HomeMy WebLinkAbout06/27/2013 Council Work Session
June 27, 2013
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed.
1. Discussion of weekly council agenda
a. Motion to approve agenda for Monday,June 24,2013, as discussed.
i. Add Animal Control to Monday's agenda—will read as follows:
Animal Control Options
Resolution approving the City of Waterloo providing full-time
Animal Control Services to Waterloo effective July 1, 2013.
Submitted by Sandie Greco, Traffic Operations Superintendent
And/or
Resolution approving the contract with Cedar Bend Humane
Society in the amount of to provide full-time Animal
Control Services to Waterloo effective July 1, 2013.
2. Open discussion on pending project updates
Animal Control Options
3. Open discussion of possible new business
Adjournment
Suzy Schares
City Clerk
Cedar Bend Humane Society
Animal Control Proposal
The Cedar Bend Humane Society is unable to provide an extension for Animal
Control services based on the current contract. However, we are willing to
propose the following contract for AC services and provide a clause allowing the
city to depart from the contract with a 60 day notice.
The CBI-IS requests a full service Animal Control Contract for the city of Waterloo.
We would request an exclusive contract with the city, meaning we would hold all
stray animals, handle and respond to all animal issues and uphold all the city
ordinances pertaining to animals within the city of Waterloo.
A full service AC contract would include:
❖ Hours 8am-5pm seven days a week (1 full time officer/3 part time
officers/1 dispatch person on staff. We would provide at least 2 officers and
one dispatch person daily).
❖ Night Call Service 5pm-8am (1 officer on duty at this time)
❖ Stray holding time: 3 days, 5 day holding period for animals with
identification such as tags or a microchip.
❖ Vaccinations & medical examinations will be given to all strays upon
entering the facility. (1 medical tech on staff at all times. A licensed Vet
examines all animals on a weekly basis).
❖ Confined strays & animals at large
❖ Sick, injured, abandoned and aggressive animals
❖ Wildlife
❖ Dog barking/unsanitary
❖ Neglect and abuse
❖ Dog bite cases, potentially dangerous dog & quarantine
❖ Cat trapping
❖ Written warnings and citations to uphold and enforce city ordinances
••• Redemptions
Contract monies will also cover the following expenses:
Cedar Bend Humane Society
Animal Control Proposal
The facility upkeep and maintenance, the disposal of all animals, all licensing
including agricultural and DEA, insurances, vehicles (we currently have 3 vans and
1 pickup truck) kennel staff, (we currently have 12 part time kennel attendants to
clean kennels and handle the animals) office supplies, forms and reports, AC tags,
radios and phones, kennel and crate maintenance, pet food, leashes, control rods
and tranq, bite gloves, squeeze cages, live traps & other necessary AC supplies.
The CBHS will be responsible for all euthanasia and/or adoption decisions
regarding unclaimed stray animals.
The CBHS respectfully requests $227,429 to cover the expenses curtailed in this
proposal.
(If the City chooses to retain Night Call services the contract amount would be
$219,159)
Optional:
The City of Waterloo has requested the CBHS to provide a proposal for DOA
animal pick up and disposal.
$4000 would be added to the contractual amount for this service.
This covers expenses to pick up DOA animals and the disposal. (Officer Wage,
vehicle use, bags, and gloves, fuel).
We based this expense on the number of DOA pickups for the year 2011; this will
average to approximately $6.84 per each DOA pick up.
DOA deer would not be included in the $4000 figure. We would charge $60 per
each deer pick up and disposal. This is due to additional staff needed to pick up
deer carcasses and landfill fees for disposal. (All smaller DOA animals we are able
to incinerate at the shelter).
Optional:
The City of Waterloo has requested a proposal from the CBHS to provide Animal
Control services for them from 8am-8pm seven days a week.
This would mean 3 additional hours per day of operation and staffing.
Cedar Bend Humane Society
Animal Control Proposal
The CBH.S would staff one officer to respond to animal issues in the field and one
dispatcher to answer incoming phone calls.
$10 per hour for two employees would equal $420 per week. For 52 weeks that
would equal $21,840 per year.
The CBHS feels this would not be the best option for the City of Waterloo.
The City would receive effective AC coverage by having hours from 8am-5pm.
CBHS would staff one officer to be on call between the hours of 5pm-8am. (A
dispatcher is not needed during this time frame)
This officer would not be at the shelter, but would have an AC vehicle and a cell
phone to answer all incoming phone calls from the public.
The only calls that would not be responded to at night would be as follows:
DOA pick up, dog barking, unsanitary & owner allows; unless requested by
Waterloo PD.
However, these calls would be responded to and resolved the following day, so
nothing would go undone.
All other calls would be responded to during night call.
The City would still receive 24/7 service without the additional costs.
If the City is in agreement with the above terms, we will have our lawyer draft a
contract for FY2014 Animal Control services, to be signed at the July 15th City
Council meeting.
If a decision is made by council to except this proposal the CBHS is willing to
discuss continuing services on a "good faith" agreement until the official new
contract is drafted and is to be signed no later than July 15rn
If a decision for Animal Control services is not agreed upon, the current contract
will expire, and all services will cease on June 30th 2013.
Thank you for the consideration!
Kristy Gardner cz Karla Beckman
Co-Directors
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JULY 1, 2013
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to re ce the burden on local property
taxes.
7. Address the changing public workforce ne •
8. Enhance and protect a diverse,familyorien>- • un ere neighborhoods are
safe and well maintained.
9. Enhance the quality of place oppo ci -ens of our community.
- - le blic Participation
1. Although not required by city .rd -s, oral presentations may be allowed at the chair/presider's
(usually the Mayor or Mayor Pro tion. The "oral presentations' section of the agenda is your
opportunity to address items not on , -nda. A speaker may speak to one (1) issue per meeting for a
maximum of three(3)minutes. Of '. ,"on cannot be taken by the Council at that time, but may be placed
on a future agenda or referred to the appropriate department.
2. At the chair/presider's discretion, you may nddress an item on the current agenda by stepping to the podium,
and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate)
and speak dearly into the microphone.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes
to address the council,using the same participation guidelines found in these 'general rules'.
4. You may speak one(1)time per item for a maximum of three(3)minutes.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council(may also register by phone). Registered speakers will be
given first priority.
July 1, 2013 Page 2
Roll Call.
Moment of Silence.
Pledge of Allegiance: Matt O'Brien, Director of Technology.
Agenda, as proposed or amended.
Minutes of June 24, 2013, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Bills Payment, Finance Committee Invo Summary Report, a copy of which is
on file in the office of the City Clerk
2. Request of Ascension Lutheran C 2 nard Avenue, for a variance
to the Code of Ordinances cone.- • •r g of weapons (5-2-6B) to allow
Vacation Bible School particip• a s- w and arrows to shoot at targets
during a portion of the pro 7 ii 29 - August 2, 2013, together with
recommendation of a•pro Di Ir . Safety Services.
Submitted by Dan , cto • Safety Services
IN3. Request of Brian or a concrete driveway to be located at 1112
Amherst Avenue, to•. h recommendation of approval of City Engineer.
Submitted by Eric Thors• '.E., City Engineer
b. Motion to approve the following:
Travel Requests
Name & Title of Amount
Personnel Class/Meeting Destination Date(s) not to
exceed
1. Bob Osgood, IAPMO 2013 Annual Kansas September $895.00
Plumbing Inspector Education/Business City, 29, -
Conference Missouri October 4,
2013
July 1, 2013 Page 3
2. Mayor Clark's recommendation of the following appointment:
New or Re-
Appointee Board/Commission Expiration Date Appointment
Chris Airport Commission June 30, 2017 New
Harshbarger Appointment
3. Recommendation of appointment of Joseph Schaefer to the position of Sewer
Maintenance Worker, effective July 8, 2013 pending completion of pre-
employment physical exam.
Submitted by Larry N. Smith, Waste Management Services Superintendent
Class C Liquor License Permit Application
4. Hwy 63 Diner, 3030 Mamie Avenue (Renewal) (Expires 5/31/2014) (Includes
Sunday Sales)
5. Diamond Daves Crossroads, 124 Cro sroads Boulevard-spc #165 (Renewal)
(Expires 5/14/2014) (Includes les)
Class B Wine License Permit Applic•
6. Hwy 63 Diner, 3030 Mamie Aven ew xpires 5/31/2014) (Includes
Sunday Sales)
7. 74 C',arette Tobacco Pe o/6
8. Bonds
RESOLUTIONS
2. Resolution approving annual renewal agreement with Safety National
Casualty at a cost not to exceed $136,980.00 per year to provide workers'
compensation stop loss coverage.
Submitted by Suzy Schares, City Clerk
3. Resolution approving renewal of general and auto liability, law
enforcement, public officials, cyber liability, errors and omissions, and
umbrella insurance for a premium of $838,810.00 with Travelers
Insurance, together with recommendation of approval of Insurance
Committee and rescinding Resolution No. 2013-549 passed on June 24,
2013.
Submitted by Suzy Schares, City Clerk
July 1, 2013 Page 4
4. Resolution approving School Resource Officers'Agreement with Waterloo
Community School District for providing the assignment of six (6)police
officers within the school district for one year, and authorize Mayor and
City Clerk to execute same.
Submitted by Daniel J. Trelka, Chief of Police
5. Resolution approving Certificate of Completion and Final Acceptance of
Work Agreement performed by Vieth Construction Corporation of Cedar
Falls, Iowa at a total cost of $1,204,084.32 for the F.Y. 2011 River
Renaissance North Downtown Trail, Contract No. 786.
Submitted by Eric Thorson, P.E., City Engineer
6. Resolution approving Notice of Intent for NPDES Coverage Under General
Permit to the Iowa Department of Natural Resources in conjunction with
F.Y. 2012 Orange School Sanitary Sewer Extension, Contract No. 816; and
authorize Mayor to execute said document.
Submitted by Jamie Knutson, P.E", Associ-to •• "•eer
7. Resolution approving Suppleme • , nt No. 1 with Stanley
Consultants, Inc. of Des Moin- w• additional services of
groundwater dewatering monit• • logging, and review for the F.Y.
2013 Storm Water Pump Creek, Westfield Avenue and
Vinton Street), Contract No • • thorize Mayor and City Clerk to
execute said docume•
Submitted by Jamie ' ociate Engineer
ot
8. Resolution appro Agreement with Wendell Lupkes in the
amount of $200.00 • • r to farm approximately 19 acres of land
located near the north corner of West 4th Street and West Shaulis
Road for the purpose of baling hay.
Submitted by Noel Anderson, Community Planning& Development Director
9. Resolution approving the Acquisition Contract with Prairie Construction
Company, Inc., successor in interest to Jens Olesen & Sons Construction
Company, for the acquisition of Parcel No. 8913-16-301-001 generally
located at the southeast corner of North Hackett Road and Greenwood
Avenue in the amount of $35,500.00, plus up to $1,000.00 in closing
costs; and authorize the Mayor and City Clerk to execute any necessary
documents.
Submitted by Noel Anderson, Community Planning& Development Director
July 1, 2013 Page 5
10. Resolution setting date of hearing as July 15, 2013 to approve request by
Phillip Douglas to rezone approximately 1.3 acres of land located at the
southwest corner of Martin Luther King Jr. Drive and Idaho Street from
"R-2" One and Two Family Residence District to "C-P"Planned Commercial
Zoning District, for the purpose of constructing a 60' x 120' commercial
building; and instruct City Clerk to publish notice.
Submitted by Noel Anderson, Community Planning& Development Director
11. Resolution approving variance to the requirements of the Subdivision
Ordinance in Section 2.3(1) Final Plat Submittal, for Crossroads Plat No.
10.
Submitted by Noel Anderson, Community Planning& Development Director
12. Resolution approving Preliminary and Final Plat of Crossroads Plat No.
10 along with the staff report, aerial photo, preliminary and final plats,
deed of dedication, certificate of surve and report of the City Engineer.
Submitted by Noel Anderson, Community Pla & Development Director
13. Resolution approving the City o •roviding full-time Animal
Control Services to Waterloo effec 13.
Submitted by Sandie Greco, Traffic rintendent
And/or
Resolution app • • t' with Cedar Bend Humane Society in the
amount of o full-time Animal Control Services to
Waterloo effective 3.
Submitted by Sandie Greco,` "ic Operations Superintendent
14. Motion approving Change Order No. 3 for a net decrease of $8,023.90 for
work performed by Peterson Contractors, Inc. of Reinbeck, Iowa for F.Y.
2009 West Shauiis Road, Contract No. 759.
Submitted by Jeff Bales, Associate Engineer
15. Motion approving Change Order No. 10 for a net increase of $15,668.04
for work performed by Vieth Construction Corporation of Cedar Falls,
Iowa for F.Y. 2011 River Renaissance North Downtown Trail, Contract No.
786.
Submitted by Jamie Knutson, Associate Engineer
July 1, 2013 Page 6
ORAL PRESENTATIONS
Motion to receive and file oral comments.
ADJOURNMENT
Motion to adjourn.
Suzy Schares
City Clerk
MEETINGS
Monday, July 1, 2013
5:10 p.m. -Finance Committee, Council Chambers
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2012 Chautauqua Park Curb Rep tra . 828
Pay estimate No. 3 to Mike Dolan t asonry in the total amount due of
$10,690.87.
2. Drainage Way for Vir. - 'bu
To Ament, Inc. in t - • e o $772.50.
3. Dry Run Creek Gat- ' -p ; ent, Contract No. 814
Pay estimate No. 5 to onstruction Company in the total amount due of
$9,411.65.
.
(_. C
" NI trillion
AVIATION
STATEMENT OF WORK
This Statement of Work No. 8 between Trillion Av, LLC ("Trillion Aviation") and City of
Waterloo ("ALO") is governed by the Master Services Agreement ("MSA") in effect
between the parties and, upon execution of this Statement of Work by both parties, is
incorporated therein pursuant to MSA Section "Services". All terms and conditions of the
MSA shall apply to this Statement of Work unless clearly stated to the contrary herein.
Airport Management Consulting
With the departure of the airport manager, Trillion will assist ALO with the management
of certain airport functions as an interim assignment until such time as a permanent
airport manager is hired and in place. The parties anticipate that a Trillion principal will
be in attendance at ALO approximately one day per week on average.
Work Plan
1. Attend Monday morning staff meetings weekly
2. Schedule a one-on-one meeting with Mayor and other City officials, as
necessary, while there on Monday
3. Conduct a staff meeting at Airport on Mondays
4. Conduct project meetings on Mondays
5. Meet with Airport Board chair (based on requests of chair) on Mondays
6. Attend City Council meetings with airport related agenda items
7. Attend Airport Board meetings
8. Attend other meetings with stakeholders, as required.
Focus Areas
1. Finance- Maintain financial self-sufficiency through prudent management of
expenses and maximizing non-airline revenue. Maintain monthly budget variance
reports and research all variances of substance. Recommend corrective actions,
obtain approval, and implement.
2. Compliance- Maintain compliance with all FAA, TSA, local, and state rules and
regulations and requirements. This is done through regular interaction and
through meetings as required when on site.
3. Project Management- Conduct weekly project meetings on Monday when on site
and facilitate the management of projects. Provide direction to engineers and
review all payment requests. Research all issues and provide direction for
resolution.
4. Customer Service and Public relations- Serve as the primary contact for all
customer service and public information requests. Respond to inquiries and
advise public officials as appropriate.
5. Administration- Provide direction for staff as requested. Keep an ALO phone
number and cell phone for public and staff communications. Administer and
negotiate all professional services contracts as requested.
Trillion Aviation/ALO Page 1 6/25/2013
6. Permanent Manager — Assist Waterloo officials in their seeking and assessing
qualified candidates for the permanent airport manager position.
Project Commencement Date
This project will commence on July 2, 2013, upon approval from the City Council. The
term will be for six (6) months. Upon the expiration of the six months period, the parties
may extend on a month-to-month basis upon mutual agreement.
Pricing:
The fee for this assignment will be $6,500 per month due and payable on the first of the
month of service. Expenses for hotel and meals will be separately reimbursable at cost
without markup. Expenses for gas and mileage will be included as part of the fee.
Contacts:
Buck Clark (ALO) and Mike Bown (Trillion Aviation)
The parties hereto accepted and approved this Statement of Work as of the latest date
written below and this Statement of Work may be executed in any number of
counterparts, each of which shall be deemed an original and all of which together shall
constitute one and the same instrument. Any signature delivered by facsimile shall be
treated for all purposes as an original.
TRILLION AV, LLC City of Waterloo
By: By:
Name: Daniel Benzon Name: Ernest G. Clark
Title: President Title: Mayor— City of Waterloo
Date: July 2, 2013 Date: July 2, 2013
Trillion Aviation/ALO Page 2 6/25/2013
FINANCE COMMITTEE
July 1, 2013
5:10 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of June 24, 2013.
NEW BUSINESS
Travel Requests
Name& Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Chawne Paige, Digital Arts Pick up artwork and North July 3-10, $2,780.00
Manager transport back to WCA Berjen,JN 2013
2. Sergeant Camarin & Inside the Tape Des Moines, September $1,820.00
Investigators Wittmayer, Homicide School IA 10-12,
Morley & Monroe 2013
3. Officers Gann & Frein Tactical Warrant Johnston, September $285.00
Service Seminar Iowa 9-11,2013
4. Lieutenant Krogh & Advanced Techniques in Appleton, September $1,276.00
Property/Evidence Supervisor Evidence Room Wisconsin 2-4,2013
Boesen Management
5. Approval of recommendation to award bid to Wertjes Uniforms of Cedar Falls, Iowa for
the purchase of Police Uniforms and Equipment for FY 14—Submitted by Daniel Trelka,
Director of Safety Services.
6. Pre Authorizations to Expend over$1,000.00
Amount+Est
Dept. S/fl Expenditure
Building Maintenance $1,149.47 Replace flooring by north elevator, 1st floor restroom
and reception hall at Five Sullivan Brothers
Central Garage $7,500.00 (NTE) Replacement parts for Reclaimer
Central Garage $5,100.00 Gear box-VacCon
Leisure Services $1,437.30+ Awards for participants in AA-Major League
$200.00 (NTE) Baseball and Softball Programs
Leisure Services $3,320.00 Labor and materials to paint and stain
shelter/restroom at Iry Warren Golf Course
Leisure Services $5,158.71 Helmet and bat racks for dugouts at Riverfront
Sports Park
Leisure Services $985.00 + $100.23 Traveling Sprinkler System for Fields 7 and 8 at
Riverfront Sports Park
Police $17,284.32 Yearly expenses to Verizon Wireless for cellular
phones for Police, Tri-County & LEIN Region 2
Street $2,500.00 (NTE) Replacement of flanged axle shaft and bearings on
Wheel Loader
Waste Management $3,083.28 Replacement of cutting screens on tub grinder
Services
BUDGET LINE ITEMS TO BE AMENDED
7. Approve the project budget for Riverfront Sports Park improvements funded with
$8,014.00 in hoteUmotel taxes—Submitted by Paul Huting, Leisure Servies Director.
8. Approve the project budget for Cultural & Arts advertising funded with $32,749.60 in
hotel/motel taxes-Submitted by Kent Shankle, Cultural&Arts Director.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
CITY OF WATERLOO
Council Communication
City Council Meeting:July 1, 2013
Prepared: tune 25, 2013
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments: 1
SUBJECT: REQUEST BY BRIAN COSGROVE FOR A CONCRETE DRIVEWAY TO BE
LOCATED AT 1112 AMHERST AVENUE
Submitted by: Eric Thorson, P.E., City Engineer
Recommended City Council Action:
I have reviewed this request and recommend its approval subject to the following provisions:
1. Work to be performed by an approved and bonded contractor.
2. A permit is to be obtained from the office of the City Engineer prior to
construction.
3. All work shall be performed under the supervision of the City Engineer and at no
cost to the City of Waterloo.
$7.00 cash for the purpose of recording this waiver and a copy of the legal description have been
provided to the City Clerk's office.
Summary Statement
Attached is a request from BRIAN COSGROVE for construction of a concrete driveway with the
elimination of the sidewalk section due to the inability to meet requirements of the driveway and
sidewalk policy, paragraph 1, to be located at 1112 AMHERST AVENUE.
Expenditure Required None
Source of Funds None
Policy Issue N/A
Alternative None
Background Information:
This is a waiver of the City's Standard Specifications for Driveway Construction. It requires
Council approval so that it can be recorded to the property, so that the waiver requirements run
with the property ownership.
Legal Description: GOLDEN GARDENS ADDITION LOT 20 BLK 6
CITY OF WATERLOO
Council Communication
City Council Meeting:July 1, 2013
Prepared: Tune 24, 2013
Dept. Head Signature: Daniel J. Trelka
# of Attachments:
SUBJECT: Request for a variance of 5-2-6: DISCHARGING WEAPONS.
Submitted by: Daniel T. Trelka, Director of Safety Services
Recommended City Council Action:Approve a request for a variance to City Code 5-2-6:
DISCHARGING WEAPONS (bow and arrow).
Summary Statement:Ascension Lutheran Church, 2211 Maynard Ave., is requesting a variance to
the city ordinance in regard to dischargingweapons.They would like_to_allow vacation Bible
School participants to use bow and arrows to shoot at targets during a portion of their program
from July 29 until August 2, 2013.The church is on a large property and they would arrange to
shoot the bows in a direction away from any houses, as well as ensuring that there is a proper
backstop. The activity would be monitored and supervised by numerous adults, including an off-
duty Waterloo police officer (Adam Galbraith). I reviewed the area in question. It would be
suitable and safe for the proposed activity.
Expenditure Required:None
Source of Funds
Policy Issue
Alternative
Background Information:
CITY OF WATERLOO
Council/Committee Communication
Committee Meeting: July 1, 2013
Prepared: June 24, 2013
Dept. Head Signature: �t l yam✓
# of Attachments: 1
SUBJECT: Appointment of Mr. Chris Harshbarger to the Airport Commission.
Submitted by: Mayor Buck Clark
Recommended City Council Action: Approval
Summary Statement
Expenditure Required
Source of Funds
Policy Issue
Alternative
Background Information:
• Mr. Harshbarger's 1st full term will expire 06/30/2017.
^10..41.. CITY OF WATERLOO, IOWA
2� �� WASTE MANAGEMENT SERVICES
3505 EASTON AVE. WATERLOO, IA 50702 (319)291-4553 FAX(319)291-4523
�rNr1pp �p LARRY N.SMITH SUPERINTENDENT
Afavor
BUCK
CLARK
Council Communication
COUNCIL City Council Meeting: 07/01/13
MEMBERS Prepared: 06/25/13
Dept. Head Signature: 1 -GQ�vw'
DAVID # of Attachments:
JONES
Ward 1
CAROLYN SUBJECT: Sewer Maintence Worker
COLE
Ward 2
HAROLD Submitted by: Larry N. Smith,WMS Superintendent
GETTY
Ward 3 Recommended City Council Action: Approval to appoint Joseph Schaefer, from the Civil
QUENTIN Service list, to the position of Sewer Maintenance Worker at the Waste Management Services
HART Dept. effective July 8, 2013, pending pre-employment physical exam.
Ward 4
RON Summary Statement
WEL PER
Ward 5 Expenditure Required
BOB
GREENWOOD Source of Funds Position is budgeted for in the FY14 budget
A t-Large
STEVE Policy Issue
SCHMITT
At-Large Alternative
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
CITY OF WATERLOO
Council Communication
City Council Meeting: July 1, 2013
Prepared: Tune 26, 2013
Dept. Head Signature: Suzy Schares
# of Attachments:
SUBJECT: Renewal of Insurance
Submitted by: Suzy Schares, City Clerk
Recommended City Council Action: Resolution approving renewal of general and auto liability,
law enforcement, public officials, cyber liability, errors and omissions, and umbrella insurance for
a premium of$838,810.00 with Travelers Insurance, together with recommendation of approval
of Insurance Committee and rescinding resolution 2013-549 passed on June 24, 2013.
Summary Statement: Approval of the premium is done on a yearly basis.
Expenditure Required
Source of Funds
Policy Issue
Alternative
Background Information:
CITY OF WATERLOO
Council Communication
City Council Meeting: July 1, 2013
Prepared: June 19, 2013
Signature: Daniel Trelka
# of Attachments:
SUBJECT: School Resource Officers' Agreement from the Waterloo
Community School District
Submitted by: Daniel J. Trelka, Director of Safety Services
Recommended City Council Action: Request City Council to pass a
resolution accepting the School Resource Officer's Agreement and
formally authorize Mayor Clark to sign the contract.
Summary Statement: This agreement is a cooperative agreement between
the Waterloo Community School District and the City of Waterloo. The
School Resource Officer Program provides for the assignment of six (6)
police officers within the district. Primary assignment is at the middle
schools, high schools and one alternative school with each of the
Resource Officers providing additional services at the elementary level.
This agreement is for one (1) year.
Expenditure Required:
Source of Funds:
Policy Issues: None
Alternative: N/A
Background Information:
CITY OF WATERLOO
Council Communication
City Council Meeting:July 1, 2013
Prepared: lune 25, 2013
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments:
Subject: F.Y. 2011 RIVER RENAISSANCE NORTH DOWNTOWN TRAIL
CONTRACT NO. 786
S T P-E-815 5(7 21)-8 V-0 7
Submitted by: Eric Thorson, P.E., City Engineer
Recommended City Council Action:
It is recommended that this project be accepted and that council approve the "Certificate of
Completion and Final Acceptance of Agreement Work" and authorize the Mayor to sign said
document.
Summary Statement
I report that VIETH CONSTRUCTION CORPORATION, of Cedar Falls, Iowa, has
completed the F.Y. 2011 RIVER RENAISSANCE NORTH DOWNTOWN TRAIL,
CONTRACT NO. 786 in accordance with the plans and specifications. The total cost of the
contract was $1,204,084.32.
Expenditure Required
Source of Funds Federal Funds, Vision Iowa, G.O. Bonds
Policy Issue NA
Alternative None
Background Information:
Cc: Rudy Jones, Community Development Director
Pauline Closson, Engineering Department
CITY OF WATERLOO
Council Communication
City Council Meeting: July 1, 2013
Prepared:June 25, 2013
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments:
Subject: F.Y. 2012 ORANGE SCHOOL SANITARY SEWER EXTENSION
CITY CON IRACT NO. 816
NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL
PERMIT TO THE IOWA DEPARTMENT OF NATURAL RESOURCES
Submitted by: Jamie Knutson, P.E., Associate Engineer
Recommended City Council Action:
It is recommended that the Mayor be authorized to sign this Notice of Intent for NPDES Coverage
Under General Permit to the Department of Natural Resources.
Summary Statement
Attached is the "NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL
PERMIT" for storm water discharges associated with the above referenced project.
This document has been reviewed by this office and is recommended for approval by the City
Council.
Expenditure Required $175.00
Source of Funds Sanitary Sewer GO Bond Funds
Policy Issue N/A
Alternative None
Background Information:
CITY OF WATERLOO
Council Communication
City Council Meeting: September 12, 2011
Prepared:September 6, 2011
Dept. Head Signature: Eric Thorson, PE., City Engineer
---#-of-Attachruents-
SUBJECT: SUPPLEMENTAL PROFESSIONAL SERVICES AGREEMENT
F.Y. 2013 STORM WATER PUMP STATIONS
(VIRDEN CREEK, WESTFIELD AVENUE AND VINTON STREET)
CITY CON TRACT NO. 831
Submitted by: Jamie Knutson, P.E., Associate Engineer
Recommended City Council Action:
Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor
to sign and enter into said agreement.
Summary Statement
Transmitted herewith is the Supplemental Professional Services Agreement with STANLEY
CONSULTANTS, INC. for the additional services of groundwater dewatering monitoring, data logging,
and review of the data.
This agreement is available in the City Clerk's office if you wish to review it in its entirety.
Expenditure Required $5,000-6,000
Source of Funds CDBG funds; EDA
Policy Issue N/A
Alternative N/A
Background Information
This is necessary due to the proximity of the pump station on Vinton Street to the MidAmerican Energy
Coal Gasification site.
CITY OF WATERLOO , IOWA
Parr.
fri4falsok Ire /
... ,•.... COMMUNITY PLANNING AND DEVELOPMENT
'70'•_ 7.3 V1,, _ ie J • `vatenoq Iowa 50703 33 • "?1 i Fax 319)291-1262
Council Communication
City Council Meeting: July 1, 2013
BUCK Prepared: June 25, 2013
CLARK Dept. Head Signature: `�✓�
# of Attachments:
COUNCIL
EMBERS SUBJECT: 19-Acre Farm Lease to bale hay—Near the northwest corner of West 4a'
Street and West Shaulis Road—Wendell Lupkes
DAVID/�
J o;.ES Submitted by: Noel Anderson, Community Planning and Development Director
Recommended City Council Action: Approval
CARO L'r'v'
DOLE
Summary Statement: Transmitted herewith is the request that the City approve a lease
agreement with Wendell Lupkes to farm approximately 19 acres of land (see attached
HAROLD legal description and map)near the northwest corner of West 4th Street and West Shaulis
c E Y Tt Road, east of Prescotts Creek for the purpose of baling hay. Mr. Lupkes agrees to pay the
City$200.00 per year for the use of the land, with the term beginning upon City Council
QUENTJN approval and ending on September 30, 2013.
HART
if
Mr. Lupkes has noted that approximately half(9.1 acres) of the 19 acres of the City
RON owned property can be cut for hay making purposes, as much of the ground remains wet
WE L F rR during the growing season due to nearby Prescotts Creek to the east. The City believes
ez the rental amount is a fair asking price, as approximately only half of the property can be
For baled for hay.
GREENWOOD
=�E.e Expenditure Required. None
STEVE
SCHM-T r Source of Funds: N/A
Policy Issue: Property Management
Alternative:
Background Information: Wendell Lupkes has baled hay at this location for
approximately 10 years, and he has adhered to the terms and conditions put forth in the
lease agreements.
Legal Description: See attached.
Cc: Aric Schroeder, City Planner
Eric Thorson, City Engineer
--File—
EBSJTE; v, irc.rito_
WERE.WORKING FOR `COI! •'
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CITY OF WATERLOO , IOWA
44.!..j mi. ir
£ r;
r COMMUNITY PLANNING AND DEVELOPMENT
d C.
715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262
ferl 0 0 \ NOEL C.ANDERSON,Community Planning&Development Director
Council Communication
Mayor City Council Meeting: 07/01/13
CLARKBCK
U Prepared: 06/25/13
Dept. Head Signature:
COUNCIL # of Attachments: 3
MEMBERS
SUBJECT: Acceptance of Total Acquisition Contract for: Parcel#8913.16-301-
ONE 001,Auditor Whitney Road Plat Part of Lot 54, generally located at the southeast
Ward l corner of North Hackett Road and Greenwood Avenue, Prairie Construction
Company, Inc., successor in interest to Jells Olesen&Sons Construction Company,
CAROLYN
COLE $35,500.00, plus up to $1,000 in closing expenses.
Ward Submitted by: Aric Schroeder, City Planner
HAROLD
GETTY Recommended City Council Action:Adopt a resolution approving the total
Ward 3 acquisition contract.
QUENTIN Summary Statement:Acceptance of total acquisition contract for Parcel #8913.16-
Ward 4 HAR
301-001 as part of the Sherwood Park Recreation Area and Hartman Reserve Nature
Center Additions Project.
RON
WELPER Expenditure Required: $35,500.00 plus up to $1,000.00 in closing expenses.
Ward 5
Source of Funds: Department of Natural Resources Resource Enhancement and
BOB Protection(REAP) Fund Grant, grant agreement number 12-R4-XQ.
GREENWOOD
At-Large
Policy Issue:N/A
STEVE
SCHMITT Alternative:N/A
At-Large
Background Information: The City Council previously approved the application
and grant agreement for the implementation of a Resource Enhancement and
Protection Fund Grant agreement(REAP) to assist the City of Waterloo in the
acquisition and development of land for the enhancement and protection of open
space areas in the Sherwood Park area. The Total Acquisition Contract is subject to
the City Council approval of the form of offer and the specific offer terms for each
property. We have received an accepted offer on the above property and are
requesting Council approval of the offer so that we can proceed to closing on the
property. Please find attached a copy of the Total Acquisition Contract for the
property in question. The purchase price is based on the appraised value for the
property.
CITY WEBSITE: www.ci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Legal Description:AUDITOR WHITNEY ROAD PLAT PART OF LOT 54 COM AT
NWLY COR LOT 19 SHERWOOD PARK TH SELY 668 FT 8 IN TO RT OF WAY OF C
RI &PRRTH NWLY 585 FT TO ROAD ON SECLINETH313FT6INNTO
COUNTY ROAD TH WELY 471 FT 10 IN TO BEG.
cc: Noel Anderson,Community Planning 6,1.Development Director
Aric Schroeder,City Planner
file
CITY OF WATERLOO , IOWA
ir.41 NJ,
i
�T� COMMUNITY PLANNING AND DEVELOPMENT
715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262
Ierl o o NOEL C.ANDERSON,Community Planning&Development Director
Council Communication
Mayor City Council Meeting: lulu 1, 2013
BUCK Prepared:June 26, 2013
CLARK Dept.Head Signature:
# of Attachments:5
COUNCIL
MEMBERS SUBJECT: Request by Phillip Douglas to rezone approximately 1.3 acres from "R-2"One
and Two Family Residence District to, "C-P" Planned Commercial Zoning District for the
DAVID purpose of constructing a 60'x 120' commercial building.
JONES
Ward 1 Submitted by: Noel Anderson, Community Planning&Development Director
CAROLYN Recommended City Council Action:That the City Council set a date of public hearing
w�d2 and publish an official notice pertinent to the requested site rezone.
HAROLD Summary Statement:The applicant is requesting to rezone the site in question to allow for
GETTY the construction of a 60'x 120" commercial building for the storage of personal items.
Ward 3
QUENTIN The site in question had a home that was demolished in 2008 by the present owner.
HART There are two remaining garages on the site that where built in 1916 and 2007.Accessory
Ward 4 structures without a permitted use are not allowed in residentially zoned districts which is
the reason for the request to rezone from"R-2" One and Two Family Residents district to
RON "GP" Planned Commercial District.Therefore this rezone will not only allow the building
WEEPER of new structure but will legalize the two existing garages on the site.
Ward 5
BOB At the March 5, 2013 Planning, Programming and Zoning Commission meeting, the
GREENWOOD commission voted unanimously to approve the requested rezone.
At-Large
STEVE Expenditure Required:N/A
SCHMITT
At-Large Source of Funds:N/A
Policy Issue:Rezone/Land Use
Alternative:N/A
Background Information:
Cc Aric Schreoder,City Planner
Noel Anderson-Community Planning and Development Director
CITY WEBSITE: wwwci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
�_1 �,' CITY OF WATERLOO , IOWA
siN
0161,510.
111.1T� COMMUNITY PLANNING AND DEVELOPMENT
715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262
°ferl o o NOEL C.ANDERSON,Community Planning&Development Director
Council Communication
Mayor City Council Meeting: July 1, 2013
BUCK Prepared: June 25, 2013
CLARK
Dept. Head Signature:
#of Attachments:114
COUNCIL
MEMBERS
SUBJECT: Request by Prime RE, LLC for the 3-lot Preliminary and Final Plat
DAVID of Crossroads Plat No.10, to allow for new commercial development, on the
JONES property generally bounded by Crossroads Boulevard, Bopp Street and La Porte
Ward l Road, and request for a variance to the requirements of the Subdivision Ordinance
CAROLYN in Section 2.3 (1).
COLE
Ward 2 Submitted by: Aric Schroeder, City Planner
HAROLD
GETTY Recommended City Council Action: Approval
Ward 3
Summary Statement: Transmitted herewith is the request by Prime RE, LLC for
H�UARTTIN the 3-lot Preliminary Plat of Crossroads Plat No.10,to allow for new commercial
Ward 4 development, on the property generally bounded by Crossroads Boulevard, Bopp
Street and La Porte Road. Also, due to staff requesting approval of both the
RON Preliminary and Final Plat at the same City Council meeting, the City Council
WEEPER would need to approve a variance to the requirements of the Subdivision
wards
Ordinance in Section 2.3 (1). Please find attached the following documents:
BOB
GREENWOOD ° Staff report
At-Large ° Aerial photograph of the area
STEVE ° Preliminary and Final Plats
SCHMITT ° Deed of Dedication
At-Large ° Certificate of Survey
° Report of the City Engineer
The Preliminary and Final Plats consist of 3 lots, as well as a Tract"A"which is a 20'
wide area of land along Crossroads Boulevard that will be dedicated to the City of
Waterloo for the purpose of constructing a sidewalk. The 3 lots to be platted total 10.46
acres, with Lot 1 being 1.23 acres in size, Lot 2 1.60 acres in size, and Lot 3 being 7.17
acres in size. Tract"A",which is for sidewalk purposes, is 0.46 acres in size.
The proposed plat would allow for the creation of 3 new lots,which could be
developed with any future uses that would be allowed in the "S-1" Shopping Center
District.
CITY WEBSITE: www.ci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Therefore,we would ask that the City Council adopt a resolution approving a
variance to the requirements of the Subdivision Ordinance in Section 2.3 (1)Final
Plat Submittal, and approve the Preliminary and Final Plat of Crossroads Plat No. 10.
Expenditure Required: N/A
Source of Funds: N/A
Policy Issue: Land Use
Alternative:
Background Information: This currently vacant land is zoned appropriately for
commercial uses.
cc: Noel Anderson,Community Planning and Development Director
Eric Thorson,City Engineer
Dennis Gentz,Assistant City Engineer
—file—
CITY OF WATERLOO
Council Communication
City Council Meeting: July 1, 2013
Prepared:June 25, 2013
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments:
SUBJECT: CHANGE ORDER NO. 3 - $8,023.90 DECREASE
F.Y. 2009 WEST SHAULIS ROAD
STP-U-8155(696)-70-07
PETERSON CONTRACTORS, INC.
CON TRACT 759
Submitted by: Jeff Bales, Associate Engineer
Recommended City Council Action:
Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on
behalf of the City.
Please execute all three (3) copies and return two (2) to our office for further processing.
Summary Statement
Transmitted herewith is a Change Order in the decreased amount of$8,023.90. This is the
accumulated amount of adjustments from original to final quantities that were determined
necessary during the construction of the project,which results in a decrease to the total project
cost.
Expenditure Required N/A
Source of Funds Federal STP and Local Option Sales Tax Funds
Policy Issue N/A
Alternative N/A
Background Information:
Cc: Pauline Closson, Engineering Depaument
CITY OF WATERLOO
Council Communication
City Council Meeting: iuly 1, 2013
Prepared: lune 25, 2013
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments:
SUBJECT: CHANGE ORDER NO. 10-$15,668.04 INCREASE
F.Y. 2011 RIVER RENAISSANCE NORTH DOWNTOWN TRAIL
CON TRACT NO. 786
STP-E-8155(721)-8V-07
Submitted by: lamie Knutson, PE,Associate Engineer
Recommended City Council Action:
Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on
behalf of the City.
Please execute all three (3) copies and return two (2) to our office for further processing.
Summary Statement
Transmitted herewith is Change Order No. 10 in the increased amount of$15,668.04. This is the
accumulated amount of adjustments from original to final quantities that were determined
necessary during the construction of the project, which results in an increase to the total project
cost.
Expenditure Required
Source of Funds Federal Funds, Vision Iowa, G.O. Bonds
Policy Issue N/A
Alternative None
Background Information:
Cc: Rudy Jones, Community Development Director
Pauline Closson, Engineering Department
FINANCE COMMI 1"l'EE
July 1,2013
5:10 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of June 24,2013.
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Chawne Paige,Digital Arts Pick up artwork and North July 3-10, $2,780.00
Manager transport back to WCA Berjen,JN 2013
2. Sergeant Camarin & Inside the Tape Des Moines, September $1,820.00
Investigators Wittmayer, Homicide School IA 10-12,
Morley & Monroe 2013
3. Officers Gann & Frein Tactical Warrant Johnston, September $285.00
Service Seminar Iowa 9-11,2013
4. Lieutenant Krogh & Advanced Techniques in Appleton, September $1,276.00
Property/Evidence Supervisor Evidence Room Wisconsin 2-4,2013
Boesen Management
5. Approval of recommendation to award bid to Wertjes Uniforms of Cedar Falls, Iowa for
the purchase of Police Uniforms and Equipment for FY 14-Submitted by Daniel Trelka,
Director of Safety Services.
6. Pre Authorizations to Expend over$1,000.00
Amount+Est.
Dept. S/fI Expenditure
Building Maintenance $1,149.47 Replace flooring by north elevator, 1st floor restroom
and reception hall at Five Sullivan Brothers
Central Garage $7,500.00 (NTE) Replacement parts for Reclaimer
Central Garage $5,100.00
gGear box-VacCon
Leisure Services $1,437.30 + Awards for participants in AA-Major League
$200.00 (NTE) Baseball and Softball Programs
Leisure Services $3,320.00 Labor and materials to paint and stain
shelter/restroom at Iry Warren Golf Course
Leisure Services $5,158.71 Helmet and bat racks for dugouts at Riverfront
Sports Park
Leisure Services $985.00+$100.23 Traveling Sprinkler System for Fields 7 and 8 at
Riverfront Sports Park
Police $17,284.32 Yearly expenses to Verizon Wireless for cellular
phones for Police, Tri-County& LEIN Region 2
Street $2,500.00 (NTE) Replacement of flanged axle shaft and bearings on
Wheel Loader
Waste Management $3,083.28 Replacement of cutting screens on tub grinder
Services
BUDGET LINE ITEMS TO BE AMENDED
7. Approve the project budget for Riverfront Sports Park improvements funded with
$8,014.00 in hotel/motel taxes-Submitted by Paul Huting, Leisure Servies Director.
8. Approve the project budget for Cultural & Arts advertising funded with $32,749.60 in
hotel/motel taxes—Submitted by Kent Shankle, Cultural&Arts Director.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk