HomeMy WebLinkAboutRobinson Engineering - Addendum #3 - Westdale Bioswale - 7.13.20NI
Robinson Engineering Company
Consulting Engineers
Westdale Subdivision Swale Design
Waterloo, Iowa
Addendum No. 3
WHEREAS, City of Waterloo and Robinson Engineering Company entered into a contract dated July 30,
2018 for the design of the Westdale Subdivision Swale in Waterloo, Iowa.
WHEREAS, City of Waterloo and Robinson Engineering Company desire to amend the previous
agreement to make the following revisions to the contract.
NOW THEREFORE, it is mutually agreed to amend the original Consultant Agreement as follows:
I. Scope of Services
The scope of services is amended to add additional design time to the contract since SRF
Sponsored Projects funding has been obtained for this project. This time is needed to comply
with DNR regulations. A detailed scope is attached to this document as Attachment A.
II. Compensation
The additional work will be completed for the following cost: $13,570.00
Compensation details are attached to this document as Attachment A.
The compensation for this supplemental agreement is to be integrated with that covered under the
original contract.
III. In all other respects, the obligations of City of Waterloo and Robinson Engineering
Company shall remain as specified in the Original Contract dated July 30, 2018, and all
addendums.
IN WHITNESS WHEREOF, the parties hereto have executed this Addendum No. 3 as of the dates shown
below.
OWNER: Quentin Hart
City of Waterloo
By: Quentin M. Hart
Title: Mayor
ATTEST: Kelley �elckle
Kelley Felchle, CMC
City Clerk
ENGINEER:
Robinson Engineering Company
By: Monica Smith, PE
Title: President
Scope of Services — Assembling Sponsored Projects Application for SRF
1. Initiation Meeting: Attend the initiation meeting with SRF staff and City of Waterloo staff.
Time: 2 hours
2. Design Concept: Attend a site visit of the project area with DNR and City of Waterloo staff to
review the project site per project specs. Provide a report detailing the Westdale Bioswale. This
report will provide details covering the preliminary size of the practice, the location and drainage
area information. The report will be reviewed by City of Waterloo staff and then submitted to the
SRF technical advisor & project manager for review, comment and approval.
Time: 10 hours
3. Schedule of Work & Communication Plan: A schedule of work will be established for this
project and submitted to City of Waterloo personnel, the SRF technical advisor and the SRF
Project manager. A specific schedule will be created and submitted to all project participants. A
project communication plan will be created with the help of City of Waterloo staff and submitted
to the SRF staff. This will detail all the ways that stakeholders will be kept informed as the
project progresses through design and construction.
Time: 2 hours
4. 30% Plan Review: The 30% plans will be reviewed by City of Waterloo staff and then submitted
to SRF staff for review. A report will accompany the plans addressing the items included in the
SRF Project Milestone Checklist. Any comments that are received from this review will be
incorporated into the plans or a written reason for not incorporating the comments will be
provided. Time: 10 hours
5. 60% Plan Review: The 60% plans will be reviewed by City of Waterloo staff and then submitted
to SRF staff for review. This will include submitting a completed design review checklist for the
bioswale and addressing any other design requirements listed in the SRF Project Milestone
Checklist. Any comments that are received from this review will be incorporated into the plans
or a written reason for not incorporating the comments will be provided. If required, the 60%
plans will be resubmitted after incorporating any comments from the initial review into the plans.
Time: 30 hours
6. Permit Application: The bioswale project will be reviewed to determine if any additional
permitting will be required. At this time, it is anticipated that only a Storm Water Pollution
Prevention Plan will be needed for the Westdale Bioswale.
Time: 4 hours
7. Bond Counsel Contact: We will work with the City of Waterloo staff to coordinate with the bond
counsel to ensure that the necessary steps to amend the CWSRF loan to include the sponsored
project are completed in a timely manner. Time: 2 hours
8. Estimate of Sponsored Funding Available: An estimate of available sponsored project funds will
be requested from IFA to ensure that the projects can be completed within the budget.
Time: 2 hours
9. Pre -Bid Plans Review: The pre -bid plans (90% Plans) will be reviewed for constructability by
City of Waterloo staff and then submitted to SRF staff for review. This review will include
construction plans and specifications. A maintenance plan for the bioswale will be created and
submitted for review with the pre -bid plans and specifications.
Time: 20 hours
10. Final Plans Review: Final plans will be created and submitted for review by City of Waterloo
staff and SRF staff. These plans will incorporate any comments received from the pre -bid plan
review. The specifications will include SRF front-end documents, completed IDALS design
review checklists, bid item spreadsheets, any required permits, a bid -letting schedule, and a
signed maintenance plan.
Time: 8 hours
819 Second Street NE, Independence, IA 50644 — Phone: 319-334-7211
11. Bidding Procedures Approved by Bond Counsel: The bid letting procedures will be supplied to
the Bond Counsel for their review. Time: 2 hours
12. Bid Letting and Document Review: Bid documents approved by SRF staff will be submitted to
the City of Waterloo staff for bidding. The bid letting must comply with State bidding laws. The
bid letting will be scheduled and opened during a city council meeting. Bid tabulations will be
created and submitted to City of Waterloo staff for their use. Bid documents will be reviewed by
SRF staff who will review the letting information within 5 business days of the bid opening.
Time: 10 hours
13. Loan Amendment Application: The consultant will help City of Waterloo staff to compile all the
information needed to create and amend the original loan application with the SRF Sponsored
Projects information. Time: 2 hours
14. Construction Observation: Once a notice to proceed has been issued to the selected contractor, a
pre -construction meeting will be held for all involved (including the City of Waterloo staff,
Sponsored Project Staff, consultant and contractor). The consultant will provide construction
inspection services during the duration of the construction project. Our staff will aide City of
Waterloo staff in assembling cost estimates for payment to the contractor and estimates for
payment from the IFA. A final inspection will be scheduled for all parties involved in the project.
Once all items of note have been addressed, the SRF project manager will issue a letter/email
stating that construction has been satisfactorily completed.
Time: 10 hours + Previous contract
15. Loan Closeout: The consultant will aide City of Waterloo staff to assemble the final paperwork
for the project. Once all paperwork has been completed and approved the IFA will make the final
loan disbursement. Time: 4 hours
Project Costs:
Total Project Hours: 118 hours
Project Costs from Westdale Bioswale Project:
Final Design Costs
Construction Inspection and Survey
Previous Contract Remaining Funding
Project Costs for SRF Project Funding:
118 hours @ $115.00/hr
Additional Funding Required
$2,060.00
$6,100.00
$8,160.00
$13,570.00
$13,570.00
819 Second Street NE, Independence, IA 50644 — Phone: 319-334-7211