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HomeMy WebLinkAbout03/03/2014 Council Work Session March 3, 2014 Waterloo Center of the Arts, Law Court Theater Roll Call. Approval of Agenda, as proposed or amended. 4:40 p.m. Proposed Special Events Ordinance-Submitted by Director Dan Trelka ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Special Events Ordinance Draft 3-1-1: LICENSES REQUIRED: Any person who shall carry on or engage in or attempt to carry on or engage in any occupations, professions or trades for which a license is required, or who shall own, operate or control any exhibitions, entertainments, games,of amusements, or special events for which a license is required, without first procuring the license therefor and complying with all other regulations pertinent thereto, shall be deemed guilty of an offense, and upon conviction thereof, shall be punished as provided in section 1-3-1 of this code. (Rev. Ord. 1540, Comp. 1941, p. L-4) 3-1-7: SPECIAL EVENTS A. Definition: For purposes of this section, a "special event" means events or organized activities for 75 or more people and that event or organized activity involves any one of the following: 1. Street closures or use of public ways such as parks, nature trails, bike paths, alleys, or other outdoor public domain; -or- 2.An outdoor venue involving the use of alcohol where there is on-site cooking, food sales, or large-scale temporary structures; -or- 3. Include event components requiring the coordination of a number of city departments. Examples of special events include festivals, parades, runs/walks, farmer's markets, outdoor weddings/ceremonies, or other planned group activity. B. License; Fee: No person shall carry on or operate a special event in the city without first procuring a license and paying a per event non-refundable fee of twenty five dollars ($25.00). For organizations holding multiple like events from May 1 until April 31,the non-refundable fee shall be thirty five dollars ($35.00). It is recommended that you submit your special event license application at least 60 days prior to the beginning of the event to allow ample time for vetting and processing of your application. For applications submitted less than 60 days prior to the first day of the event, or the first day of the first event in a series of events by a single organization, a non-refundable $25.00 expediting fee will be added to the appropriate previously listed fees. C. Security Plan: You may be required to hire Waterloo Police Department officers, a professional security company, or a combination of both in order to obtain your license.The number and type of security personnel required will depend on expected attendance, location of event, presence of alcohol, history of event, nature of event, and the amount/length in time of street closures. A police department representative will discuss the proposed amount and costs of security with you prior to the issuance of your license. D. Other Costs: In addition to the license fee and security plan costs, you may be assessed the actual costs of personnel and resources provided for your special event by any other city department. A representative from the affected city department will discuss the proposed costs of city personnel and resources with you prior to the issuance of your license.