HomeMy WebLinkAbout06/20/2013 Council Work Session
June 20,2013
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed.
1. Discussion of weekly council agenda
a. Motion to approve agenda for Monday,June 24,2013, as discussed.
2. Open discussion on pending project updates
3. Open discussion of possible new business
Adjournment
Suzy Schares
City Clerk
AGENDA OF THE SPECIAL SESSION OF THE
CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, TO BE HELD IN THE COUNCIL
CHAMBERS IN THE CITY HALL,
IMMEDIATELY FOLLOWING COUNCIL WORK SESSION
THURSDAY, JUNE 20, 2013
ROLL CALL:
Motion to approve Agenda, as proposed or amended.
Motion to receive and file copies of Calls.
1. Resolution resetting date of hearing and bid opening as June 24, 2013 for
Purchase of Uniforms and Equipment for Waterloo Police Department.—
Submitted by Suzy Schares, City Clerk
ADJOURNMENT
Motion to adjourn.
Suzy Schares
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JUKE 24, 2013
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to re ce the burden on local property
taxes.
7. Address the changing public workforce ne .
8. Enhance and protect a diverse,family-origin 4 un "•i ' ere neighborhoods are
safe and well maintained.
9. Enhance the quality of place oppo ci ens of our community.
lektPublic Participation
1. Although not required by city ..z .rd x , oral presentations may be allowed at the chair/presider's
(usually the Mayor or Mayor Pro '' e tion. The "oral presentations" section of the agenda is your
opportunity to address items not on :=nda. A speaker may speak to one (1) issue per meeting for a
maximum of three(3)minutes. Offcci. on cannot be taken by the Council at that time, but may be placed
on a future agenda or referred to the appropriate department.
2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium,
and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate)
and speak dearly into the microphone.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes
to address the council, using the same participation guidelines found in these 'general rules".
4. You may speak one(1)time per item for a maximum of three(3)minutes.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council(may also register by phone). Registered speakers will be
given first priority.
June 24, 2013 Page 3
6. Authorizing the adjustment of the transfer from Fund 200, Trust & Agency
Fund, based on actual benefit costs related to the payroll to be paid June 28,
2013.
7. Authorizing the transfer of$613,230.12 from Fund 200, Trust & Agency Fund,
to Fund 010, General Fund to reimburse the general fund for the amount of the
emergency levy received.
8. Authorizing the transfer of $50,178.00 from Fund 010, General Fund to Fund
100, Debt Service Fund in payment of debt payments made during FYE13 for
the Five Sullivan Brothers Convention Center renovation.
9. Authorizing the transfer of$397,370.00 from Fund 010, General Fund to Fund
100, Debt Service Fund in payment of the Vision Iowa portions of general
obligation bond principal and interest.
10. Authorizing the transfer of $2,548,8 ;jR 62 from Fund 101, Tax Increment
Financing Fund to Fund 100, Deb sn, nd for the TIE portions of general
obligation bond principal and inte-`m .'. g the fiscal year ending June
30, 2013.
11. Authorizing the transfer of$2, ,40- Fund 520, Sewer Fund to Fund
100, Debt Service Fund F 417-,Z .; or the sewer fund portion of general
obligation bond prin.f.:.al e. int scud during the fiscal year ending June
30, 2013.
12. Authorizing the at s -r o :',05,235.28 from Fund 520, Sewer Fund to Fund
100, Debt Service "";_ the sewer fund portion of the general obligation
bond issues refunded a` y 2012 and June 2013.
13. Authorizing the transfer of$340,987.94 from Fund 010, General Fund, to Fund
424, Vision Iowa Projects Fund. This transfers a portion of the distributions
from the Black Hawk County Solid Waste Commission to the Vision Iowa
Projects Fund to pay for construction and related engineering services for the
Riverwalk Loop and Lower Plaza contracts.
14. Authorizing additional transfers from Fund 010, General Fund, to Fund 424,
Vision Iowa Projects Fund in an amount to cover all additional expenses
incurred through June 30, 2013 not previously transferred.
15. Authorizing the transfer of $52,173.68 from Fund 521, Storm Water Fund, to
Fund 424, Vision Iowa Projects Fund for the portion of the Cattle Congress
Pump Station contract funded with storm water fees.
•
June 24, 2013 Page 5
5. Recommendation of appointment of Larry Vogel to the position of Construction
Foreman, effective June 25, 2013.
Submitted by Paul Huting, Leisure Services Director
Class C Beer License Permit Application
6. Sycamore Convenience, 617-619 Sycamore Street (Renewal) (Expires
3/11/2014) (Includes Sunday Sales)
Class C Liquor License Permit Application
7. Screaming Eagle American Bar & Grill, 228 East 4th Street (Renewal) (Expires
4/20/2014) (Includes Sunday Sales)
Class E Liquor License Permit Application
8. Sycamore Convenience, 617-619 Sycamore Street (Renewal) (Expires
3/11/2014) (Includes Sunday Sales)
Class B Wine License Permit A..lica10
9. Sycamore Convenience, 617-6 `. T.F-.ore Street (Renewal) (Expires
3/11/2014) (Includes Sunday • _T
Outdoor Service Area A..licatioj, =
10. Screaming Eagle American Bar ' , ° 2:" ast 4th Street
Fireworks Display =, a . r
11. Sunnyside Cou P n'4 L_. C
� '. mpic Drive
12. Cedar Valley Ja•• . 1j a C,s the Congress Grounds and Sans Souci Island
13. Bonds �b
PUBLIC HEARINGS
2. Purchase of Uniforms and Equipment for Waterloo Police Department
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file
Motion to close the hearing and receive and file oral and written
comments.
Resolution confirming approval of specifications, bid document, etc.
Resolution authorizing to proceed.
Motion to receive and file and instruct City Clerk to open and read bids
and refer to Director of Safety Services for review.
Submitted by Daniel J. Trelka, Director of Safety Services
June 24, 2013 Page 7
6. Request by Atul Patel for a site plan amendment to the "S-I" Shopping
Center District, to allow for the construction of a Fairfield Inn & Suites
Hotel located west of 2127 LaPorte Road.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion to close the hearing and receive and file oral and written
comments and recommendation of approval of Planning, Programming
and Zoning Commission.
Motion to receive, file, consider and pass for the first time an Ordinance
amending Ordinance No. 5079, as amended, City of Waterloo Zoning
Ordinance, by amending the Official Zoning Map referred to in Section
10-4-4, Approving a Site Plan Amendment on Certain Property.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt
ordinance.
Submitted by Noel Anderson, Community Planning& Development Director
7. Request by Residential Development f'4-. :;•ers, LLC ( Jim Ellis) for a site
plan amendment to the "R- -P' nned One and Two Family
Residence District, to allow f•` �•«� ction of 12 single-family
homes on 3.19 acres generally • a -,• n -`'of Eureka Street and east
of Vermont Street (Baltimore tw
Motion to receive and file proo i c •'.4 on of notice of public hearing.
HOLD HEARING—No objects•
Motion to close t - he•• = • 0.-17 eceive and file oral and written
comments and e E P f•, 'on'. approval of Planning, Programming
and Zoning C• E is •ar.--
Motion to receive, F , co -•a and pass for the first time an Ordinance
amending Ordin• 2, •r, 5079, as amended, City of Waterloo Zoning
Ordinance, by amen F '-the Official Zoning Map referred to in Section
10-4-4, Approving a S - Plan Amendment on Certain Property.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt
ordinance.
Submitted by Noel Anderson, Community Planning& Development Director
June 24, 2013 Page 9
14. Resolution approving renewal of contract with Delta Dental of Iowa to
administer the employee dental health benefit plan, including
administrative and claims services, at a cost of $3.80 per employee per
month for FY14.
Submitted by Suzy Schares, City Clerk
15. Resolution approving F.Y. 2014 Claims Service Contract agreement for
Third Party Administration with Alternative Service Concepts at a cost
not to exceed $23,810.00, plus bill review, to provide administrative and
claims services for self-funded work comp insurance.
Submitted by Suzy Schares, City Clerk
16. Resolution approving renewal of general and auto liability, law
enforcement, public officials, errors and omissions, and umbrella
insurance for a total premium of $ with Travelers Insurance
together with recommendation of approval of Insurance Committee.
Submitted by Suzy Schares, City Clerk
17. Resolution approving renewal of p . 7; g' •nce for a total premium
of$ with Chubb Imo_ og ' er with recommendation of
approval of Insurance Commi
Submitted by Suzy Schares, City -€;" >
18. Resolution appro R •=77, ental agreement with Safety National
Casualty at a c. F n <"r per year to provide workers'
compensation sto• •g
Submitted by Suzy Scha �. .= lerk
19. Resolution approving submission of Black Hawk County Gaming
Association grant application in the amount of$251,898.00 to be used as
the match for the State Recreational Trails funds awarded for the F.Y.
2014 Shaulis Road Recreational Trail Extension - Phase I, Contract No.
858; and authorize Mayor to execute said document.
Submitted by Jeff Bales, Associate Engineer
20. Resolution approving Cooperative Agreement with Iowa Department of
Transportation for the installation of a flowmeter at the Edwards Street
Storm Lift Station for a period of 12 months, at an estimated cost of
$7,500.00 with 100 percent of the costs reimbursed by DOT; and
authorize Mayor and City Clerk to execute said document.
Submitted by Jeff Bales, Associate Engineer
21. Resolution approving Tolling Agreement; and authorizing Mayor to
execute said document.
Submitted by James Walsh, City Attorney
June 24, 2013 Page II
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2012 Street Reconstruction Program, Contract No. 819
Pay estimate No. 18 to Aspro, Inc. and Subsidiaries in the total amount due of
$79,323.18.
2. F.Y. 2013 Asphalt OverlaU Program Program, Contract No. 833
Pay estimate No. 3 to Aspro, Inc. and Subsidiaries in the total amount due of
$326,849.31.
3. F.Y. 2012 Chautauqua Park Curb Repair, Contract No. 828
Pay estimate No. 2 to Mike Dolan Concrete & Masonry in the total amount due of
$47,069.27.
4. U.S. Highway 63 Improvements -Newell Street to Donald Street
Pay estimate No. 3 to AECOM in the total amount due of$5,344.24.
5. West Shaulis Road Extension, Contract o: ---:
Pay estimate No. 8 to Kirkham Mic , �� 4.Z-":Y 'ates in the total amount due of
$1,289.79.
6. West Shaulis Road Extension, Co .rc; E ' ^?..
Pay estimate No. 13 to Peters P .-- s, Inc. in the total amount due of
$28,116.68.
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