "Red Tag": Shall mean a warning tag, properly marked to indicate a bio-hazard. This tag shall designate and only be used to indicate contaminated or suspected contaminated material, equipment or facilities. D. PROCEDURES: 1. Reporting of Significant Exposures: a. All employees shall immediately report the exposure or suspected exposure to the Watch Commander. b. Employees shall open a separate Waterloo Police Incident Report, classification "Occupational Accidents", and detail all facts and circumstances surrounding the exposure or suspected exposure before ending the tour of duty. Explicit details concerning the background of the suspected carrier and method of transmission must be included. c. Any employee suffering an actual or suspected significant exposure shall obtain an "IOWA DEPARTMENT OF PUBLIC HEALTH, REPORT OF EXPOSURE TO INFECTIOUS DISEASE" form (attachment 1) from the Emergency Departments or Occupational Health Departments of Covenant Medical Center or Allen Memorial Hospital. d. IT IS THE EMPLOYEE'S RESPONSIBILITY (and in the employee's best interest) TO REQUEST AND COMPLETE THE IOWA DPH REPORT OF EXPOSURE TO INFECTIOUS DISEASE FORM. The hospital will not initiate this report or follow up procedures without a specific request from the employee, even if an employee requests 2 medical attention for exposure to an infectious disease. e. The employee shall complete the form and return it to the source from which it was obtained. The hospital will then: 1. Certify the occurrence or non-occurrence of an exposure or significant exposure and return a copy of the report to the Department Personnel Officer. 2. Forward a copy of the report to the final medical facility if the source patient is transferred. 3. Notify the employee or the Department Personnel Officer as soon as is reasonably possible if the source patient has one of the diseases specified on the form. 4. Send a copy of the report to the Department Personnel Officer when follow-up is completed. 5. Maintain records of all reports. f. If the source individual is not available for hospital personnel to request a blood sample (e.g. suspect escaped custody) the employee who has been exposed to an infectious disease shall complete the Report of Exposure to Infectious Disease form, submit it to hospital personnel, and put an Attempt To Locate on the source individual for the purpose of obtaining consent for a blood specimen. g. The employee's Watch supervisor shall: 1. Review the incident report and the Waterloo Police Department Blood Borne Pathogen and Infectious Disease Exposure Control Plan to determine if a significant exposure has taken place. 2. Refer the exposed employee to the authorized City of Waterloo Health Care Provider for work related injury/illness. 3. "Red Tag" and secure any contaminated police equipment, vehicles, or facilities to ensure non -usage until proper decontamination procedures can be initiated. 4. Make additional notifications deemed necessary such as, but not limited to, jail, judicial, and county health authorities. 2. Infection Control a. Because it is impossible to tell who is infected with an infectious disease, treat everyone's blood or body fluids with caution and as if they were infected with an infectious disease, regardless of the person's gender, age, background or race. b. Employees should be aware that certain prescribed medications, such 3 as steroids and asthma medications, suppress their immune systems and make them more susceptible to infectious disease. Employees should consult with their private physician if they are taking prescription drugs. c. Pregnant employees should be advised to report to their physician any direct contacts with body fluids in the line of duty. Infectious viruses can cause severe problems in newborns. d. The simplest and most effective way to stop the spread of any infection is to wash your hands frequently with soap and water and to keep your hands away from your eyes, ears, mouth and nose. Wash even if you have worn gloves! e. Employees who have skin cuts, sores, or open abrasions, should keep these areas covered with sterile first aid materials prior to and during duty hours. f. If hand washing is not feasible, employees should use the issued surgical hand scrub or other waterless hand disinfecting material. As soon as possible, proper hand washing using a disinfecting soap or scrub should be performed. 9• The issued disposable gloves and/or face masks should be worn whenever you feel you may come in contact with blood or body fluids. Such situations may include but are not limited to: personal injury vehicle accidents, arrests/custodies, fights, evidence collection (OW I - blood and urine, sexual abuse, intravenous drug paraphernalia), and crime scene searches. 1. Personnel should be aware that rings, jewelry, or long fingernails may compromise the integrity of protective gloves. They should make certain the gloves are not torn prior to use. 2. Persons of high -risk groups, including homosexuals, intravenous drug users, and prostitutes should be treated with caution. Where violence or an altercation is likely, protective disposable gloves should be worn. Extreme caution should be used during the search of suspected drug users or dealers to prevent accidental skin punctures by needles. Extreme caution must also be used when reaching into areas, such as under car seats, clothing pockets, etc., that are not visible. 3. Situations which constitute an exposure including, but not limited to, being stuck with a hypodermic needle, cut with a knife or other sharp object(s) or being victim of a wound or human bite should immediately: a. Encourage the wound to bleed by application of pressure to "milk" the wound; b. Wash the area thoroughly with soap and hot water, (flush eyes with water only); c. Report the exposure to the Watch Commander/Supervisor and seek medical attention as soon as possible. h. Whenever it is necessary to administer CPR, use the safety facemask with one-way valve, which is supplied in the police vehicles. Once used, seal and "red tag" this face mask in the provided contamination container and leave it with the Watch Commander for proper decontamination procedures. Personal eye wear such as prescription lenses, sunglasses, safety glasses, may also help prevent eye contamination. Shoes can become contaminated with body fluids, which might be transported from crime scene to automobiles, the police station, or home. When in doubt, decontaminate as soon as possible with a bleach solution that is available in the radio room adjacent to the briefing room. 3. Contaminated Uniform or evidence items. a. Uniforms or other clothing contaminated with blood or other bodily fluids should be changed before finishing or leaving the watch in order to minimize transmission to other officers, civilians, vehicles or family members. Officers should maintain a change of appropriate clothing at the Police Department for this purpose. b. Employees shall place their contaminated uniforms and/or other clothing in the red infectious materials bags that are located in the police radio room. 1. Employees shall put their name and "Waterloo Police Department" on the top portion of a pink laundry tag (also located in the radio room) and attach it to the red infectious materials bag. 2. The employee shall keep the bottom portion of the laundry tag in order to claim the uniform after it is cleaned. 3. The laundry tag shall NOT be placed inside the bag with the contaminated uniform as it too could become contaminated. 4. The sealed infectious materials bag with attached laundry tag shall then be locked in one of the property evidence bins in the basement hallway. 5 5. Property/Evidence personnel will then contact the Department's contract cleaner who will pick up the contaminated items and launder them at no charge to the employee. 6. The employee shall be responsible for picking up his laundry from the contract cleaners. (Varsity Cleaners was the contract cleaner at the time this general order was published, if in doubt, check with Property/Evidence personnel). c. Any contaminated items that cannot be laundered, decontaminated, or reused shall be placed in a red infectious materials bag and discarded in the ENVIRO-SAF waste barrel (yellow barrel with red placard/lettering) that is located beside the property/evidence bins in the basement hallway. d. Under no circumstances allow any contaminated police equipment (such as cameras, tools, firearms, etc.) to be returned to service without proper decontamination with a cleaning of hydrochloride bleach (household bleach) and water (one part bleach to nine parts water), available at the police department. e. Any crime scene evidence or other seized property suspected to be contaminated shall be securely sealed in infectious materials bags. Property tags shall be affixed to the outside of the bag to avoid the spread of contamination to the tag and to Property/Evidence personnel. 1. Hypodermic needles or other "sharps", which have evidentiary value, shall be placed in the small, cotton -filled, cardboard boxes located in the radio room and shall be red tagged. 2. Needles or other "sharps" which are not to be used as evidence shall be disposed of in the marked "sharps" containers which are located in the radio room and the Crime Lab. 4. Cleaning of Equipment, Vehicles and Building Facilities a. Consider all blood and body fluids to be contaminated. Therefore, when cleaning up any blood or body fluids, wear gloves or necessary protective clothing. b. First use warm water and soap to break down the blood or body fluids. c. Secondary cleaning should then be done with hydrochloride bleach (household bleach) and water, (mixed one part bleach to nine parts 6 water). d. Vehicles 1. Immediately report any vehicle contamination to the Watch Commander. 2. To remove possible droplet, airborne infections, put vehicle in well -ventilated area, open all windows for fifteen to twenty minutes. 3. Spray the contaminated area of the vehicle with bleach solution. 4. "Red Tag", lock and secure the vehicle. Leave the keys with the Watch Commander. The "Red Tag" should be attached to the steering wheel of the vehicle to alert and prevent driving of the vehicle until the vehicle can be additionally decontami- nated. e. Building Facility 1. Any area of the police facility, such as but not limited to, the elevator, the holding cell, interview rooms, and restrooms; which are contaminated by blood or body fluids shall immediately be reported to the Watch Commander, 2. Spray the contaminated area of the facility with bleach solution. 3. "Red Tag" and secure the immediate contaminated area until additional decontamination procedures can be completed. 4. The Watch Commander shall advise working employees and the subsequent Watch employees of the contaminated area(s). 5. Supplies a. Replacement disposable gloves, face masks, disinfectant, bleach solution, dry cleaning tags, contamination containers or bags, and "red tags"; will be stored in the Radio Room and available by authorization of the Watch Commander. b. The Property Section shall be responsible to acquire and distribute the necessary protection items and shall maintain and stock the Radio Room with replacement items. 6. Confidentiality a. Employees who actually contract an infectious disease must report this to the Department Personnel Officer. 7 b. Strict patient confidentiality is of the utmost importance and will be maintained by all involved; however, the health of our city employees is of equal importance and should not suffer for the sake of patient confidentiality. BY ORDER OF: Daniel J. Trelka Director of Safety Services 8 WATERLOO POLICE OPERATIONAL GUIDELINE, OPERATIONS: 26 SUBJECT: COMMUNITY/RELATIONAL POLICING ISSUE DATE: 06-08-2020 REVISED: 06-08-2020 I. PURPOSE A. The Waterloo Police Department recognizes that Police and Community Relationships, Citizen Participation and Positive and Proactive Interaction with the WPD are necessary to promote cooperation, collaboration, community problem solving, and procedural justice. B. It is the shared responsibility of all Department members to establish and promote rapport with members of the community. The Department must strive for the establishment of a climate where officers may perform their duties with the acceptance, understanding, and approval of the public. Additionally, the willing and practiced participation of the people in enforcing the law is essential for the preservation of freedom, fairness and the development of goodwill. II. STRATEGIES A. Community policing is a philosophy that promotes organizational strategies that support the systemic use of partnerships and problem -solving techniques to proactively address the immediate conditions that give rise to public safety issues such as crime, social disorder, and fear of crime. B. A reverence and respect for the dignity of all persons and the sanctity of all human life shall guide all training and leadership. Members of law enforcement derive their authority from the public; and therefore, must be ever mindful that they are not only the guardians, but also the servants of the public. Just as all persons are subject to the law, all persons have a right to dignified treatment under the law, and the protection of this right is a duty, which is as binding on the Department as any other. C. All officers must treat a person with as much respect as that person will allow, and officers must be constantly mindful that the people with whom they deal with each day are individuals with human emotions and needs. Such conduct is not a duty imposed in addition to an officer's primary responsibilities; it is inherent in them. D. In dealing with all people, each officer must attempt to make their contact one which inspires respect as an individual and professional, and one which generates the cooperation and approval of the public. While entitled to personal beliefs, an officer cannot allow individual feelings or prejudices to enter into public contacts. However, since an officer's prejudices may be subconsciously manifested, it is incumbent upon the officer to strive to avoid the influence of attitudes which might impair impartiality and effectiveness, keeping in mind that initial contacts leave lasting impressions both of the individual officer and of the Department as a whole. E. To ensure equal treatment in similar circumstances, all officers must be alert to situations where, because of a language barrier or for some other reason, officers may be called upon to display additional patience and understanding in dealing with what might otherwise appear to be a lack of response. pg. I WATERLOO POLICE D F. WPD must be responsive to the needs and problems of the community. While the adherence to the law governs what we enforce, the policies formulated to guide the enforcement of the law must include consideration of our relationship with, and respect for the public that empowers us to engage in law enforcement. This responsiveness must be manifested at all levels of the Department by a willingness to listen and by a genuine concern for the problems of individuals or groups. The total needs of the community must become an integral part of the programs designed to carry out the mission of the Depai tiznent. G. To promote understanding and cooperation, there must be interpersonal communication between members of the community and employees at all levels within the Department. All employees must be aware of the law enforcement needs of the community and their particular assigned area of responsibility. Guided by policy, an officer must tailor their performance to attain the objective of the Department and to solve the specific crime problems in the area the officer serves. The Department must provide for programs to encourage productive dialogue with the public at all levels and to ensure that the unity of the police and the public is preserved. H. It is necessary that there be full public disclosure of policies and openness in matters of public interest. Consistent with protection of legal rights of involved individuals and with consideration of the necessity for maintenance and confidentiality of Department records and of other primary Department responsibilities, the Department is to disseminate accurate and factual accounts of occurrences of public interest. Additionally, the Department must strive to make known and accepted its objectives and policies. I. It is the duty of every employee of the Department to build positive relationships and dialog with the community we serve. This is accomplished through a variety of means to include, but not limited to, community forums and meetings, open houses, policy advisory committees, and specifically -targeted programs like community listening sessions. The Department seeks to develop partnerships and resources within the community to build problem -solving groups and to instill a sense of mutual responsibility toward enhancing public safety and to increase the community's ability to resolve issues related to crime or a perception of crime. The following areas should be considered when employees are working with community members: 1. Exchange of helpful information. 2. Officers shall remain aware of WPD programs and promote resources and services that are available to members of the community. 3. Discuss Department objectives, community problems, and successes. 4. Encourage discussion to promote action aimed at solving problems that may exist. 5. Educate citizens about the functions and operations of the Department. 6. Obtain input from community groups to ensure that Department community relation policies and/or training reflect the needs of the community. 7. Identify sources of conflict between the Department and the community and encourage efforts to resolve them. pg. 2 WATERLOO POLICE J. Command staff, with input of all employees, and the community, shall conduct evaluations at least twice a year regarding Department community relation plans and programs, analyzing the methods that have been effective and substituting poorly performing programs and/or methods of action with new approaches. Command staff shall also outline the Department's expectations of community trust building for all officers and non -sworn employees setting out measurable objectives expected from the specific units and/or programs. 1. Input on community relations plans and programs from the community should be sought through community forums, informal meetings such as Coffee with a Cop, Meet the Chief, Neighborhood Police Officers/Ward Officers scheduling and attending and neighborhood specific Crime Prevention through Environmental Design (CPTED) meetings, our Community Input email address: CommunityPartnerships@waterloopolice.cam, employee meetings, and after -action reports. 2. Employee input is highly encouraged and will help to promote successful and sustainable community relations programs; any employee may submit ideas the Community Relations Lieutenant, Major, and Chief via email. K. Department Programs directed to the Community 1. The Community Relations Lieutenant (CRL), with assistance from the Patrol captain, shall ensure each unit and/or program adopted by this department identifies specific, measurable, achievable, realistic and time -bound (SMART) objectives, required training, expectations of the employee, and the content and schedule of reports and meetings. These standards shall be reviewed annually and approved by the Chief of Police. a. Neighborhood Police Officer (NPO) - Foremost in the duties of the Neighborhood Police Officer is the responsibility of promoting the concept of community policing through working in the neighborhoods, housing communities, recreational centers, businesses, and other community entities by providing a direct link between the community who reside in the Ward they cover, and the WPD. b. Neighborhood Police Officers work together with the community to identify and resolve problems that have caused or might cause discord between them. Improving police community relations is re -enforced by: 1) Taking every opportunity to talk to and with the public, 2) Being visible to the community and neighborhood, 3) Taking part in the life of the community by joining civic, church, or private organizations, 4) Becoming knowledgeable of services available to individuals and groups, and 5) Becoming an active volunteer. 6) Providing a monthly report, forwarded through their chain of command to the CRL, Chief of Police and Mayor, detailing the officer's interaction and communication with community members. pg. 3 WATERLOO POLICE D 2. The CRL also: N T a. Publicizes daily positive WPD stories on social media and pitched stories to the local media for coverage. b. Publicizes the achievement of Department objectives, problems, and successes through departmental reports and social media. c. Facilitates Crime Prevention Programs by providing citizen groups with information on making their families, homes, and businesses more secure and work to establish crime watch neighborhoods where none exist. d. HighIights noteworthy acts of intelligence and valor for the public and media consumption on social media platforms. e. Manages those with NPO duties in conjunction with the Patrol Captain to ensure the facilitation of crime prevention and citizen education programs, the preparation and submission of monthly reports on measurable objectives of the program. f. Schedules safety fairs and other WPD presentations and coordinates Ride -A -Long with Shift Lieutenants. g. Manages Community Volunteer Programs — The CRL ensures that NPOs develop and support volunteer groups, i.e., Crime Watch, Citizens on Patrol, et al.) to improve cooperation and collaboration with community members. They may provide training, on -going, and up-to-date information, schedule meetings, and serve as the direct link between the Department and the community individuals participating in various different programs. h. Facilitates Advisory Boards: 1. Chiefs Advisory Board: The goal of the Chiefs Advisory Board is to provide a forum for police -community interaction to address public safety and related issues in order to further enhance the quality of life in our community and is comprised of a diverse cross-section of community leaders representative of the City of Waterloo. 2. Policy Advisory Committee: Convenes as a forum of key leaders/stakeholders from diverse cross -sections of the community representative of the Waterloo, and introduce them to the policies developed based on legislation, court cases, national best practices, training, and other elements that represent the problems and solutions law enforcement confront and address in our community. i. Works with the Training Lieutenant to: 1. Host annual Citizen Use of Force Scenario Training. 2. Provide training to community groups, leadership, and youths discussing various topics such as procedural justice, listening sessions, social justice, "What to do when stopped by the Police" education, current community issues, past and present perceptions relating to law pg. 4 AWATERLOO POLICE tvl enforcement, and develops strategies with the Training and Command Staff on how to best address conflicting issues within our community. 3. Provide procedural justice training for all sworn officers and to community leaders. 4. Hosts meetings for the discussion of implicit bias, procedural justice, and community reconciliation with the City of Waterloo. 5. Hosts the Annual Citizen's Police Academy. Approved CHIEF OF POLICE DATE pg. 5 WATERLOO POLICE r7 s A. T r l l 1\1 The Waterloo Police Community Event to be held in Sullivan Park June 11th, from 4 PM to 6 PM. There will grilled hamburgers and hot dogs, chips and drink. This is an opportunity for the public to meet their new Police Chief, Chief Joel Fitzgerald, along with several other members of the Waterloo Police Department. The public, media and community stake holders are encouraged to attend. We are asking that you maintain social distancing and follow Covid preventive strategies. This event is sponsored by: Tyson Foods Waterloo Police Waterloo Police Foundation Waterloo Police Protective Association Live Music by 93.5 The Mix WATERLOO POLICE MEMORANDUM DATE: June 12, 2020 FROM: Joel Fitzgerald, Sr., Ph.D. Chief of Police TO: All Employees SUBJECT: MEMO 2020-002-MEET THE CHIEF EVENT On Thursday June 12, 2020, Major Je Leibold and members of the Waterloo Police Department used donations from Tyson Foods, the Waterloo Police Foundation, and the Waterloo Police Protective Foundation to provide food, drinks, and snacks, to members of our community at a "Meet the Chief" event in Sullivan Park. Approximately 200-250 people attended, and each person enjoyed the opportunity to speak with the chief and to share stories with Waterloo police officers of all ranks, while enjoying food and drinks in a setting that resembled more of a pre-COVID-19 Barbeque than a gathering truly representative of the tumultuous past few months. The generosity of the aforementioned entities and sacrifice of time and social distancing risks made the event a rousing success. Please allow this memorandum to serve as a note of thanks to everyone involved. Below are individuals/entities deserving of praise: • Waterloo Police Protective Association • Waterloo Police Foundation • Tyson Foods, Inc. • Major Joe Leibold • Captain Mohlis • Captain McGeough • Lt. McClelland • Lt. Fangman • Lt. Duncan • Lt. Payne • Lt. Kye Ricther • Sgt. Shawn Monroe • Inv. Dave McFarland • Officer Steven Thomas • Officer Abby Herkelman • Officer Cassie Jakoubek • Officer Mike Albers • Officer Kyle Janikowski • Officer Andrew Hereid • Wendy Drinovsky • Mayor Quentin Hart • Paul Huting • Felicia Smith • Wendy Bowman • Abraham Funchess • Rudy Jones Absent your participation and interest in creating goodwill in the community, this event would not have been successful! pg. 1 Summer 2019 Neighborhood Association Leads Audubon Park Barb Curran 1615 Audubon Drive Barbc3905@gmail.com W. Church Row w• i O Mary Potter 1416 West 4tn Street Felines34mary@yahoo.co m 319-233-2204 Chautauqua Park Shelly Chipp 615 Riverside Dr 319-239-8986 thewitchisin@mchsi.com Edison Rachel Neil 1056 Evergreen Avenue RneiLedison18@gmail.co m 319-531-0394 Greenbrier E � 3 Sara Topliff 1667 Oakwood Drive topliffs@gmail.com Internal Use Only Highland t Joyce Oaks 215 Prospect ioyceoaks@gmail.com 319-610-1464 -�I MAPLES Linda Conley E"7 918 Reed Street Teri Ala , St. Pauls St. Paul's UMC 207 W. Louise Street 319-234-8005 Itconley@mchsi.com terri.stpauls@gmail.com Neighbors For Life E.,� Wally and Jan Robinson 525 Colorado Street ianandwallyrobinson@iclo ud.com Neighbors Who Care Phyllis Tjabring 138 Chicago Street 319-233-8418 ptiabring@mchsi.com to-1 Orange ��� Mike Henning 138 Sidehill Drive 319-404-5396 If you would like to get in contact with the following neighborhoods: - Roosevelt - Liberty Park - Gates - Maywood - LAFNOW - CityView mikehenning@mchsi.com Unity Alvin Wright 720 Sumner Street wright@waterlooschool.or 319-433-2910 Southdale Bev Olds 3126 Violet Dr. bjolds@mchsi.com pis Walnut Laura Hoy 335 Almond lhoy@linkccd.org 319-269-7534 w-z We Care Maxine Tisdale 438 Cottage Street Iadytisdale@o.com 319-610-0689 cell 319-234-5875 home West Central Carole Gustafson 209 Forest Avenue Carole50702@mchsi.com 319-215-2267 Contact Felicia D 5mith-Nalls felicia-srnith@waterloo-ia.org 319-291-9145 w-6 - Common Grounds Common rounds -fig••-- � �- k. INIf OraraA"� ♦ Nei hI _a.■ra __..f, *r._MM 9 Raa■ Immism,, AI Helpi i r■Af�.AI■a `4s . 1Arm 41" Arktitilicj Avniffirdi -1P-Rtwall ribs ION MI* 1, .2 am_ maw fa >,��� Good Shepherd CITY OF WATERLC Neighborhood Associati Ea ast-Wood Estates ! ! ay,' Cedar, Knoll SbuthdalP s 1 Inch=1320F � L fa W LO La :1 N 0 '" 1 Cis CU O To +' C = N • C :u C -0D (v O O u07 rB ,--r r0 L a -- c°'oa our �� Sr0�o alCA0)0 . w y. m 0 at � v, � � ,rii [p tU > L fD f0 Col (9 O Q1 L 4_J 7 •_ U1 L 1-1 O7rp C 0 a.- O O �O C C C —II/ ) (9 O 0) l6 Ti O 1 C V C ate, Q] y O i 73 O 01 73 •aim u ._ 4 C O O S6 7-0 !6 Q 4-) O O (4 O V _ } cu O C V A [p O a -, �__ al fq O Q. V Q7 C 0.. a-+ N U7 ro L. ch O N Cin so E w 7 C U fLl 1p�� 1- O_O 3 t--t CA f0 C -' £ a. o a 2 c / -6 al . k © \ § R / % ► § T.; a)2 : jj C CA § u > > D $ fa C o � >• 2 � § : fft .61) � C LC > \ 2 o co E % § La 76 q e a \ 0 / U E po -C Q ) ru_ -.§ ID p iv o § r- \ CD ajo) 2 , . OOOOO : r mi National Alliance on Mental Illness In over 2,700 communities nationwide, CIT programs create connections between law enforcement, mental health providers, hospital emergency services and individuals with mental illness and their families. Through collaborative community partnerships and intensive training, CIT improves communication, identifies mental health resources for those in crisis and ensures officer and community safety. The Benefits of CIT Not only can CIT programs bring community leaders together, they can also help keep people with mental illness out of jail and in treatment, on the road to recovery. That's because diversion programs like CIT reduce arrests of people with mental illness while simultaneously increasing the likelihood that individuals will receive mental health services. CIT programs also: • Give police officers more tools to do their job safely and effectively. Research shows that CIT is associated with improved officer attitude and knowledge about mental illness. In Memphis, for example, CIT resulted in an 80% reduction of officer injuries during mental health crisis calls. • Keep law enforcement's focus on crime. Some communities have found that CIT has reduced the time officers spend responding to a mental health call. This puts officers back into the community more quickly. • Produce cost savings. It's difficult to estimate exactly how much diversion programs can save communities. But incarceration is costly compared to community -based treatment. For example in Detroit an inmate with mental illness in jail costs $31,000 a year, while community -based mental health treatment costs only $10,000 a year. NAMI promotes the expansion of CIT programs nationwide by providing NAMI Affiliates and State Organizations, local law enforcement, mental health providers and other community leaders with information and support about CIT implementation. NAMI also works with local and national leaders to establish standards and promote innovation in CIT. TRUST ]USTICE Implicit bias describes the automatic association people make between groups of people and stereotypes about those groups. Under certain conditions, those automatic associations can influence behavior —making people respond in biased ways even when they are not explicitly prejudiced. More than thirty years of research in neurology and social and cognitive psychology has shown that people hold implicit biases even in the absence of heartfelt bigotry, simply by paying attention to the social world around them. Implicit racial bias has given rise to a phenomenon known as "racism without racists," which can cause institutions or individuals to act on racial prejudices, even in spite of good intentions and nondiscriminatory policies or standards. In the context of criminal justice and community safety, implicit bias has been shown to have significant influence in the outcomes of interactions between police and citizens. While conscious, "traditional" racism has declined significantly in recent decades, research suggests that "implicit attitudes may be better at predicting and/or influencing behavior than self -reported explicit attitudes." Discussions of implicit bias in policing tend to focus on implicit racial biases; however, implicit bias can be expressed in relation to non-racial factors, including gender, age, religion, or sexual orientation. As with all types of bias, implicit bias can distort one's perception and subsequent treatment either in favor of or against a given person or group. In policing, this has resulted in widespread practices that focus undeserved suspicion on some groups and presume other groups innocent. Reducing the influence of implicit bias is vitally important to strengthening relationships between police and minority communities. For example, studies suggest that implicit bias contributes to "shooter bias," —the tendency for police to shoot unarmed black suspects more often than white ones —as well as the frequency of police stops for members of minority groups. Other expressions of implicit bias, such as public defenders' prioritization of cases involving white defendants, can have major impact on communities. This latter point is particularly significant in light of recent findings about the importance of procedural justice in fostering cooperation between citizens and the criminal justice system and cultivating law-abiding communities. Despite these challenges, the work of Phillip Atiba Goff, President of the Center for Policing Equity, has shown that it is possible to address and reduce implicit bias through training and policy interventions with law enforcement agencies. Research suggests that biased associations can be gradually unlearned and replaced with nonbiased ones. Perhaps even more encouragingly, one can reduce the influence of implicit bias simply by changing the context in which an interaction takes place. Consequently, through policy and training, it is possible to mend the harm that racial stereotypes do to our minds and our public safety. mi National Alliance on Mental Illness The Iack of mental health crisis services across the U.S. has resulted in law enforcement officers serving as first responders to most crises. A Crisis Intervention Team (CIT) program is an innovative, community -based approach to improve the outcomes of these encounters. In over 2,700 communities nationwide, CIT programs create connections between law enforcement, mental health providers, hospital emergency services and individuals with mental illness and their families. Through collaborative community partnerships and intensive training, CIT improves communication, identifies mental health resources for those in crisis and ensures officer and community safety. The Benefits of CIT Not only can CIT programs bring community leaders together, they can also help keep people with mental illness out of jail and in treatment, on the road to recovery. That's because diversion programs like CIT reduce arrests of people with mental illness while simultaneously increasing the likelihood that individuals will receive mental health services. CIT programs also: • Give police officers more tools to do their job safely and effectively. Research shows that CIT is associated with improved officer attitude and knowledge about mental illness. In Memphis, for example, CIT resulted in an 80% reduction of officer injuries during mental health crisis calls. • Keep law enforcement's focus on crime. Some communities have found that CIT has reduced the time officers spend responding to a mental health call. This puts officers back into the community more quickly. • Produce cost savings. It's difficult to estimate exactly how much diversion programs can save communities. But incarceration is costly compared to community -based treatment. For example in Detroit an inmate with mental illness in jail costs $31,000 a year, while community -based mental health treatment costs only $10,000 a year. NAMI promotes the expansion of CIT programs nationwide by providing NAMI Affiliates and State Organizations, local law enforcement, mental health providers and other community leaders with information and support about CIT implementation. NAMI also works with local and national leaders to establish standards and promote innovation in CIT. Become an Advocate Whether you are a law enforcement officer, mental health professional, elected official or person directly affected by mental illness, you can become an advocate for changing the way your community responds to mental heal crisis. Learn more about bringing CIT to your community or other efforts to improve mental health services. u0p3npoiluI co 0 co ca- rst -10 zz n ro n z co n 0 CA 0 fat B ;40 PNI 1/1 rig Da rig 10 H rt 011 *41 Ada ;. 0 OM=17A u'i Cm VIOX-IZ M fD = _r n rD 1 D) O C rD n C C +� (D ' O -r 0- II) 3 to m 5. ..< P. -0 m " FP. -h O -O F O -a C = 0)9 iv • n : fp _. q- v) z- al eL -.< O _, IA -h 1 s -0O CU to a a 0 + rrrD 0 3 ‘7, 3- D. .-p-0 0 0 a■ c 0 rim%< n 3 � �� CCL v) CU M 0 cc CL rD 0 O -0 vi C C rD -I rD o �n rDa w leo fD 0 %.< cL v cr. rit O(D 71; tn � OCD • • an SJO4UflODU asaqj IMiliflifffilii )=1 V 4 .4 z N o N o o O r+ rVI am+ LO C 3 3 k:u ra, r± < O O O Lrn CU 0) CU 5 ,r+ r+ 3 ▪ n r+ 0 LSD LC C LC U in' rD CU r+ r+ r+ 10 CU CU r+ r+ 1 �D � m 0 m- 0 O (T9 o 0) ro3 ill cuts) :.R: CD C .,I.Je 0 0 0) Lin = S CU 0- z 0 0) C UM 0) 0) n co n < co m = = LLB r+ t� cn C__H rp< n O n a)C t-Ftip n e O o a) VI La 5 tel ura t71 cr 0 c • • • • • ■ r=' 1:1 LO 0 (1:0 0) F+ O a) 0) n r+ n lit 0) n n 0) suoRepiunuauao) re) n * -1. -, =1- (71. 7pm cn n 2 CU rim 7 as Hi n 0 S OM — a un n. V1 = vl. M f O -1 o , a) = m = a) —. x: = = lQ tsa M p o C N 0 n m O O 13 n C tri vi r O C M F o - rig' z v) 0 O z vi .• n -' 47" (7): vi c ■ n • m 3 -o a) v) v,' O r+ �D 3 cu R. 0 M 0 1 r�r 71; CU 3 V) !Ns asoyp. send n u' -t r+ � �• O rr� ■ La n m n -% E I m fa) = -o r+ 11 V) m vi r+ S fD 3 in 0 C CU (To Cu 0- C tit ro 0 CU 0- a) —r Cr Cu til —r vi ■ VI P'f ID Ura in 0 M IT) 3Z5Z.Z-Z 14. � r1 Q C Q � ° rF r-F rF iD Cy rh e-F r-F 2■ isn • m _. O_. O — _ in r+ lla ill LC a' —• r+ 0 0 Fr '. CI O a ' 'DC—. 't — nc a n NS " U3 -% VI `C o VI � Q � r* O � r+ s c O (O al `C 5 . * 5" R 3' rc;/) M C IN ° O 4 z * * a) o �rD = `< IA z FE B h = -% as -0 LI _. oa) 0 n o— Lo -• n • r..F • (D I 71; ll'ilElEi'ilZ=liZERIMMINI 324 N ono,. mVin l W P R Pao: anon 0 rim ay 0 r-F C (J1 • CD CD fj CP)4D ICAT Integrating Communications, Assessment, and Tactics Developed by the Police Executive Research Forum 1111 Act, review, and re -assess. Identify options and determine best course of action. Collect information. Ethics Values Proportionality Sanctity of human life Module 2: The Critical Decision -Making Model (CDM) Assess situation, threats, and risks. Consider police powers and agency policy. COMMUNITY PROCEDURAL JUSTICE TRUST JUSTICE BRIEFS Procedural justice focuses on the way police and other Legal authorities interact with the public and how the characteristics of those interactions shape the public's views of the police, their willingness to obey the law, cooperation with the police in fighting crime, and actual crime rates. Mounting evidence shows that community perceptions of procedural justice, through their influence on all these aspects of people's relationship with the law and the police, can have a significant impact on public safety. Procedural justice is based on four central principles: "treating people with dignity and respect, giving citizens a voice during encounters, being neutral in decision making, and conveying trustworthy motives."` Research demonstrates that these principles contribute to relationships between authorities and the community in which (1) the community has trust and confidence in the police as honest, unbiased, benevolent, and lawful; (2) the community feels obligated to follow the law and the dictates of legal authorities; and (3) the community feels that it shares a common set of interests and values with the police.' Procedurally just policing is essential to the development of good will between police and communities and is closely linked to improving community perceptions of police legitimacy, the belief that authorities have the right to dictate proper behavior. Research shows that when communities view police authority as legitimate, they are more likely to cooperate with police and obey the law.' Establishing and maintaining police legitimacy promotes the acceptance of police decisions, correlates with high levels of law abidingness, and makes it more likely that police and communities will collaborate to combat crime. A key finding of the research is that the public is especially concerned that the conduct of authorities be fair, and this COPS Community Oriented Policing Services U.S Department of Justice ORIENTED Further reading Dai, Mengyan,James Frank, and Ivan Sun. 2011."Procedural Justice During Police -Citizen Encounters:The Effects of Process -Based Policing on Citizen Compliance and Demeanor."Journal ofCriminallustice 39:159-168. Gad, Jacinta M., and Rod K. Brunson. 2010."Procedural Justice and Order Maintenance Policing: A Study of Inner -City Young Men's Perceptions of Police Legitimacy."lustice Quarterly 27: 255-279. Mazerolle, Lorraine, Sarah Bennett, Jacqueline Davis, Elise Sargeant, and Matthew Manning.2013."Legitimacy in Policing: A Systematic Review." Campbell Systematic Reviews 9:1. Meares, Tracey L. 2009."The Legitimacy of Police Among Young African - American Men "Marquette Law Review 92: 651-666. Papachristos, AndrewV.,Tracey L. Meares, and Jeffrey Fagan. 2012. "Why Do Criminals Obey the Law? The Influence of Legitimacy and Social Networks on Active Gun Offenders"lournalof Criminal Law and Criminology 102: 397-440. Tyler,Tom R., and Yuen J. Huo. 2002. Trust in the Law: Encouraging Public Cooperation with the Police and Courts. New York: Russell Sage Foundation. factor matters more to them than whether the outcomes of particular interactions favor them.4 This means that procedurally just policing is not consonant with traditional enforcement -focused policing, which assumes compliance is primarily a function of emphasizing to the public the consequences —usually formal punishment —of failing to follow the law. Policing based on formal deterrence National tnitiattve for Building community TRUST & JUSTICE trustandjustice.org encourages the public's association of policing with enforcement and punitive outcomes. Procedurally just policing, on the other hand, emphasizes values that police and communities share —values based upon a common conception of what social order is and how it should be maintained —and encourages the collaborative, voluntary maintenance of a law-abiding community. Research indicates that this latter approach is far more effective at producing law-abiding citizens than the former risk -based deterrence model. This makes intuitive sense —people welcome being treated as equals with a stake in keeping their communities safe, as opposed to being treated as subjects of a justice system enforced by police who punish them for ambiguous, if not arbitrary, reasons. Taking measures to enhance procedural justice within law enforcement agencies is becoming increasingly possible. Professors Tracey Meares and Tom Tyler of Yale Law School have worked with the Chicago Police Department and others to create a one -day training for line officers and command staff that teaches them how to apply powerful procedural justice principles to their routine contacts with the public. Officers positively evaluate the training, especially since it improves not only public safety but their own. And a recently published peer -reviewed study found that the training increased officer support for all of the procedural justice dimensions included in the experiment.5 Indeed, there are many good reasons to cultivate a respectful relationship between police and communities, but the most important is that communities in which police are considered legitimate are safer and more law-abiding. Recommended citation: National Initiative for Building Community Trust and Justice. 2015. Procedural Justice. Community -Oriented Trust and Justice Briefs. Washington, DC: Office of Community Oriented Policing Services. Endnotes 1. Lorraine Mazerolle, Sarah Bennett, Jacqueline Davis, Elise Sargeant, and Matthew Manning, 'Legitimacy in Policing: A Systematic Review," Campbell Systematic Reviews 9 (2012): 1. 2. Tom R. Tyler, Jonathan Jackson, and Ben Bradford, "Psychology of Procedural Justice and Cooperation," in Encyclopedia of Criminology and Criminal Justice, ed. G. Bruinsma and D. Weisburd (Berlin: Springer- Verlag, 2014): 4014-4033. 3. Tom R. Tyler, Why People Obey the Law, 2nd ed. (Princeton, NJ: Princeton University Press, 2006). 4. Tom R. Tyler and Yuen J. Huo, 2002, Trust in the Law: Encouraging Public Cooperation with the Police and Courts (New York: Russell Sage Foundation, 2002). 5. Wesley G. Skogan, Maarten Van Craen & Cari Hennessy, "Training Police for Procedural Justice," Journal of Experimental Criminology 11(3) (2014): 319-334. ("[P] ost training, officers were more likely to endorse the importance of giving citizens a voice, granting them dignity and respect, demonstrating neutrality, and (with the least enthusiasm) trusting them to do the right thing. All of the effects of training were strong, with standardized effect sizes ranging from 1.2 to 1.6. Longer -term, officers who had attended the procedural justice workshop continued to be more supportive of three of the four procedural justice principles introduced in training; the effect of training on trust was not statistically significant."). The opinions contained herein are those of the author(s) and do not necessarily represent the official position or policies of the U.S. Department of Justice. References to specific agencies, companies, products, or services should not be considered an endorsement by the author(s) or the U.S. Department ofJustice. Rather, the references are illustrations to supplement discussion of the issues. The Internet references cited in this publication were valid as of the date of publication. Given that URLs and websites are in constant flux, neither the author(s) nor the Office of Community Oriented Policing Services can vouch for their current validity. coPs Community Oriented Policing Services U.S. Department of Justice U.S. Department ofJustice Office of Community Oriented Palidng Services 145 N Street NE Washington, DC 20530 To obtain details about COPS Office programs, call the COPS Office Response Center at 800-421-6770. Visit the COPS Office online at www.caps.usdoj.gov. National FnRiatve loi Bnildin{ Community TRUST & ]USTICE National Initiative for Building Community Trust and Justice John Jay College of Criminal Justice 524 West 59th Street NewYork, NewYork 10019 Visit the National Initiatve online at trustandjust€ce.org. e111504724 Published 2016 IAPRo THE LEADING PROFESSIONAL STANDARDS SOFTWARE. WORLDWIDE. June 8, 2020 Major Joe Leibold Waterloo Police Department Email: leiboldj@waterloopolice.com Major Leibold, Thank you for your interest in our IAPro software for use by the Waterloo Police Department. I have prepared the below price quote covering the costs associated with implementing IAPro and optional BlueTeam software at your agency. The below proposal outlines our standard price model, along with the initial startup costs for training. If you have any questions on this, please Let me know. IAPro Price uote Item Purchase costs IAPro Professional Standards software • Unlimited number of users • Installation • Pre -Load of employee information $ 10, 000.00 2 Days Remote and On -Site Training • IAPro User training • System Configuration with core users $ 2,400.00 Travel Expenses for Trainer $ Included Total for IAPro Software and Services $ 12,400.00 BlueTeam Optional Field Support Web application • Unlimited number of users • Installation Note: Requires purchase of IAPro software $ 6,000.00 1 Days On -Site Training • BlueTeam User training $ 1,200.00 Mailing/Remit Address: P.Q. Box 57 *Amherst, NH 03031 • USA Toll Free: (800) 620-8504 Fax: B00.620.8504 Web: www.iapro.cam CI Technologies Inc. is the Sole Source Provider of the IAPro and B1ueTearn Software IAPRo THE LEADING PROFESSIONAL STANDARDS SOFTWARE. WORLDWIDE. System Configuration with core users Travel Expenses for Trainer $ Included Total with Optional BlueTeam $ 19,600.00 Ongoing Annual Maintenance Amount - beginning year 2 IAPro $ 2,000.00 BlueTeam $ 1,200.00 Annual Maintenance Totals $ 3,200.00 Annual Maintenance Annual maintenance begins the second year of use and ongoing. The annual maintenance amount is subject to a 2% increase every other year beginning year three. Annual maintenance includes all end user and technical support via our 800 # and our online support website as well as any associated technical or user documentation. Annual maintenance also includes all new versions of the IAPro software and if purchased BlueTeam. Important Note The purchase of the IAPro system does not include hardware, 0S licensing or SQL Server licensing. Most agencies that purchase IAPro have an existing server with existing Microsoft SQL Server licensing. IAPro can be installed on your existing hardware and within your existing SQL Server instance. BlueTeam Field Support Service application The BlueTeam Field Support Service application is an adjunct application that is used by some IAPro customers. It is designed for entry of use -of -force, complaint, vehicle accident and pursuit incident types by field and supervisory level personnel. It supports the review and approval process with routing up the chain of command. *Note: BlueTeam software is a separate and additional cost. Officer Preload CI Technologies offers a free service whereby we will import your employee information into the IAPro database, prior to installing IAPro at your agency. Mailing/Remit Address: P.O. Box 57 • Amherst, NH 03031 • USA Toll Free: (800) 620-8504 Fax: 800.620.8504 Web: www.iaoro.com CI Technologies Inc. is the Sole Source Provider of the IAPro and BlueTeam Software IAPRo THE LEADING PROFESSIONAL STANDARDS SOFTWARE. WORLDWIDE. This is a one-time service offered at no additional cost. Training IAPro training is conducted by an IAPro training specialists...each IAPro training specialist is a current or former law enforcement Detective with extensive investigative experience. IAPro training is heavily oriented towards hands-on usage. To this end, a special "training" version of IAPro is installed on each workstation used for training. This is a full -featured version of IAPro with demo/training database installed on the workstation hard drive. It is strongly recommended that there be one trainee per training workstation. An LCD projector is also needed for training. If the BlueTeam software is purchased, training is typically coordinated subsequent to the IAPro training to allow agency staff ample time to become familiar with IAPro prior to deploying BlueTeam for agency wide use. HR Integration If quoted in this proposal, the HR Integration process will be written as a SQL Stored procedure and will integrate data from an existing SQL Server data source containing the needed employee data elements. *The integration process will bring in data elements that map to existing data elements within IAPro. New data elements will not be added. See the "HR Integration Overview" document for details on this process. Optional Data Migration Services CI Technologies offers a data migration service whereby we will obtain data from your Department's existing internal affairs database and CI Technologies will convert that data into the IAPro database prior to the installation of IAPro at your agency. If you are interested in this option, please contact us so that we can evaluate your existing database data and provide you with a price. Pricing for this service can only be provided after an analysis of your existing database. Considerations Regarding our Solution Mailing/Remit Address: P.O. Box 57 • Amherst, NH 03031 • USA Toll Free: (B00) 620-8504 Fax: 800.620.8504 Web: www iapro corn CI Technologies Inc. is the Sole Source Provider of the IAPro and BlueTeam Software IAPao THE LEADING PROFESSIONAL STANDARDS SOFTWARE. WORLDWIDE. Three aspects of our solution are distinctive, and set us apart from our competitors. They are: • Unlimited use licensing - there are no additional or hidden additional licensing costs: IAPro and BlueTeam pricing is for unlimited use licensing in terms of both the number of users that can run the software concurrently, and the number of workstations the applications can be run on. Our pricing model ensures maximum flexibility for the customer, with all licensing costs paid at point of initial purchase. The customers will never have to purchase additional licensing based on increased or unforeseen future usage requirements. This is important since the participation of front-line personnel - especially supervisors - is crucial in upholding the integrity of the organization, and to constrain their use of the software would greatly limit, if not cripple, its effectiveness. • A three-day annual user's conference is offered to our customers: Each year since 2004, CI Technologies has hosted an Annual Users Conference for our IAPro and BlueTeam customers. Our most recent conference, held in Nashville, TN saw over 625 attendees. Each conference consists of a multi -track format that, includes tracks for beginner -level users, advanced users, and users with specialized interests such as designing early intervention programs. The 2020 conference will be held in Anaheim, CA. Please visit our website for further details. These conferences are a key part of the support services offered to our customers, and meet the following needs: o Training of new customer staff based on turnover - Inevitably over time our customers will experience turnover in staff, which requires that training be available on an ongoing basis. o Advanced training - Many customers benefit from advanced training, especially in-depth coverage of features found in new releases of the software. o Networking with peers - In order to share ideas and approaches to utilizing our software. o Providing feedback directly to the vendor's staff - The opportunity to provide feedback and suggestions directly to our staff is highly valuable to both our customers and our company. This ensures that we have up-to-date information on how best to improve our software and services. • Our Growing Customer Base: Over 800 public safety agencies in the US, Canada, Australia and New Zealand currently run IAPro and IAPro with BlueTeam. These agencies range in size from major customers one person IA Units in smaller departments. The size of our customer base reflects our leading position in the Professional Standards software marketplace. Mailing/Remit Address: P.O. Box 57 • Amherst, NH 03031 • USA Toll Free: (800) 620-8504 Fax: 800.620.8504 Web: www.iapro.com CI Technologies Inc. is the Sole Source Provider of the IAPro and BlueTeam Software IAPao THE LEADING PROFESSIONAL STANDARDS SOFTWARE. WORLDWIDE. Purchase Orders Training and installation are scheduled on a first -come -first -served basis. Due to our current sales backlog, we request to be notified as soon as possible once a purchase decision has been made. Please be sure to fax any purchase orders to us at 800.620.8504 for expeditious handling of your order. This price quote will remain in -effect through December 31, 2020. Please call or email if you need additional information or have any questions. Thank you again for your interest and consideration! Best Regards, Timothy Conner tconner@iapro.com Off: 1.800.620.8504 x707 Mailing/RemitAddress: P.O. Box 57 e Amherst, NH 03031 m USA Toll Free: (800) 620-8504 Fax: 800.620.8504 Web: www.iapro.com CI Technologies Inc. is the Sole Source Provider of the IAPro and BlueTeam Software PowerDMSt 800.749.5104 f 407.210.0113 www.powerdms.com 101 S. Garland Ave, Ste 300 Orlando, FL 32801 Service Order Contract Details Order Details Account Number: A-18759 Customer: Waterloo Police Department (IA) Sales Rep: Don Philippi Order #: Q-104722 Order Date: 7/1/2020 Valid Until: 8/31/2020 Initial Term (months): 12 Customer Contact Billing Contact: Address: Waterloo Police Department (IA) Joel Fitzgerald 715 Mulberry St Waterloo, IA 50703 Billing Contact Email: policechief@waterloopolice.com Phone: (319) 291-4339 Fax: Payment Terms Payment Term: PO Number: Net 30 Notes: Subscription Service Item Type Qty Total PowerDMS Pro Base Recurring 1 $3,600.00 Capture signatures to ensure acknowledgement of crucial content, and generate reports based on user activity. Create workflows to simplify content updates and approvals. View content changes side -by -side. PowerDMS Pro License Recurring 530 ' $7,019.33 Per user license for PowerDMS Pro PowerDMS Training Recurring 530 $3,735.00 Develop courses from your content to train employees, and create tests and exams to ensure understanding. Assign, track and award certificates. Public Facing Documents - Local Agencies - Small Recurring 1 $2,000.00 Public -Facing Documents is an add -on feature for the Policy product that allows an admin user to make content within a PowerDMS site to be made public. PowerDMS University - 500- 999 Recurring 1 $750.00 Access to PowerDMS University with unlimited Boot Camp registrations. PowerDMS Professional Package Services 1 $2,500.00 The Professional services package offers access to a PowerDMS technical resource who will assist your IT team with user import and single sign -on setup. You'll receive six hours of consulting, including a kickoff, two technical consulting sessions, groups and security, site settings review and roll out. (Services must be used within b months of the order date.) dditional Terms and Conditions Payment Terms All invoices issued hereunder are due upon the invoice due date. The fees set forth in this Service Order are exclusive of all applicable taxes, levies, or duties imposed by taxing authorities and Customer shall be responsible for payment of any such applicable taxes, levies, or duties. All payment obligations are non -cancellable, and all fees paid are non-refundable. Terms & Conditions Unless otherwise agreed in writing by PowerDMS and Licensee, this Service Order and the services to be furnished pursuant to this Service Order are subject to the terms and conditions set forth here: htto://www.powerdms.com/terms-and-conditions/. The Effective Date (as defined in the terms and conditions) shall be the date set forth below. Page 1 of 2 P!AIe r 1 1 t 800.749.5104 f 407.210,0113 www.pawerdms.com 101 S. Garland Ave, Ste 300 Orlando, FL 32801 Service Order Accepted and Agreed By: Waterloo Police Department (IA) Signature: Printed Name: Title: Date THE INFORMATION AND PRICING CONTAINED IN THIS SERVICE ORDER IS STRICTLY CONFIDENTIAL Page 2 of 2 PwerDMS Protect your agency by reducing risk and limiting liability. 3ower3 VIS FAQs Is there a limit to the amount of documents I can upload? No, you can upload as many documents as you wish, but a single document cannot exceed 100 MB. What if I want to upload video's that exceed 100 MB? You will have the ability to embed videos exceeding 100 MB in a PowerDMS HTML document by storing them on an internal server or a cloud video storage service. Do we own our data or does PowerDMS? You own your data and can take it with you if you leave. Can I add additional users in the future? if so, how would I do that? Yes, you can add new users at any time. Send an email to sales@powerdms with the number of licenses you need and we can provide you a quote. What happens if we want to stop? How do we get our data out and what format will it be in? You are able to export and backup your data locally in a zip file. Can I pay monthly? No, payment is generally made on an annual basis. Work with your account executive to arrange any special payment options. How long have you been in business and where are your offices located? PowerDMS was founded in 2000. We are located in Orlando, Florida. f www.facebook.corn/powerdms in www.twitter.corn/powerdms y www.linkedin.com/company/powerdms PowerDMS.com t 800.749.5104 Pwe rDMS Protect your agency by reducing risk and limiting liability. DowerD V S FAQs What are your security measures to keep our data safe? We take the confidentiality and integrity of our customers' information very seriously. We use a multi -layer approach, constantly monitoring the application and infrastructure to support the growing challenges and requirements of security. All customer data is stored in our network of data centers throughout the U.S., each of which employ stringent security and disaster recovery measures. In addition to adhering to industry best practices in regards to data security, PowerDMS has successfully meet the requirements of The Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) Security Policy. CJIS is a set of standards developed by the FBI for securing criminal justice information (CJI). Where are the data centers located? Our data centers are geographically dispersed, each with the same highly secure factors; disaster recovery is planned specifically for each location. In addition to regular scans of our network and systems for vulnerabilities, recurring third -party assessments are conducted for application and network threats, and code review. How often is the site backed up? All PowerDMS customer data and the corresponding databases are backed -up on a nightly basis, either using a "full" or "incremental" methodology to ensure that archived data is secure and easily recoverable. Can we back our site up locally? Yes, all data kept in your PowerDMS can be backed up locally. Does PowerDMS use Java? If so, what versions are supported? PowerDMS does not use or interact with Java, so there are no potential conflicts. 2 f www.facebook.com/powerdms in www.twitter.com/powerdms y www.linkedin.com/company/powerdms g PowerDMS.com t. 800.749.5104 PwerDMS Protect your agency by reducing risk and limiting liability. Dowe rD V S FAQs How much training will we get and is it web based or in person? The amount of training will depend on what training package you purchase. Training is a combination of interactive workshops, web meetings with a dedicated CSA (Customer Success Advisor), webinars and self-help resources. Onsite training can be purchased for an additional cost. How long will it take us to get our site up and running? This depends on the size of your organization, how you want to use the system and the speed of your internal implementation team. On average, organizations need between 12 and 16 weeks, though some have needed fewer than 3 weeks. What resources will we need to devote to this process? We recommend you designate a dedicated resource to champion organization stakeholders (Operations Manager, Director, or VP) and a project manager. You may also need an IT resource at the onset of your onboarding process to provide network access or assist with uploading users and groups. What will my IT folks need to do? Network access and security may need to be granted to use certain PowerDMS functions including, but not limited to, accessing the Network, IP addresses, Security and PowerDMS Sync. Depending on your organization's set up, they may need to assist with the initial upload of users and groups. Can I have view only or non participating users just to read content? No, you need to purchase a license for anyone that wants to view, access, or interact with any content in PowerDMS. 3 f www.facebook.com/powerdms in www.twitter.corn/powerdms y www.linkedin.com/company/powerdms .. PowerDMS.com PowerDMS Protect your agency by reducing risk and limiting liability. Power 3MS FAQs Do I need a license for everyone in the organization? You will need to purchase a license for everyone that wants to view, access, or interact with any content in PowerDMS. What's the difference between an administrator and an end user in the system? At this time PowerDMS does not differentiate licenses for administrators from those of end users, so there is no Jimit on how many people can be setup as an administrator. Typically we recommend having a very limited number of Master Administrators who have overall control of the site; you'll likely want to glue some other users more limited administrative privileges to run reports, manage their own content or employees, etc. What are your customer support hours and who can contact them? We are available to answer questions for both end users and Master Administrators. End users may wish to coordinate with their Master Administrator before contacting us. Support can be contacted via phone, email or live chat within PowerDMS. Our support team is available, Monday -Friday 8:00am-6:00pm EST at 1-800-749-51 04 or Support@powerdms. Do you have a users manual? We don't have a users manual, but provide dozens of self-service resources including, videos, articles, webinars, in-app help tutorials, etc, How do the users get into PowerDMS? Users can be bulk loaded into PowerDMS via an Active Directory Sync or a .CSV file. PowerDMS provides a free tool called PowerSync, which can be download on an individual computer or server in order to facilitate the bulk upload process. 4 f www.facebook.com/powerdms in www.twitter.com/powerdms www.Iinkedin.com/company/powerdms PowerDMS.com t. 800.749.5104 PowerDMS Protect your agency by reducing risk and limiting liability. Sower DVS FAQs Can PowerDMS Interface with Our HR System for User Upload and Maintenance? Yes; you can do this using PowerDMS Sync, a tool built for making user creation and maintenance an automated process. PowerDMS Sync can work with a CSV file or directly with your Active Directory, so you can simply run a report from your HR system and save it as a CSV prior to importing into PowerDMS. PowerDMS Sync can be set to run at the same time on a regular basis, so you can fully automate the process by running a scheduled report from your HR system for use with PowerDMS Sync. 5 f www.facebook_com/powerdms in www.twitter.com/powerdms y www.linkedin.com/company/powerdms PowerDMS.com t. 800.749.5104 • Investigatory and specialized training g Recertification of Mandatory Instructors saaai}}p nnaN uoiteaifiIaaJ ■ NJ 0 0 0 0 a a frv o sanoH p1 SuiuieJI io ■ • Procedural Justice/Bias and Reconciliation Training gu!uleJi aosvuadns • investigatory and Specialized Training ® E o rD ott -l; °+ n' O cu Q m � D 0 n n n h O p. L 3A3 Ao4 palagpnq }ou aae pue;ou anal swell asall GO Bond Unfunded Needs 0 o 0 0 0 0 0 0 o o a o 0 0 60 0 o 0 0 0 0 0 0 0 0 oN o o0a 0 o •Q •-r P t to an <; r to -p0 ''d IIIII sPJd GdJ� `4PJ 4\4 P J !P`e III Asked a Received 0 U co 0 CA CU X O O O 0 0 O U) in- O o O o o O tl} $ 10,000.00 $ 20,000.00 0 0 o o 0 O In- $ 20,000.00 I in• I ill- I 111- I il} I il} I 4A- I IA- I i/? I ifU I i/} I tr I IA- $ 20,000.00 0 a 0 N v il} $ 85,000.00 0 0 0 O u, 41? $ 20,000.00 0 o 0 Lf1 ri i 1. $ 10,000.00 0 o 0 1l] (NJ i/h 0 a 0 O m i/- $ 4,000.00 0 o o 'n i!? $ 10,000.00 0 0 0 -IA $ 5,000.00 0 06 o o i/b 0 0 in t!F $ 2,500.00 Body Armor Tasers Light Bars and Vehicle Equipment Police Software Body Cameras Crowd Control Equipment Tactical Gas Masks In Car Cameras Training Center Upgrades Radar Units Office/Furniture Weapon Replacement 1 Crash Data Recorder Digital Evidence Management Police Policy Software Police Department Improvements Police Vehicle Storage 0 O 0 0 0 0 m t4 0 0 a I 0 v il}