HomeMy WebLinkAboutApproved Documents - 7/20/2020FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-12-1400-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 2021 BUDGETED 5,500.00
EXPENDED YTD 0.00
THIS REQUEST 1,155.00
LEFT AFTER THIS
REQUEST 4,345.00
DATE MW 7/15/2020
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Three (3) Waterloo Fire Lieutenants
DATE:
July 14, 2020
NAME OF CLASS / MEETING:
Blue Card -Incident Commander Certication
Program
DESTINATION:
DEPARTURE POINT
IF NOT WATERLOO:
Online- No travel required
DEPARTURE DATE:
Subscription Access for 1 year
RETURN DATE:
N/A
DATE(S) OF MEETING:
1 year subscription.
PURPOSE OF TRAVEL/TRAINING:
The "Blue Card" training program provides Fire Departments with a training and certification system
defines the best standard common practices for local, everyday strategic and tactical emergency
operations conducted on NIMS Type 4 and Type 5 events.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
N/A CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
$1,155.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 1,155.00
BUDGET LINE ITEM: 010-12-1400-1346
x GRANT REIMBURSABLE
YES NO
x
YES NO
TOTAL: $ 385.00
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Pat Treloar
DEPARTMENT HEAD
7-14-20
I APPROVE THIS TRAVEL REQUEST
Quentin }-Fart
MAYOR
7/20/2020
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1160-1528 K9 Program
FY 2020 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Officers Al Bovy, William Herkelman, Jordan Ehler and Dustin
Lindaman
DATE:
7/14/20
NAME OF CLASS / MEETING:
Dogs for Law Enforcemtn Training (DLE) Certification
DESTINATION:
DEPARTURE POINT
IF NOT WATERLOO:
Waterloo, Iowa
DEPARTURE DATE:
8/3/20
RETURN DATE:
8/7/20
DATE(S) OF MEETING:
8/3-7/20
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to send the above listed Officers to the DLE Certification. This is a yearly
certification for each of the above listed K-9 Officers. The course will certify them and their partners in
drug recognition as well as explosives for one K-9 team. The total cost for this training is $1400.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
0.00 LODGING
0.00 MEALS
1400.00 REGISTRATION
0.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 1400.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ 350.00
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Aaron McClelland
I APPROVE THIS TRAVEL REQUEST
OtAnitUl. Hart
DEPARTMENT HEAD MAYOR
7/14/20 7/20/2020
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 21 BUDGETED 70,000.00
EXPENDED YTD 129.00
THIS REQUEST 1,303.25
LEFT AFTER THIS
REQUEST 68,567.75
DATE MCW 7/14/20
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Sgt. Greg Erie and Investigator Chris Gergen
DATE:
July 9, 2020 (prior appr 2/32020)
NAME OF CLASS / MEETING:
International Law Enforcement Educators and
Trainers Association (ILEETA)
DESTINATION: St. Louis, Missouri
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
August 2, 2020
RETURN DATE:
August 7, 2020
DATE(S) OF MEETING:
August 2-7, 2020
PURPOSE OF TRAVEL/TRAINING:
Lt. McClelland is requesting to send Sgt Erie and Inv Gergen to the ILEETA conference in St. Louis, MO.
This conference hosts classes dealing with use of force & legal changes that affect our career every day.
Due to Covid-19, this conference was moved from March 2020 to August 2020. Registration was paid FY20.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$803.25 LODGING
$450.00 MEALS
$820.00 (pd) REGISTRATION
$50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 1,303.25
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
GRANT REIMBURSABLE
YES NO
x
YES NO
TOTAL: $ 651.53 PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
Aaron McClelland, Police Lieutenant Quentin Hart
DEPARTMENT HEAD MAYOR
07/09/20
7/20/2020
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City Clerk Use Only
Finance Committee
Approval Date 7/20/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 7,840.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Asbestos removal of the acm roof flashing from the two Skywalk roofs at Five Sullivan
Brothers
Vendor selected for this purchase:
Advanced Enviornmental
�■ Bids or written quotes were taken on this purchase, as follows:
Advanced Environmental - $ 7,840.00
Woodruff Construction - $ 12,838.00
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
416-22-7650-2164
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 108,085.89
and the current available balance is $ 86,044.34
Respectfully submitted,
Greg Ahlhelm
7-13-2020 Michelle 1A/eidner�
7/20/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/20/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 8,000.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Pool chemicals for FY 2021
Vendor selected for this purchase:
ACCO
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
ACCO is our current vendor for pool chemicals
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-22-8800-1513
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 10,500.00
$ 10,500.00
Greg Ahlhelm 7-13-2020 M/chelle Wetdner
7/20/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/20/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk Department to expend
$ 8,506.25 plus est. shipping costs of $ to pay for or purchase
Annual contract: NovusAGENDA software management and support (7/1/20 - 6/31/21).
This purchase or expenditure is being made because:
Vendor selected for this purchase:
Granicus
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Granicus is our NovusAGENDA software vendor.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8400-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Kelley Felchle, City Clerk
$ 110,000.00
$ 110,000.00
7/13/20 l�/"/e/le M/eidner�
7/20/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/20/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 6,000.00 plus est. shipping costs of $ to pay for or purchase
Department Uniforms
This purchase or expenditure is being made because:
to provide uniforms for our personnel
Vendor selected for this purchase:
ABC screen -print, Advantage, Scheels, and Wertjes
n Bids or written quotes were taken on this purchase, as follows:
We received bids from multiple vendors -we are using low bid on items. Some of our items
only received one bid. Attached is bid result sheet.
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400-1579-Uniform s
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Pat Treloar 7-14-20
$ 9,500.00
$ 6,746.00
M/ckelle Weidner 7/20/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/20/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Garage
Department to expend
$ 5,357.67 plus est. shipping costs of $ to pay for or purchase
(1) - John Deere Z-Bar Coupler/Tool Carrier
This purchase or expenditure is being made because:
Needed for the Street Dept. JD Loader
(local John Deere vendor to supply item)
Vendor selected for this purchase:
�■ Bids or written quotes were taken on this purchase, as follows:
Murphy Tractor & Equipment Waterloo, IA $5,357.67
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 345,500.00
$ 341,377.92
Randy Bennett 7/14/2020 Michelle Weldner 7/20/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/20/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 5,000
plus est. shipping costs of
Human Resources
$ 100
Department to expend
to pay for or purchase
Disposable masks, gloves and hand sanitizer for employees and civilians in multiple City buildings
This purchase or expenditure is being made because:
COVID-19. 84 Hand Sanitizers with Pumps, 4 Gallons of Refills, 17 boxes of Gloves, and
3,400 Masks for multiple City departments.
Vendor selected for this purchase:
Rutabaga Bags, Minneapolis, MN
�■ Bids or written quotes were taken on this purchase, as follows:
We made contact with 8 different companies and Rutabaga Bags had the best prices
on bulk orders plus they had stock availability. This is the same company used by the
Sportsplex for their PPE needs.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-09-8255-1573
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Nicole Fischels 7/13/2020
$ 5,100.00
$ 5,100.00
Michelle Vl/caner
7/20/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/20/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ NTE 5,000
plus est. shipping costs of
Repairs to Young Arena's HVAC systems
Leisure Services Department to expend
$ na to pay for or purchase
This purchase or expenditure is being made because:
Repairs are needed on several critical HVAC units and control systems.
Supports the City's strategic Plan 4.5 "Maintain city facilities that support quality of life."
Vendor selected for this purchase:
Young Plumbing & Heating
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Young Plumbing and Heating has enhanced training on Young Arena's Munters
HVAC unit and has been the arena's HVAC contractor since 1994.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4500-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 18,000.00
$ 17,862.00
Paul Huting 7/15/2020 Michelle 4/eiAer 7/20/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/20/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Sanitation Department to expend
$ 54,000.00 plus est. shipping costs of $ to pay for or purchase
100 Small, 350 Medium, 350 Large Trash Containers and 350 Yard Waste Carts
This purchase or expenditure is being made because:
To replenish inventory of trash and yard waste carts.
These carts have withstood better than any previous ones.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
Toter Statesville, NC
%54,000.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
525-15-5400-1596
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 120,000.00
$ 120,000.00
Sandie Greco 7/15/2020 Michelle V /elder 7/20/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/20/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the SEWER
$ 1,877.50
Department to expend
plus est. shipping costs of $ to pay for or purchase
Dell ProSupport, assistance and warranty reinstatement fees
This purchase or expenditure is being made because:
Yearly extension of Dell support and warranty
Vendor selected for this purchase:
Dell
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Dell is provider for computers
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-1376
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Brian Bowman 7/14/20
$ 2000.00
$ 2000.00
Michelle Weidner
7/20/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/20/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the SEWER Department to expend
$ 11,408.35 plus est. shipping costs of $ to pay for or purchase
Easton #5 motor rewind 250hp replacement
This purchase or expenditure is being made because:
Repair/replacement of Easton #5 motor rewind necessary to repair non -working pump.
Vendor selected for this purchase:
Quality Pump & Control
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Quality Pump is sole provider for replacement motor rewind.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 389,977.04
Respectfully submitted,
Brian Bowman 7/14/20
Michelle Weidner
7/20/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/20/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the SEWER Department to expend
$ 4,995.00 plus est. shipping costs of $ to pay for or purchase
Lobe kit for Easton Primary Pumps
This purchase or expenditure is being made because:
Repair of Easton Primary pumps
Vendor selected for this purchase:
Zimmer & Francescon
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Zimmer & Francescon is sole provider for this lobe kit.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Brian Bowman 7/14/20
$ 400,000.00
$ 394,972.04
Micelle W etdner
7/20/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/20/2020
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 3,050.00 plus est. shipping costs of
150 50 Ib. bags of reflective beads
Traffic Department to expend
$ to pay for or purchase
This purchase or expenditure is being made because:
Used for refectorizing paint int he annual painting/striping of streets, parking lots,
RR and pedestrian crossings.
Vendor selected for this purchase:
IDOT State Bid
n Bids or written quotes were taken on this purchase, as follows:
IDOT Ames, IA
$3,050.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1581
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sandie Greco
$ 46,500.00
$ 46,500.00
7/15/2020 Michelle Weidner 7/20/2020
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)