HomeMy WebLinkAboutApproved Documents - 6/22/2020K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date ________________
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Department to expend
$plus est. shipping costs of $to pay for or purchase
This purchase or expenditure is being made because:
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants
This expenditure is to be coded to the following budget line-item:
in which the budgeted amount is $
and the current available balance is $
Respectfully submitted,
(Signature Dept. Head or Designee)Date (Signature Finance Dept. Review)Date
Other (specify)
(Project Code)(Fund - Department - Activity - Account Number)
Garage
2,793.29
(1) - Transmission Harness for Street Dept. truck #191104
Replace worn transmission harness
(only vendor to have part available)
Harrison Truck Centers
Harrison Truck Centers Waterloo, IA $2,793.29
010-18-7955-1571
480,000.00
22,563.07
Randy Bennett 6/17/2020
City Clerk Use Only
Finance Committee
Approval Date 6/22/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
Cultural & Arts Department to expend
to pay for or purchase
purchase or expenditure submitted by the
$ 1,824.00 plus est. shipping costs of
24 stacking Dakota Poly Chairs
$ 0.00
This purchase or expenditure is being made because:
Chairs are required to provide seating for participants for conferences and events at the
Waterloo Center for the Arts
Vendor selected for this purchase:
Iowa Prison Industries
❑■ Bids or written quotes were taken on this purchase, as follows:
Iowa Prison Industries: $76.00 per chair
SchoolOutfitters.com: $134.00 per chair
Hertz Furniture: $149.95 per chair
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to
General Fund IT Road Use Tax IT
Bonds Federal/other grants ❑
This expenditure is to be coded to the following
010 26 4265 1555 MINOR SUPPLIES
describe the funding for this expense:
Sewer n Sanitation
Other (specify)
budget line -item:
26STG.OSG
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Kent Shankle 6/16/20
(Project Code)
$ 6,000.00
$ 2,055.00
Michelle Weidner
6/22/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review)
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Date
City Clerk Use Only
Finance Committee
Approval Date 6/22/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Cultural & Arts Department to expend
$ NTE $2,500.00 plus est. shipping costs of $ shipping included to pay for or purchase
replacement trolleys and stainless steel inserts for sliding glass partition wall, installed
This purchase or expenditure is being made because:
door hardware has failed making it inoperable
Vendor selected for this purchase: Folding Partition Services, Inc.
n Bids or written quotes were taken on this purchase, as follows:
I ^ 1 Bids or quotes were not taken on this purchase because:
Building Department researched suppliers/contractors and could only find one
company interested in providing a quote
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EGeneral Fund n Road Use Tax n Sewer n Sanitation
nBonds C Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-26-4265-1390 Other contractual Services 26STG.OSG
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 20,000.00
and the current available balance is
Respectfully sub mitte
c,
Fgnaturd Dept. Head or Designee)
$ 16,263.00
/4// Wealae;
6/22/2020
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
KENT SHANKLE
From:
Sent:
To:
Subject:
Attachments:
ED ABBEN
Monday, March 16, 2020 3:30 PM
KENT SHANKLE
Re: RE: glass Wall Trolleys
image001jpg; image002 jpg
This was the only company that said they could repair door all others said we would have to replace everything.
Get Out1
From: KENT SHANKLE <kent.shankle@waterlo
Sent: Monday, March 16, 2020 3:25 PM
To: ED ABBEN
Subject: RE: RE: glass Wall Trolleys
This will require finance approval. Will we need to get additional quotes or is this the sole available source in the area?
From: ED ABBEN
Sent: Monday, March 16, 2020 2:47 PM
To: KENT SHANKLE
Subject: FW: RE: glass Wall Trolleys
From: JOEL SHEPARD
Sent: Friday, March 13, 2020 12:22 PM
To: ED ABBEN; GREG AHLHELM
Subject: Fwd: RE: glass Wall Trolleys
Forwarded message
From: Al Hartman<ahartman@modernfoldchicaoowoo�n>
Date: Mar 13, 2020 9:24 AM
Subject: RE: glass Wall Trolleys
To: JOEL SHEPARD <JOEL.SHEPARD JWA=
Cc:
Good Morning Joel
21>
I got the prices for the 6 new trolleys and for the stainless steel inserts. I am estimating with labor us supplying 2 guys it
will be in the range of $2100-$2500 as parts have to come from Canada. Let me know how you want me to proceed.
thanks
AI Hartman
1
°
FOLDING PARTITION SERVICES, INC.
240S.Westgate Drive
Carol S(eam.|L80188
Phone:O3O-O65-2100
CeU:030'251'101S
Fax:G3O'053-881O
Werthe 8nvronmentbefore prin�m���&�����
From: ]OELSHEP40D^JOEL8HEPARD
Sent: Wednesday, March O4,2O2O7:22AM
To: A|Hartman <ohartmnan@nnode »
Cc: EDABBEN<l]D.ABBEN@VVATERL{){}-�A,"RG>;GREGAHLHELM <ERLO(J-|A.ORG>
Subject: RE: glass Wall Trolleys
Good morning Ai
This project kind of got pushed to the back corner. They do want to go ahead with repairs. Just wondering how we left
off on this.
Thank you.
]ne|She nj
319'493'1137
Building Maintenance
City ofWaterloo
From: Al Hartman l
Sent: Wednesday, November 2O,201S1Z:]4PM
To: ]OELSHEPARD
Subject: RE: glass Wall Trolleys
I will keep you updated
Al Hartman
FOLDING PARTITION SERVICES, INC.
240�. "NestgateDhve
Carol Stream. 11 60108
Phone: 630-655'2100
Cell: 630-2511019
the eMvronmeMtbefome ru���m�������i�.
2
From: JOEL SHEPARD <JOEL.SHEPARD@WA ERJt i OPG>
Sent: Wednesday, November 20, 2019 12:28 PM
To: Al Hartman <ahartmanCc modernfoidchicQ_ : 4COEm>
Subject: Re: glass Wall Trolleys
I think the current track is unusable. It is wore out and caused the wheels to go bad.
On Nov 20, 2019 12:06 PM, Al Hartman «n E {firkgk 1 I aua� :_> wrote:
Good morning Joe
I am able to get 6 of the trolleys and they are checking on the track to see if its available. Will update you once I get an
answer. Question is if track isn't available do we still get the trolleys and find away to make it work in the current track.
thanks
AI Hartman
FOLDING PARTITION SERVICES, INC.
240 S. Westgate Drive
Carol Stream, IL 60188
Phone: 630-665-2100
Cell: 630-251-1019
Fax: 630-653-8810
consider the environment before
3
City Clerk Use Only
Finance Committee
Approval Date 6/22/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 3945.00
plus est. shipping costs of
Cultural & Arts
$ 0.00
Tennant T5 32" Floor Scrubber with batteries, pads and charger
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
purchase of scrubber to clean and maintain tile, concrete, vinyl and wood floors in
meeting rooms and common areas at the Waterloo Center for the Arts
Vendor selected for this purchase:
Performance Systems L.C., Vinton , IA
�■ Bids or written quotes were taken on this purchase, as follows:
Performance Systems: $3,945.00
Sourtheastern Equipment & Supply, Inc.: $5,490.00
Lifetime Equipment: $4,590.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-26-4265 1555 Minor equipment 26STG.OSG
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Kent Shankle, 6/16/20
$ 6,000.00
$ 6,000.00
Michelle Weidner
6/22/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/22/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 2,500 plus est. shipping costs of $ 0 to pay for or purchase
dTIMS annual maintenace
This purchase or expenditure is being made because:
Annual pavement maintenance for our pavement management software
Vendor selected for this purchase:
Institute For Transportation
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
The only place to get this software is through the Institute For Transportation at
Iowa State University
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-07-7830-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jamie Knutson 6/10/2020
$ 8,059
$ 2,500
Michelle Weidner
6/22/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/22/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 10,200
MIS
Department to expend
plus est. shipping costs of $ to pay for or purchase
Annual Renewal of phone system maintenance.
This purchase or expenditure is being made because:
This is the annual maintenance for hardware and support for the city's phone system.
Vendor selected for this purchase:
Gordon Flesch Company Inc.
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
GF is our current vendor. They installed and know the system inside and out.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220-1520 (Fiscal Year 2021)
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Chris Youngblut 6/17/2020
$ 38000
$ 38000
Michelle Weidner
6/22/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/22/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 3,661.83
MIS
Department to expend
plus est. shipping costs of $ to pay for or purchase
Annual Service agreement for maintenance and support of Cisco switches.
This purchase or expenditure is being made because:
These are switches at the core of our network and it is imperative to have support
and maintenance on them.
Vendor selected for this purchase:
Networks, Inc.
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Cisco provides the renewal rates to all vendors.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220-1520 (fiscal year 2021)
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Chris Youngblut 6/17/2020
$ 38000
$ 38000
Michelle Weidner
6/22/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/22/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Public Wroks (Safety) Department to expend
$ 4,043.00 plus est. shipping costs of $ to pay for or purchase
19 - Pediatric AED pads and 15 Adult AED pads
This purchase or expenditure is being made because:
The current pads are expiring and are needed to replace AED unit in multiple city buildings.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-09-8255-1573
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sandie Greco 6/19/2020
$ 7,240.00
$ 4,043.00
Michelle Weidner
6/22/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/22/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 6,995.00 plus est. shipping costs of $ to pay for or purchase
Skid Loader Drop Breaker with Extended Bracket
This purchase or expenditure is being made because:
Attachment for Skid Loader to Break Concrete
(only vendor to supply demo unit at a reduced cost)
Vendor selected for this purchase:
Star Equipment
�■ Bids or written quotes were taken on this purchase, as follows:
Star Equipment Waterloo, IA
$6,995.00
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
$6,595.00 Approved - 6/8/2020
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
419-19-7100-2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Randy Bennett 6/17/2020
$ 570,000.00
$ 186,874.70
Michelle Wealoe!
6/22/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/22/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 1,178.10
Traffic Operations
Department to expend
plus est. shipping costs of $ to pay for or purchase
Annual fee for SimpleSigns Maintenance & Tech Support from July 1, 2020 to June 30, 2021
This purchase or expenditure is being made because:
Upgrades and support for sign software
Vendor selected for this purchase:
�■ Bids or written quotes were taken on this purchase, as follows:
gWorks Omaha, NE
$1,178.10
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120 FYE2021
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 2,000.00
and the current available balance is $ 2,000.00
Respectfully submitted,
Sandie Greco 6/17/2020
Michelle Weidner
6/22/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/22/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 7,340.00 plus est. shipping costs of
(4) - Autoscope Camera and Interface Panel
Traffic Department to expend
$ to pay for or purchase
This purchase or expenditure is being made because:
Replace 3 defective cameras with 1 spare
(must use vendor to replace same cameras)
Vendor selected for this purchase:
Traffic Control Corporation
�■ Bids or written quotes were taken on this purchase, as follows:
Traffic Control Corporation Ankeny, IA
$7,340.00
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1576
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 31,400.00
and the current available balance is $ 11,056.14
Respectfully submitted,
Randy Bennett 6/17/2020
Michelle Weidner^
6/22/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
(11
%terloo \o
June 16, 2020
CITY OF WATERLOO, IOWA
WATERLOO FIRE RESCUE
425 East Third Street • Waterloo, IA 50703 • (319) 291-4459 Fax (319) 291-4279
mw 6/22/2020
To: Michelle Weidner, CF )
From: Pat Treloar, Fire Chief
Re: Permission to dispose of decommissioned Chevy Suburban
Waterloo Fire rescue is seeking permission to dispose of a 2003 Chevy Suburban
VIN#1GNGK26U53R299457. This vehicle has been taken out of service due to age and mechanical issues.
It will be sold on purple wave.
www.cedametorg/fire
CITY WEi3SITE: www.eityofwaterlooiowa.cotn
WE'RE WORKING FOR YOU!
An Equa[ Opportunity/Affirmative Action Employer