HomeMy WebLinkAbout06/20/2013 AGENDA OF THE SPECIAL SESSION OF THE
CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, TO BE HELD IN THE COUNCIL
CHAMBERS IN THE CITY HALL,
IMMEDIATELY FOLLOWING COUNCIL WORK SESSION
THURSDAY, JUNE 20, 2013
ROLL CALL:
Motion to approve Agenda, as proposed or amended.
Motion to receive and file copies of Calls.
1. Resolution resetting date of hearing and bid opening as June 24, 2013 for
Purchase of Uniforms and Equipment for Waterloo Police Department.—
Submitted by Suzy Schares, City Clerk
ADJOURNMENT
Motion to adjourn.
Suzy Schares
City Clerk
NOTICE OF SPECIAL MEETING
OF
CITY COUNCIL, CITY OF WATERLOO, IOWA
TO CITY COUNCIL MEMBERS OF THE CITY OF WATERLOO, IOWA:
You are hereby notified that a Special Session of the City Council will be held
immediately following Council Work Session on Thursday, June 20, 2013, in the City Hall
Council Chambers, 715 Mulberry Street, on the Resolution resetting date of hearing and bid
opening as June 24, 2013 for Purchase of Uniforms and Equipment for Waterloo Police
Department. No other official business will be conducted at said meeting.
Ernest G. Clark, Mayor
Due, timely and legal service of the above notice is hereby accepted the 20th day of June,
2013 by me a dully elected, qualified and acting Councilperson of Waterloo, Iowa.
Carolyn Cole
I, Suzy Schares, hereby certify that I have served the above notice of Councilperson
Carolyn Cole distributing same to him personally.
Suzy Schares, City Clerk
NOTICE OF SPECIAL MEETING
OF
CITY COUNCIL, CITY OF WATERLOO, IOWA
TO CITY COUNCIL MEMBERS OF THE CITY OF WATERLOO, IOWA:
You are hereby notified that a Special Session of the City Council will be held
immediately following Council Work Session on Thursday, June 20, 2013, in the City Hall
Council Chambers, 715 Mulberry Street, on the Resolution resetting date of hearing and bid
opening as June 24, 2013 for Purchase of Uniforms and Equipment for Waterloo Police
Department. No other official business will be conducted at said meeting.
Ernest G. Clark, Mayor
Due, timely and legal service of the above notice is hereby accepted the 20th day of June,
2013 by me a dully elected, qualified and acting Councilperson of Waterloo, Iowa.
Bob Greenwood
I, Suzy Schares, hereby certify that I have served the above notice of Councilperson Bob
Greenwood distributing same to him personally.
Suzy Schares, City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JUNE 24, 2013
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. Although not required by city . .rch -s, oral presentations may be allowed at the chair/presider's
(usually the Mayor or Mayor Pro Lion. The 'oral presentations" section of the agenda is your
opportunity to address items not on -nda. A speaker may speak to one (1) issue per meeting for a
maximum of three (3)minutes. Officia On cannot be taken by the Council at that time, but may be placed
on a future agenda or referred to the appropriate department.
2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium,
and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate)
and speak clearly into the microphone.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes
to address the council, using the same participation guidelines found in these "general rules".
4. You may speak one(1)time per item for a maximum of three(3)minutes.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council(may also register by phone). Registered speakers will be
given first priority.
June 24, 2013 Page 2
Roll Call.
Moment of Silence.
Pledge of Allegiance: Paul Huting, Leisure Services Director.
Agenda, as proposed or amended.
Minutes of June 17, 2013, Regular Session, and June 11, 2013, Special
Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
,� � .
1. Bills Payment, Finance Committee ��. � �°�,��mmary Report, a copy of which is
on file in the office of the City Cler
2. Request of Ursula Holmes for a , - . o t Noise Ordinance on July 5-7,
2013 from 8:00 a.m. to 8 0 f T junction with Gates Park Youth
, ,,,, ,
Basketball Weekend event . , .tes Park including a band/DJ and
the use of a PA system, t. r 91, ommendation of approval of Director of
Safety Services
Submitted by J. ,so ., dr Police
3. Request of Evan O . a variance to the Noise Ordinance on June 29,
2013 from 5:00 p.m. t." ` . 00 p.m. in conjunction with Wedding Reception event
to be held at 211 Sheridan Road including a band/DJ and the use of a PA
system, together with recommendation of approval of Director of Safety
Services.
Submitted by Joe Leibold, Captain of Police
4. Request of Eliz Guyer for a variance to the Noise Ordinance on August 3, 2013
from 7:00 p.m. to 12:00 midnight in conjunction with Wedding and Reception
event to be held at 316 Euclid Avenue including a band/DJ and the use of a PA
system, together with recommendation of approval of Director of Safety
Services.
Submitted by Joe Leibold, Captain of Police
5. Authorizing the transfer of$8,664,256 from Fund 200, Trust &Agency Fund, to
Fund 010, General Fund to reimburse the general fund for eligible employee
benefits expenses.
June 24, 2013 Page 3
6. Authorizing the adjustment of the transfer from Fund 200, Trust & Agency
Fund, based on actual benefit costs related to the payroll to be paid June 28,
2013.
7. Authorizing the transfer of$613,230.12 from Fund 200, Trust & Agency Fund,
to Fund 010, General Fund to reimburse the general fund for the amount of the
emergency levy received.
8. Authorizing the transfer of $50,178.00 from Fund 010, General Fund to Fund
100, Debt Service Fund in payment of debt payments made during FYE13 for
the Five Sullivan Brothers Convention Center renovation.
9. Authorizing the transfer of$397,370.00 from Fund 010, General Fund to Fund
100, Debt Service Fund in payment of the Vision Iowa portions of general
obligation bond principal and interest.
10. Authorizing the transfer of $2,548,8 ,N, . from Fund 101, Tax Increment
Financing Fund to Fund 100, Deb p � nd for the TIF portions of general
obligation bond principal and inte ;. g the fiscal year ending June
30, 2013. a`
11. Authorizing the transfer of$2, ' , •" d m Fund 520, Sewer Fund to Fund
100, Debt Service Fund T
� or the sewer fund portion of general
�� � . 4
obligation bond pri .al int said during the fiscal year ending June
30, 2013.
12. Authorizing the t r o ',0 P 5,235.28 from Fund 520, Sewer Fund to Fund
100, Debt Service the sewer fund portion of the general obligation
bond issues refunded 2012 and June 2013.
13. Authorizing the transfer of$340,987.94 from Fund 010, General Fund, to Fund
424, Vision Iowa Projects Fund. This transfers a portion of the distributions
from the Black Hawk County Solid Waste Commission to the Vision Iowa
Projects Fund to pay for construction and related engineering services for the
Riverwalk Loop and Lower Plaza contracts.
14. Authorizing additional transfers from Fund 010, General Fund, to Fund 424,
Vision Iowa Projects Fund in an amount to cover all additional expenses
incurred through June 30, 2013 not previously transferred.
15. Authorizing the transfer of $52,173.68 from Fund 521, Storm Water Fund, to
Fund 424, Vision Iowa Projects Fund for the portion of the Cattle Congress
Pump Station contract funded with storm water fees.
June 24, 2013 Page 4
16. Authorizing the transfer of $662,591.31 from Fund 101, Tax Increment
Financing Fund to Fund 426, Capital Improvements Fund to reimburse amounts
paid for the following projects:
a. L&H Farms land purchase $334,109.50
b. CV Warehouse economic development grant 221,350.00
c. 2710 WCF&N Drive land purchase 56,575.50
d. Secor Railroad Spur Project 17,999.81
e. Stick Bros, LLC development agreement 579.00
f TechWorks development services 3,977.50
g. Government Relations contract 28,000.00
Total $662,591.31
17. Authorizing additional transfers from Fund 101, Tax Increment Financing Fund,
to Fund 426, Capital Improvements Fund in an amount to cover all additional
expenses incurred through June 30, 20 .3 for the Secor Railroad Spur.
18. Authorizing the transfer of $40,0 F , r. ' nd 101, Tax Increment Financing
Fund to the General Fund, Fund 6 • • se contract expenses paid by
the General Fund for TIF contract e
b. Motion to approve the following ,
m,. T . Requests
Name & Title Amount
Personnel ./ •''"eting Destination Date(s) not to
exceed
1. Joe Saunders, tern. Outlaw St. Paul, September $1,644.94
Investigator Mo .rcycle Gang Minnesota 7-13,
Investigator 2013
Conference
2. Kent Shankle, Travel to Burlington, June 12- $200.00
Director return/pick up art & Iowa 16, 2013
attend Snake Alley (revised
Arts Festival dates)
3. Recommendation of appointment of Brad Vander Werff to the position of Golf
Maintenance III, effective June 25, 2013.
Submitted by Pau/Huting, Leisure Services Director
4. Recommendation of appointment of Lawrence Harms to the position of Park
Maintenance II- Crew Leader, effective June 25, 2013.
Submitted by Paul Huting, Leisure Services Director
June 24, 2013 Page 5
5. Recommendation of appointment of Larry Vogel to the position of Construction
Foreman, effective June 25, 2013.
Submitted by Paul Huting, Leisure Services Director
Class C Beer License Permit Application
6. Sycamore Convenience, 617-619 Sycamore Street (Renewal) (Expires
3/11/2014) (Includes Sunday Sales)
Class C Liquor License Permit Application
7. Screaming Eagle American Bar & Grill, 228 East 4th Street (Renewal) (Expires
4/20/2014) (Includes Sunday Sales)
Class E Liquor License Permit Application
8. Sycamore Convenience, 617-619 Sycamore Street (Renewal) (Expires
3/11/2014) (Includes Sunday Sales)
Class B Wine License Permit A.•lic• o
9. Sycamore Convenience, 617-6 �z. .ore Street (Renewal) (Expires
3/11/2014) (Includes Sunday '
Outdoor Service Area Applicatiov,a
10. Screaming Eagle American B.r • ast 4th Street
Fireworks Display A •
140
11. Sunnyside Cou x a mpic Drive
12. Cedar Valley Ja ' a Kittle Congress Grounds and Sans Souci Island
13. Bonds
PUBLIC HEARINGS
2. Purchase of Uniforms and Equipment for Waterloo Police Department
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file
Motion to close the hearing and receive and file oral and written
comments.
Resolution confirming approval of specifications, bid document, etc.
Resolution authorizing to proceed.
Motion to receive and file and instruct City Clerk to open and read bids
and refer to Director of Safety Services for review.
Submitted by Daniel J. Trelka, Director of Safety Services
June 24, 2013 Page 6
3. Amendment to the Logan Area Urban Renewal and Redevelopment Plan for
KWWL Television, Inc. for the renovation of the existing commercial
building located at 500 East 4th Street.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion to close the hearing and receive and file oral and written
comments.
Resolution approving said amendment; and authorize Mayor and City
Clerk to execute said document.
Submitted by Noel Anderson, Community Planning & Development Director
4. Development Agreement between KWWL Television Inc. and the City of
Waterloo for the renovation of the existing building located at 500
East 4th Street and additional new construction on the site, with a
minimum investment of $2,500,000.00 and offering tax rebates for 10
gears at 70 percent.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion to close the hearing and receive and file oral and written
comments.
Resolution approving said development agreement; and authorize Mayor
and City Clerk to execute said document.
Submitted by Noel Anderson, Community Planning & Development Director
5. Request by Hy-Vee, Inc. for a site plan amendment to the "S-1" Shopping
Center District, to allow for a 7,008 square foot expansion to the store
for a Hu-Vee Wine & Spirits located at 1422 Flammanq Drive.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion to close the hearing and receive and file oral and written
comments and recommendation of approval of Planning, Programming
and Zoning Commission.
Motion to receive, file, consider and pass for the first time an Ordinance
amending Ordinance No. 5079, as amended, City of Waterloo Zoning
Ordinance, by amending the Official Zoning Map referred to in Section
10-4-4, Approving a Site Plan Amendment on Certain Property.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt
ordinance.
Submitted by Noel Anderson, Community Planning & Development Director
June 24, 2013 Page 7
6. Request by Atul Patel for a site plan amendment to the "S-1" Shopping
Center District, to allow for the construction of a Fairfield Inn & Suites
Hotel located west of 2127 LaPorte Road.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion to close the hearing and receive and file oral and written
comments and recommendation of approval of Planning, Programming
and Zoning Commission.
Motion to receive, file, consider and pass for the first time an Ordinance
amending Ordinance No. 5079, as amended, City of Waterloo Zoning
Ordinance, by amending the Official Zoning Map referred to in Section
10-4-4, Approving a Site Plan Amendment on Certain Property.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt
ordinance.
Submitted by Noel Anderson, Community Planning & Development Director
7. Request by Residential Development Partners, LLC (Jim Ellis) for a site
plan amendment to the "R-1,R-P" Planned One and Two Family
Residence District, to allow for the construction of 12 single-family
homes on 3.19 acres generally located north of Eureka Street and east
of Vermont Street (Baltimore Field).
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion to close the hearing and receive and file oral and written
comments and recommendation of approval of Planning, Programming
and Zoning Commission.
Motion to receive, file, consider and pass for the first time an Ordinance
amending Ordinance No. 5079, as amended, City of Waterloo Zoning
Ordinance, by amending the Official Zoning Map referred to in Section
10-4-4, Approving a Site Plan Amendment on Certain Property.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt
ordinance.
Submitted by Noel Anderson, Community Planning & Development Director
June 24, 2013 Page 8
8. Request by Residential Development Partners, LLC (Jim Ellis) for a site
plan amendment to the "R-1,R-P" Planned One and Two Family
Residence District, to allow for the construction of 5 single-family
homes on 1.13 acres generally bounded by Williston Avenue, Pleasant
Street, West 7th Street and Allen Street (Williston Field).
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion to close the hearing and receive and file oral and written
comments and recommendation of approval of Planning, Programming
and Zoning Commission.
Motion to receive, file, consider and pass for the first time an Ordinance
amending Ordinance No. 5079, as amended, City of Waterloo Zoning
Ordinance, by amending the Official Zoning Map referred to in Section
10-4-4, Approving a Site Plan Amendment on Certain Property.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt
ordinance.
Submitted by Noel Anderson, Community Pla4t ing>& Development Director
RESOLUTIONS
9. Resolution approving the City jog •terloo providing full-time Animal
Control Services to Waterloo effectiv= ly 1, 2013.
Submitted by Sandie Greco, Traffic Operations Superintendent
10. Resolution approving recommendation of award of bid to Signs By
Tomorrow of Cedar Falls, Iowa in the amount of $2,970.00, for Graphics
for Six (6) Patrol Vehicles.
Submitted by Daniel J. Trelka, Director of Safety Services
11. Resolution approving Contract for Services with Mullin & Lonergan
Associates of Pittsburgh, Pennsylvania for professional services for the
FY201 5-FY20 19 Five-Year Waterloo/Cedar Falls HOME Consortium
Consolidated Plan and Analysis of Impediments to Fair Housing.
Submitted by Rudy D. Jones, Community Development Director
1.2. Resolution approving Amended Waterloo/Cedar Falls HOME FY2014
Allocation of CDBG and HOME Program Funds.
Submitted by Rudy D. Jones, Community Development Director
1.3. Resolution approving renewal of stop loss health insurance for a premium
of$838,575.00 with WelImark Blue Cross Blue Shield.
Submitted by Suzy Schares, City Clerk
June 24, 2013 Page 9
14. Resolution approving renewal of contract with Delta Dental of Iowa to
administer the employee dental health benefit plan, including
administrative and claims services, at a cost of $3.80 per employee per
month for FY14.
Submitted by Suzy Schares, City Clerk
15. Resolution approving F.Y. 2014 Claims Service Contract agreement for
Third Party Administration with Alternative Service Concepts at a cost
not to exceed $23,810.00, plus bill review, to provide administrative and
claims services for self-funded work comp insurance.
Submitted by Suzy Schares, City Clerk
16. Resolution approving renewal of general and auto liability, law
enforcement, public officials, errors and omissions, and umbrella
insurance for a total premium of $ with Travelers Insurance
together with recommendation of approval of Insurance Committee.
Submitted by Suzy Schares, City Clerk
17 Resolution approving renewal of p y insurance for a total premium
of $ with Chubb I =, together with recommendation of
approval of Insurance Commi
Submitted by Suzy Schares, City
18. Resolution approving annual renewal agreement with Safety National
Casualty at a cost not to exceed$ per year to provide workers'
compensation stop loss coverage.
Submitted by Suzy Schares, City Clerk
19. Resolution approving submission of Black Hawk County Gaming
Association grant application in the amount of$251,898.00 to be used as
the match for the State Recreational Trails funds awarded for the F.Y.
2014 Shaulis Road Recreational Trail Extension - Phase I, Contract No.
858; and authorize Mayor to execute said document.
Submitted by Jeff Bales, Associate Engineer
20. Resolution approving Cooperative Agreement with Iowa Department of
Transportation for the installation of a flowmeter at the Edwards Street
Storm Lift Station for a period of 12 months, at an estimated cost of
$7,500.00 with 100 percent of the costs reimbursed by DOT; and
authorize Mayor and City Clerk to execute said document.
Submitted by Jeff Bales, Associate Engineer
21. Resolution approving Tolling Agreement; and authorizing Mayor to
execute said document.
Submitted by James Walsh, City Attorney
June 24, 2013 Page 10
ORDINANCES
22. Reducing speed limit from 30 mph to 25 mph when lights are flashing
from 500 feet north of Sidehill Drive to Orange Road
Motion to receive, file, consider and pass for the first time an ordinance
amending the 2008 Traffic Code by repealing Subsection (39) Kimball
Avenue of Section 541, Increasing Speed Limits in Certain Areas; and
Enacting in Lieu Thereof a New Subsection (39) Kimball Avenue of
Section 541, Increasing Speed Limits in Certain Areas.
Motion suspending the rules.
Motion to consider and pass for the second and third time and adopt
ordinance.
Submitted by Sandie Greco, Superintendent of Traffic Operations
ORAL PRESENTATIONS
Motion to receive and file oral comments.
ADJOURNMENT
Motion to adjourn.
Suzy Schcires
City Clerk
MEETINGS
Monday, June 24, 2013
5:05 p.m. - Building and Grounds Committee, Council Chambers
5:10 p.m. -Finance Committee, Council Chambers
PUBLIC INFORMATION
1.. Communication from Leisure Services Director on the resignation of William
Bisdorf, effective June 12, 2013, with recommendation of approval of payout of
$10,645.03 for unused benefits.
2.. Waterloo Public Library Board of Trustees meeting minutes of May 14, 2013 on file
in the City Clerk's Office.
3. Community Development Board meeting minutes of May 21, 2013 on file in the City
Clerk's Office.
June 24, 2013 Page 11
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2012 Street Reconstruction Program, Contract No. 819
Pay estimate No. 18 to Aspro, Inc. and Subsidiaries in the total amount due of
$79,323.18.
2. F.Y. 2013 Asphalt Overlay Program Program, Contract No. 833
Pay estimate No. 3 to Aspro, Inc. and Subsidiaries in the total amount due of
$326,849.31.
3. F.Y. 2012 Chautauqua Park Curb Repair, Contract No. 828
Pay estimate No. 2 to Mike Dolan Concrete & Masonry in the total amount due of
$47,069.27.
4. U.S. Highway 63 Improvements - Newell Street to Donald Street
Pay estimate No. 3 to AECOM in the total amount due of$5,344.24.
5. West Shaulis Road Extension, Contrac .. .
Pay estimate No. 8 to Kirkham Mic iates in the total amount due of
$1,289.79.
6. West Shaulis Road Extension, Co .,
Pay estimate No. 13 to Peter r . s, Inc. in the total amount due of
$28,116.68. xy f