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HomeMy WebLinkAboutCouncil Packet - 7/27/2020THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, July 27, 2020 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 107 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Mayor Quentin Hart Agenda, as proposed or amended. Minutes of July 20, 2020, Regular Session, as proposed. ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution approving Variance to Noise Ordinance request from Dawn Lee, in conjunction with a birthday party to be held August 1, 2020, from noon to 9:00 p.m., at 499 Columbia, including closure of the 400 block of Columbia Street, with City barricades, music and use of a PA system. Submitted By: Major Joe Leibold, Police Department 3. Resolution approving preliminary specifications, form of contract, etc., setting date of bid opening as August 13, 2020 and public hearing as August 17, 2020, in conjunction with the 5 Sullivan Brothers Convention Center Addition and Lobby Renovation Project, and instruct the City Clerk to publish said notice. Submitted By: Noel Anderson, Community Planning and Development Director 4. Motion approving Final Quantity Summary for a net increase of $24,748.81 in conjunction with the FY 2018 Ansborough Avenue Improvements from US 20 to San Marnan Drive, Contract No. 942, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Dennis Gentz, PE, Assistant City Engineer 5. Resolution approving Completion of Project and Recommendation of Acceptance of Work, for work performed by K. Cunningham Construction Co., Inc., of Cedar Falls, Iowa, in the amount of $795,555.06, in conjunction with the FY 2018 Ansborough Avenue Improvements from US 20 to San Marnan Drive, Contract Page 2 of 107 No. 942, and receive and file a two-year maintenance bond. Submitted By: Jamie Knutson, PE, City Engineer 6. Resolution approving award of bid to Vieth Construction Corporation, of Cedar Falls, Iowa, in the amount of $82,489.50, and approving the contract, bonds and certificate of insurance, in conjunction with the FY 2021 Lowell Elementary Sanitary Sewer Reconstruction Project, Contract No. 1026, and authorizing the Mayor and City Clerk to execute said documents. Submitted By: Wayne Castle, PLS, PE, Associate Engineer B. Motion to approve the following: 7. Motion to approve a Cigarette/Tobacco/Nicotine/Vapor application for Eagle Petroleum Corp. DBASpeedy Mart, located at 926 Linn Street. Submitted By: Kelley Felchle, City Clerk PUBLIC HEARINGS 2. Request by the City of Waterloo to vacate a 20 foot -wide sanitary sewer easement, approximately 1.4 acres located south of 4550 Hess Road, and rescinding Ordinance No. 5545. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments, and recommendation of approval of the Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an ordinance approving a request by the City of Waterloo to vacate a 20-foot-wide sanitary sewer easement, approximately 1.4 acres located south of 4550 Hess Road, and rescinding Ordinance No. 5545. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt the ordinance. Submitted By: Noel Anderson, Community Planning and Development Director RESOLUTIONS 3. Resolution approving a Hotel/Motel Mini Grant application to the Waterloo Convention and Visitors Bureau in the amount of $3,000, to fund the three-day 2020 Midwest Un- Fair Horse Show, and authorizing the Mayor to execute said documents. Submitted By: Tavis Hall, Executive Director of Waterloo Convention and Visitors Bureau 4. Resolution approving a Debit Request Application to the Black Hawk Mitigation Bank, in the amount of $99,000, to purchase 2.2 acres worth of wetland credits, in conjunction with the proposed Con-Trol Site, and authorize the City Engineer to execute said document. Submitted By: Jamie Knutson, City Engineer 5. Resolution approving an amendment to the CARES Act Grant 3-19-0094-0048-2020 from the U.S. Department of Transportation and the Federal Aviation Administration in the amount of $798,305, for a revised total of $1,098,305, via the CARES Act and Public Law 116-136 for future reimbursement to the City of Waterloo for FAA approved projects at Waterloo Regional Airport, and authorizing the Mayor and City Attorney to Page 3 of 107 execute said document. Submitted By: Keith Kaspari, Airport Director 6. Resolution authorizing DOT Traffic Safety Improvement Grant application, in the amount of $385,000, for traffic safety improvement at the intersection of W. 9th Street and South Street, committing to maintaining improvements for a minimum of five (5) years, and authorizing the Mayor to execute said document. Submitted By: Mohammad Elahi, Traffic Engineer 7. Resolution approving temporary parking prohibited signs on the south side of the 100 block of Walker Street on weekends when softball tournaments are scheduled at the Hoing-Rice Complex. Submitted By: Sandie Greco, Traffic Operations Director 8. Resolution approving the General Services Wastewater Treatment Plant and Collection System Operations Consulting Agreement with Strand Associates of Madison, Wisconsin, in an amount not to exceed $20,000, in conjunction with the Wastewater Treatment Plant and Collection System Operations Consulting, and authorizing the Mayor to execute said document. Submitted By: Brian Bowman,Treatment Operations Supervisor ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 3:40 p.m. Council Work Session 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Leisure Services Commission minutes of June 9, 2020. 2. Planning, Programming and Zoning minutes of June 2, 2020. 3. Community Development Board Meeting minutes June 2020. 4. Communication from the Central Garage on the notice of the conclusion of employment for Mark Miller, Mechanic, effective July 10, 2020 with recommendation of approval of payout of $5,504.89 for unused benefits. Page 4 of 107 CITY OF WATERLOO Council Communication Minutes of July 20, 2020, Regular Session, as proposed. City Council Meeting: 7/27/2020 Prepared: ATTACHMENTS: Description Type D Council Minutes of July 20, 2020 Backup Material Submitted by: Submitted By: Page 5 of 107 July 20, 2020 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, July 20, 2020. Mayor Quentin Hart in the Chair. Roll Call: Boesen, Amos, Morrissey, Feuss, Grieder, Juon joined the meeting by telephone. Mrs. Klein was present. Prayer or Moment of Silence. Pledge of Allegiance: Margaret Klein, Ward 1 Council Member 158084 - Juon/Grieder that the Agenda, as amended by removing item 1.B.2.F, for the Regular Session on Monday, July 20, 2020, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 158085 - Juon/Grieder that the Minutes, as proposed, for the Regular Session on Monday, July13, 2020, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. ORAL PRESENTATIONS David Dryer, 3145 W. 4th Street, asked that items 4, 5, and 6 be removed from the consent agenda. He commented that a booking error at the convention center should be paid by the management company and not the city. Forrest Dillavou, 1725 Huntington Road, encouraged the city to stop spending money as people and businesses are hurting financially all across the city. He encouraged the city to downsize or stop hiring new employees. Todd Obadal, 124 Amity Drive, commented that it was difficult to hear or understand city employees when they were speaking during the meeting last week. He raised several questions about information that has been shared about sewage backup issues. Amy Faley, 727 Home Park Blvd., questioned if the Mayor reached out to the insurance company and the governor. She commented that several parts of the minutes stated that the words were unintelligible and that it looks like the city is purposefully trying to cover up information. Mayor Hart commented that he the city would continue to make every effort to solve the problems. He explained that he has not yet had a conversation with the insurance company but did have a conversation with the governor's office and has spoken with the Department of Homeland Management, Lorie Glover of Black Hawk County Emergency Management and Operation Threshold. He shared that the 200 percent poverty threshold cannot be unilaterally changed as the threshold was put in place by the legislature. Lori De Vries, 902 Home Park Blvd., commented that she hopes that the June 9th rain event is included in the count of homes damaged. Rikki Shaver, 727 Home Park Blvd., requested an update on the number of homes affected as the figure given by Randy Bennett last week was apparently low, she also asked how the number of homes affected are determined She commented that fewer of her neighbors are in attendance tonight because many of them are at home installing backflow preventers and that her quote for a backflow preventer was $2,000. Mayor Hart questioned if we have an update as to the number of homes affected. Randy Bennett, Public Works Division Manager, commented that city wide, 87 homes were affected, with 39 of those being in the Home Park area. Sharon Juon questioned if the city has updated numbers as of June 9th Randy Bennett stated there were 16 homes affected. Sharon Juon questioned if these were complaints called in by residents. Page 6 of 107 July 20, 2020 Page 2 Randy Bennett confirmed that it was from people calling in. Mayor Hart commented that it was the governor's office who chose the June 22nd start date. Dave Boesen strongly suggests that anyone who has not yet reported water damage on those dates, do so. Randy Bennett commented that the number to report water damage is 319-291-4553. Mrs. Klein encouraged people to call the city to alert them about backup issues so that we can better understand where issues are occurring. She explained that while walking through Precinct 5 of Ward 3 this week, she learned that the 600 and 700 block of Hickory Street has also experienced flooding. She also encouraged citizens to check on their storm sewer intakes in their neighborhoods. Mr. Morrissey commented that the city has $80,000 in CIP allocated to the Dunsmore House and encouraged the Mayor to apply pressure to repair the historical house. He reminded citizens that this is the week that RAGBRAI was supposed to come to Waterloo. Experience Waterloo is hosting W.A.G.R.A.W. (Waterloo Annual Great Ride Around Waterloo) and provided an overview of the event. He also encouraged everyone to wear a mask. Mayor Hart shared that Waterloo is at 65.6 percent self -report rate for the U.S. Census compared to the state average of 68.1 percent. He shared that reminder post cards are being sent out to households who have not responded at the end of this week. He then explained the importance of participating in the census and the financial impact it has on the community. 158086 - Juon/Grieder that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 158087 - Juon/Morrissey that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated July 20, 2020, in the amount of $4,807,037.75, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2020-539. 2. Resolution approving an order accepting Acknowledgment/Settlement Agreement and check in the amount of $300.00, from Guddi Mart, 306 Byron Avenue, Waterloo, Iowa 50702, for tobacco sale to minor violation, first offense. Resolution adopted and upon approval by Mayor assigned No. 2020-540. 3. Resolution approving Variance to Noise Ordinance request from Charles Pearson, in conjunction with the Cedar Valley African American Heritage and Music Festival to be held at the African American Museum and Cultural Center, located at 1320 E. 4th Street, on September 5, 2020, from 9:00 a.m. to 5:00 p.m., including a P.A. system with speaking presentations and four live bands performing between 11:00 a.m. and 4:00 p.m. Resolution adopted and upon approval by Mayor assigned No. 2020-541. 4. Resolution award to the bid to Woodruff Construction, LLC, of Waterloo, Iowa, in the amount of $73,624.44, and approving the contracts, bonds and certificate of insurance, in conjunction with Airline Terminal Building Improvements, Waterloo Regional Airport, No. 9 I 190 ALO 200 Iowa DOT Aviation Bureau Contract No. 20601, and authorizing the Mayor and City Clerk to execute said documents. Page 7 of 107 July 20, 2020 Page 3 Resolution adopted and upon approval by Mayor assigned No. 2020 5. Resolution approving award to the bid to Woodruff Construction, LLC, of Waterloo, Iowa, in the amount of $105,213.75, and approving the contract, bonds, and certificate of insurance, 9 I 200 ALO 200 Iowa DOT Aviation Bureau Contract No. 21613, and authorizing the Mayor and City Clerk to execute said documents Resolution adopted and upon approval by Mayor assigned No. 2020 6. Resolution authorizing an exception to the City of Waterloo purchasing procedures, to approve the purchase of one (1) 2021 Pierce Enforcer Triple Combination Pumper from Reliant Fire Apparatus, Inc. of Slinger, WI, in the amount of $660,750. Resolution adopted and upon approval by Mayor assigned No. 2020 7. Resolution approving award bid to KW Electric, of Cedar Falls, Iowa, in the amount of $369,940.70, and approving the contract, bonds, and certificate of insurance in conjunction with the West Ridgeway Avenue at Greyhound Drive Traffic Safety Improvements Project, Iowa DOT grant project number CS-TSF-8155(762)--85-07, and authorizing the Mayor and City Clerk to execute said documents. Resolution adopted and upon approval by Mayor assigned No. 2020-542. 8. Resolution approving Completion of Project and Acceptance of Work for work performed by Woodruff Construction LLC of Waterloo Iowa, at a total cost of $895,190.03 in conjunction with the FY 2019 Lincoln Park Improvements Project, Contract No. 973, and authorizing the Mayor to execute said documents. Resolution adopted and upon approval by Mayor assigned No. 2020-543. 9. Motion approving Final Quantity Summary for a net increase of $45,677.63, in conjunction with the FY 2019 Sidewalk & Trail Repair Program - Zone 9, Contract No. 969, and authorizing the Mayor and City Clerk to execute said document. 10. Resolution approving Completion of Project and Recommendation of Acceptance of Work, for work performed by Lodge Construction, Inc., of Clarksville, Iowa, at a total cost of $446,441.50, in conjunction with the FY 2019 Sidewalk & Trail Repair Program - Zone 9, Contract No. 969, and receive and file two-year maintenance bond. Resolution adopted and upon approval by Mayor assigned No. 2020-544. 11. Resolution approving request of Colleen Hansen for a waiver for an asphalt driveway, located at 1005 Belle Street, and authorize the construction of a asphalt driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Resolution adopted and upon approval by Mayor assigned No. 2020-545. 12. Resolution approving request of Tracy Jones for a waiver for a concrete driveway, located at 1025 Gilbert Street, and authorize the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Resolution adopted and upon approval by Mayor assigned No. 2020-546. 13. Resolution setting date of public hearing as August 3, 2020 to approve the request of Greg Steffen to rezone 8.80 acres, from "A-1" Agricultural District to "R-2" One and Two Family Residence District with conditions, for a new single family home located at 4192 Logan Avenue, and instruct the City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2020-547. Page 8 of 107 July 20, 2020 Page 4 1. 2. 14. Resolution setting date of public hearing as August 3, 2020, for the sale and conveyance of City property located adjacent to 900 Commercial Street, to an undivided one-half interest to Mark A. Hughes, as Successor Trustee of the Maxine C. Hughes Revocable Trust U/A, and an undivided one-half interest to Mark A. Hughes, as Successor Trustee of the Maxwell V. Hughes Residuary Trust, rescinding Resolution No. 1986-646 in its entirety, and instruct the City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2020-548. b. Motion to approve the following: a. b. c. a. b. c. d. e. f. g• h. i. j• k. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Pat Treloar, Fire Chief Blue Card Certification Online -No Travel Required One year subscription $1,155 Sgt. Erie and Investigator Gergen International Law Enforcement Educators and Trainers Association St. Louis, MO August 2-7, 2020 $1,303.25 Officers Bovy, Herkelman, Ehler, and Lindaman Dogs for Law Enforcement Training Certification Waterloo, IA August 2-7, 2020 $1,400 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Benevolent & Protective Order of Elks #290, 407 E. Park Avenue C Liquor w/Outdoor Service and Catering Renewal 6/30/2021 x Casey's Pub & Eatery, 1125 W. Donald Street C Liquor w/Outdoor Service Renewal 7/31/2021 x Chaser's Pub, 305 University Avenue C Liquor w/Outdoor Service _ Renewal 7/17/2021 x Grout Museum, 306 Washington Street *Premise Update* Transfer from 503 South to 306 Washington Street Special Class C Liquor New 12/14/2020 x Highway 63 Diner, 3030 Mamie Road C Liquor Renewal 6/29/2021 x Main Street Waterloo, Lincoln B Beer New 7/10/2020 Park *5 Day* Main Street Waterloo, Lincoln Park *5 Day* B Beer New 8/6/2020 Main Street Waterloo, Lincoln Park *5 Day* B Beer New 9/4/2020 Placita, 321 W. 4th Street C Beer Renewal 6/12/2021 x Red Lobster #6267, 941 E. San Marnan Drive C Liquor Renewal 7/27/2021 x Z's Restaurant, 3937 W. Airline Highway C Liquor Renewal 7/19/2021 x 3. Motion to approve Change Orders Nos. 13-14, to Woodruff Construction, LLC of Waterloo, Iowa, for a total decrease of $1,527.00, in conjunction with the FY 2019 Lincoln Park Improvements Project, Contract No. 973, and authorizing the Mayor to execute said documents. Roll call vote -Ayes: Seven. Motion carried. Page 9 of 107 July 20, 2020 Page 5 158088 - Morrissey/Feuss 1A4. Resolution award to the bid to Woodruff Construction, LLC, of Waterloo, Iowa, in the amount of $73,624.44, and approving the contracts, bonds and certificate of insurance, in conjunction with Airline Terminal Building Improvements, Waterloo Regional Airport, No. 9-I-190-ALO-200 Iowa DOT Aviation Bureau Contract No. 20601, and authorizing the Mayor and City Clerk to execute said documents. Roll call vote -Ayes: Seven. Motion carried. 158089 - Morrissey/Amos To amend by striking $73,624.44 and inserting $81,881.25. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-549. 158090 - Morrissey/Feuss 1A5. Resolution approving award to the bid to Woodruff Construction, LLC, of Waterloo, Iowa, in the amount of $105,213.75, and approving the contract, bonds, and certificate of insurance, in conjunction with Improvements to Hangar No. 4, Waterloo Regional Airport, Project No. 9-I-200- ALO-200 Iowa DOT Aviation Bureau Contract No. 21613, and authorizing the Mayor and City Clerk to execute said documents. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-550. 158091 - Morrissey/Feuss 1A6. Resolution authorizing an exception to the City of Waterloo purchasing procedures, to approve the purchase of one (1) 2021 Pierce Enforcer Triple Combination Pumper from Reliant Fire Apparatus, Inc. of Slinger, WI, in the amount of $660,750. Roll call vote -Ayes: Seven. Motion carried. Pat Treloar, Fire Chief, provided an overview of the need for the item. Resolution adopted and upon approval by Mayor assigned No. 2020-551. PUBLIC HEARINGS 158092 - Feuss/Morrissey that proof of publication of notice of public hearing on the Public Works Truck Wash Project, as published in the Waterloo Courier on July 6, 2020, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. David Dryer, 3145 W. 4th Street, questioned if this is a project for the airport or for public works. He also questioned if the project is necessary when road repair projects are up in the air. Mayor Hart commented that the project is not tied to the one at the airport and this has been in the project planning stages for a couple of years. Randy Bennett commented that the plans for the project have been in the works for several years. He further provided an overview of the plans for the building and added that the truck wash will help extend the life of much of his equipment. 158093 - Feuss/Grieder that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 158094 - Feuss/Grieder Page 10 of 107 July 20, 2020 Page 6 that "Resolution confirming approval of plans, specifications, form of contract, etc. and authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mr. Grieder requested clarification on where the funds for the project will come from. Randy Bennett explained that it is being paid for with bond funds. Resolution adopted and upon approval by Mayor assigned No. 2020-552. 158095 - Feuss/Grieder Motion to receive and file and instruct City Clerk to read bids and refer to the Public Works Division Manager for review. Bidder Bid Security Bid Amount Base: $280,000 Cardinal Construction 0 Alt. 1: $18,500 Waterloo, Iowa 5 �0 Alt. 2: $7,050 Alt. 3: $61,500 Base: $238,700 Failor Hurley Construction 0 Alt. 1: $17,400 Waterloo, Iowa 5 �0 Alt. 2: $6,400 Alt. 3: $58,600 Base: $232,600 Don Gardner Construction 0 Alt. 1: $17,915 Waterloo, Iowa 5 �0 Alt. 2: $6,455 Alt. 3: $58,989 Base: $219,940 Kidder Construction, Inc. Alt. 1: $19,524 Waterloo, Iowa 5% Alt. 2: $6,192 Alt. 3: $56,918 Voice vote -Ayes: Seven. Motion carried. 158096 - Amos/Grieder that proof of publication of notice of public hearing on the Purchase of One (1) 2021 Forestry Aerial Lift Truck, as published in the Waterloo Courier on July 6, 2020, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. David Dryer, 3145 W. 4th Street, questioned if the purchase is necessary when the city is short on funds. Paul Huting, Leisure Services Director, explained that the lift truck is routinely used for tree trimming and removals and during storm events it is used around the clock. The truck being replaced is 15 years old and prone to breakdowns. Funding is available through the CIP and the purchase has been planned for the last 5 years. 158097 - Amos/Grieder that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 158098 - Amos/Grieder that "Resolution confirming approval of specifications, bid documents, form of contract etc., and authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-553. 158099 - Amos/Grieder Page 11 of 107 July 20, 2020 Page 7 Motion to receive and file and instruct City Clerk to read bids. Estimate: $200,000 after trade value is applied. Bidder Bid Amount Harrison Truck Centers Bid: $186,618 Elk Run Heights, Iowa Trade Value: Total Bid: $10,500 $176,118 Altec Industries Inc. Bid: $191,969.00 Creedmoor, North Carolina Trade Value: Total: $10,000 $181,969 Voice vote -Ayes: Seven. Motion carried. 158900 - Amos/Grieder that "Resolution awarding bid to Harrison Truck Centers of Elk Run Heights, Iowa, in the amount of $176,118.00," be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-554. 158901 - Grieder/Morrissey that proof of publication of notice of public hearing on the FY2021 Lowell Elementary Sanitary Sewer Reconstruction Project, Contract No. 1026, as published in the Waterloo Courier on July 10, 2020, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 158902 - Grieder/Morrissey that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 158903 - Grieder/Morrissey that "Resolution confirming approval of plans, specifications, form of contract, etc., and authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-555. 158904 - Grieder/Morrissey Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Engineer's Estimate: $143,265 Bidder Bid Security Bid Amount Vieth Construction Corporation, Cedar Falls, Iowa 5% $82,489.50 Lodge Construction, Inc., ° Clarksville, Iowa 5 /o $291,430.05 Peterson Contractors, Inc., Reinbeck, Iowa 5% $137,888.75 Hurst and Sons, Waterloo, Iowa 5% $149,331.30 Voice vote -Ayes: Seven. Motion carried. RESOLUTIONS Page 12 of 107 July 20, 2020 Page 8 158905 - Morrissey/Boesen that "Resolution approving an Amendment to a Master Development Agreement with North Crossing, LLC, originally executed January 25, 2016, to extend Project 5 deadline to December 31, 2020, and authorizing the Mayor and City Clerk to execute said documents," be adopted. Roll call vote -Ayes: Seven. Motion carried. Mr. Boesen questioned why the amendment was not brought to council sooner when we knew the developer was not going to meet the benchmarks. Noel Anderson, Community Planning and Development Director, commented that they did not know what date to put on the document until they completed platting. Resolution adopted and upon approval by Mayor assigned No. 2020-556. 158906 - Morrissey/Boesen that "Resolution approving a Management Agreement with Republic Parking System, Inc., effective July 20, 2020 and expiring June 30, 2025, in the amount of $40,000.00 annually, and authorizing the Mayor to execute said agreement," be adopted. Roll call vote -Ayes: Four. Nays: Three (Klein, Feuss, and Juon). Motion carried. David Dryer, 3145 W. 4th Street, questioned what the city gets out of the contract with Republic Parking. Michelle Weidner, Chief Financial Officer, explained that the city gets all of the revenue from the meters and parking ramp and carries all of the expenses to operate it. 158907 - Morrissey/Boesen That the agreement is effective for one year from 7/20/2020 to 7/20/2021 and that the city will implement on -street parking in the following manner. No less than one hour of free parking on the following segments of streets, 4th Street from Franklin to Bluff Street (Washington Street); the streets intersecting 4th Street between Park Avenue and 5th Street from Franklin to Bluff which include Mulberry, Lafayette, Sycamore, Cedar, Commercial and Jefferson; repeat daily overtime parking violators will have fines doubled tripled for second and third violations for any given day; and implementation of this amendment will be completed by no later than July 20, 20201. Mrs. Juon requested that Main Street Waterloo comment on their proposal for free parking. Jessica Rucker, Main Street Waterloo, commented that they have been working on a proposal that includes transforming the loading zones into Grab and Go zones. She explained that Mr. Morrissey has been in contact with her regarding his amendments and that Main Street Waterloo would support those amendments in an effort to support downtown businesses, and clarified that the project they are working on is separate from this. Mayor Hart commented that he and Jessica Rucker toured the Grab and Go zones. Jessica Rucker commented that there are at least 20 loading zones currently and the proposal that she is working on would actually eliminate a few of these and enable those to be paid parking spaces. Marty Petersen, City Attorney, expressed his concern that the agenda item did not provide the public notice that there would be an amendment to parking arrangements, and added that taking such action would also require an ordinance amendment as well. Mrs. Juon questioned if Mr. Morrissey's proposal is in addition to the Grab and Go project and if all of the parking meters would be changed to one -hour free parking. Mr. Morrissey confirmed. Mrs. Juon clarified that the amendment changes all on -street locations to one hour free parking and questioned how the city would make up the revenue. Page 13 of 107 July 20, 2020 Page 9 Mr. Morrissey commented that this would give one year to implement and develop. Mrs. Juon commented that she does not support the amendment without addressing loss revenue and that the amendment as proposed was not to explore but to implement. Michelle Weidner commented that ordinance issue that Mr. Petersen mentioned is separate from the management contract and that we still need clarify that Republic is willing to accept a one-year contract. She also expressed uncertainty that the meters could be adjusted per the proposed amendment and if approved, could require a large capital investment. Mrs. Klein commented that she does not support the amendment as it leaves many questions open. Mr. Boesen commented that the original 5-year contract specifically stated that at the end of that term it would be extended on a year-to-year basis, so the purpose of tonight's resolution is to extend it to an additional 5-year contract. He commented on the loss of revenue, and cost of new meters. He instead proposed two-hour on 4th Street from Franklin to Bluff in an effort to help downtown businesses. 158908 - Boesen/Morrissey To create two hour parking from Franklin to Washington. Mr. Amos commented that there is a lot of discussion going on that have not included the Chief Financial Officer and Republic Parking. Mayor Hart questioned what action can be taken at this time. Marty Petersen explained that with the agenda item as written, it would be appropriate to approve the contract or amend the terms of the contract, but any proposed change to free parking, or any change thereto, would have to be done by an ordinance Mayor Hart asked for clarification on the term of the contract. Michelle Weidner explained that if Republic agrees to a one-year contract, we do not know what their terms will be for subsequent years. Mr. Morrissey requested to remove from his motion everything other than the term changing to one year, with the stipulation that a work session will be held on parking meters and spaces in the next couple of weeks so that an ordinance change can be considered. Mrs. Juon commented that she is in favor of approving the contract for 5-years and continue to discuss free parking to minimize affecting the outcome of the current proposed contract. Resolution adopted and upon approval by Mayor assigned No. 2020-557. 158909 - Morrissey/Boesen That the agreement is effective for one year from 7/20/2020 to 7/20/2021. Roll call vote -Ayes: Four. Nays: Three (Klein, Feuss, and Juon). Motion carried. Mr. Grieder questioned if the city signs a 5-year contract, does it specify how we do things or could we go back and make the changes Mr. Morrissey is proposing. Michelle Weidner explained the contract is for them to enforce the parking laws, and that budgeting for the changes would need to be done. Mr. Morrissey questioned the recitals section of the management agreement. Mr. Boesen commented that if the city is budgeting a neutral then any reduction to parking revenue would create a shortfall that will need to be made up somehow. Mrs. Klein commented that there is a potential for taxes to increase, so either way people will pay for parking. Page 14 of 107 July 20, 2020 Page 10 Mrs. Juon questioned if Republic will accept a one-year agreement. Michelle Weidner commented that Jon Rouse is out of town and not available to respond at this time. Mr. Amos commented that his concern is that a one-year contract has not yet been discussed with Republic so even if council approves the amendment it is possible that the city could end up with no one managing the parking. Mayor Hart confirmed. 158910 - Morrissey/Boesen that "Resolution approving a Professional Services Agreement with Clapsaddle-Garber Associates, Inc., of Cedar Falls, Iowa, for Construction Related Services, in and amount not to exceed $125,000.00, in conjunction with FY 2020 Warp Drive RISE Project, Contract No. 977, and authorizing the Mayor to execute said document," be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-558. 158911 - Boesen/Amos that "Resolution approving a Professional Services Agreement with Clapsaddle-Garber Associates, Inc., of Cedar Falls, Iowa, for Construction Related Services, in and amount not to exceed $116,000.00, in conjunction with the Leversee Sanitary and Water Improvement Project, Contract No. 987, and authorizing the Mayor to execute said document Resolution adopted and upon approval by Mayor assigned No. 2020-559. 158912 - Boesen/Amos that "Resolution approving award of bid to Aspro, Inc. of Waterloo, Iowa in the amount of $3,219,441.48, and approving the contract, bonds, and certificate of insurance in conjunction with the FY 2020 Asphalt Overlay Program, Contract No. 992, and authorizing the Mayor and City Clerk to execute said documents," be adopted. Roll call vote -Ayes: Seven. Motion carried. David Dryer, 3145 W. 4th Street, stated that the chief financial officer said at one point that Waterloo has a failing tax base. He commented on the fact that he believes the city puts money into whims and long shots then has no money to put into essential projects. Michelle Weidner commented that she is not aware of what she said that could have been construed as Waterloo having a failing tax base. She explained the process of how cities receive street funding and why she is cautious about awarding the contract. Jamie Knutson, City Engineer, explained that they are going to do a portion of the project then stop construction to reassess financing for the project. If finances are looking good, they will continue with construction. Mayor Hart clarified. Mr. Grieder questioned if the second phase needs to be bid out separately. Michelle Weidner commented that by the time the first segments are complete they will have a better idea if the funding will be in place for the last portion, and thanked Mr. Dakovic for the suggestion to split the project. Mayor Hart commented that this will give the opportunity to continue with construction. Mr. Boesen thanked city staff and Mr. Dakovic for working together on the project. He questioned if the second phase would come back to council for approval. Page 15 of 107 July 20, 2020 Page 11 Jamie Knutson commented that it would be up to council whether the second phase comes back to council for approval. Mayor Hart commented that staff should bring phase two back to council for approval. Mr. Morrissey questioned if the resolution should be amended to reflect separating the phases. Milt Dakovic, Aspro, Inc., commented that making the suggested change to split the project would likely require a re -bidding of the project, and said if the contract is awarded, there will be plenty of time to notify council of the second phase portion before the first phase is complete. Mr. Boesen commented that he is not in favor of rebidding Phase II but that they come back to council prior to starting work on Phase II. Mrs. Juon requested clarification on whether council will just be notified on Phase II, or voting to approve it. Mayor Hart clarified that staff will provide an update about the financial standing of the project. Michelle Weidner commented that the council could discuss or approve a notice to proceed with the second phase of the contract. Jamie Knutson concurs with the notice to proceed. Mr. Morrissey questioned if anything should be put into the resolution. Martin Peterson, City Attorney, commented that language should be added to the resolution. 158913 - Morrissey/Amos To amend to include a statement that the City Engineer will return to council for discussion and a notice to proceed will be issued to the contractor in order to proceed with the second phase of the project. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-560. OTHER COUNCIL BUSINESS 158914 - Klein/Grieder that a motion "approving Change Order No. 1, with Woodruff Construction, LLC, of Waterloo, Iowa, for a net increase of $502.95, in conjunction with carpet replacement, Airline Passenger Terminal Building Improvements, Waterloo Regional Airport, Project No. 9-I-190-ALO-200 Iowa DOT Aviation Bureau Contract No. 20601, and authorizing the Mayor to execute said documents," be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 158915 - Juon/Grieder that the council adjourn to Executive Session at 7:29 p.m. Roll call vote -Ayes: Seven. Motion carried. City Attorney Martin Petersen stated that discussion of pending and potential litigation is an approved topic of Executive Session pursuant to Iowa Code Section 21.5(1)(c). EXECUTIVE SESSION 158916 - Juon/Amos that the council adjourn Executive Session at 9:01 p.m. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 158917 - Juon/Amos Page 16 of 107 July 20, 2020 Page 12 that the Council adjourn at 9:01p.m. Voice vote -Ayes: Seven. Motion carried. Kelley Felchle City Clerk Page 17 of 107 CITY OF WATERLOO Council Communication Resolution approving Variance to Noise Ordinance request from Dawn Lee, in conjunction with a birthday party to be held August 1, 2020, from noon to 9:00 p.m., at 499 Columbia, including closure of the 400 block of Columbia Street, with City barricades, music and use of a PA system. City Council Meeting: 7/27/2020 Prepared: 7/16/2020 ATTACHMENTS: Description ❑ Variance Request SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Type Cover Memo Resolution approving Variance to Noise Ordinance request from Dawn Lee, in conjunction with a birthday party to be held August 1, 2020, from noon to 9:00 p.m., at 499 Columbia, including closure of the 400 block of Columbia Street, with City barricades, music and use of a PA system. Submitted By: Major Joe Leibold, Police Department Approve Request This is a block/birthday party. The Noise Variance is requested from Noon until 9 PM with the street closure ending at 8 PM. They are requesting City Barricades Cost with placing and retrieving barricades. General None Page 18 of 107 APPLICANT'S NAME: APPLICANT'S ADDRESS: APPLICANT'S PHONE #: APPLICATION FOR VARIANCE TO NOISE ORDINANCE r 9 ('/('ii)6/` l9- 93/ - ANTICIPATED DATE OF VARIANCE: 0.....(,4_1(...est_NAME OF EVENT: 6) Y `�-//QYj TIMES OF DAY OF VARIANCE: /2 c h Yj )% GEOGRAPHICAL LOCATION OF VARIANCE: C 5 T J;?t c /cc) e e ot-v ,1 + bra -Fr a - i. DISTANCE OF ACTNITY FROM RESIDENTIAL PROPERTIES; 1-5 PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. 1. c Q �:kr. act : ? Q 15 ear+it c PA 5 L/54Ckv, S C' 2. ga (.3 oci-c-r- C k10/5 Ca 0000�M JJyJcQej plicantre Date CITY COUNCIL ACTION: Police Dept. Recomm dat' L: ��� APPROVAL: APPROVA DENIAL: DENIAL: DECIBEL LEVEL: Page 19 of 107 CITY OF WATERLOO Council Communication Resolution approving preliminary specifications, form of contract, etc., setting date of bid opening as August 13, 2020 and public hearing as August 17, 2020, in conjunction with the 5 Sullivan Brothers Convention Center Addition and Lobby Renovation Project, and instruct the City Clerk to publish said notice. City Council Meeting: 7/27/2020 Prepared: 7/21/2020 ATTACHMENTS: Description Type D N T B Backup Material ❑ Notice of hearing Backup Material SUBJECT: Submitted by: Resolution approving preliminary specifications, form of contract, etc., setting date of bid opening as August 13, 2020 and public hearing as August 17, 2020, in conjunction with the 5 Sullivan Brothers Convention Center Addition and Lobby Renovation Project, and instruct the City Clerk to publish said notice. Submitted By: Noel Anderson, Community Planning and Development Director Recommended Action: Approval Summary Statement: Plans are available in the Clerk's office for review. Expenditure Required: $4,400,000 (estimated) Source of Funds: G.O. Bonds - 5 Sullivan Brothers Convention Center Page 20 of 107 SECTION 00 1113 NOTICE OF PUBLIC LETTING NOTICE OF BID LETTING FOR THE CONSTRUCTION OF THE FIVE SULLI- VAN BROTHERS CONVENTION CENTER ADDITION AND RENOVATION FOR THE CITY OF WATERLOO, IOWA, AND THE TAKING OF BIDS FOR SUCH CONSTRUCTION. Notice is hereby given that the City Council of Waterloo, Iowa, will receive bids at the office of the City Clerk in said City until the 13th day of August 2020 at 1:00 p.m., for the construction of the Five Sullivan Brothers Convention Center Addition and Renovation for the City of Waterloo, Iowa in and for said City. All bids shall be submitted to the City Clerk's Office at 715 Mulberry Street. Bids will be publicly opened and tabulated on said day and hour and will then be acted on by the City Council at their meeting on the 17th day of August 2020 at 5:30 p.m. for their consideration and action. Project Scope: The project consists of an addition to the two entry's along 4th street which will include additional lobby space and a new elevator adjacent to the existing skywalk. Along with that work, there will be renovation work to the existing lobby which will include new floors, paint and ceilings, along with replacing the escalators with two new sets of stairs. The lower level meeting rooms will also receive an update to finishes and the new window s will be installed between the exhibition hall and the lobby, and related Work indicated in the drawings and specifications. A prebid conference will be held on site on the 28th day of July 2020 at 11:00 a.m., to review building and site conditions. Meet at Five Sullivan Brothers Convention Center, 200 West 4th Street, Waterloo, Iowa, meet in the Lobby. A more detailed description of the kinds and approximate quantities of materials and types of con- struction for which bids will be received are set forth in the Bidding Documents prepared by ISG, of Waterloo, Iowa, which, together with the proposed form of contract, have heretofore been ap- proved by the City Council, and are now on file for public examination at the office of the City Clerk, and are by this reference made part hereof as though fully set out and incorporated herein. All sealed bids in connection therewith shall be submitted to the City Clerk on or before the time herein set for letting. All proposals shall be made on official proposal forms furnished by the Ar- chitect/Engineer and must be enclosed in a separate sealed envelope and plainly identified as to which project it regards and addressed to the City of Waterloo, Iowa. If a bid is to be mailed, the bid envelope shall be sealed in a regular mailing envelope. FAX and E-mail Bids will not be ac- cepted. The Owner reserves the right to reject any or all bids and to waive informalities and to hold and consider the bids for 45 days after the date of the bid opening. The contract will be awarded to the lowest, responsive, responsible bidder. Each proposal shall be accompanied by a bid bond, certified check, cashier's check or certified share draft in a separate sealed envelope, clearly marked "Bid Bond" or Bid Security", in an amount equal to five percent (5%) of the total amount of the proposal. The certified or cashier's check shall be drawn on a bank in Iowa or a bank chartered under the laws of the United States of America or the certified share draft shall be drawn on a credit union in Iowa or chartered under the laws of the United States and payable to the City. Said check or share draft may be cashed, or the bid bond forfeited as liquidated damages in the event the successful bidder fails or refuses to enter into a contract within ten (10) days of issuance of a Notice of Award and post bond satisfac- tory to the City insuring the faithful fulfillment of the contract and maintenance of said improve- ments as required by law. The bid bond should be executed by a corporation authorized to con- tract as a surety in the State of Iowa and must not contain any conditions either in the body or as an endorsement thereon. NPH-1 Page 21 of 107 The successful bidder will be required to furnish a corporate surety bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, the payment for materials used in the project and the mainte- nance of said improvements in good repair for not less than one (1) year from the time of ac- ceptance of said improvements by the City. Payment of the cost of said project will be made from such cash funds of the City as may be legal- ly used for said purpose at the discretion of the City. The Contractor will be paid ninety-five per cent (95%) of the Architect's/Engineer's estimate of the value of acceptable work completed at the end of the preceding month. Final payment will be made not less than thirty-one (31) days after completion of the work and acceptance by the City, subject to the conditions and in accordance with the provisions of Chapter 573 of the Code of Io- wa. No such final payment will be due until the Contractor certifies to the City that the materials, labor, and services involved in the final estimate have been paid for in accordance with the requirements stated in the specifications. The City of Waterloo is exempt from paying Sales and Use Tax and will supply Contractor with an "Iowa Sales Tax Exemption Certificate" and an authorization letter to allow the Contractor to buy equipment and material for the project without paying Sales and Use tax. The work on this project shall commence within ten (10) days after receipt by the contractor of a written notice to proceed, and shall be substantially completed on or before the 13th day of August 2021, subject to any changes in the contract period as provided for in these specifications, and granted by the City Council. The Work on this project shall be finally completed by, and ready for final payment, on or before the 3rd day of September 2021 subject to any changes in the contract period as provided for in these specifications and granted by the City Council. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa. In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any pref- erence to bidders, the imposition of any type of labor force preference, or any other form of pref- erential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the non- resident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected. Plans and specifications governing the construction of the proposed improvements have been prepared by the Architect/Engineer. These plans and specifications, and the proceedings of the City Council referring to and defining said improvements, are hereby made a part of this Notice and the proposed contract by reference, and the proposed contract shall be executed to comply therewith. N PH-2 Page 22 of 107 Copies of said plans and specifications and form of contract are now on file in the office of the City Clerk, for examination by bidders. Copies may also be obtained from Rapids Reproductions, by logging on to Rapidsrepro.com/planroom or calling 1-800-383-1223, upon deposit of one -hundred dollars ($100.00) which shall be refunded if plans and specifications are returned to Rapids Re- productions, Inc. no later than fourteen (14) days following award of project. If the plans and specifications are not returned within the allotted time and in a reusable condition, the deposit shall be forfeited. Please call ahead to make sure that bidding documents are ready to pick up when you arrive. Drawings, specifications, and other Bidding Documents may also be obtained online at www.questcdn.com. If you do not already have a free membership, you may sign up for one to gain access to the documents. The QuestCDN eBidDoc number is 7212921. There is no fee to access a pdf copy of the documents online. Documents are viewable at www.rapidsrepro.com/planroom, www.auestcdn.com and www.ISGInc.com free of charge. Any bidder or equipment supplier whose firm or affiliate is listed in the GSA publication "List of Parties Excluded from Federal Procurement and Non -procurement Programs" will be prohibited from the bidding process. Anyone submitting a bid who is listed in this publication will be deter- mined to be a non -responsive bidder in accordance with 40 CFR Part 31. Published upon order of the City of Waterloo, Iowa. CITY OF WATERLOO, IOWA BY Is/ Quentin M. Hart ATTEST: BY Is/ Kelley Felchle City Clerk Mayor NPH-3 Page 23 of 107 NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost For the FIVE SULLIVAN BROTHERS CONVENTION CENTER ADDITION AND RENOVATION In the City of Waterloo, Iowa RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 13th day of August, 2020 until 1:00 p.m. for the construction of the 5 Sullivan Brothers Convention Center Addition and Lobby Renovation Projects as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in the Second Floor Council Chambers at City Hall, in the City of Waterloo, Iowa, on the 13th day of August, 2020 at 1:00 p.m., and the proposals will be acted upon at such later time and place as may then be fixed by the City Council. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above - described improvement project at 5:30 p.m. on the 17th day of August, 2020, said hearing to be held in the Harold E. Getty Council Chambers in City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the City of Waterloo are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK The project consists of an addition to the two entrances along 4th Street, which will include additional lobby space and a new elevator adjacent to the existing skywalk. Along with that work, there will be renovation work to the existing lobby, which will include new floors, paint and ceilings, along with replacing the escalators with two new sets of stairs. The lower level meeting rooms will also receive an update to finishes and the new windows will be installed between the exhibition hall and the lobby, and related work indicated in the drawings and specifications. The City of Waterloo will continue to hold City Council meetings as scheduled, however in response to COVID-19, elected officials and city staff will participate via videoconferencing with elected officials and city staff dialing in to the meeting to participate. The public is invited to speak on public hearing items in the following ways. Call the City Clerk's Office at 319-291-4323 by 4:45 p.m. to obtain conference call information. Alternatively, you may email your comments to comments@waterloo-ia.org and they will be read during the public hearing. Please state the public hearing item on which you wish to speak. Members of the public Page 24 of 107 may also attend the meeting in person but will be strongly encouraged to wear a mask and practice social distancing. Published pursuant to the provisions of Chapter 26 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the 27th day of July, 2020. Kelley Felchle, City Clerk City of Waterloo, Iowa Page 25 of 107 CITY OF WATERLOO Council Communication Motion approving Final Quantity Summary for a net increase of $24,748.81 in conjunction with the FY 2018 Ansborough Avenue Improvements from US 20 to San Marnan Drive, Contract No. 942, and authorizing the Mayor and City Clerk to execute said document. City Council Meeting: 7/27/2020 Prepared: 7/21/2020 ATTACHMENTS: Description Type D Cont 942_Final Qty Summary Cover Memo SUBJECT: Submitted by: Summary Statement: Motion approving Final Quantity Summary for a net increase of $24,748.81 in conjunction with the FY 2018 Ansborough Avenue Improvements from US 20 to San Marnan Drive, Contract No. 942, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Dennis Gentz, PE, Assistant City Engineer This is the accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project, which results in a net increase to the total project cost. Page 26 of 107 CITY OF WATERLOO, IOWA FINAL QUANTIY SUMMARY PROJECT: FY 2018 ANSBOROUGH AVENUE IMPROVEMENTS FROM U.S. 20 TO SAN MARNAN DRIVE, CONTRACT NO, 942 Date Prepared: June 30, 2020 AMOUNT: $ 24,748.81 Increase TO: K. CUNNINGHAM CONSTRUCTION CO., INC. , Contractor You are hereby ordered to make the following changes from the plans and specifications or perform the following extra work on your contract dated March 29, 2018. A. Description of change to be made or extra work to be done: Adjust original construction quantities to actual construction quantities. B. Reason for ordering change or extra work: As -built quantities varied for some bid items. C. Settlement for cost of work to be made as follows: Compensation already made to contractor through original bid items. See attached summary. Total Net Increase $24,748.81 CITY OF WATERLOO BY: K. CUNNINGHAM CONSTRUCTION CO., INC. Mayor ATTEST: Date CONTRACTOR BY: PRINTED NAME: 3 cWE.n/ City Clerk Date TITLE: - res 1171 APPROVED: 7/i /.Zo Date 7//4/A2 ity Engin-er Date Page 27 of 107 CITY OF WATERLOO Council Communication Resolution approving Completion of Project and Recommendation of Acceptance of Work, for work performed by K. Cunningham Construction Co., Inc., of Cedar Falls, Iowa, in the amount of $795,555.06, in conjunction with the FY 2018 Ansborough Avenue Improvements from US 20 to San Marnan Drive, Contract No. 942, and receive and file a two-year maintenance bond. City Council Meeting: 7/27/2020 Prepared: 7/21/2020 SUBJECT: Submitted by: Summary Statement: Source of Funds: Resolution approving Completion of Project and Recommendation of Acceptance of Work, for work performed by K. Cunningham Construction Co. Inc., of Cedar Falls, Iowa, in the amount of $795,555.06, in conjunction with the FY 2018 Ansborough Avenue Improvements from US 20 to San Marnan Drive, Contract No. 942, and receive and file a two-year maintenance bond. Submitted By: Jamie Knutson, PE, City Engineer K. Cunningham Construction Co., Inc. has completed the above referenced project in accordance with the plans and specifications. Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees to remedy any defects in workmanship or materials that may develop in said work within a period of two (2) years from the date of the acceptance of the work under said contract. Page 28 of 107 CITY OF WATERLOO Council Communication Resolution approving award of bid to Vieth Construction Corporation, of Cedar Falls, Iowa, in the amount of $82,489.50, and approving the contract, bonds and certificate of insurance, in conjunction with the FY 2021 Lowell Elementary Sanitary Sewer Reconstruction Project, Contract No. 1026, and authorizing the Mayor and City Clerk to execute said documents. City Council Meeting: 7/27/2020 Prepared: 7/22/2020 ATTACHMENTS: Description Type ❑ Bid Tabulation Backup Material SUBJECT: Resolution approving award of bid to Vieth Construction Corporation, of Cedar Falls, Iowa, in the amount of $82,489.50, and approving the contract, bonds and certificate of insurance, in conjunction with the FY 2021 Lowell Elementary Sanitary Sewer Reconstruction Project, Contract No. 1026, and authorizing the Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer Source of Funds: Sanitary Sewer Funds Page 29 of 107 FY21 Lowell Elementary Sanitary Sewer Reconstruction Project Contract No. 1026 July 16, 2020 Engineering Estimate: $143,265.00 Bidder Bid Security Bid Amount Vieth Construction Corporation, Cedar Falls, Iowa ° 5 /o $82,489.50 Lodge Construction, Inc., Clarksville, Iowa 5% $291,430.05 Peterson Contractors, Inc., Reinbeck, Iowa 5% $137,888.75 Hurst and Sons, Waterloo, Iowa 5% 5149,331.30 Page 30 of 107 CITY OF WATERLOO Council Communication Motion to approve a Cigarette/Tobacco/Nicotine/Vapor application for Eagle Petroleum Corp. DBA Speedy Mart, located at 926 Linn Street. City Council Meeting: 7/27/2020 Prepared: 7/22/2020 SUBJECT: Motion to approve a Cigarette/Tobacco/Nicotine/Vapor application for Eagle Petroleum Corp. DBA Speedy Mart, located at 926 Linn Street. Submitted by: Submitted By: Kelley Felchle, City Clerk Page 31 of 107 CITY OF WATERLOO Council Communication Request by the City of Waterloo to vacate a 20 foot -wide sanitary sewer easement, approximately 1.4 acres located south of 4550 Hess Road, and rescinding Ordinance No. 5545. City Council Meeting: 7/27/2020 Prepared: 6/24/2020 ATTACHMENTS: Description Type ❑ Aerial Map Cover Memo ❑ Overview Map Cover Memo ❑ Staff Report Cover Memo ❑ Easement Vacation Cover Memo ❑ Pictures Cover Memo ❑ Application Cover Memo SUBJECT: Submitted by: Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments, and recommendation of approval of the Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an ordinance approving a request by the City of Waterloo to vacate a 20-foot-wide sanitary sewer easement, approximately 1.4 acres located south of 4550 Hess Road, and rescinding Ordinance No. 5545. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt the ordinance. Submitted By: Noel Anderson, Community Planning and Development Director Recommended Action: Approval Request by the City of Waterloo to vacate a 20' sanitary sewer easement, which contains 1.4 acres, located south of the Bamboo Ridge Campground Summary Statement: at 4550 Hess Road. The Planning and Zoning Commission approved the vacate request at their regularly scheduled meeting on February 11, 2020. Expenditure Required: None Source of Funds: N/A Policy Issue: Sanitary Sewer Easement Vacate Alternative: N/A Page 32 of 107 Background Information: Request by the City of Waterloo to vacate a 20' sanitary sewer easement, which contains 1.4 acres located south of the Bamboo Ridge Campground at 4550 Hess Road. The request to vacate will not have a negative impact on the surrounding neighborhood. The sanitary sewer easement vacate area is zoned "R-1" One and Two Family Residence District, "R-4, R-P" Planned Multiple Residence District and "C-P" Planned Commercial District. Neighboring land uses and zoning: North — Vacant land and Campground, zoned "C-P" Planned Commercial District. South — Vacant Land, zoned "R-1" One and Two Family Residence District and "R-4, R-P" Planned Multiple Residence District. East — Vacant Land and Lost Island Water Park, zoned "C-P" Planned Commercial District. West — Single family homes, zoned "R-2" One and Two Family Residence District The 20' sanitary sewer easement area is partially in a Zone A, within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025, and Panel Number 0304F, dated July 18, 2011. There is a sewer main located within the immediate vicinity of the 20' sanitary sewer easement's vacate area. The closest water main is under/along Hess Road. The Planning and Zoning Commission approved the vacate request at their regularly scheduled meeting on February 11, 2020. Therefore, staff recommends that the request to vacate a 20' sanitary sewer easement located south of 4550 Hess Road be approved for the following reasons: 1. The request to vacate would not appear to have a negative impact on the surrounding area. 2. The request to vacate would not appear to have a negative impact on vehicular or pedestrian traffic in the area. 3. The area to be vacated is no longer needed for sanitary sewer purposes Permanent Easement Ease. Book 5, Page 504 PART OF THE SE 1/4 SEC 11-88-13 DESC AS FOLLOWS: COMM AT THE SE COR SAID SEC Page 33 of 107 Legal Descriptions: THENCE N ALONG E LINE OF SEC A DISTANCE OF 1394.97 FT TO THE PT OF BEG; THENCE DEFLECT LEFT 52 DEG 14 MIN 45 SEC A DISTANCE OF 864.77 FT THENCE DEFLECT LEFT 47 DEG 33 MIN 30 SEC A DISTANCE OF 1297.35 FT THENCE DEFLECT RIGHT 16 DEG 40 MIN 15 SEC A DISTANCE OF 196.75 FT THENCE DEFLECT LEFT 52 DEG 42 MIN 30 SEC A DISTANCE OF 690.61 FT TO A PT ON THE W LINE OF THE SE 1/4 SAID SEC THAT IS 32.75 FT S OF THE N ROW LINE OF ANGUS DR THENCE N ALONG SAID 1/4 LINE A DISTANCE OF 28.80 FT THENCE DEFLECT RIGHT 43 DEG 58 MIN 45 SEC A DISTANCE OF 692.43 FT THENCE DEFLECT RIGHT 52 DEG 42 MIN 30 SEC A DISTANCE OF 203.53 FT THENCE DEFLECT LEFT 16 DEG 40 MIN 15 SEC A DISTANCE OF 1303.21 FT THENCE DEFLECT RIGHT 47 DEG 33 MIN 30 SEC A DISTANCE OF 847.73 FT TO A PT ON THE E LINE SAID SEC THAT IS 1423.93 FT N OF SE COR SAID SEC THENCE S ALONG SAID E SEC LINE 25.30 FT TO PT OF BEG. PERMANENT EASEMENT = 1.4 AC. Page 34 of 107 City of Waterloo City Council July 27, 2020 PINTAIL DR 4550 Hess Road Bamboo Ridge Campground Area of Vacate ERSEY LN E SHAULIS RD—E SHAULIS RD Isle Capri Casino = Lost Island Water Park w: - E SHAULIS_RD 2 m 0 STON PL ULIS RD E SHAULIS RD South of 455o Hess Road Easement Vacate City of Waterloo Page 35 of 107 City of Waterloo City Council July 27, 2020 R �3 14 4,1 z-R-4 RP�o1 WILDWOOD RD :--- C-1 w R-2 p R=4 Z Q R-4 . R-3 =E SAN MARNAN DR R-2 R-4 M-1 '2AMMANG DR cr ,rillC-2' I -Z Q C-Z_,„�2, C-2 I *-R=3; R-P o PI NTAIUDR o:¢ w °z ¢�w Z --.1 g—o-m ¢ • cn r- Z �: pT �L00a—z—moiv � » �FR NI }1 0 S-1 CROSS � N R-3 ,\ � HAMMOND AV —JERSEyJ C-P R-4, R- 0 0) w E SHAULIS RD R-11`Z R-1 co A-1 0 ��JIEW64, 0 PRgORETUMDR FARM VIEW DR Q t NINEES RD �4'Q SER'C 3E CT — C�\....Mco cTt ZC VISION ST Q a II II II II II C-P - A-1 R-2 M-1 South of 455o Hess Road 20' Utility Easement Vacate City of Waterloo Page 36 of 107 July 27, 2020 REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN and COMPLETE STREETS POLICY. ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: Request by the City of Waterloo to vacate a 20' sanitary sewer easement, which consists of 1.4 acres located south of 4550 Hess Road. City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50701 Request by the City of Waterloo to vacate a 20' sanitary sewer easement, which contains 1.4 acres, located south of the Bamboo Ridge Campground at 4550 Hess Road. The request to vacate will not have a negative impact on the surrounding neighborhood. The request to vacate would not appear to have a negative impact on vehicular traffic in the area as the area to be vacated is no longer needed for utility purposes. The nearest trail is the Cedar Valley Nature Trail which is located approximately a mile to the west of the project site. The easement vacate area is zoned "R-1" One and Two Family Residence District, "R-4, R-P" Planned Multiple Residence District and "C-P" Planned Commercial District. Neighboring land uses and zoning: North — Vacant land and Campground, zoned "C-P" Planned Commercial District. South — Vacant Land, zoned "R-1" One and Two Family Residence District and "R-4, R-P" Planned Multiple Residence District. East — Vacant Land and Lost Island Water Park, zoned "C- P" Planned Commercial District. West — Single family homes, zoned "R-2" One and Two Family Residence District. The request would not require any buffering by ordinance standards. The proposed vacate would not appear to have a negative impact on drainage. Page 1 of 3 Page 37 of 107 July 27, 2020 DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: The majority of the area is vacant land. The Bamboo Ridge Campground was constructed during the 2010's and the Lost Island Water Park was constructed during the 2000's and 2010's. The 20' sanitary sewer easement area is partially in a Zone A, within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025, and Panel Number 0304F, dated July 18, 2011. Kittrell Elementary School is located 1.75 miles to the north, Hoover Middle School is located 1.9 miles to the northwest, and West High is located 1.8 miles to the northwest. The nearest open space is the campground directly north of the easement area. There is a sewer main located within the immediate vicinity of the 20' sanitary sewer easement's vacate area. The closest water main is under/along Hess Road. The Future Land Use Map designates the area as Mixed Residential: Low, Medium, High Density Residential; Professional Offices; Neighborhood Commercial and this request would be in compliance with the Future Land Use Map and Comprehensive Plan. 2 The city is requesting to vacate a 20' sanitary easement south of 4550 Hess Road. After the easement is vacated. The City plans to dedicate three new utility easements for the existing sanitary sewer main that is serving the area. The Planning and Zoning Commission approved the vacate request at their regularly scheduled meeting on February 11, 2020. There will not be a separate request to plat the land. Page 2 of 3 Page 38 of 107 July 27, 2020 STAFF RECOMMENDATION: Therefore, staff recommends that the request to vacate a 20' sanitary sewer easement located south of 4550 Hess Road be approved for the following reasons: 1. The request to vacate would not appear to have a negative impact on the surrounding area. 2. The request to vacate would not appear to have a negative impact on vehicular or pedestrian traffic in the area. 3. The area to be vacated is no longer needed for utility purposes. Page 3 of 3 Page 39 of 107 (Try I� z o O� (n<UG N00NJUn F- dN-Udc) 10 = WQmw~ ZLZ.acntli.�!)Lr.l cl o UcoNH0 LL �c Li') f/1 r9r) ¢ate U C)Nr�O 1 1 Li* W a)LOZOz r%l hrl 00 O LW� ¢ J ii l � E h O t UQhi ��Z07�wE'4'Fr3 m > ® W4(—" LpUr-U 0) t Z � O 0 WZL]O-Zi�i�)EONF- Q <tr7 OQU W F"b_ N NOL RE n" (n z-L<(~ CnLon,9 c O Th0 (LL O ,C_� 10 bi Q1_ U -J W W O p 0 Z .-Z _ CD < j �� F-O Z Pam �u).• Lio Q 0titi6�N W ¢ Q� fri N () W 0 "E ow ci z �T_..i C/) Z��LCj©N zW1_dZ \ o? W �l W j..--. w --,.. W _ I- rnzW z� Li N) ZEO-E0 pcQ'_i1..ZW mod- 2� Iwo Z-���OI< LIJW pp W J ^' W W Z� Did I U)UWZiwwwo UiI=1ZE�)`Zd CI � `rAI = .z ep a_¢U��WnN(0-z �pNLQ Z ...I ch O w o r z W v) 1: 0 W r� v' Q 0 a1---.1 �� Z < 0cr �(nUW0?<U) Z W r' W t--- W 0 r) V) F-- OH - UN 0 zpOW A W L j Cry 0 d, 1- e- IZi.i do U iQ-1--IW_-W QzELL.L= 04 F- W CI - I I--- Z < 1.° - Z CO W WNU z�° `� O tLl— �IAJ UU IJ- Lb DO O U IUxJZNId a W Q d CD ZLWi)ZDEWQ 2L1 OLi_COI-0 M I—C]roi3Oin L F PERMANENT EASEMENT = 1.4 AC. Page 40 of 107 CES FILE NO 2461 4.0 z° 0 U 4-1 CERTIFICATION FIELD BOOK 620-20 4 N0 CIT in LI NN 0) 122 UQ 1 0 U z°0 rn Lit -I`- n 0 0 Z - EY 0 Z_ 0 24 LiJ < w m UXU wco ¢0 3 0. SHEET 2 OF 0 0 SURVEY LEGEND: W w 0 0 d' If U (,69'0Z£ 1) - z (3„6£, t.a.noN) as�gz—� ONINNf63H d0 J.NIad (SMvn M/I) avoi SS3H ,oVsz 616, �vn f%) to en Q 15,4 a�. N �' V12° (M„BZ,o 1.doN) Co vL99Z) +"1.4' 'sx ,9 \°s:, ul Page 41 of 107 eta CES FILE NO. 2461 N 2139- 4S al (N4,9 E,1a.00S) (.swz £I) .L b7d s, Nanoa 0 'Y 10 E. 1U FIELD BOOK Easement Vacate — South of 4550 Hess Road Looking southwest from the Bamboo Ridge Campground convenience store. Looking southwest from the Bamboo Ridge Campground convenience store. Bamboo Ridge campground and convenience store. Looking northeast from the dead end of Angus Drive. Page 42 of 107 Applicant: City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 ❑ Offer to Vacate and Purchase City Right -of -Way Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement Sale of City -Owned Property ` { (OD 5 � 9 --,Yi 7-(7* A Address: �kiilefi� PhoneNo.:� General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St.): E se n +- 5s 1 Legal description of area to be conveyed, vacated, or encroached: ee CC_ fl_CIACC32 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee • Encroachment — One Hundred Dollar ($100.00) Filling Fee • Sale of city -owned property not required to be vacated No Fee • Any request not meeting the Sale of Property Policy One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price -- Deductions = Value of Property: Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please provide : site •. an asrs for ..- rial photo of the area to be vacated if the request involves additiononstru as th' reaso o e request. 1, 2 2, 20 Applicant Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements Page 43 of 107 CITY OF WATERLOO Council Communication Resolution approving a Hotel/Motel Mini Grant application to the Waterloo Convention and Visitors Bureau in the amount of $3,000, to fund the three-day 2020 Midwest Un-Fair Horse Show, and authorizing the Mayor to execute said documents. City Council Meeting: 7/27/2020 Prepared: 7/21/2020 ATTACHMENTS: Description Type D Council Communication Backup Material ❑ Class Schedule Backup Material SUBJECT: Submitted by: Summary Statement: Expenditure Required: Resolution approving a Hotel/Motel Mini Grant application to the Waterloo Convention and Visitors Bureau in the amount of $3,000, to fund the three- day 2020 Midwest Un-Fair Horse Show, and authorizing the Mayor to execute said documents. Submitted By: Tavis Hall, Executive Director of Waterloo Convention and Visitors Bureau The event has been created as a result of most horse shows cancelling due to COVID-19. The 3-day show is a great driver of economic impact for a short -turn around event and has the potential of being an annual event. During this time, having an event driving business to our community partners (lodging, dining, attractions, etc). Expectations are that we'll see 400+ total participants for this event, with almost all from outside of Black Hawk County, with 275 projected total room nights. This event will be held at the National Cattle Congress grounds. $3,000.00 Page 44 of 107 Council Communication City Council Meeting: July 27, 2020 Prepared: July 1, 2020 Dept. Head Signature: Number of Attachments: 1 SUBJECT: Mini -Grant Applications for 2020 Midwest Un-Fair Horse Show Submitted by: Tavis Hall, Experience Waterloo Recommended City Council Action: Approve Experience Waterloo (CVB) board recommendation of $3,000. Event Summary This event is a brand new event that has been created as a result of most horse shows cancelling due to COVID-19. The 3-day show is a great driver of economic impact for a short -turn around event and has the potential of being an annual event. During this time, having an event driving business to our community partners (lodging, dining, attractions, etc). Expectations are that we'll see 400+ total participants for this event, with almost all from outside of Black Hawk County, with 275 projected total room nights. This event will be held at the National Cattle Congress. Projected economic impact: $146,616 Request: $3,000 ROI (Economic impact based on requested funds): An $3,000 award would return $48.87 per dollar invested. Source of Funds: Hotel -motel tax grant funding for FY21 Policy Issue: None Alternative: Do not provide funding or provide alternate funding amount. Background Information: The Experience Waterloo Board reviewed all applications and scored based on the project's ability to meet the goals of the grant program: 1. Does the project have a significant economic impact / significantly enhance the visitor's experience in Waterloo? 2. Does the project strengthen the perceptions of Waterloo? 3. How important are grant dollars toward ensuring the success of the project? 4. Is the application clear, complete and thought-out? 5. Is the project new, or are there significant changes from previous years? Page 45 of 107 Event Impact Summary Destination: Waterloo Convention & Visitors Bureau Event Parameters Key Results Event Name: Organization: Event Type: Start Date: End Date: Overnight Attendees: Day Attendees: 400 Midwest Un-Fair Horse Show Scoop & Feed Supply Trade Show 8/14/2020 8/16/2020 275 Direct Business Sales Sales by Source a Organizer Exhibim•=_ Business Sales (Direct): Business Sales (Total): Jobs Supported (Direct): Jobs Supported (Total): Local Taxes (Total): Net Direct Tax ROI: Estimated Room Demand: $94,010 $146,616 51 62 $2,720 $2,549 240 Sales by Sector Trans. Space Rental Retail Recreation i Lodging Food!Bev Business Services SD S5,000 S10,000 S15,000 520,00o S2 ,EWO S30,000 Industry Attendees Organizer Exhibitor Total Lodging $26,396 $1,607 $0 $28,003 Transportation $7,042 $536 $2,963 $10,541 Food & Beverage $17,498 $0 $6,233 $23,731 Retail $7,163 $0 $0 $7,163 Recreation $3,748 $0 $0 $3,748 Space Rental $0 $1,800 $1,719 $3,519 Business Services $0 $9,323 $7,981 $17,304 TOTAL $61,848 $13,266 $18,896 $94,010 Page 46 of 107 2020 Un-Fair Horse Show Class Schedule No ring drags are specified. Ring drags will be added in lieu of requested holds, but will be kept to a minimum to reduce schedule interruptions. Friday Performance Session 12:00 Noon — Hippodrome Main Arena 1. Country Pleasure Driving 2. Pleasure Pony Driving Jr./Limit 3. Open Hunt Seat Any Age Rider Amateur or Professional 4. Open Friesian/Part Friesian English Under Saddle W/T/C 5. AOTR English Pleasure Any Age Exhibitor 6. Shetland Harness Open 7. TBD — Sponsor to name your class! 8. Open Walk and Trot English Training Class, Amateur or Professional Exhibitor Any Age Singlebit or full bridle allowed. 9. ASB Masters Western Country Pleasure - Exhibitor 50 Years and Older 10. Morgan Classic Driving 11. Saddle Seat Equitation 11-17 12. Hackney Pony Open 13. Five Gaited Country Pleasure 14. Walk and Trot, Open Pleasure Horse, Rider 12 & Younger 15. English Country Pleasure, Juvenile Exhibitor 17 & Under (This class may be split into 13 & under and 14-17 sections at the discretion of show management depending on entries. 16. AOTR Pleasure Driving, Any Age Exhibitor 17. Shetland Roadster Open 18. Western Pleasure Open, Any Breed, Any Age Amateur Exhibitor 19. Morgan Pleasure Driving Any Age 20. Five Gaited Show Pleasure Friday 4pm: Showmanship Refresher Course — Open to All Ages Held in the Hippodrome arena. Arena will be remain open for amateur/juvenile work only during the refresher course and use of noisemakers will be limited. Page 47 of 107 **FRIDAY NIGHT CLASSES FEATURE SPOTLIGHT VICTORY PASSES — BE PREPARED** Friday Performance Session 6:00 — Hippodrome Main Arena 21. Youth Showmanship In -Hand — Any Breed Horse or Pony 22. Youth Medallion Showmanship In -Hand 23. Adult Showmanship In -Hand Class 24 begins not before 6:30 or 10 minutes after class 23 24. Fine Harness Horse, Open 25. Harness Pony, Open. 26. ASB Country Western Pleasure, Any Age Amateur Exhibitor 27. Three Gaited Show Pleasure Juvenile Exhibitor 17 & Under (This class may be split into 13 & under and 14-17 sections at the discretion of show management depending on entries. 28. AHHS Youth Medallion, Hackney or Harness Pony 29. TBD — Sponsor to name your class! 30. Shetland Open Pleasure Driving 31. Morgan English Pleasure Any Age 32. Saddle & Bridle Pleasure Medallion 33. AOTR Western Pleasure, Any Age Exhibitor 34. Roadster Pony Open 35. Morgan Classic English Pleasure 36. Park Full Mane and Tail Open 37. Pony Pleasure Driving 48" and Under 38. Hunt Seat Equitation, Any Age Exhibitor 39. Road Horse to Bike Open 40. Country English Pleasure, Adult 18 & Over 41. Three Gaited Open 42. Hackney Roadster Pony Jr/Limit 43. Three Gaited Show Pleasure Adult Exhibitor. 44. Five Gaited Open 45. Trainer Egg & Spoon Friday Night: Fairest of the Un-Fair Pageant Winners invited to present ribbons during Saturday evening session. Page 48 of 107 Saturday 8:30 — Trail Classes held in Pullin -Simonsen Arena 46. Ranch Riding [Per USEF Proposed Rules] 47. ASB Saddle and Bridle Working Western 48. Open Trail — Any Breed Horse of Pony Shown by Amateur or Professional Saturday Morning Performance Session — Hippodrome Main Arena Begins not before 10:00 or 30 minutes after class 45 49. First -Time -Off -The -Farm Open W/T/C English Training Class, Amateur or Professional Exhibitor 16 years and older. Quiet environment; no -organ, no earing horses allowed. Singlebit or full bridle allowed. Cross -entry from other Singlebit classes allowed. 50. Open Pleasure Driving, Amateur or Professional Exhibitor Any Age 51. Morgan Western Pleasure Any Age 52. Pony Roadster 48" and Under 53. Masters Hunter Pleasure 54. AHHS Youth Medallion, Pleasure Pony Under Saddle 55. Morgan Hunt Seat Exhibitor Any Age 56. Combination Pleasure Class — Drive First then Ride, Amateur Exhibitor Any Age 57. Shetland Amateur Pleasure Driving 58. Ranch Rail Pleasure Exhibitor Any Age [Per USEF Proposed Rules] 59. Open Western Country Pleasure — Limit Horse or Rider. 60. Country English Pleasure — Limit horse or rider. 61. Pleasure Masters Pony Driving — Amateur Exhibitor 50 Years and Older 62. Show Pleasure Limit Horse/Rider 63. Saddle & Bridle Western Pleasure 64. Equitation Walk & Trot 10 & Under 65. Open Veteran Horse Pleasure English Under Saddle - Amateur Exhibitor Any Age (Open to horses 12 years old and above.) 66. Adult Equitation w/Mandatory Pattern 67. Pro/AM Open Driving [Flat walk optional / 2 or 4-wheel cart allowed] 68. Pairs Class 69. Amateur Egg & Spoon Any Age 70. Stick Horse Class Page 49 of 107 Saturday Academy Session — Hippodrome Main Arena Begins not before 1:30 or 30 minutes after class 70 Academy Classes May be Split or Combined at Show Management Discretion. Please request holds before the show office closes on Friday evening. A. Academy Driving Any Age w/Assistant Driver (Adult must accompany driver) B. Academy Driving Any Age w/o Assistant (Return entries from class A allowed) C. Academy Hunt Seat Pleasure Showmanship W/T/C 18 & Up D. Academy Hunt Seat Pleasure Showmanship W/T/C 17 & Under E. Academy Hunt Seat Pleasure Showmanship W/T All Ages F. Academy Saddleseat Pleasure Showmanship W/T/C 18 & Up G. Academy English Equitation W/T/C 18 & Up H. Academy Saddleseat Pleasure Showmanship W/T/C 14-17 I. Academy English Equitation W/T/C 14-17 J. Academy Western Pleasure Showmanship W/T/C All Ages K. Academy Western Equitation W/T/C All Ages L. Academy Western Pleasure Showmanship W/T All Ages M. Academy Western Equitation W/T All Ages N. Academy Saddleseat Pleasure Showmanship W/T/C 11-13 O. Academy English Equitation W/T/C 11-13 P. Academy Saddleseat Pleasure Showmanship W/T 16 & Up Q. Academy Saddleseat Pleasure Showmanship W/T 11-15 R. Academy English Equitation W/T 11-15 S. Academy English Pleasure Showmanship W/T 10 & Under T. Academy English Equitation W/T 10 & Under U. Academy Lead Line Equitation W/T Page 50 of 107 **SATURDAY NIGHT CLASSES FEATURE SPOTLIGHT VICTORY PASSES — BE PREPARED** Saturday Evening Parade of Breeds 6:00 — Hippodrome Main Arena All model/conformation classes enter in numerical order under spotlight then lineup for inspection and placing. Entries shown in -hand with halter or singlebit bridle. Tail setting, braiding, and other appointments to match primary division of entry. (Pleasure horse shows with natural tail, gaited horse allowed tail tied or brace, etc.) 71. Open Pony Model/ Confirmation 72. Open Saddlebred Model/Conformation 73. Open Morgan Model/Confirmation 74. Open Horse (non-ASB/Morgan) Model/Confirmation 75. Overall Best of Show Model/Confirmation [Winners of classes 64-67] Saturday — Not before 7:00pm Waterloo Mayor's Welcome Remarks 76. Show Pleasure Driving All Ages 77. Hackney Pony Amateur/Ladies 78. Saddle & Bridle Hunt Seat Classic 79. Fine Harness Horse Amateur/Ladies 80. AHHS Youth Medallion Roadster Under Saddle 81. Harness Pony Amateur/Ladies 82. Shetland Roadster Stake 83. Morgan Pleasure Driving Championship 84. Open English Pleasure Under Saddle 85. Hackney Pony Pleasure Driving Amateur Exhibitor Any Age 86. Iowa Equitation Cup Finals Stars of Tomorrow Special Presentation — Winners of Academy Championships Recognized in Center Ring 87. Three Gaited Amateur/ Ladies Exhibitor Any Age 88. Park Pleasure Amateur Exhibitor Any Age 89. Hackney Roadster Pony, Amateur. 90. Open Western Bridlepath, Amateur or Professional Exhibitor Any Age 91. Park Full Mane and Tail Amateur 92. Open Pleasure Driving Championship 93. Roadster to Bike Championship 94. Five Gaited Amateur Page 51 of 107 Sunday, July 12, 2020 - 9:30 A.M. 95. ASB Country Pleasure Driving Championship 96. ASB Hunt Seat Championship 97. ASB Five Gaited Show Pleasure Championship 98. Park Pleasure Championship 99. Hackney Pleasure Pony Championship 100. Open Western Pleasure Championship 101. Show Pleasure Driving Championship 102. Five Gaited Country Pleasure Championship 103. Shetland Harness Stake 104. Open, English Pleasure Championship 105. TBD - Sponsor to name your class! 106. Open Walk, Trot and Canter English Training Class, Amateur or Professional Exhibitor Any Age - Singlebit or full bridle allowed 107. Open Hunt Seat Championship 108. Morgan English Pleasure Championship 109. Pony Pleasure Driving 48" and Under Stake 110. ASB Three Gaited Show Pleasure Championship 111. Hackney Pony Championship 112. Equitation Championship 113. Tandem Bareback Lunch Break - 1 Hour - Classes Resume 60 minutes after start of Break 114. Fine Harness Horse Championship 115. Three Gaited Championship 116. Walk and Trot, Open Pleasure Horse, Rider 12 & Younger Championship 117. Shetland Pleasure Driving Stake 118. Pro/Am English Under Saddle Open [Flat walk optional] 119. Country Western Pleasure, Championship 120. Hackney, Roadster Pony Championship 121. Open Park Full Mane and Tail Championship 122. Friesian or Part Friesian Under Saddle, Championship 123. Pony Roadster 48" and Under Stake 124. ASB, Country English Pleasure, Championship 125. Hackney Harness Pony Championship 126. Five Gaited Championship Page 52 of 107 CITY OF WATERLOO Council Communication Resolution approving a Debit Request Application to the Black Hawk Mitigation Bank, in the amount of $99,000, to purchase 2.2 acres worth of wetland credits, in conjunction with the proposed Con-Trol Site, and authorize the City Engineer to execute said document. City Council Meeting: 7/27/2020 Prepared: 7/24/2020 ATTACHMENTS: Description Type ❑ Wetland_P urchase_Request_signed (1).pdf Backup Material o 404_Clean Water Permit (3).pdf Backup Material ❑ Item Coversheet.pdf Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement: Source of Funds: Resolution approving a Debit Request Application to the Black Hawk Mitigation Bank, in the amount of $99,000, to purchase 2.2 acres worth of wetland credits, in conjunction with the proposed Con-Trol Site, and authorize the City Engineer to execute said document. Submitted By: Jamie Knutson, City Engineer Approval. This request is to purchase 2.2 acres of wetland credits for the proposed Con-Trol site. In order for Con-Trol to build on their preferred site, the City must acquire wetlands credits for wetlands elsewhere per the Army Corps of Engineers. This is the only wetland bank in the Cedar Valley that the City can purchase from. Northeast Industrial Park TIF 420-07-5305-2144 Page 53 of 107 1-3) iiC 1,1Nq .1 K C'i/ f /Virleg /06 Debit. Request 07. j. LI] [1,c.( (Permittee) has taken all practical measures to avoid impacts to wetlands and aquatic resources in the design of the project described below, and the project includes all practical measures to minimize harm to the impacted resources. The Permittee requests the below number of wetland credits to be (check one of the following) yi nurchased orXreserved from the "Black Hawk Mitigation Bank". Permittee: t'/T' d 1 ` 22 fer /co L /4 / Contact: -So, it.r i e KA, u,its ry Date: c 5 /.r//0,1f) Address: 7I S /144./Arf .7 ' 4 /V ii• 14e z,.. �oo/ ST)I7()3 /Z Phone: (3 / 9 ) .29/ - 1/.3/Z , ,�4 i G Email: rl J t.L t4al! tq itia�a•.z/v - i a .. Qom[) a Project Name/Description: .411 It (,1 a/ AMP %� AiCN 14;ti V Project location: (County, Section, Range, Township or Street Address or GIS address) Vox.e h/Au,i (i,.. AilyI Sec- aC) 7Z /a (., 9� 7-g ! /ti 8-digit Hydrologic Unit Code (HUC): DQp? Da (7S US Army Corps of Engineers Project Number: CEMVR-OD-P- ao 19 - 0? a (0 hydRigaiiion CCvedit C JOcuDaiioH kn. D&r Ck Hawk. hvli uiiwd'i%u a of Dank (BEIRd1 ) Acres of Wetland to he mitigated at the BHMB ( TWO decimal places)BHMB Linear Feet of Stream to be mitigated at the (TWO decimal places) Mitigation Ratio Multiplier Amount of credits to be withdrawn * (TWO decimal places) Cost per acre/ Linear Foot Total Emergent Wetland Credits a, 00 /. 0 $45,000.00 11 lJ�� $.cp 0 Forested Wetland Credits $55,000.00 Stream Credits Tier 1: 1-1,000 Tier 2: 1,000.2,000 Tier 3: 2,000f Tier 1: $ l40 Tier 2: $126 Tier 3: $114 TOTAL $ qq, MCI There is also a $300 nonrefundable application fee required. Please make payment with two separate checks, one for the wetland credit purchase and a separate one for the application fee. Make checks payable to: Black Hawk Mitigation, LLC. Send payment to PO Box 1077, Waterloo, IA 50704 Signae: Title: ( /r 1---,t!r .(2144 e- Page 54 of 107 DEPARTMENT OF THE ARMY CORPS OF ENGINEERS, ROCK ISLAND DISTRICT PO BOX 2004 CLOCK TOWER BUILDING ROCK ISLAND, ILLINOIS 61204-2004 REPLY TO ATTENTION OF April 9, 2020 Operations Division SUBJECT: CEMVR-OD-P-2019-926 Mr. Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Dear Knutson: Enclosed is a Department of the Army permit (in duplicate) which will authorize the After the Fact work in conjunction with the site preparation and grading for a commercial development in Section 20, Township 89 North, Range 12 West, Black Hawk County, Iowa. If the permit is acceptable to you, please sign and date both copies of the permit (page 4). Return both copies of the permit to this office at the following address, at the following address: District Engineer US Army Corps of Engineers, Rock Island District ATTN: Regulatory Branch Clock Tower Building Post Office Box 2004 Rock Island, Illinois 61204-2004 The permit will become effective when signed by an authorized representative of this office. A copy of the signed permit will be returned to you for your files. If you do not accept the terms and conditions of this initial proffered permit, you may decline and request that this initial proffered permit be modified by following procedures outlined in Section 1.A. of the attached Notification of Appeals Process. If you decline, however, you are not authorized to commence work until you receive the appropriate Department of the Army authorization. Your request must be received by the Rock Island District Engineer at the above address by June 9, 2020. Should you have any questions, please contact our Regulatory Branch by letter, or telephone me at 309-794-5859. Sincerely, Diguai y sfgnca by FROHLICH-ALBERTJ.1230323O77 FHOHuaALe&4u.1230323071 Date. 202u.04,10 1150.49-05.00' Albert J. Frohlich Project Manager, Iowa Section Regulatory Branch Page 55 of 107 Page 56 of 107 AFTER THE FACT DEPARTMENT OF THE ARMY PERMIT Permit Number: CEMVR-OD-P-2019-926 Section 404 Permittee: City Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Effective Date: Expiration Date: 31 December 2023 POC: Jamie Knutson Tel: 319-291-4312 Issuing Office: U.S. Army Corps of Engineers, Rock Island District Clock Tower Building - P.O. Box 2004 Rock Island, Illinois 61204-2004 NOTE: The term "you" and its derivatives, as used in this permit, means the perrnittee or any future transferee. The term "this office" refers to the appropriate district or division office of the Corps of Engineers having jurisdiction over the permitted activity or the appropriate official of that office acting under the authority of the commanding officer. You are authorized to perform work in accordance with the terms and conditions specified below. Project Description: The Permittee has completed grading and filling for the mass grading of a 28- acre site to be used for commercial development. The site is located between Martin Luther King Drive and Newell Street within the City of Waterloo, Iowa. In addition to the grading for a warehouse, the overall project includes the following; the installation of water and sewer lines, access roads, parking areas, outdoor trailer storage, two dry detention basins, and Newell Street will be widened to accommodate the additional traffic. On the west side of the parcel, a ditch was excavated to convey water from an existing wetland and spring to the south. The ditch was constructed through a portion of an upland buffer that was part of a wetland mitigation site for CEMVR-RD-353690-1. The ditch will be filled in at the boundary of the upland buffer and the permit area for this action and water will be allowed to sheet flow across the area preserved for 353690-1. Impacts from this project resulted from the placement of fill into wetlands at some time in 2017 and 2018. Three wetlands, Wetland B, C and D, were filled without a DA Permit. This impact resulted in 2.02 acres of impact. Of the 2.02 acres, a portion of wetland B will be restored. The result is 1.88 acres of fill. In addition to this, Newell Street will be widened to accommodate the increased truck traffic using the new facility. Approximately 0.32 acres of wetland will be impacted by this action. Overall, this project will result in the loss of 2.2 acres of emergent wetland. To compensate for these impacts, the Applicant will purchase wetland credits from an approved wetland mitigation bank. Project Location: Wetlands located on a 28-acre parcel of property in Section 20, Township 89 North, Range 12 West. The parcel of property is located between Martin Luther King Jr. Drive and Newell Street within the City of Waterloo, Black Hawk County, Iowa. UTM NAD-83 Zone 15, Latitude 42.511538, Longitude -92.295225. i Page 57 of 107 Drawing(s) No. CEMVR-OD-P-2019-926 Sheet 1 of 4 Sheet 2 of 4 — Sheet 3 of 4 — Sheet 4 of 4 - Conditions: General Conditions: — Project Location Wetland Impacts/Layout Grading and Site Plan and Ditch Newell Street Widening Permit 1. The time limit for completing the work authorized ends on the date specified on page 1. If you find that you need more time to complete the authorized activity, submit your request for a time extension to this office for consideration at least one month before that date is reached. 2. You must maintain the activity authorized by this permit in good condition and in conformance with the terms and conditions of this permit. You are not relieved of this requirement if you abandon the permitted activity, although you may make a good faith transfer to a third party, in compliance with General Condition 4 below. Should you wish to cease to maintain the authorized activity or should you desire to abandon it without a good faith transfer, you must obtain a modification of this permit from this office, which may require restoration of the area. 3. If you discover any previously unknown historic or archaeological remains while accomplishing the activity authorized by this permit, you must immediately notify this office of what you have found. We will initiate the Federal and state coordination required to determine if the remains warrant a recovery effort or if the site is eligible for listing in the National Register of Historic Places. 4. If you sell the property associated with this permit, you must obtain the signature of the new owner in the space provided and forward a copy of the permit to this office to validate the transfer of this authorization. 5. If a conditioned water quality certification has been issued for your project, you must comply with the conditions specified in the certification as special conditions to this permit. For your convenience, a copy of the certification is attached if it contains such conditions. 6. You must allow representatives from this office to inspect the authorized activity at any time deemed necessary to ensure that it is being or has been accomplished in accordance with the terms and conditions of your permit. Special Conditions: 1. The Permittee shall provide the Corps of Engineers and Iowa Department of Natural Resources Proof of Purchase from an Approved Wetland Mitigation Bank within 30 days of the issuance date of this permit for the purchased 2.20 acres of emergent wetland mitigation credit. 2. The conditions listed in the Iowa Department of Natural Resources Water Quality Certification dated February 10, 2019, No. 19-I-013-12-05-S are considered special conditions of the DA Permit. 3. Wetlands that have been identified as being avoided, shall be fenced off and protected during construction. The remaining acreage of Wetland B shall not be graded or used as a storm water detention basin without prior approval from the Corps. 2 Page 58 of 107 4. The Permittee shall fill the ditch that extended across the upland buffer which was part of CEMVR-RD-353690-1. Water will be allowed to sheet flow across the upland buffer and the boundary of this buffer shall be clearly marked upon completion of the restoration of this site. 5. Future work within the permit area shall be coordinated with this office for impacts to wetlands. Further Information: 1. Congressional Authorities: You have been authorized to undertake the activity described above pursuant to: ( ) Section 10 of the Rivers and Harbors Act of 1899 (33 U.S.C. 403). (X) Section 404 of the Clean Water Act (33 U.S.C. 1344). ( ) Section 103 of the Marine Protection, Research and Sanctuaries Act of 1972 (33 U.S.C. 1413). 2. Limits of this authorization. a. This permit does not obviate the need to obtain other Federal, state, or local authorizations required by law. b. This permit does not grant any property rights or exclusive privileges. c. This permit does not authorize any injury to the property or rights of others. d. This permit does not authorize interference with any existing or proposed Federal project. 3. Limits of Federal Liability. In issuing this permit, the Federal Government does not assume any liability for the following: a. Damages to the permitted project or uses thereof as a result of other permitted or unpermitted activities or from natural causes. b. Damages to the permitted project or uses thereof as a result of current or future activities undertaken by or on behalf of the United States in the public interest. c. Damages to persons, property, or to other permitted or unpermitted activities or structures caused by the activity authorized by this permit. d. Design or construction deficiencies associated with the permitted work. e. Damage claims associated with any future modification, suspension, or revocation of this permit. 4. Reliance on Applicant's Data: The determination of this office that issuance of this permit is not contrary to the public interest was made in reliance on the information you provided. 5. Reevaluation of Permit Decision. This office may reevaluate its decision on this permit at any time the circumstances warrant. Circumstances that could require a reevaluation include, but are not limited to, the following: 3 Page 59 of 107 a. You fail to comply with the terms and conditions of this permit. b. The information provided by you in support of your permit application proves to have been false, incomplete, or inaccurate (See 4 above). c. Significant new information surfaces which this office did not consider in reaching the original public interest decision. Such a reevaluation may result in a determination that it is appropriate to use the suspension, modification, and revocation procedures contained in 33 CFR 325.7 or enforcement procedures such as those contained in 33 CFR 326.4 and 326.5. The referenced enforcement procedures provide for the issuance of an administrative order requiring you to comply with the terms and conditions of your permit and for the initiation of legal action where appropriate. You will be required to pay for any corrective measures ordered by this office, and if you fail to comply with such directive, this office may in certain situations (such as those specified in 33 CFR 209.170) accomplish the corrective measures by contract or otherwise and bill you for the cost. 6. Extensions. General condition l establishes a time limit for the completion of the activity authorized by this permit. Unless there are circumstances requiring either a prompt completion of the authorized activity or a reevaluation of the public interest decision, the Corps will normally give favorable consideration to a request for an extension of this time limit. Your signature below, as permittee, indicates that you accept and agree to comply with the terms and conditions of this permit. Permittee Date This issuing officer for this permit is Steven M. Sattinger, Colonel, U.S. Army, District Engineer, Rock Island District. This permit becomes effective when the Federal official, designated to act for the Secretary of the Ainly, and in accordance with CEMVR-OD-P appointment order 25 July, 2016 has signed below. Albert Frohlich Date When the structures or work authorized by this permit are still in existence at the time the property is transferred, the terms and conditions of this permit will continue to be binding on the new owner(s) of the property. To validate the transfer of this permit and the associated liabilities associated with compliance with its terms and conditions, have the transferee sign and date below. Transferee Date 4 Page 60 of 107 • • 1 1 1 1 1 1_ II Y. FF 4 WCw ! n11 r :R, YI • 0151 4 AOWE Z! I.`' R.1 1 q Ii M VICINITY MAP {h11111 M )1 W{111.1 LI G Yllayr9l T r - i l.Mm11 Al 111.CW41 Wl.a ♦,I •;te tl 0 LOCATION MAP Approximate Proposed Project Location Approximate Proposed Project location 2019-926 Project Location 1 of 4 Designed by: LRS Scale: ntto scale FIGURE 1: SITE LOCATION & VICINITY MAPS NORTHChecked MMS CONSULTANTS, INC. IOWA CITY, IOWA 52240 (319) 351-8282 — www.mtnsconsultants.net M Drawn by: LRS Date: 09/06/19 LOT 1, NORTHEAST INDUSTRIAL PARK WATERLOO, BLACK HAWK COUNTY IOWA NW'/,, NW114, SEC20-T89N-R12W Maps source: Iowa Geographic Map Server by: LRS Project No:: I(; 10645.003 Page 61 of 107 • • 1 WETLAND B 0,65 ACRES PROJECT BOUNDARY i WE 3• "11CC a D.4 a.43'R • rx�a �ncarxw,a USACE DELINEATED WETLAND 2.02 ACRES TERRACON DELINEATED WETLAND 0.14 ACRES MMS DELINEATED WETLAND 0.016 ACRES FLOODWM / RODUWAY \\ LOT 2 WargraltiniM OGIErnai AA, dn. bhitt --11Ilirl /vim ri.— \ 3Y•, ;' -, 1 1 ▪ 5;; , .• , , i«ie nim u ue 'k{ 5•.;. ' 1 .i, 4 .` • '` ,t `!y , +t ril 1i,4` ..). • ` +1) 1i .. 1 `J1'II 1 y lil'i`L , +' u911 11 { .::"1 !i AIL---- , 15 al 1 , !` /) ' 41�,'.•i .Ili• -jt, • .. 0r 1:1� ?' I 5 -1 s. \• t ' I,• 1` i i I, • LOT 3 ler ,CI ,'1 'a ll 0 •' ' \ IL .,Ell ' v, - mi \ i 1 . ' 1 Na' • q1 i.� 0 2019-926 Proposal Layout/Wetland Impacts 2of4 MMS DELINEATED DITCH 0.32 ACRES MMS DELINEATED STREAM 293 LINEAR FEET MMS DELINEATED DRAINAGE WAY o 25 125 250 92 LINEAR FEET GRAPHIC SCALE IN FEET 1"=250' Designed by. I _ LRS Drown by. LRS Scale: 1 "=250• Date: 09/09/2019 Checked by. LRS Protect No: IC 10645-003 FIGURE 2: PROJECT PLAN VIEW L_C1=)T -1 NORTHEAST INDUSTRIAL PARK - PLAT NO. 4 WATERLOO BLACK HAWK COUNTY, IOWA MMS CDNSULTANTS,INC, IOWA CITY, IOWA 52240 (319) 351-8252 www.mmsconsul€anls net alb Freed Book No: FIELDSOOK Date f Revision Page 62 of 107 SITE PLAN CON-TROL, WATERLOO, IA LOT 1, NORTHEAST INDUSTRIAL PARK PLAT NO.4 WATERLOO, BLACK HAWK COUNTY, FOWA GIKESIBESI • • •• v-7L.i Fs.'r.• 10WAIM :yam Y ONECALL- 'r Mom,...... rFiflt' •� i �.trte�e=asses 2019-926 Grading and Site Plan 3 of 4 Y J 1.24.0717. coN-7ROL FOLI C4.0 Page 63 of 107 EXISTING EDGE OF PAVEMENT PROPOSED EDGE OF PAVEMENT _ ,�-_��.,-. — _4 ` - - -ri}1 s31 .rfl. -r,1.:1i;.:1e 11 \.-- - t i,--I,1 iti III lilt -, Ili — 1111 ilk 1111 /' II \• r ` - 111i III —�11 1! /i/�111 i r 1 1111 / 1111 111 �114i' ]l 411i [-:-...,,,,,III 1111 - \ till \.}1 It 1 111, 1i41 h, 11�1, • i ifil WETLA -KEY EMERGENT WETLAND STREAM (0.016 ACRES) (293 LINEAR FEE EN DITCH (0,32 ACRES) DRAINAGE WAY (92 LINEAR FEET) DITCH IMPACT (0.29 ACRES) 2019-926 Newell Street Widening 4 of 4 0 15 75 15° GRAPHIC SCALE IN FEET 1"=159' 11,5111A f' ITV !NAM SMA/t 0 0 w z I — Page 64 of 107 IOWA DEPARTMENT OF NATURAL RESOURCES GOVERNOR KIM REYNOLDS LT. GOVERNOR ADAM GREGG ❑IRECTOR KAYLALYON February 10, 2020 MR JAMIE KNUTSON CITY OF WATERLOO 715 MULBERRY ST WATERLOO IA 50703 Dear Mr. Knutson: After reviewing your request for State 401 Water Quality Certification (Certification), the Iowa Department of Natural Resources has issued the enclosed Certification. Please read the attached conditions carefully before beginning work on the project. A copy of this Certification has been forwarded to the office of the Army Corps of Engineers as indicated below. If you have any questions or comments about the certification or any conditions contained therein, please contact me at the address shown below or call (515) 725-8399, Sincerely, Christine M. Schwake Environmental Specialist cc: Mr. Al Frohlich, Department of the Army Corps of Engineers, Rock Island District (email) Phone: 515-725-8200 502 E 911{ST, DE5 MOINES IA 50319 www,IowaDNR.Rov Fax: 515-725-8202 Page 65 of 107 Certification issued to: IOWA DEPARTMENT OF NATURAL RESOURCES SECTION 401 WATER QUALITY CERTIFICATION City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Effective: February 10, 2020 Project certified: US Army Corps of Engineers, No, CEMVR-OD-P-2019-0926 State 401 Water Quality Certification, No. 19-1-013-12-05-S Project Description: The City of Waterloo seeks an After the Fact (ATF) Standard Individual Permit for the mass grading of a 28-acre site to be used for commercial development in S20, T89N, R12W, in Black Hawk County. (The site is located between Martin Luther King Drive and Newell Street within the City of Waterloo). In addition to the grading, the overall project includes the following; the installation of water and sewer lines, access roads, parking areas, outdoor trailer storage, storm water management facilities and Newell Street will be widened to accommodate the additional traffic expected, On the west side of the parcel, a ditch was excavated to convey water from an existing wetland and spring to the south. The ditch was constructed through a wetland mitigation site and will be re -graded Into a shallow swale to convey water from the existing wetland and spring to the south. Water will also be conveyed from the existing wetland along Newell Street into the roadside ditch that will discharge Into Blowers Creek to the east. Impacts from this project resulted from the placement of fill into wetlands. This occurred prior to the issuance of a Department of the Army Section 404 Permit. Impacts totaling 2.20 acres occurred without a permit. To compensate for these impacts, the Applicant will purchase wetland credits from an approved wetland mitigation bank at a 1:1 ratio. Water quality use designation: All surface waters in Iowa are classified for the following general uses: livestock & wildlife watering, noncontact recreation, crop irrigation, and industrial, agricultural, domestic, and other incidental withdrawal uses. The Iowa Department of Natural Resources (Iowa DNR) has issued this State 401 Water Quality Certification (Certification) pursuant to Section 401 of the Clean Water Act (33 U.S.C. 1341). The Army Corps of Engineers (Corps) requires state Certification before a Section 404 permit can be Issued. Section 401 Certification represents the Iowa DNR's concurrence that the project certified Is consistent with the Water Quality Standards of the state of Iowa as set forth in Chapter 61, Iowa Administrative Code (567 IAC 61). Subject to the attached conditions, Incorporated by reference herein, the Iowa DNR has determined that there is reasonable assurance the proposed activities will be conducted In a manner that will not violate water quality standards of the state of Iowa (567 IAC 61,2(2) and 567 IAC 61.3(2)). Prepared By: > �C� fil,..C.44..),14*-__Date Executed: February 10, 2020 Christine M. Schwake, Iowa DNR, 502 East 9T" Street, Des Moines, IA 50319-0034 (515) 725-8399 Page 66 of 107 GENERAL CONDITIONS 1. During construction and upon completion of the project, actions must be taken to prevent pollution affecting public health, fish, shellfish, wildlife, and recreation due to turbidity, pH, nutrients, suspended solids, floating debris, visible oil and grease, or other pollutants entering waters of the state; 2. Equipment used In waters of the state shall be cleaned of all hazardous materials, pesticides, fuels, lubricants, oils, hydraulic fluids, or other construction -related, potentially hazardous, substances before arriving on site. Wash water shall not be discharged into a water of the state; 3. All cleared vegetative material shall be properly managed in such a manner that it cannot enter a water of the state and cause a violation of water quality standards; 4. All construction debris shall be properly managed in such a manner that it cannot enter a water of the state; S. Erosion shall be managed so that sediment is not discharged to a water of the state In a manner that causes a violation of water quality standards; 6. Riprap, if used, shall consist of clean material free of coatings of potentially hazardous substances. No asphalt or petroleum -based material shall be used as or included in riprap material placed in any water of the state or within the high-water table; RECOM MENDATIONS 1. Prior to construction, the permittee is responsible for securing and for compliance with such other permits or approvals as may be required by the Iowa DNR, federal, state, or local governmental agencies for the project activities described. 2. You are responsible for ensuring that whoever performs, supervises, or oversees any portion of the physical work associated with the construction of this project has a copy of, is familiar with, and complies with all the terms and conditions of this Section 401 Water Quality Certificate as well as the associated Section 404 Permit. Page 67 of 107 Page 68 of 107 .:NOTIFICATION OF ADMINISTRATIVE APPEAL OPTIONS AND PROCESS AND REQUEST'FOR .APPEAL Applicant: City of Waterloo 1 File No.: 2019-926 Date: 4/9/2020 Attached is: See Section below X INITIAL PROFFERED PERMIT (Standard Permit or Letter of permission) A PROFFERED PERMIT (Standard Permit or Letter of permission) B PERMIT DENIAL C APPROVED JURISDICTIONAL DETERMINATION D PRELIMINARY JURISDICTIONAL DETERMINATION E SECTION I The follov+ing identifies your rights and options regarding an adiniinistrative appeal of the above information may be found athttp //usace army:n illinet/fiutctions/cvdeee +o/reg or Corps regulations at 33 .CERPart decision :'Additional 331 A: INITIAL PROFFERED PERMIT: You may accept or object to the permit. • ACCEPT: If you received a Standard Permit, you may sign the permit document and return it to the district engineer for final authorization. if you received a Letter of Permission (LOP), you may accept the LOP and your work is authorized. Your signature on the Standard Permit or acceptance of the LOP means that you accept the permit in its entirety, and waive all rights to appeal the permit, including its terms and conditions, and approved jurisdictional determinations associated with the permit. • OBJECT: If you object to the permit (Standard or LOP) because of certain terms and conditions therein, you may request that the permit be modified accordingly. You must complete Section II of this form and return the form to the district engineer. Your objections must be received by the district engineer within 60 days of the date of this notice, or you will forfeit your right to appeal the permit in the future. Upon receipt of your letter, the district engineer will evaluate your objections and may: (a) modify the permit to address all of your concerns, (b) modify the permit to address some of your objections, or (c) not modify the permit having determined that the permit should be issued as previously written. After evaluating your objections, the district engineer will send you a proffered permit for your reconsideration, as indicated in Section B below. B: PROFFERED PERMIT: You may accept or appeal the permit • ACCEPT: If you received a Standard Permit, you may sign the permit document and return it to the district engineer for final authorization. If you received a Letter of Permission (LOP), you may accept the LOP and your work is authorized. Your signature on the Standard Permit or acceptance of the LOP means that you accept the permit in its entirety, and waive all rights to appeal the permit, including its terms and conditions, and approved jurisdictional determinations associated with the permit. • APPEAL: If you choose to decline the proffered permit (Standard or LOP) because of certain terms and conditions therein, you may appeal the declined permit under the Corps of Engineers Administrative Appeal Process by completing Section II of this form and sending the form to the division engineer. This form must be received by the division engineer within 60 days of the date of this notice. C: PERMIT DENIAL: You may appeal the denial of a permit under the Corps of Engineers Administrative Appeal Process by completing Section II of this form and sending the form to the division engineer. This form must be received by the division engineer within 60 days of the date of this notice. D: APPROVED JURISDICTIONAL DETERMINATION: You may accept or appeal the approved JD or provide new information. • ACCEPT: You do not need to notify the Corps to accept an approved JD. Failure to notify the Corps within 60 days of the date of this notice, means that you accept the approved JD in its entirety, and waive all rights to appeal the approved JD. • APPEAL: If you disagree with the approved JD, you may appeal the approved JD under the Corps of Engineers Administrative Appeal Process by completing Section II of this form and sending the form to the division engineer. This form must be received by the division engineer within 60 days of the date of this notice. E: PRELIMINARY JURISDICTIONAL DETERMINATION: You do not need to respond to the Corps regarding the preliminary JD. The Preliminary JD is not appealable. if you wish, you may request an approved JD (which may be appealed), by contacting the Corps district for further instruction. Also you may provide new information for further consideration by the Corps to reevaluate the JD. Page 69 of 107 Page 70 of 107 SECTION II - REQUEST FOR APPEAL or,OBJECTIONS TO AN INITIAL PROFFERED PERMIT ..:' REASONS FOR APPEAL OR OBJECTIONS: (Describe your reasons for appealing the decision or your objections to an initial proffered permit in clear concise statements. You may attach additional information to this form to clarify where your reasons or objections are addressed in the administrative record.) ADDITIONAL INFORMATION: The appeal is limited to a review of the administrative record, the Corps memorandum for the record of the appeal conference or meeting, and any supplemental information that the review officer has determined is needed to clarify the administrative record. Neither the appellant nor the Corps may add new information or analyses to the record. However, you may provide additional information to clarify the location of information that is already in the administrative record. POINT OF CONTACT FOR QUESTIONS OR INFORMATION If you have questions regarding this decision and/or the appeal process you may contact: Albert J. Frohlich USACE — Rock Island District — Regulatory Branch P.O. Box 2004 Rock Island, IL 61204 309-794-5859 If you only have questions regarding the appeal process you may also contact the Division Engineer through: Administrative Appeals Review Officer US Army Engineer Division, Mississippi Valley ATTN: CEMVD-PD-OD P. O. Box 80 Vicksburg, MS 39181-0080 RIGHT OF ENTRY: Your signature below grants the right of entry to Corps of Engineers personnel, and any government consultants, to conduct investigations of the project site during the course of the appeal process. You will be provided a 15 day notice of any site investigation, and will have the opportunity to participate in all site investigations. Date: Telephone number: Signature of appellant or agent. Page 71 of 107 Page 72 of 107 7/24/2020 Item Coversheet fl CITY OF WATERLOO Council Communication Resolution approving a 404 Clean Water Permit, in an amount not to exceed $120,000, in conjunction with the proposed Con-Trol Site, and authorizing the Mayor to execute said document. City Council Meeting: 4/27/2020 Prepared: 4/22/2020 REVIEWERS: Department Reviewer Action Date Engineering Knutson, Jamie Approved 4/22/2020 - 11:19 AM Clerk Office Even, LeAnn Approved 4/22/2020 - 11:30 AM ATTACHMENTS: Description Type ❑ 404 Clean Water Permit Cover Memo SUBJECT: Submitted by: Recommended Action: Source of Funds: Resolution approving a 404 Clean Water Permit, in an amount not to exceed $120,000, in conjunction with the proposed Con-Trol Site, and authorizing the Mayor to execute said document. Submitted By: Jamie Knutson, PE, City Engineer Northeast Industrial Park TIFF https://waterloo. novusagenda.com/AgendaWeb/CoverSheet.aspx?Item ID=17693 Page 73 of 1071 CITY OF WATERLOO Council Communication Resolution approving an amendment to the CARES Act Grant 3-19-0094-0048-2020 from the U.S. Department of Transportation and the Federal Aviation Administration in the amount of $798,305, for a revised total of $1,098,305, via the CARES Act and Public Law 116-136 for future reimbursement to the City of Waterloo for FAA approved projects at Waterloo Regional Airport, and authorizing the Mayor and City Attorney to execute said document. City Council Meeting: 7/27/2020 Prepared: 7/20/2020 ATTACHMENTS: Description Type ❑ FAA Grant Amendment No: 48 for ALO - Waterloo Cover Memo ❑ List of FAA Approved Project Identified for ALO Cover Memo Waterloo Regional Airport SUBJECT: Resolution approving an amendment to the CARES Act Grant 3-19-0094- 0048-2020 from the U.S. Department of Transportation and the Federal Aviation Administration in the amount of $798,305, for a revised total of $1,098,305, via the CARES Act and Public Law 116-136 for future reimbursement to the City of Waterloo for FAA approved projects at Waterloo Regional Airport, and authorizing the Mayor and City Attorney to execute said document. Submitted by: Submitted By: Keith Kaspari, Airport Director Recommended Action: Approve the amendment as requested by the Airport Director. Summary Statement: Expenditure Required: Source of Funds: Policy Issue: The funds via the above amendment, now provides a total of funds at $1,098,305.00 for the completion the majority of the projects as attached. $1,098,305.00. These funds will be expended for the completion of the list of FAA - approved projects as listed in the attached. U.S. Department of Transportation and the Federal Aviation Administration for the use of these funds for the priority projects as listed in the attached correspondence to the Airport Board. Funds are via Public Law 116-136 at 100% with no matching funds required by the City of Waterloo or Waterloo Regional Airport. This grant and the projects to be completed via the funding, complies with the City of Waterloo's Strategic Plan, as follows: Page 74 of 107 Alternative: Background Information: Legal Descriptions: Goal No: 3, and Strategy Nos: 3.1, 3.3, 3.4, 3.5 and 3.7. Goal No: 4, and Strategy No: 4.5. No project alternatives have been identified by Airport Staff for the use of the funds. As the Council Members may remember, on Monday, May 4th, 2020, the initial CARES Act grant, provided a total of $300,000.00 for the approved use of "Operating Expenses" at Waterloo Regional Airport. This request by the Airport Director will now provide the total of funds through this Grant -in -Aid program for completion as many of the projects on the list, of course, pending the receipt of bids, etc. For the completion of a yet TBD number of projects as listed, Staff may need to receive assistance from our engineering consulting firm - AECOM to ensure that all bid specifications and bid processes are followed when using federal funds for the purchase of either equipment or standard goods and services. Lastly, as of the date of this meeting, the City of Waterloo nor the Airport has expended any of the funds received to -date. Lastly, the City of Waterloo has approximately four (4) years to use the total amount of the funds received. With the receipt of federal funds, the City / Airport will be required to utilize the following requirements when bidding the projects to comply with the use of the funds. 1. DBE - Disadvantage Business Enterprise 2. Utilization of Davis -Bacon Federal Wage Rates 3. Veteran's Preference 4. Buy America Preference Page 75 of 107 U.S. Department of Transportation Federal Aviation Administration Jul 17, 2020 Airports Division Central Region Iowa,Kansas, Missouri, Nebraska FAA ACE-611 901 E. Locust Kansas City, MO 64106 826186959 (DUNS No) Waterloo Regional (Airport/Planning Area) AMENDMENT NO. 1 TO GRANT AGREEMENT AIP GRANT NO. 3-19-0094-048-2020 WHEREAS, the Federal Aviation Administration (hereinafter referred to as the "FAA") has determined it to be in the interest of the United States that the Grant Agreement between the FAA, acting for and on behalf of the United States, and the City of Waterloo, Iowa (hereinafter referred to as the "Sponsor"), accepted by said Sponsor on April 30, 2020 be amended in conformance with the Sponsor's correspondence dated July 16, 2020 and as hereinafter provided. NOW THEREFORE, WITNESSETH: That in consideration of the benefits to accrue to the parties hereto, the FAA on behalf of the United States, on the one part, and the Sponsor, on the other part, do hereby mutually agree that the said Grant Agreement be and hereby is amended as follows: CARES Act Funds Maximum Obligation increased to $1,098,305 All other terms and conditions of the Grant Agreement remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this amendment to said Grant Agreement to be duly executed as of: Jul 17, 2020 UNITED STATES OF AMERICA FEDERAL AVIATION ADMINISTRATION Pait,1 Po/wog (Signature) Jim A. Johnson (Typed Name) Director, Airports Division (Titre) FAA Form 5100-38 (10-89) Page 1 of 2 Page 76 of 107 826186959 (DUNS No) Waterloo Regional (Airport/Planning Area) City of Waterloo, Iowa (Name of Sponsor) Doliv Quentin Mart {Jul 17, 102020:41 CDT (Signature of Sponsor's Designated Official Representative) Quentin Hart (Typed Name of Sponsor's Designated Official Representative) Mayor (Typed Title of Sponsor's Designated Official Representative) Jul 17, 2020 (Date) CERTIFICATE OF SPONSOR'S ATTORNEY , acting as Attorney for the Sponsor do hereby certify: That I have examined the foregoing Amendment to the Grant Agreement and the proceedings taken by said Sponsor relating thereto, and find that the execution thereof by said Sponsor has been duly authorized and is in all respects due and proper and in accordance with the laws of the State of and further that, in my opinion, said Amendment to the Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof. Dated By (Signature of Sponsor's Attorney) FAA Form 5100-38 (10-89) Page 2 of 2 Page 77 of 107 INTER -DEPARTMENTAL CORRESPONDENCE. TOs MEMBERS, AIRPORT BOARD CC: Mayor Quentin (Hart Michelle Weidner, CFO Sheila Combs, Airport Bookkeepe FROM: : Keith Kaspart, C:M..,. MPA, Airport lair DATE: June 23 2020 RE: Vil (Ni itresiness} m(l tit Rec smmended List of Prrajeci'P 4A )0 r Use of CARES Act Funds As you all may remember, the City of Waterloo & Waterloo Regional Airport was recently awarded $1,098.;305. of CARES: Act funds to assistthe airport with operating and/or project assistance due to the hardships airports are experiencing. due to the COVTD-19 pandemic. As a reminder, Staff allocated setting aside approximately $300,00.0 for Operating Expenses, such as for the payment of terminal and airfield utilities, lost parking revenues; lost airline and rental car revenues, etc.. As a reminder,. the CARES Act grant (Grant No: 48 for ALO) can be amended. As such, Sheila and 1 would like your comments on Staff's .recommendations of projectpriorities for tft.e estimated amount of $798,305, with a project designation of High )Medium. — Low. 1. Energy Management Analysis & Repair of Electronic Contrails to Terrinal llVAC System. Project would hopefully allow Staff to see more efficient use of — and savings of electrical utilities costs, to provide a heated and cooled building on an annual .basis, in addition to hopefully lowering our monthly / annual operating. costs. Project Estimate: $35,000. (Electronic / Human Interface Panel Only) And an additional $75,000. (More Extensive Replacement of System Components) Est. Project Total: $110,000. (Pending Overall I -VAC System Needs for Repair / Replacement) Priority: High Replacement of Vehicle Fueling Equipment — 1,000 Gallon Tanks N-2 and Related Hardware / Software Components to accurately report numbers of gallons pumped / sold. Current system is nearing 20-years old, yethas very, problematic over the past 5/6 years, is on life- suipport today, and could go at any time thereby making it very difficult to 'accurately reflect the number of gallons pumped to airport staff and tenant users of the system for either a gas er diesel fuel product: Project Estimate: $50,000. Priori High f Pave rne it Rehabilitation of FBO Entry Drive nd Par it g.Lot. Current paverent, consists alai ly of severely deteriorated asphalt closest to the GA Terminal h:u ltling, but also the majority of the parking 1dtbein.gnothing more than crushed.aggregatc. Project Estimate; $110,00.0, Priority: High 4. Pavement Rehabilitation for the Full "Length o.f,Betswor th Drive. Continues pavement rehabilitation of a primary roadway at the airport that cons sects boil I east :and west sides of the airfield for tenant access.: Due to the: construction of the Osprey Hangar, Staff would intend to repavethis roadway once all heavy truck traffic has been completed, along with the waterline project work from Mid -Port Blvd., with an anticipated repaving schedule set for the summer of 2021. Project Estirraate:.:Pending Estimate from Aspro, Inc,. :Staff Projected Estimate: $150,000, Priority: High Pavement Rehabilitation of the East Loop of Livingston Lane (From Betswvvrth Drive to Rental Car / Baggage Claim Entrance) Continues pavement rehabilitation of a primary roadway at the airport that connects passengers to the main and rental car 1 baggage claim entrances to the building. This street also abuts the entrance to the ATCT for controllers to access the tower facility. Project Estimate: $63,000, Priority.: High Note: if Staff completes above and below paving projects' in asphalt, we should be able to receive better overall unit pricing with prices per ton of asphalt. Complete Paving,: Location would be the area between the. Cast Face of the Airport Fire Station and the West Face of Hangar No: 4, abutting perimeter and Vehicle. Gate No: 3, and where the concrete pavement match. line is: suspended as part of the Osprey Aviation Hangar (approximately the SW Corner of Hangar 4). Decision to be whether the airport to continue writl concrete pavement, or provide for an asphalt surface is pending costs of either pavement type. Project Estimate: Pending Engineer's Estimate. Staff Projected Estimate: $50,000, 7. nstallation of Exhaust Ventilation Systerrr. Priority: .High This, project would he to allow for thedischarge of fire apparatus vehicle exhaust at the Airport. Fire Station, 'While smaller in; scope in contrast with other projects, this has been a high priority project of maintenance staff for many years. Project Estimate; $30,000, Priority: High Exit (PARES. System),. This project would include the fabricatk n and installation :of an overhead canopy to the parking lot exit booth, Justification for project would be to provide a longer service life to the Parking Access and Revenue Control System (PARCS) payment components from adverse winter and wet weather. Project Estimate: $50,000. 9. Purchase of Airfield Turf Equipment Priority: Medium./ I-igh. This equipment purchase would.. save the City / Airport Department on an annual lease I rental agreement at approximately $8,000. City has executed annual lease agreements for m excess of 10-years, therefore Staff 's justification to execute an outright purchase. Turf equipment is not usually eligible: for standard issuance of Airport / annual funds issued by the FAA. Project Estimates: $62,500, Bat -Wing Rotary Cutter: Zero -Turn. Diesel Mower: $ 35.,000. $ 27,500. Priority Medium /.High 19. Repair Cracks, Refinish and, Apply Epoxy Finish to Floor in Hangar No: 4. .Historically not eligible for standard / annual FAA funding, and project is not eligible for Iowa. DOT Funding through the annual CSVI (Vertical infrastructure) grant program. Project Estimate: $70,000. Priority: Medium to High Due to inability to fund through traditional FAA or Iowa DOT Aviation Bureau - methods. 11. Upgrade / Replace Misc. . Components to Airport Access Control System. Project includes the replacement of older proximity readersand pin pads at various locations throughout the terminal building and airside proximity card readers, andother misc. / relatedsoftware and hardware for system, Project Estimate: $10,000. Priority: Nl.ediur: 12. Installation ofa Video Monitoring System to Supplement Airport Access Control Systenh System components toinclude digital video recorder-, and cameras located at parking lot (under eanopy), both landside & curbside of the `i erminal Building including rental car, paid and employee parking lots, interior of terminal building both first and second floors, and airside to include aircraft parking areas, andother areas yet TBD, This project may need to be completed in a phased approach. Project Estimate: $75,000. Priority: Medium 13, Replace Gate Controllers:,f Operators at the East, West, and FRO Vehicle Perimeter Gates. Current gate operators have been in service for nearly 20.-years, and are nearing their life -cycle of service, thereby Staff would like to complete replacement. Project Estimate: $40,000. Priority: Medium 14. Purchase of One Set of Mobile Air Stairs. This project would be to allow / accommodate larger Aircraft Charters (Exs:.Large Regional Jets and Single Aisle Aircraft up to and including B -757). Current set of stairs, used by Livingston Aviation, was apparently left behind by Ozark Airlines, then. used by TWA and their DC-9's, is VERY old (1970's era) and has limits tothe type/s of aircraft that it can accommodate / mate to. This has the possibility of being a revenue opportunity -- much like the. lease of the airport's: baggage belt loader. Project Estimate: $100,000. 15. Replacement Vehicle (TBD) for Airport Dept. Priority: Low to Medium Airport Director would like a 4x4 capablevehicle to be: able to proceed on the airfield during all seasons and weather conditions, in contrast with a 10-year old sedan, or other department vehicle, that while still viable, either has limitations and must stay on pavement or heavy use with 100,000+ miles. Project Estimate: $40,000_ 16. Minor Services: Completion of minor equipment and pavement maintenance purchases / services for Airport Fire Truck (cutting saw), minor airfield crackseal work, seal -coating and painting services along T- Hangar bows A- , and North of Hangar 5, pending availability of remaining funds — if any. e tanun an est mated Y30 ;000 for operating expenses, the estimated total for the above projects, including a staff estimate of work for the above No: 16 at $25,000, totals: $1,035,500, pending scope of work as fiirther defined and bids received. Priority: Low Summary: For some of the above projects, Staff may need to enlist the services of the AEC.OM team for the completion for the Design, Bidding, but also Construction Administration and inspection (CA.&f) services for some of the projects noted above_ Furthermore, the FAA's Central Region is urging us to begin to put these funds intoaction, albeit the Airport Sponsor has approximately four -years to use the funds. The justification is: such that it does not look good as a federal agency, to have these fonds allocated to a local airport, and_ airport sponsor sits on the funds waiting to put the funds i.rito action. Therefore, as a regional office of the FAA (Central Region in Kansas City), we want to ensure that we are using the funds as allocated for the above projects as the FAA has approved. Update June 15°. However, and due to conversations, with both AECOM and FAA, Staff onay need to utilize an engineer's estimated total of$151,300 of ALO's CARES Act funds as a local match at 1O% to complete the workfor the listed. FAA FY-2020 projects, via a Multi -Year Grant, that would also utilize all of ALO's FAA funds for FY-2021 and partial funds for FY-2022,_ as there are too rnany unknowns today whether or not that the FAA will be able to provide 100% funding for projects during FY's 2021 & 2022. ### End: sift Memo ### CITY OF WATERLOO Council Communication Resolution authorizing DOT Traffic Safety Improvement Grant application, in the amount of $385,000, for traffic safety improvement at the intersection of W. 9th Street and South Street, committing to maintaining improvements for a minimum of five (5) years, and authorizing the Mayor to execute said document. City Council Meeting: 7/27/2020 Prepared: 7/22/2020 ATTACHMENTS: Description ❑ Roundabout Plan ❑ Crashes ❑ Application Form SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Type Cover Memo Cover Memo Backup Material Resolution authorizing DOT Traffic Safety Improvement Grant application, in the amount of $385,000, for traffic safety improvement at the intersection of W. 9th Street and South Street, committing to maintaining improvements for a minimum of five (5) years, and authorizing the Mayor to execute said document. Submitted By: Mohammad Elahi, Traffic Engineer Approve the resolution. The application is for construction of a roundabout at the intersection, improve lighting, and the necessary signage and pavement markings. $380,000 Traffic Safety Grant covers 100% of construction cost. (City is responsible for Engineering.) Strategy 2.2: enlist all City departments and staff members in efforts to promote a safer community. Traffic signals were considered. Due to the combination of proximity to Washington (US 218) -W. 9th signals, and Kwik Star access point The location has been experiencing a large number of accidents including injury accidents. Crash pattern is right angle caused by drivers running the stop signs on South Street. Right angle crashes can be very serious. A roundabout is proposed which has the potential to significantly improve the safety and reduce the crash severity. Traffic signals were also considered but were deemed less desirable. The reason was the combination of proximity to Washington (US 218) -W. 9th signals and Kwik Star access points. Page 82 of 107 oi 0 N Page 83 of 107 SCALE IN FEET CRASH TABLE (2015-2019) FATAL CRASH 0 SUSPECTED SERIOUS INJURY CRASH 0 SUSPECTED MINOR INJURY CRASH 1 POSSIBLE/UNKNOWN INJURY CRASH 9 PROPERTY DAMAGE ONLY 17 TOTAL 27 W.9th-South Streets Intersection Collision Diagram 7/9/2020 - 7/9/2020 27 Crashes 10/5/2018 �{ 9/6/2018 J§(--- J1!)( 12/9/2017 12/17/419 6/29/2017 3/17/2(19 Straight Stopped Unknown Backing Overtaking Sideswipe 4/1/2017 2/7/2015 6/30/2017 7/13/2016 11/1/2018 2/7/2019 8/23/2015 10/7/2016 1/24/2017 5/14/2018 7/25/2018 8/8/2018 (0) crashes could not be placed in this schematic Parked Erratic Out of control Right turn y/-- Left turn U-turn X O O Pedestrian Bicycle Injury Fatality Nighttime DUI Clear 6/28/2015 12/25/2017 1M Fixed objects: General Signal Tree • Pole o Curb 0 Animal Q 3rd vehicle * Extra data Pd' PPige 84 of 1 0,-„ Crash Magic Online Rev. 5/18 IOWADOT Application for SITE -SPECIFIC TSIP FUNDS GENERAL INFORMATION DATE: Location / Title of Project Intersection of W.9th & South Streets Traffic Safety Improvements Applicant City of Waterloo Contact Person Mohammad Elahi Title Traffic Engineer Complete Mailing Address 625 Glenwood Street Waterloo, Iowa 50703 Phone 319-429-8761 E-Mail Mohammad.elahi@waterloo-ia.org (Area Code) If more than one highway authority is involved in this project, please indicate and fill in the information below (use additional sheets if necessary). Co-Applicant(s) Contact Person Complete Mailing Address Title Phone E-Mail (Area Code) PLEASE COMPLETE THE FOLLOWING PROJECT INFORMATION: Funding Amount Total Safety Cost Total Project Cost Safety Funds Requested $ 385,000 $ 385,000 $ 385,000 Does this project appear on a Safety Improvement Candidate List or is there a safety study recommendation for this project? Yes — Explain No Page 85 of 107 Rev. 5/18 APPLICATION CERTIFICATION FOR PUBLIC AGENCY To the best of my knowledge and belief, all information included in this application is true and accurate, including the commitment of all physical and financial resources. This application has been duly authorized by the participating public agency(ies). I understand the attached resolution(s), where applicable, binds the participating public agency(ies) to assume responsibility for any additional funds, if required, to complete the project. In addition, the participating public agency(ies) agrees to maintain any new or improved public streets or roadways for a minimum of five years. I understand that, although this information is sufficient to secure a commitment of funds, a firm contract between the applicant and the Department of Transportation is required prior to the authorization of funds. Representing the City of Waterloo Signed: Attest: Signature Date Signed Quentin Hart Printed Name Signature Date Signed Printed Name Page 86 of 107 CITY OF WATERLOO Council Communication Resolution approving temporary parking prohibited signs on the south side of the 100 block of Walker Street on weekends when softball tournaments are scheduled at the Hoing-Rice Complex. City Council Meeting: 7/27/2020 Prepared: 7/21/2020 SUBJECT: Submitted by: Recommended Action: Summary Statement: Policy Issue: Resolution approving temporary parking prohibited signs on the south side of the 100 block of Walker Street on weekends when softball tournaments are scheduled at the Hoing-Rice Complex. Submitted By: Sandie Greco, Traffic Operations Director Approve Resolution During softball tournaments, residents complained of not being able to enter or exit their driveways because of vehicles parked along the 1000 block of Walker Street. Approving this resolution will allow No Parking signs to be placed while tournaments are taking place. All residents have been notified by mail of the pending change. Strategy 2.2: Enlist all City depailiuents and staff members in efforts to promote a safer community. Page 87 of 107 CITY OF WATERLOO Council Communication Resolution approving the General Services Wastewater Treatment Plant and Collection System Operations Consulting Agreement with Strand Associates of Madison, Wisconsin, in an amount not to exceed $20,000, in conjunction with the Wastewater Treatment Plant and Collection System Operations Consulting, and authorizing the Mayor to execute said document. City Council Meeting: 7/27/2020 Prepared: 7/22/2020 ATTACHMENTS: Description Strand Agreement for General Services Wastewater Treatment Plant and Collection System Consulting ❑ Memo to Mayor and Council ❑ SUBJECT: Submitted by: Recommended Action: Expenditure Required: Source of Funds: Type Cover Memo Cover Memo Resolution approving the General Services Wastewater Treatment Plant and Collection System Operations Consulting Agreement with Strand Associates of Madison, Wisconsin, in an amount not to exceed $20,000, in conjunction with the Wastewater Treatment Plant and Collection System Operations Consulting, and authorizing the Mayor to execute said document. Submitted By: Brian Bowman,Treatment Operations Supervisor Recommend approval of the General Services Wastewater Treatment Plant and Collection System Operations Consulting Agreement with Strand Associates $20,000.00 Sewer Fund Page 88 of 107 k$A1 STRAND ASSOCIATES® Strand Associates, Inc® 910 West Wingra Drive Madison, WI 53715 (P) 608-251-4843 July 7, 2020 City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Attention: Mr. Brian Bowman, Treatment Operations Supervisor Re: Agreement for General Services Wastewater Treatment Plant and Collection System Operations Consulting This is an Agreement between the City of Waterloo, Iowa, hereinafter referred to as OWNER, and Strand Associates, Inc.®, hereinafter referred to as ENGINEER, to provide engineering services (Services) related to wastewater treatment plant (WWTP) and collection system operations. This Agreement shall be in accordance with the following elements. Scope of Services ENGINEER will provide on -call general engineering support services to OWNER as directed and authorized by OWNER's Representative in writing, including responding to OWNER's questions, reviewing OWNER -provided operational and related data, consulting with OWNER regarding WWTP and collection system operations, and consulting with OWNER on related wastewater infrastructure and operational issues. OWNER may request that ENGINEER establish a scope and fee for specific services for review and approval prior to starting services or may direct ENGINEER in writing to proceed with defined services without present limits. Authorization and Commitment OWNER's Representative shall authorize services requested under Scope of Services. ENGINEER agrees to provide requested services upon receipt of authorization from OWNER via e-mail or letter prior to starting the requested services. Service Elements Not Included The following services are not included in this Agreement. If such services are required, they will be provided as noted. 1. Archaeological or Botanical Investigations: ENGINEER will assist OWNER in engaging the services of an archaeologist or botanist, if required, to perform the field investigations necessary for agency review through a separate agreement with OWNER. 2. Bidding and Construction -Related Services: Bidding- and construction -related services for the project will require a separate agreement with OWNER. 3. Drawings and Specifications: Final design services including drawings and specifications, if provided by ENGINEER, will be provided through an amendment to this Agreement or through a separate agreement with OWNER. RAW:mro\R:\MAD\Documents\Agreements\W\W aterloo, City oF(IA)\W WTrimn Wl nt&CollctnSystmOps.2020Wy\4463 002, docx Arizona 1 Illinois 1 Indiana 1 Kentucky 1 Ohio 1 Texas J Wisconsin www.strand.com Page 89 of 107 Strand Associates, Inc® City of Waterloo Page 2 July 7, 2020 4. Flood Studies: Any services involved in performing flood and floodway studies, if required, will be provided through an amendment to this Agreement or through a separate agreement with OWNER. 5. Geotechnical Engineering: Geotechnical engineering information will be required and provided through OWNER and OWNER's geotechnical consultant. ENGINEER will assist OWNER with defining initial scope of geotechnical information that is required to allow OWNER to procure geotechnical engineering services. 6. Land and Easement Surveys/Procurement: Any services of this type including, but not limited to, a record search, field work, preparation of legal descriptions, or assistance to OWNER for securing land rights necessary for siting sanitary sewer, tanks, and appurtenances will be provided through a separate agreement with OWNER. 7. Preparation for and/or Appearance in Litigation on. Behalf of OWNER: This type of service by ENGINEER will be provided through a separate agreement with OWNER. 8. Services Related to Buried Wastes and Contamination: Should buried solid, liquid, or potentially hazardous wastes or subsurface or soil contamination be uncovered at the site, follow-up investigations may be required to identify the nature and extent of such wastes or subsurface soil or groundwater contamination and to determine appropriate methods for managing of such wastes or contamination and for follow-up monitoring. Investigation, design, or construction -related services related to buried solid, liquid, or potentially hazardous wastes or soil or groundwater contamination will be provided through a separate agreement with OWNER. Compensation OWNER shall compensate ENGINEER for Services on an hourly rate basis plus expenses an estimated fee not to exceed $20,000. ENGINEER will provide requested services up to the estimated fee. An amendment will be required if the requsted services exceed the estimated fee. Expenses incurred such as those for travel, meals, printing, postage, copies, computer, electronic communication, and long distance telephone calls will be billed at actual cost plus ten percent. Only sales taxes or other taxes on Services that are in effect at the time this Agreement is executed are included in the Compensation. If the tax laws are subsequently changed by legislation during the life of this Agreement, this Agreement will be adjusted to reflect the net change. The estimated fee for the Services is based on wage scale/hourly billing rates, adjusted annually on July 1, that anticipates the Services will be completed as indicated. Should the completion time be extended, it may be cause for an adjustment in the estimated fee that reflects any wage scale adjustments made. The estimated fee will not be exceeded without prior notice to and agreement by OWNER but may be adjusted for time delays, time extensions, amendments, or changes in the Scope of Services. Any adjustments will be negotiated based on ENGINEER's increase or decrease in costs caused by delays, extensions, amendments, or changes. Schedule Services will begin upon execution of this Agreement, which is anticipated the week of July 13, 2020. Services are scheduled for completion on December 31, 2021. RAW:mro\R:\MAD\Documents\Agreements \W\Waterloo, City of (1A)\W WTrtmntPlni&ColIctnSystrnOps.2020\Agr\4463.002 docx www.strand.com Page 90 of 107 Strand Associates, Inc® City of Waterloo Page 3 July 7, 2020 Standard of Care The Standard of Care for all Services performed or furnished by ENGINEER under this Agreement will be the care and skill ordinarily used by members of ENGINEER's profession practicing under similar circumstances at the same time and in the same locality. ENGINEER makes no warranties, express or implied, under this Agreement or otherwise, in connection with ENGINEER's Services. OWNER's Responsibilities 1. Assist ENGINEER by placing at ENGINEER's disposal all available information pertinent to this project including previous reports, previous drawings and specifications, and any other data relative to the scope of this project. 2. Furnish to ENGINEER, as required by ENGINEER for performance of Services as part of this Agreement, data prepared by or services of others obtained or prepared by OWNER relative to the scope of this project, such as soil borings, probings and subsurface explorations, and laboratory tests and inspections of samples, all of which ENGINEER may rely upon in performing Services under this Agreement. 3. Provide access to the site as required for ENGINEER to perform Services under this Agreement. 4. Guarantee access to and make all provisions for ENGINEER to enter upon public and private lands as required for ENGINEER to perform Services under this Agreement. 5. Examine all reports, sketches, estimates, special provisions, drawings, and other documents presented by ENGINEER and render, in writing, decisions pertaining thereto within a reasonable time so as not to delay the performance of ENGINEER. 6. Provide all legal services as may be required for the development of this project. 7. Retain the services of a soils consultant to provide any necessary geotechnical evaluation and recommendations. 8. Pay all permit and plan review fees payable to regulatory agencies. Opinion of Probable Cost Any opinions of probable cost prepared by ENGINEER are supplied for general guidance of OWNER only. ENGINEER has no control over competitive bidding or market conditions and cannot guarantee the accuracy of such opinions as compared to contract bids or actual costs to OWNER. Observation Services In furnishing observation services, ENGINEER's efforts will be directed toward determining for OWNER that the completed project will, in general, conform to the Contract Documents; but ENGINEER will not supervise, direct, or have control over the contractor's work and will not be responsible for the contractor's construction means, methods, techniques, sequences, procedures, or health and safety precautions or programs, or for the contractor's failure to perform the construction work in accordance with the Contract Documents. RAW:mro\R:\MAD\Documents\Agreements \W\Waterloo, City of(IA)\W WTrtmntPlnt&CoIIcrnSystmOps 2020\Agr\4463.00Z docx www.strand.com Page 91 of 107 Strand Associates, Inc® City of Waterloo Page 4 July 7, 2020 Payment Requests ENGINEER's review of Payment Requests from contractor(s) will not impose responsibility to determine that title to any of the work has passed to OWNER free and clear of any liens, claims, or other encumbrances. Any such service by ENGINEER will be provided through an amendment to this Agreement. Changes 1. OWNER may make changes within the general scope of this Agreement in the Services to be performed. If such changes cause an increase or decrease in ENGINEER's cost or time required for performance of any Services under this Agreement, an equitable adjustment will be made and this Agreement will be modified in writing accordingly. 2. No services for which additional compensation will be charged by ENGINEER will be furnished without the written authorization of OWNER. The fee established herein will not be exceeded without agreement by OWNER but may be adjusted for time delays, time extensions, amendments, or changes in the Scope of Services. 3. If there is a modification of Iowa Department of Natural Resources requirements relating to the Services to be performed under this Agreement subsequent to the date of execution of this Agreement, the increased or decreased cost of performance of the Services provided for in this Agreement will be reflected in an appropriate modification of this Agreement. Extension of Services This Agreement may be extended for additional Services upon OWNER's authorization. Extension of Services will be provided for a lump sum or an hourly rate plus expenses. Payment OWNER shall make monthly payments to ENGINEER for Services performed in the preceding month based upon monthly invoices. Nonpayment 30 days after the date of receipt of invoice may, at ENGINEER's option, result in assessment of a 1 percent per month carrying charge on the unpaid balance. Nonpayment 45 days after the date of receipt of invoice may, at ENGINEER's option, result in suspension of Services upon five calendar days' notice to OWNER. ENGINEER will have no liability to OWNER, and OWNER agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this Agreement by OWNER. Upon receipt of payment in full of all outstanding sums due from OWNER, or curing of such other breach which caused ENGINEER to suspend Services, ENGINEER will resume Services and there will be an equitable adjustment to the remaining project schedule and compensation as a result of the suspension. Data Provided by Others ENGINEER is not responsible for the quality or accuracy of data nor for the methods used in the acquisition or development of any such data where such data is provided by or through OWNER, contractor, or others to ENGINEER and where ENGINEER's Services are to be based upon such data. Such data includes, but is not limited to, soil borings, groundwater data, chemical analyses, geotechnical testing, reports, calculations, designs, drawings, specifications, record drawings, contractor's marked -up drawings, and topographical surveys. RA W:mro\R:\MAD\Documents\Agreements \W\W aterloo, City of (IA)\W W TrtmntPint&CollctnSystmOps.2020\Agr\4463.002,docx www.strand.com Page 92 of 107 Strand Associates, Inc® City of Waterloo Page 5 July 7, 2020 Termination This Agreement may be terminated with cause in whole or in part in writing by either party subject to a two -week notice and the right of the party being terminated to meet and discuss the termination before the termination takes place. ENGINEER will be paid for all completed or obligated Services up to the date of termination. Third -Party Beneficiaries Nothing contained in this Agreement creates a contractual relationship with or a cause of action in favor of a third party against either OWNER or ENGINEER. ENGINEER's Services under this Agreement are being performed solely for OWNER's benefit, and no other party or entity shall have any claim against ENGINEER because of this Agreement or the performance or nonperformance of Services hereunder. OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors, and other entities involved in this project to carry out the intent of this provision. Dispute Resolution Except as may be otherwise provided in this Agreement, all claims, counterclaims, disputes, and other matters in question between OWNER and ENGINEER arising out of or relating to this Agreement or the breach thereof will be decided first by mediation, if the parties mutually agree, or with a bench trial in a court of competent jurisdiction within the State of Iowa. Terms and Conditions The terms and conditions of this Agreement will apply to the Services defined in the Scope of Services. OWNER -supplied purchase order is for processing payment only; terms and conditions on the purchase order shall not apply to these Services. IN WITNESS WHEREOF the parties hereto have made and executed this Agreement. ENGINEER: STRAND ASSOCIATES, INC.® Zazo OWNER: CITY OF WATERLOO ph NI. Bunker D. e Quentin M. Hart Date 'orporate Secretary Mayor RAW:mro\R:WIAD\DocumentsAgreements \W\Waterloo, City oF(IA)\WWTrtmntPlnt&CollctnSystmOps 2020\Agr\4463 002.docx Pag s9r� of°107 Mayor QUENTIN HART COUNCIL MEMBERS MARGARET KLEIN Ward 1 JONATHAN GRI EDER Ward 2 PATRICK MORRISSEY Ward 3 JEROME AMOS, JR. Ward 4 RAY FEUSS Ward 5 SHARON JUON At -Large DAV E BOESEN A/ -Large CITY OF WATERLOO, IOWA Waste Management Services 3505 Easton Avenue • Waterloo, IA 50702 • Phone (319) 291-4553 • Fax (319) 291-4523 7/22/2020 Memo to Waterloo Mayor and Council RE: Agreement for General Services, Wastewater Treatment Plant and Collection System Operations Consulting. Background Discussion: This agreement will provide general engineering support services relating to Operational Assistance/ Operational issues and Wastewater collection infrastructure. Strand and Associates will assist in interpreting Operational and related data and consult on wastewater treatment strategy with staff so that NPDES compliance can be achieved. Services will begin upon execution of the Agreement and are scheduled for completion on December 31, 2021. Recommended Action It is recommended that the City Council approve the agreement with Strand and Associates in the amount of $20,000.00 WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 94 of 107 CITY OF WATERLOO Council Communication Leisure Services Commission minutes of June 9, 2020. City Council Meeting: 7/27/2020 Prepared: ATTACHMENTS: Description Type II Leisure Services Commission Minutes of June 9, 2020 Backup Material SUBJECT: Leisure Services Commission minutes of June 9, 2020. Submitted by: Submitted By: Page 95 of 107 MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, June 9, 2020 ZOOM Conference Call This meeting was held by ZOOM conference call. Brenda Durbahn called the meeting to order at 7:30am. Present: Brenda Durbahn, Jaclyn Spencer, Tom Powers, Toni Christensen, Bob Bamsey, Xavier Leonard, Sharon Samec Council Liaison Dave Boesen Jenn Bruns (Eastern Iowa Scuba Club) Staff: Paul Huting, Chris Dolan, Travis Nichols, Mark Gallagher, Todd Derifield, JB Bolger and Bill Bachman Absent: Brenda Durbahn called for approval of the agenda. Motion to approve agenda by Sharon Samec second by Tom Powers Ayes: AIL Nays: None Brenda Durbahn called for motion for approval of the 05/12/2020 meeting minutes. Motion by Tom Powers to approve minutes, second by Tom Christensen Ayes: All Nays: None Brenda Durbahn called for approval of the bills. Questions were answered. Motion by Sharon Samec to approve April bills, second by Tom Powers Ayes: All Nays: None REQUEST ORDINANCE CHANGE TO ALLOW SCUBA CLUB USE OF GETTY LAKE Jenn Bruns of the Eastern Iowa Scuba Club and Iowa Suba and Swim contacted the IDNR to request permission to dive in Harold Getty Late at Riverview Recreation Area. This would require a modification to the ordinance below: 7-8-1: USE OF PUBLIC FACILITIES A. Swimming, Wading or Bathing in Watercourses Traversing Public Property: No person in the city shall swim, ware or bathe in the Cedar River, Black Hawk Creek, Virden Creek or any other body of water owned by, abutting upon or adjacent to property owned by the city, except municipal swimming pools or designated swimming areas. This subsection shall not be construed to apply to properly equipped waterskiers or fishermen. City Attorney Martin Petersen will be drafting a modified ordinance. Motion by Tom Christensen to approve change to the ordinance, second by Tom Powers. STAFF UPDATED AND COVID-19 IMPACTS Forestry — Todd Derifield Todd Derifield reported that is challenging to keep up with the mowing of parks and right-of-ways right now. Forestry crew has been working on storm damage cleanup from high winds on Thursday, May 4. Park Maintenance II -Forestry position vacancies were posted and one qualified candidate applied. Human Resources will repost after changes in residency policy for critical employees are discussed at City Council meeting. Page 96 of 107 Young Arena — Chris Dolan • Ice system startup will be first week of July. • First on ice activities will be week of July 27th • Young Arena staff will be working with all user groups on returning to the ice process for entering, exiting, locker room social distancing and facility cleaning • West roof will be completed by the end of June • Replacement and repairs of East Roof and North& South sections will continue this summer. Maintenance will also be completed on the Behlen roof. • Young Arena staff will be scheduling a Young Arena Committee meeting to discuss Covid-19 policies and procedures, Waterloo Black Hawks contract, Ice & Facility Fees. Sports and SportsPlex — Mark Gallagher Opened Byrnes Pool for lessons and lap swim Opened SportsPlex Pool for lessons, lap swim and aqua classes Rentals at the SportsPlex are picking up Baseball, Softball, Tee Ball and Coach Pitch begin next week Jefferson Street is tore up for construction Construction — Travis Nichols Travis reported that ail projects are currently on schedule. The skate park has broken ground and has a completion date for mid -July or early August. Young Arena Roof is near completion. Greenbelt Lake is moving along in design with Travis and Todd working with engineers to design fishing pier that is part of the project. Construction crew is running normal garbage route and doing weekly park and playground inspections. The crew installed sneeze guards at various city buildings at request from Department Heads prior to buildings opening up as part of COVID response. The construction crew have been doing miscellaneous maintenance and repairs to City parks and Leisure buildings. COVID response: Travis stated that on June 1st, the playgrounds, basketball courts, volleyball courts and tennis courts were opened for use. Leisure Services are not taking shelter reservations or opening park restrooms due to limited staff available to properly sanitize and disinfect those facilities. Golf and Downtown Area — JB Bolger • On -course restrooms opened 6/9/20 with signage indicating "Use at your own risk" and the date and time last sanitized. • Allowing two person carts now on the golf courses. • Old Gates Maintenance Building was demolished on May 19th. • Only punch list items remain on new Gates Maintenance building and the contractor continues to address punch list items. • Marks Park Play equipment is now open but splash pad remains closed until further guidance from the Governor's Office and local officials. • Rounds report attached to Commission Packet. The next regular Leisure Services Commission Meeting will be held Tuesday, July 14, 2020. To be determined where the meeting will be held. Page 97 of 107 Sharon Samec made a motion to adjourn, second by Bob Bamsey. Brenda Durbahn adjournethe mee)ing at 8:12am. Sharon Samec, Secretary 0 . / %/„;;;: J Signed this Date Page 98 of 107 CITY OF WATERLOO Council Communication Planning, Programming and Zoning minutes of June 2, 2020. City Council Meeting: 7/27/2020 Prepared: 7/22/2020 ATTACHMENTS: Description Type D minutes Cover Memo SUBJECT: Planning, Programming and Zoning minutes of June 2, 2020. Submitted by: Submitted By: Page 99 of 107 MINUTES CITY OF WATERLOO, IOWA PLANNING, PROGRAMMING AND ZONING COMMISSION REGULAR MEETING - 4:00 P.M. June 2, 2020 The regular meeting of the Waterloo Planning, Programming, and Zoning Commission was called to order by Chairperson Wilber at 4:00 p.m. in the Harold E. Getty Council Chambers at Waterloo City Hall. Members present were: Patrisha Serfling. Members present electronically were: Sylvia Jackson, Cody Leistikow, Craig Holdiman, Steve Trost, Eric Donat, Virginia Wilber, and Brandon Schoborg. Members absent were: Sue Flynn Others present: Aric Schroeder, Seth Hyberger and John Dornoff — Planning Department, and 2 citizens. Others present electronically: Tim Jamison — Waterloo Courier and 4 citizens. I. Approval of the Agenda It was moved by Trost, seconded by Holdiman to approve the agenda. Motion carried unanimously. II. Approval of the Minutes from the Regular Meeting on May 5, 2020. It was moved by Schoborg, seconded by Trost to approve the minutes. Motion carried unanimously. III. Financial Report April 2020 Schroeder read the financial report. It was moved by Serfling, seconded by Schoborg to receive and place the financial report on file. Motion carried unanimously. IV. Oral Presentations Noel Valentin, 3914 Crown Court spoke against the requests at 3451 Hammond by Star Waterloo LLC stating he felt that the proposal to have outside storage will harm property values and there was a fine line between outside storage and junk yards. The request was originally submitted for the June meeting, but the request was withdrawn by the applicant. V. New Business A. Hearings — Rezones 1. Request by A&T Trucking for a Site Plan Amendment for a new Industrial Warehouse and Office Building with Truck Parking located south of 2280 Northeast Drive. It was moved by Donat, and seconded by Leistikow to receive and place on file the statement of verification at 4:08 p.m. Motion carried unanimously and Wilber declared the hearing open. Hyberger read the staff report recommending approval of the request. Ben Mitchell, MMS Consultants, project manager for the request stated that he was available for questions. Leistikow asked what street the driveway access would be from to which Mitchell responded Northeast Drive. Page 100 of 107 Planning and Zoning Commission June 2, 2020 It was moved by Holdiman, seconded by Leistikow to close the public hearing. Motion carried unanimously. The hearing was closed at 4:18 p.m. It was moved by Trost, seconded by Donat to recommend approval of the site plan amendment request. Motion carried unanimously. 2. Request by J&S Ventures LLC to Rezone approximately 0.243 acres from "R-4" Multiple Residence District to "R-4, C-Z" Multiple Residence Conditional Zoning District to allow for a new 2100 square foot contractor building located east of 918-920 West 4th Street. It was moved by Donat, and seconded by Flynn to receive and place on file the statement of verification at 4:07p.m. Motion carried unanimously and Wilber declared the hearing open. Dornoff read the staff report recommending that the item be tabled until the applicant presents more information. Wilber asked for confirmation that if the item is tabled that they applicant will not have to submit another application and if they submit a new site plan will it go to the property owners within 250 feet to which Schroeder confirmed that they do not have to file a new applicantion and a new site plan would go out to property owners within 250-feet along with the recognized neighborhood association. Wilber also asked in regards to the future land use map if this would be classified as industrial to which Schroeder responded that it would either be a heavy commercial use such as a "C-2" Commercial District or an Industrial District use. Leistikow noted that there is a plumbing business and the Habitat for Humanity facility within a couple of blocks of the location to which Dornoff responded that they are zoned commercial and the character of the area changes in those two blocks. Jackson asked if they can come back with a similar design to which Schroeder said that they have been notified of staff s concern and that if they would come back with the same design that could cause staff to recommend denial of the request. Holdiman asked if there would be heavy equipment used by the contractor and where they would put their equipment to which Schroeder responded that it is most likely it would and they show access off the alley in the back. Mary Potter, President of Church Row Neighborhood Association, 1416 West 4th Street/207 Leland Avenue stated that she has been invested in this neighborhood since 1965 and have been working hard to keep the community going. Stated that Noel Anderson told her that Church Row would be the next neighborhood that the city would work with to try to revitalize. Potter read a petition containing 38 signatures opposing the rezone of the property. Potter stated that she was opposed to the building as it would destroy one of the most visible parts of the historic neighborhood. Potter asked for the commission to deny the request and not table the item. Linda Havertape, 203 Leland Avenue stated that putting a 2100 square foot on a quarter acre sized lot does not make sense for the amount of traffic in the area. Pat Morrissey, 3rd Ward City Council, 824 West 3rd Street has lived in the neighborhood most of his life. Would hope that the city would work to get the neighborhood historically nominated and is not opposed to the business but is opposed to the location that the applicants are looking to put it in and asked the commissioners to deny the request and not postpone it as there is better places for this business. -2- Page 101 of 107 Planning and Zoning Commission June 2, 2020 Leistikow noted that the building schematic makes it look like the front and back of the building is reversed to which Schroeder said that staff noticed that and communicated that with the applicant but have not heard back from the applicant although noted that the site plan does show the overhead door being accessed off the alleyway behind the building. Trost stated that he is opposed to this proposal, as this area is "R-4" Multiple Residence District and this is putting a square peg into a round hole and it just doesn't fit. Wilber stated that she is disappointed that the applicant was not present to answer the commissions questions or have answered staff's concerns and aslo feels the use is not in keeping with the neighborhood. It was moved by Holdiman, seconded by Serfling to close the public hearing. Motion carried unanimously. The hearing was closed at 4:22 p.m. It was moved by Holdiman, seconded by Donat to recommend denial of rezone request. Motion carried unanimously. A. Plats 1. Request by Steve Troskey on behalf of CGA Consultants for the preliminary plat of Shirk Addition, a 2-lot residential subdivision located north and east of 603 S. Hackett Road. Dornoff read the staff report recommending approval of the preliminary plat with the condition that the plat is updated and additional documents are submitted as required by staff before the request is sent to City Council. Steve Troskey, CGA Consultants stated that he was available to answer questions and noted that they are working to address staff issues with the plat and will submit an update shortly to which Wilber thanked him for being available to the commission. It was moved by Donat, seconded by Leistikow to recommend approval of preliminary plat request with the condition that the plat is updated and additional documents are submitted as required by staff before the request is sent to City Council. Motion carried unanimously. B. Plans and Studies 1. Request by the City of Waterloo to approve an amendment to the Crossroads Waterloo Urban Renewal and Redevelopment Plan and TIF District to reduce the area therein (Amendment No. 3). 2. Schroeder read the staff memo concerning the request to change the TIF districts. It was moved by Leistikow, seconded by Serfling to recommend approval of the request. Motion carried unanimously. 3. Request by the City of Waterloo to approve an amendment to the San Marnan Urban Renewal and Redevelopment Plan and TIF District to enlarge the area included therein (Amendment No. 6). See B-1 It was moved by Leistikow, seconded by Serfling to recommend approval of the request. Motion carried unanimously. 3 Page 102 of 107 Planning and Zoning Commission June 2, 2020 VI. Discussion The next meeting of the Planning, Programming and Zoning Commission will be on July 7, 2020. VII. Adjournment It was moved by Schoborg, seconded by Leistikow, to adjourn the meeting at 5: 07 p.m. Motion carried unanimously. Respectfully submitted, John Dornoff, Planner I 4 Page 103 of 107 CITY OF WATERLOO Council Communication Community Development Board Meeting minutes June 2020. City Council Meeting: 7/27/2020 Prepared: 7/22/2020 ATTACHMENTS: Description Type u June 2020 Board Meeting Minutes Cover Memo SUBJECT: Community Development Board Meeting minutes June 2020. Submitted by: Submitted By:Rudy D. Jones, Community Development Director Recommended Action: approval Page 104 of 107 MINUTES COMMUNITY DEVELOPMENT BOARD MEETING June 16, 2020 The regular meeting of the Community Development Board was held via Zoom at 4:00 p.m. on Tuesday, June 16, 2020. Members present: Cody Leistikow, Cam Campbell, John Chiles, Angela Weekley and Zach Hansen Members absent: Jenna Northey and Felicia Carter Also present: Rudy D. Jones, Community Development Director; Anita Rousselow, Administrative Secretary; Angie Fordyce, Community Development Coordinator; Felicia Smith-Nalls, Neighborhood Services Coordinator; Matt Chesmore, Senior Rehabilitation Specialist and Noel Anderson, Director of Planning and Zoning A. APPROVAL OF THE AGENDA FOR JUNE 16, 2020 Chairperson John Chiles asked for a motion to approve the agenda. It was moved by Campbell and seconded by Leistikow to approve the agenda. Motion Carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON MAY 19, 2020 Chairperson John Chiles asked for a motion to approve the minutes. It was moved by Campbell and seconded by Leistikow to approve the minutes for May 2020. Motion Carried. C. OLD BUSINESS 1. Staff Updates and Lead Grant All staff has been back to work as of June 1 practicing social distancing and preparing for the next reopening phase. The next phase will be implementing safety protocol for BHC staff, Community Development staff and contractors while working or visiting client homes. Staff is also building up the contractor pool. D. NEW BUSINESS 1. Endorse Contracts for May Chairperson John Chiles asked for a motion to approve contracts Weekley made a motion to approve emergencycontracts for May 2020 andthis was secon ded by Hansen. Motion carried. 2. Neighborhood Services DISCUSSION ITEMS 1. June is Healthy Homes Month The theme this year is "Healthy Housing for All" which highlights the importance of safe and healthy living in your home. A proclamation was read at the city council meeting and materials about healthy homes was added daily on Facebook and the Community Development website during the month of June. Motion to adjourn was made by Campbell and Hansen seconded that motion. Meeting adjourned. Respectfully submitted, Board Secretary Page 105 of 107 CITY OF WATERLOO Council Communication Communication from the Central Garage on the notice of the conclusion of employment for Mark Miller, Mechanic, effective July 10, 2020 with recommendation of approval of payout of $5,504.89 for unused benefits. City Council Meeting: 7/27/2020 Prepared: ATTACHMENTS: Description Type D Mark Miller Payout Cover Memo SUBJECT: Submitted by: Communication from the Central Garage on the notice of the conclusion of employment for Mark Miller, Mechanic, effective July 10, 2020 with recommendation of approval of payout of $5,504.89 for unused benefits. Submitted By: Page 106 of 107 CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 Today's Date: 7/7/2020 Effective Date: 7/10/2020 Employment Date: 1/8/2007 To: City Council Members Re: Notice of Severance Department CENTRAL GARAGE Job Title/Classification MECHANIC This is to report that the employment of MARK MILLER with the City of Waterloo has been severed by reason of: D Retired Disability Related No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 84 $ 29.52 $ 2,479.68 Vacation -Current 80.23 $ 29.52 $ 2,368.39 Usable Sick Leave 9 $ 29.52 (x) 25% $ 66.42 Frozen Sick Leave (x) 60% $ - Personal Hours 20 $ 29.52 $ 590.40 Comp Time Pay $ - Unscheduled Leave $ - Other Pay $ - Total Payment $ 5,504.89 Approved by Human Resources Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Date Date Council Agenda Date: El Accruals ❑Status ❑-9 �- to-aoaD Updated 6/28/11 Page 107 of 107