HomeMy WebLinkAboutApproved Documents - 6/29/2020City Clerk Use Only
Finance Committee
Approval Date 6/29/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Cultrural and Arts
Department to expend
$ 5,400 plus est. shipping costs of $ to pay for or purchase
Ricoh IMC3000 Copier and IM350 Desktop Multi -function printer.
This purchase or expenditure is being made because:
Current copier and multi -function printer are at the end of their lease and are becoming more
expensive to maintain and less reliable.
Vendor selected for this purchase:
El
Ricoh, USA
Bids or written quotes were taken on this purchase, as follows:
Ricoh. USA - $5,400 plus $.006 per B/W (over 2000 monthly) and .039 per color.
Access Systems - $6,551.99 plus $.007 per B/W (over 2500 monthly) and $.04 per color
over 1,900 copies.
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax n Sewer n Sanitation
❑l Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
419-26-4250 2118
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 5,400
and the current available balance is $ 5,400
Respectfully submitted,
Chris Youngblut 6/23/2020
Michelle Weidner 6/29/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
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City Clerk Use Only
Finance Committee
Approval Date 6/29/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Convention Center Department to expend
$ 7668.05 plus est. shipping costs of $ 0 to pay for or purchase
Lighting equipment and truss
This purchase or expenditure is being made because:
Upgrade and replace the lighting equipment removed for the exhibit hall ceiling project.
This will be an upgrade to maintain the integrity of the new and modern design.
Vendor selected for this purchase:
Full Compass
• Bids or written quotes were taken on this purchase, as follows:
Full Compass: $7,668.05
Famous Stages: $8,969.89
• Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates).
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer Sanitation
n Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item'
417-22-4900-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Resperully submitted,
(Signature Dept. Head or Designee)
$ 700,000.00
$ 124,997.96
1244020 Michelle IVi/eid r
6/29/2020
Date (Signature Finance Dept. Review) Date
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City Clerk Use Only
Finance Committee
Approval Date 6/29/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Department to expend
$ NTE 6,000 plus est. shipping costs of $ to pay for or purchase
driven pile footing design for fishing pier at Greenbelt Lake on Martin Road (AMENDED)
This purchase or expenditure is being made because:
engineering design process for the fishing pier.
Vendor selected for this purchase:
VJ Engineering, Coralville Iowa
▪ Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Quotes are not required for engineering per Iowa Code.
Meets strategic Plan strategy 1.7 and 4.5
Prior Committee Actions (Dates):
Finance 5/18/2020
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify) REAP Grant
This expenditure is to be coded to the following budget line -item:
290-37-4100 2103 371MP.GRNBLT1
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting
$ 200,000.00
$ 193,500.00
6/24/20 Michelle Weer
6/29/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
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City Clerk Use Only
Finance Committee
Approval Date 6/29/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
MIS
Department to expend
$ 1150 plus est. shipping costs of $ to pay for or purchase
Annual Maintenance of Dell Networking N-Series Switches
This purchase or expenditure is being made because:
These switches are the backbone for the current Storage Area Network (SAN) and are critical
to its use.
Vendor selected for this purchase:
Dell
❑ Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Dell is the vendor for the hardware.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
• General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 38000
and the current available balance is $ 38000
Respectfully submitted,
Chris Youngblut 6/24/2020 MIchelle Weldner 6/29/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
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City Clerk Use Only
Finance Committee
Approval Date 6/29/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
MIS
Department to expend
$ 1950 plus est. shipping costs of $ to pay for or purchase
Annual Maintenance of Dell EqualLogic PS6100 Storage Array
This purchase or expenditure is being made because:
This is currently the storage for many servers throughout the city and needs to be maintained.
Vendor selected for this purchase:
Dell
❑ Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Dell is the vendor for the hardware.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
• General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Chris Youngblut 6/24/2020
$ 38000
$ 38000
Michelle IA/etdner 6/29/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
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City Clerk Use Only
Finance Committee
Approval Date 6/29/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 1250.00 plus est. shipping costs of $ 0 to pay for or purchase
renewal of Crash Data Retrieval software for accident investigations group.
This purchase or expenditure is being made because:
this software downloads the crash data from a vehicles crash data recorder that the Police
Department uses for motor vehicle crashes.
Vendor selected for this purchase:
❑ Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This software is proprietary to the equipment used by the department.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
• General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Dave Mohlis, Police Captain
$ 110,355.00
$ 110,355.00
06-19-20 Michelle Veidner 6/29/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
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City Clerk Use Only
Finance Committee
Approval Date 6/29/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 9240.00 plus est. shipping costs of $ 0 to pay for or purchase
Purchase twenty four gas masks that will replace older end of life masks.
This purchase or expenditure is being made because:
these masks are used by the Police Dept Tactical team during high risk entries. These masks
are being paid by a federal grant.
Vendor selected for this purchase:
Streicher's
�■ Bids or written quotes were taken on this purchase, as follows:
Streichers $9,240.00
Atlantic Tactical $10,994.00
Botach $9,312.00
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify) Covid20
This expenditure is to be coded to the following budget line -item:
010-11-1150-1573 11GRT.COVID20
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 53772.00
$ 48463.63
Dave Mohlis, Police Captain 06-16-20 Michelle WetaWr
6/29/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
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City Clerk Use Only
Finance Committee
Approval Date 6/29/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 4785.01
plus est. shipping costs of
SEWER
Department to expend
$ to pay for or purchase
3 Cartegraph CarteFLEX subscriptions, one year renewals August 2020 - July 2021 for CMOM
and FOG program software.
This purchase or expenditure is being made because:
For CMOM Program and Consent Decree data. Current subscription expire in August 2020.
Vendor selected for this purchase:
❑ Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Cartegraph is the rep. we purchased our CMOM Programing software from.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 32000
and the current available balance is $ 32000
Respectfully submitted,
Brian Bowman 6/16/20
Mtc/telle Weidner
6/29/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
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City Clerk Use Only
Finance Committee
Approval Date 6/29/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 2,001.00 plus est. shipping costs of
100 50 Ib. bags of Reflective Beads
Traffic Department to expend
$ to pay for or purchase
This purchase or expenditure is being made because:
Used for reflectorizing paint in the annual painting/striping of streets, parking lots, RR Crossing
and pedestrian crossings.
Vendor selected for this purchase:
IDOT - State Bid
▪ Bids or written quotes were taken on this purchase, as follows:
IDOT Ames, IA
$2,001.00
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-1720-1581
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sandie Greco
$ 46,500
$ 4,601.56
6/23/2020 M cGelle 1Nezdnev 6/29/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
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