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HomeMy WebLinkAboutCouncil Packet - 6/22/2020Council Work Session June 22, 2020 Time indicated below Harold E. Getty Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 3:50 p.m. Discussion of parking ramp equipment changes. Submitted By: Michelle Weidner, Chief Financial Officer Approx. Discussion of the Racial Equity and Social Justice Toolkit. 4:10 p.m. Submitted By: Abraham Funchess, Executive Director, Waterloo Human Rights Commission Approx. Discussion of the Ridgeway Avenue Traffic Study results. 4:40 p.m. Submitted By: Sandie Greco, Traffic Superintendent ADJOURNMENT Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Discussion of parking ramp equipment changes. City Council Meeting: 6/22/2020 Prepared: 6/18/2020 REVIEWERS: Department Reviewer Action Finance Felchle, Kelley Approved SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Discussion of parking ramp equipment changes. Date 6/18/2020 - 10:42 AM Submitted By: Michelle Weidner, Chief Financial Officer CITY OF WATERLOO Council Communication Discussion of the Racial Equity and Social Justice Toolkit. City Council Meeting: 6/22/2020 Prepared: REVIEWERS: Department Reviewer Action Date Human Rights Felchle, Kelley Approved 6/17/2020 - 1:04 PM ATTACHMENTS: Description Type ❑ Racial Equity Toolkit Analysis Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Discussion of the Racial Equity and Social Justice Toolkit. Submitted By: Abraham Funchess, Executive Director, Waterloo Human Rights Commission Racial Equity and Social Justice Toolkit for Policies, Programs and Budget Recommended for Use by City of Waterloo by Waterloo Commission on Human Rights June 2020 1 Section I Introduction Section II Race and Social Injustice Best Practices Criteria Section III Racial Equity Impact Analysis Worksheet Instructions Section IV Racial Equity Impact Analysis Worksheet Attachment I RSJ Budget and Policy Toolkit Key Definitions Attachment 2 RSJI Departmental Liaisons I: Introduction All departments are implementing annual Race and Social Justice (RSJ) work plans, focusing on their own lines of business. In addition, department directors' accountability agreements with the City Council/ Mayor include RSJ priorities. Department work plans include strategies for reducing racial disparity and fostering multiculturalism. Work is being done to address three broad goals: 1) End racial disparities internal to the City — Workforce Equity, Contracting Equity, and Training and Skill Development. 2) Strengthen City services, Immigrant and Refugee Access to Services. 3) Eliminate race -based disparities in our communities. All City departments will be encouraged to use the Racial Equity Toolkit in policies and programs on a routine basis to further incorporate the Initiative into all aspects of City operations. The Racial Equity Toolkit is designed to provide support in two broad areas: 1) Budget and Policy Filter analysis and recommendations; and 2) Review of existing City programs and services. Departments will use this toolkit on a routine basis to develop and/or improve programs, policies and procedures. Budget and Policy Filter All who work in City government have a role to play in achieving race and social justice, and the budget and policy -making process is central to that effort. The Budget and Policy Filter is a simple set of questions: 1) How does this action accomplish the Mayor/City Council's Race and Social Justice Initiative (as expressed through the work of the city's Human Rights Commission)? 2) Please identify any unintended consequences from this proposal. 2 These questions will be incorporated into City budget and policy processes, including Budget Issue Papers and policy papers. The Toolkit is a more in-depth resource to supplement the Budget and Policy Filter questions. These tools, including a set of RSJ Best Practices Criteria and a Racial Equity Impact analysis, should be used to help develop informed responses to the RSJI Budget and Policy Filter questions. Because of the importance of understanding terminology included throughout this toolkit, key definitions are included in Attachment 1. Review of Existing Programs and Services Since the beginning of the Initiative, departments have been asked to analyze their lines of business to eliminate institutionalized racism and promote multiculturalism. Departments now use the Toolkit to systematically review all programs and services to deepen our approach to eliminating institutional racism. The toolkit includes: • Section II • Section II • Section III • Section IV • Attachment I • Attachment 2 Race and Social Injustice Best Practices Criteria Race and Social Injustice Best Practices Criteria Racial Equity Impact Analysis Worksheet Instructions Racial Equity Impact Analysis Worksheet RSJ Budget and Policy Toolkit Key Definitions RSJI Departmental Liaisons When applying the Toolkit, the following steps should be followed: Step 1 Review RSJ Best Practices Criteria (see Section II), the Racial Equity Impact Analysis instructions (see Section III), and examples of completed analyses (see Section V). Step 2 Identify appropriate staff to complete the analysis; Human Rights Commission assistance would be beneficial. Human Rights' assistance can be arranged via your departmental RSJI Liaison (see list in Attachment 3). Step 3 Collect data necessary for completion of the Racial Equity Impact Analysis (see Section III for resources). Step 4 Complete Racial Equity Impact Analysis Worksheet (see Section IV) Step 5 Share analysis with relevant department staff and submit electronic copy of worksheet to the Waterloo Commission on Human Rights (Abraham .funchess@waterloo-ia.org) For the Policy and Budget Filter, worksheet responses need not be submitted along with Budget Issue Papers, Senior Staff briefings or legislative review. If after reviewing responses to filter questions, Department of Finance, Human Resources and/or Mayor's office 3 The City of Waterloo RSJ Best Practices Criteria and Racial Equity Impact Analysis tool have been developed by the RSJ Core Team in Seattle. They acknowledge the excellent work of others, including the Annie E Casey Foundation and their Race Matters Racial Equity Impact Analysis tool, President Clinton's Initiative on Race, the Aspen institute, and the Applied Research Center's Racially Equitable Policy Development Guide. II. Race and Social Justice Best Practices Criteria The criteria below will be used to identify actual best practices so they can be shared and replicated. As departments gain experience with the Budget and Policy Filter and Racial Equity Impact Analysis, we anticipate that these best practices criteria will be refined. RSJI best practices will meet the following criteria: 1. Assess community conditions and the desired community impact • Includes clear documentation of the existing community conditions, including disparities. • Explicitly enumerates specific goals and outcomes to emphasize program goals of reducing racism and decreasing racial disparities (as well as other program or policy goals). • Incorporates design to adjust goals and practices to keep pace with changing needs and racial demographics. 2. Expand opportunity and access for individuals • Increases opportunity and/or access for those who historically have been excluded. • Integrates strategies to improve access for immigrants and refugees, including appropriate interpretation and translation policies. 3. Affect systematic change • Reforms the ways in which institutions operate to lessen racial disparities and eliminate discrimination. • Analyzes and changes policies and practices that may perpetuate racial disparities and/or institutionalized racism. 4. Promote racially inclusive collaboration and civic engagement • Creates opportunities for collaboration that fosters mutual respect among people who fully represents Waterloo's racial diversity. • Provides opportunities for program participants and leaders or people affected by a policy to take action to address racial disparities and foster racial equity. • Fosters greater participation in civic engagement that can promote leadership in racial equity efforts. 4 5. Educate on racial issues and raises racial consciousness • Explicitly educates about the importance of historical and contemporary facts regarding race, racism, and/or culture. • Educates and encourages sharing about race and racism, including the connections between personal feelings and experiences and race - related systematic issues in society. III. Racial Equity Impact Analysis Worksheet Instructions Actions under consideration will include a range of policies, programs and procedures. Analysis of some actions will be more readily evident than others, but the tool has been constructed such that it can be applied to all. Conducting a Racial Equity Impact Analysis at the earliest possible stage of development or revision of a policy, program or procedure will help to ensure actions are aligned with the RSJ Initiative. The analysis should be completed by people who bring different racial and economic perspectives, ideally including Black people, Indigenous, Other People of Color (BIPOC); and white people. This will maximize the valuable learning experience and allow the action to be shaped in a racially equitable manner. IV. Racial Equity Impact Analysis Worksheet The following three steps are recommended before filling out the rest of the worksheet: Description Step 1 Review RSJ Best Practices Criteria (see Section II, the Racial Equity Impact Analysis instructions (see Section III), and examples of completed analyses (see Section V). Step 2 Identify appropriate staff to complete the analysis; determine whether Change Team and/or Core Team assistance would be beneficial. Core Team assistance can be arranged via your departmental RSJI Liaison (see list in Attachment 3). Step 3 Collect data necessary for completion of the Racial Equity Impact Analysis (see sidebar for resources. 1. Department and Project/Program/Policy Title: 2. Briefly describe the proposed action and the desired results: 5 3. Who are the racial/ethnic groups affected by this program, policy or practice? How will each group be affected? What are the racial disparities related to this project? 4. How does the proposed action expand opportunity and access for individuals to City services (including immigrants and refugees)? 5. How does the proposed action promote racially inclusive collaboration and civic engagement? Is there community support for or opposition to the proposal? Why? 6. How does the proposed action affect systematic change (address institutional racism)? 7. How does the proposed action educate on racial issues? 8. How does the proposed action support work force equity and/or contracting equity? 6 9. How does this action help to achieve greater racial equity? Describe the resources, timelines, and monitoring that will help ensure success. 10. Are there any unintended consequences on racial equity? Are there strategies to mitigate any negative impacts? ATTACHMENT 1: RSJ Budget and Policy Toolkit Key Definitions Definitions udget issue aper A proposal put forth by a City department to City Council/ Mayor that identifies an issue to be considered within the context of development of the City's budget, often including an increase or decrease in funding. udget and • licy filter A set of two questions designed to help (1) determine how newly proposed or updated policies (including budgets and legislation) align with RSJI and (2) screen for potential unintended consequences that might increase racial inequity. The purpose of these questions is to enable decision -makers to see a more complete picture when choosing a course of action on a proposal, not just a budget or political perspective. apacity uilding Increasing the knowledge of and tools used by city staff to achieve race and social justice. conomic/ ontracting quity Efforts to achieve equitable racial outcomes in the way the City spends resources, including goods and services, consultants and contracting. migrant and fugee acce services Governmental services and resources are easily available and understandable to all Waterloo residents, including non-native English speakers. Full and active participation of immigrant and refugee communities exists in Waterloo's civic, economic and cultural life. stitutiona 'sm Organizational programs, policies or procedures that work to the benefit of white people and to the detriment of people of color, usually unintentionally or inadvertently. Multiculturalism Equal rights and respect accorded to all cultural groups. Multiculturalism creates the conditions for understanding, respect and interaction between cultures and equality of opportunity for all cultures. • treach Activities to contact and potentially develop working relationships with specific individuals and/or groups for purposes including, but not restricted to, sharing information, education, or service provision. lic ngagement Activities that enable community members to effectively engage in deliberation, dialogue and action on public issues and in the design and delivery of public services. 8 Definitions actices criteria Criteria to assess whether a given policy or program is effective at achieving race and social justice. acial disparity Differences in outcomes or community conditions based on race. Examples include different outcomes in health, education, environment and criminal justice outcomes based on race. Ra . Advantage and disadvantage cannot be predicted based upon race. Workforce equit The City's overall workforce diversity reflects the diversity of the population living in Waterloo. The City: • Meets voluntary federal diversity goals; • Increases upward mobility opportunities for workers in low wage occupation groups with high concentrations of workers of colors; • Increases diversity in occupational groups where overall diversity is low or some racial groups are significantly under represented; and • Promotes fair and equitable access to advancement and career development opportunities for all employees. 9 CITY OF WATERLOO Council Communication Discussion of the Ridgeway Avenue Traffic Study results. City Council Meeting: 6/22/2020 Prepared: 6/17/2020 REVIEWERS: Department Reviewer Action Date Clerk Office Felchle, Kelley Approved 6/17/2020 - 1:19 PM ATTACHMENTS: Description Type ❑ Ridgeway Study Presentation Slides Backup Material ❑ Decision Making Tool Handout Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Discussion of the Ridgeway Avenue Traffic Study results. Submitted By: Sandie Greco, Traffic Superintendent 9 MSA West Ridgeway Ave Traffic Study City of Waterloo, IA City Council Meeting June 22, 2020 ma& ANL Ai& _d•N, Project History Existing Conditions Why Consider Reducing 4-Lanes to 3-Lanes? Future Conditions Public Meeting October 29, 2019 Alternatives Costs Study Recommendations Questions MSA Iowa DOT releases a statewide screening report for 4-lane to 3-lane conversions — Includes West Ridgeway Avenue Late 2018-Early 2019 City of Waterloo hires MSA to conduct a traffic study including the feasibility of a 4-lane to 3-lane conversion Spring/Summer 2019 Summer -Winter 2019 Data Collection l Analysis of 1 11 (crash records and Data and traffic volumes) __]Public Meeting October 29, 2019 Spring/Summer 2020 Final Study Report J a MSA Existing Conditions a MSA Existing Conditions - Traffic Volumes wkrtrkoo XFJ➢OWVtTFRF MSA SERETER• R:STI NOOL • al 2 HOOVER MIDDLE SEHppE LC0 HE1,,RY ELECY SCHOOL -,lanMtXlr Exhibit 1, Weekday Peak Hour Vehicle Turning Movement Volumes 2019 Ridgeway Avenue Corridor Study Network Peak Hours. City of waterloo, Black Hawk County, Iowa 7.15am - 8:15am 4:30pm - 5,30pm VEST HIGH SCHOOL Legend . 2.019 e V nn (%Yj RN PEA10101 R c4Rn+ ALA PEN(HpHR MSA Existing Conditions - Crashes 2014 2015 2016 2017 2018 2019 TOTAL '-s So9Wyman Or01�; Ave K A SC PO TOTAL par Cre6veerheR 0 0 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 2 0 0 rrri b1 29/2018 < 15 <O1> Ise 0.14 I0ul7 .� 1711/14. 014 c <DL> IWI 16 C <D> ,�l�ti 07J 16 PD <0> .[W) W RIDGEWAY AVE Rx: " 09h4/2025 PD <D> 12/04/2017 PO D> 01/13/2018f1��6 DuS ,I2014 PO 1 Inters0Ugn 01 Anat:rough Ave. K A BC PO TOTAL Craslws Per Year 2014 0 0 0 2 3 5 2016 0 0 0 1 2 3 2016 0 0 0 1 5 6 2017 0 0 0 0 7 7 2016 0 0 0 0 3 3 2019 0 0 0 1 0 1 TOTAL- 0 0 0 5 20 25 4.7 '. ' MSA_ 12/20/2017 PO 04/11/2014 PO 40> ' 04/27/2017 404 • 01/25/2011 C m> 151 01/2412014 C <u,- 09/09/201S PD W> 03/01/2026 PD <0> 11/26/2017 PD <0> 09/14/2028 PD <n• 4j f 05/2J2011 PD <D> OB/W2016 PD <Da 02/23/201/ PO <0- 12/05/2016 PD <DL> Segment between A0R00r00 Ave. 6 RuSNell Rd. K A B C PO TOTAL Crashes Per Yam 2014 0 0 0 1 1 2 2015 0 0 0 0 0 0 2016 0 0 0 0 1 I 2017 0 0 0 0 0 0 1016 0 0 0 0 0 0 2019 0 0 0 0 0 0 TOTAL 0 0 0 1 2 3 06 016/21 .1 C c0> 01/01/201. Pn <0> 08/.2:2014 PD <Di> )Wl 6 Exhibit 4, Crash Diagram Ridgeway Avenue Corridor Study Cltyof Waterloo, Black Hawk County. Iowa W LLtifLLD. :7;0E 0 nub DalLR w1000N +r Itn RM1I.0R0GNp 90C5.PL. S4MI DERRTION LLrt 1UN1. u0E 90f SV]PS. 00009TCOIRICR0N5 ANGLE. OPPOSITE DIRECTIONS �(OPPOOPPOSINGj NML 7 RR10l C. 9954P 01R1000N5 r R1010 TUNIC LOf WWI Aiwa( < atm..Tnn\ LOSS 0r(ONTRM • ▪ NCN1401001116 • NON IKAPAOIRTIN4 • P059xE MAY PRpnnv11uu01011, dr OAP NM V04012 PE0151NN M R� NCTcu 131 mow O wCT P1 Factmsr 1 t00a.0. T iNrw[NCI G. UT .N. 5961 MONT IN41I1b Crash Data From 01/2014 to 04/2019 MSA Existing Conditions — Right -of -Way Right of Way a MSA Why Consider Reducing 4-Lanes to 3-Lanes? 1(- 10' Travel Lane Existing Conditions -. �: 10' Travel Lane 10' Travel Lane 10 Travel Lane PM! Three Lane Alternative - Restripe Existing Pavement RAW NIENimENIEN 13' 14' 13' Travel Lane Two -Way Travel Lane Left.Turn Lane RAW Three Lane Alternative - Reconstruction With Multi -Use Trail RW 8' 11' 14' 11' Trail Travel Lane Two -Way Travel Lane Left -Tom Lane RAN MSA Exhibit 11, Conceptual Cross Section - Ridgeway Ave Ridgeway Avenue Corridor Study City of Waterloo, Black Hawk County, Iowa • Vehicular Safety • Improve turns onto side streets and driveways • Wider, more comfortable driving lanes • Pedestrian Safety • Crossing less lanes of traffic • Similar or less pavement to maintain • What are the Community's Values? • Moving vehicles? • Providing facilities for all transportation methods? MSA Future Conditions — 4-Lane Legend Tr Mlle Movement LOS InlenecOen LOS SOS Aa Los A.a LOSC LOSC LOSO OS IS �Y LOSE LOS E Y► LOSF LOS F IOr Oown La & SlpiulWAlmNMeUen Smp Omer AdrabSSOill 010 LOSA WO LOSAI 1000 LOSO 1.15 LOSO 20.15 LOSC 1045 LOSC SS-S5 LOSO 2S5S LOS0 SSAO LOSE 15-S0 LOSE HO LOS F 50• LOSr 4 Ourr.r. es me 0000,He wrmnetlim Nme 5e'r 8 MSA 44F:r • Exhibit 8, Intersection Level Of Service (LOS) 2045 Existing Conditions, PM Peak Hour Ridgeway Avenue Corridor Study City of Waterloo, Black Hawk County, Iowa WEST HIGH SCHOOL MSA Future Conditions — No Improvements 3-Lane Legend TrM1lc Slwement LOS Intersection LOS �F• LOS CB § OS C LOS AS. - LOS 6 LOS OS LOSE 0 LOSE -► LOSF 0 LUSE r = Onnn IA.4l Sl0nal¢M 1ea0aegbn SUM OCAPOI ONw (MO Cie lSealwl 0.1.0 LOSA 616 LOSA 10.00 LOSE 16.15 L050 2015 LOSC IS25 LOBO SS55 LOS 0 25 S5 LOS 0 !Or LOSR SO LOSF • Umu Ara ww eXnn®re Olww Bane nroe agaeea Atenemmn Haa- Sipr>re OFISHA I SAPwrw nixos 0 • 414 550 rv.n Ad .aw Sep yl�+- HOOVER MOOSE SCHOOL LOU• HENRY SCHOOL MSA Exhibit 10, Intersection Level Of Service (LOS) 2045 3 Lane Alternative, PM Peak Hour Ridgeway Avenue Corridor Study City Or Waterloo, BlaCk Hawk County, Iowa MSA Future Conditions - Ansborough Ave Roundabout ui 2 r Z IIIIIIIIIIIIIII r \ 7 1 , I 1 W. RIDGEWAY AVE. ` W. RIDGEWAY AVE. \ill ■ O • m y 6 100 200 i ••�•• •. M ' ,�',,,,.., i-,u�r HEST RIPOEWR wnTEAVENUEC�ORRIGOR STUDY UT AVE Ew�Brr CONCEPTUAL ROUryE ANAGOUT LAYOUT CONCEPTUAL ROUNDABOUT LAYOUT o x:.�'.W...e_.,.m...,'w.[..,...,, Of MSA Future Conditions - Prospect Blvd Roundabout eMSA OF WATERLPD WEST RI GEWAYAR AVENUE STUDY TERLOO E DGEWAY AVES PROSPECT BLVD CONCEPTUAL ROUNDABOUT LAYOUT MSA Public Meeting October 29, 2019 Meeting attended by approximately 75 people MSA and City staff available to discuss the project and answer questions Popular comments: Bike/Pedestrian Facilities Needed Equal support and opposition to roundabouts 2/3 of comments supported 3-lane roadway Outside lanes rough and in poor condition Widen existing 4-lane section to standard 12' wide lanes 4-Lane to 3-Lane conversion experience in Waverly a MSA Alternatives 4-Lane Alternatives: As is with four 10' wide lanes With (1 B) and without (1A) 8' wide multi -use trail Widen four lanes to 12' wide With (1 D) and without (1 C) 8' wide multi -use trail 3-Lane Alternatives: All options with 8' wide multi -use trail With roundabouts (2B), traffic signal (2A), or hybrid (2C) (one signal, one roundabout) Full 83' right-of-way option with sidewalk, trail, bike lanes, and roundabouts (2D) a MSA • 4-Lane Alternatives: 1 A (As is): $6,700,000 - $7,200,000 1 B (With trail): $7,000,000 - $7,500,000 1 C (Widened): $7,500,000 - $8,000,000 1 D (Widened with trail): $7,900,000 - $8,400,000 3-Lane Alternatives: 2A (Signals): $7,000,000 - $7,500,000 2B (Roundabouts): $9,400,000 - $9,900,000 2C (Hybrid): $8,000,000 - $8,500,000 2D (Full with roundabouts) $11,100,000 - $11,600,000 Costs do not include property acquisition costs a MSA Study Recommendations - 1„ 3-Lane Alternative 2D: Full 83' wide right of way with sidewalk, trail, bike lanes, and roundabouts Increases safety Provides greatest mobility options for all roadway users Highest cost alternative and most adjacent property impacts 3-Lane Alternative 2B: Roundabouts and Multi -use Trail Increases safety Provides multi -use trail on south side of corridor No pedestrian/bike facility on north side of corridor Less expensive than 2D and less property impacts MSA Study Recommendations Three Lane Alternative — Full 83' Wide Corridor 10' Bh' 5' 2 11' 14. 11' 2' 5' 8%. d Sidewalk Planting strip Bike lane B_ DCVO lane Center turn lane Dnre lane B._ Bike lane Planting strip Sidewalk wW Three Lane Alternative — Multi -Use Trail mitmosims 8' 11' 14' 11' Trail Travel Lane Two -Way Travel Lane Left -Turn Lane R1 W MSA Questions? Bryan Benjamin, PE Senior Project Engineer r,nAniamin��msa-ps.com (319) 536-3490 a MSA West Ridgeway Avenue Traffic Study Chapter 8 - Decision Making Tool City Of Waterloo, Black Hawk County, la May 2020 8.3 QUALITATIVE DECISION MAKING TOOL ANALYSIS The main comparison for this study is the difference between a 4-lane and 3-lane design. Table 8.1 below summarizes the rankings of each alternative. Table 8.1-Alternative Ranking Summary Alternative 4-lane 40' without Multi -Use Trail (1A) 4-lane 40' with Multi - Use Trail (18) 4-lane 48' without Multi -Use Trail (1C) 4-lane 48' with Multi - Use Trail (1D) 3-lane with Multi -Use Trail and No Intersection Improvements (2A) 3-lane with Multi -Use Trail and Roundabout Intersection Improvements (2B) 3-lane with Multi -Use Trail and Traffic Signal Intersection Improvement at Ansborough Avenue and Roundabout at Prospect Boulevard (2C) 3-lane full 83' wide right of way, sidewalk, bike lanes, roundabouts and multi -use trail (2D) Safety (5.0 factor)* Low (1) Medium (2) Low (1) Medium (2) Medium (2) High (3) Overall Cost Score (3.8 factor)* Project Impacts (3.9 factor)* High (3) Medium (2 Medium (2) Medium (2) Low (1) Medium (2) Low (1) Medium Medium (2) (2) High (3) Low (1) Low (1) Low (1) Low (1) Low (1) Low (1) Complete Streets (2.5 factor)* Low (1) 26.7 Weighted Alternative Score High (3) Low (1) High (3) High (3) High (3) Low (1) High (3) Low (1) High (3) 29 19 25.2 29 30.2 29 30.2 Ranking 3 2 5 4 2 1 2 1 * Weight factors determined by an average of TAC member and City staff survey responses. Project No. 05396003 Page 62 © May 2020 MSA Professional Services, Inc. G:1051053961053960031Reports\West Ridgeway Avenue Traffic Study. docx