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Home My WebLink About05/30/2013 Council Work Session May 30, 2013 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed. 1. Discussion of weekly council agenda a. Motion to approve agenda for Monday,June 3, 2013, as discussed. 2. Open discussion on pending project updates 3. Open discussion of possible new business Adjourn Suzy Schares City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JUKE 3, 2013 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. -Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to re ce the burden on local property taxes. 7. Address the changing public workforce ne 8. Enhance and protect a diverse,family-orien - un ere neighborhoods are „safe and well maintained. 9. Enhance the quality of place oppo ci ens of our community. en- le • blic Participation 1. Although not required by city • •rdi es, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Zion. The "oral presentations" section of the agenda is your opportunity to address items not on ;-nda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Officia": tion cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. June 3, 2013 Page 2 Roll Call. Moment of Silence. Pledge of Allegiance: Kent Shankle, Director of Cultural &Arts Commission. Agenda, as proposed or amended. Minutes of May 28, 2013, Regular Session, as proposed. Proclamation declaring June 9-16, 2013 as "Waterloo Museums Week". 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee . . mary Report, a copy of which is on file in the office of the City Clerk. b. Motion to approve the following: ra. equests Name & Title o Amount Personnel • Meeting Destination Date(s) not to exceed 1. Abraham L. Na •l Fair Washington, August 4- $2,950.00 Funchess, Jr. Housing Training D.C. 10, 2013 Academy 2. Tom Siglin, Confined Space Iowa City, September $3,175.44 Lieutenant; Scott Rescue Iowa 16-20, Ernst, Firefighter 2013 3. Officer Erie Arresting Cedar June 20- $209.00 Communication Rapids, 21, 2013 Iowa 4. ` Officer Stratton Reserve West Des June 4-6, $779.00 Recruitment & Moines, 2013 Fundraising Course Iowa June 3, 2013 Page 3 5. Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re Appointment Dharmendra Waterloo Convention June 30, 2016 New Appointment Patel & Visitors Bureau Warren Library Board of June 30, 2016 New Appointment Wortham Trustees Class C Liquor License Permit Application 6. Maple Lanes, 2608 University Avenue (Renewal) (Expires 2/28/2014) (Includes Sunday Sales) 7, Edo's Sports Bar, 110 E. 11 th Street (Renewal) (Expires 5/7/2014) (Includes Sunday Sales) 8. Babes Tape, 210 Division Street (Renewal) (Expires 3/14/2014) (Includes Sunday Sales) Class E Liquor, Class B Wine, Clas *cense Permit Application 9. Prime Mart #3, 1008 LaPorte Ro. 4 .i es 4/1/14) (Includes Sunday Sales) Fireworks Display Application 10. Bamboo Ridge Campgroun. -oad (June 14, 2013) 11. Bonds PUBLIC HEARINGS 11% 2. Creation of the Crossroa• Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District Reopen Hearing—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution approving the Creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District. Submitted by Noel Anderson, Community Planning & Development Director June 3, 2013 Page 4 3. Sidewalk Inspection and Repair Program - Zone 3 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution authorizing proposed repairs to sidewalk. Resolution adopting Proposed Resolution of Necessity, as proposed or amended. Submitted by W. Wayne Castle, PLS, El, Associate Engineer 4. Rehabilitation of Taxiway "B" at Waterloo Regional Airport Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of pl• s, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and i erk to open and read bids and refer to Airport Director for r Submitted by Bradley Hagen, Airport bo, 5. Request by Family V'•eo a nc. to rezone 1.24 acres located at 3026-3032 An • ue m "C-1" Neighborhood Commercial District to " nal Zoning Neighborhood Commercial District for th- rp: o establishing a pizza restaurant on the property. Motion to receive and of of publication of notice of public hearing. HOLD HEARING—No obje'• ions on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, Approving a Rezone on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Aric Schroeder, City Planner June 3, 2013 Page 5 6. Development Agreement with Wendell Gaines to sell City-owned property located at 532 Sumner Street for $1.00, plus costs, for rehabilitation of the residential property. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale. Resolution approving said development agreement; and authorize Mayor and City Clerk to execute said document. Submitted by David Zellhoefer, Assistant City Attorney RESOLUTIONS 7. Resolution approving award of hotel/motel discretionary funding to the following entities: Aspire Therapeutic Riding in the amount of$6,500.00 and Waterloo Police Department - event overtime in the amount of $25,000.00. Submitted by Michelle Weidner, Chief Fi - -r 8. Motion approving Change Orde , net increase of $2,530.00 for work performed by Story Con mes, Iowa for the Disinfection Facilities, Contract No. 817 Submitted by Larry N. - ►- a ent Services Superintendent 9. Resolution appro ' ot• q'isition Contract with Dennis Patterson for parcel numbers 89 • 1-031, 8913-16-451-032, and 8913-16-451- 033, Lots 28-30 of Bu - bdivision in Sherwood Park in the amount of $73,000.00 plus up to :`600.00 in closing expenses in conjunction with the Sherwood Park Recreation Area and Hartman Reserve Nature Center Additions Project; and authorize Mayor and City Clerk to execute said document. Submitted by Aric Schroeder, City Planner 10. Resolution approving recommendation of award of bid to Soft Play, L.L.C. of Huntersville, North Carolina in the amount of $50,643.00 for the Purchase of Cedar Valley SportsPlex Indoor Play Equipment. Submitted by Paul Huting, Leisure Services Director June 3, 2013 Page 6 11. Resolution approving recommendation of award of contract to NetWorks Inc. of Windows Heights, Iowa in the amount of $52,135.00 for the Purchase of Edge Network Switches for the City Phone System Replacement Project. Submitted by Matt OBrien, Director of Technology 12. Resolution approving recommendation of award of contract to KW Electric Inc. of Cedar Falls, Iowa in the amount of $48,280.00 for the Network Cabling Project for the City Phone System Replacement Project. Submitted by Matt OBrien, Director of Technology 13. Resolution approving Memorandum of Agreement with Waterloo Community School District in the amount of $86,000.00 to provide technology leadership, network services and supplemental technology support services to the City; and • thorize Mayor and City Clerk to execute said document. Submitted by Matt OBrien, Director of T- 14. Resolution approving recomm- '• award of contract to Lehman Trucking and Excavating I a loo, Iowa in the amount of $6,100.00, and approvin e • ct, Bonds and Certificates of Insurance in conj % • 'o 'th • lition Services for 209 Jefferson Street; and autho • •• Clerk to execute said documents. N. .Submitted by Noel Aa ity Planning & Development Director ORDINANCES 15. Amending the Chapter 7 Rental Inspection Program Motion to receive, file, consider and pass for the first time an Ordinance amending the Chapter 7 Rental Inspection Program. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Craig Clark, Building Official/Maintenance Administrator June 3, 2013 Page 7 OTHER COUNCIL BUSINESS 16. Purchase of Uniform and Equipment for Waterloo Police Department Motion to instruct Director of Safety Services to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as June 17, 2013; and instruct City Clerk to publish notice of specifications, bid document, etc. Submitted by Daniel Trelka, Director of Safety Services ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. S r -s r I 6 T S Monday, June 3, 2013 101 4:40 p.m. - Council Wo , Council Chambers 5:00 p.m. - Public Safety ittee, Council Chambers 5:05 p.m. - Boards and Commissions Committee, Council Chambers 5:10 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Water Works Board of Trustees meeting minutes of May 15, 2013 on file in the City Clerk's office. 2. Waterloo Regional Airport Board meeting minutes of April 23, 2013 on file in the City Clerk's office. AGENDA OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, TO BE HELD IN THE COUNCIL CHAMBERS IN THE CITY HALL, IMMEDIATELY FOLLOWING COUNCIL WORK SESSION THURSDAY, MAY 30, 2013 ROLL CALL: Motion to approve Agenda, as proposed or amended. Motion to receive and file copies of Calls. 1. Motion approving the following Class B Beer License Permit Application and Outdoor Service Area Application: Lost Island Waterpark, Inc., 2225 E. Shaulis Road (New) (5/1/2013 to 11/1/2013) (Includes Sunday Sales) 2. Motion approving the following Special Class C (BW) Liquor License Permit Application: Main Street Waterloo, Lincoln Park (transfer to 2600 E. Mitchell Avenue, Riverview Recreation Area) (6/2/2013 to 6/2/2013) ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk PUBLIC SAFETY COMMITTEE June 3, 2013 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Steve Schmitt David Jones Harold Getty Approval of Agenda, as proposed. NEW BUSINESS 1. Approval to seek sealed bids for the Police Department FY 2014 Ammunition Needs—Submitted by Dan Trelka, Director of Safety Services. ADJOURNMENT Suzy Schares City Clerk BOARDS AND COMMISSIONS June 3, 2013 5:05 p.m. Council Chambers Roll Call: Members: Chairperson David Jones Steve Schmitt Carolyn Cole Approval of Agenda, as proposed. 1. Motion to receive and file Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re Appointment Dharmendra Waterloo Convention June 30, 2016 New Appointment Patel & Visitors Bureau Warren Library Board of June 30, 2016 New Appointment Wortham Trustees ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE June 3,2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of May 28,2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed 1. Jody Stratton, Police Officer Reserve Recruitment & West Des June 4-6, $779.00 Fundraising Course Moines, Iowa 2013 2. Kent Shankle, Director Travel to return/pick Burlington, June 13- $200.00 up art& attend Snake Iowa 16,2013 Alley Arts Festival 3. Jeff Siebel, Property Safety Fire Inspector II Des Moines, November $1,500.00 Inspector Certification Training Iowa 4-8, 2013 4. Craig Clark, Building Certified Building Des Moines, November $1,375.00 Official/Maintenance Official Iowa 4-8,2013 Administrator Legal/Management 5. Approval of request to seek bids for F14 ammunition needs for the Police Department-- Submitted by Dan Trelka, Director of Safety Services 6. Approval of request to seek bids for One (1) 2013 Ford F-250 for the Housing Department—Submitted by Mark Rice, Public Works Director 7' Pre Authorizations to Expend over$1,000.00 Dept. Amount+Est. P S/fi Expenditure Mayor's Office $550.00 Mayor's volunteer awards Fire Rescue $1,488.00 Annual audiograms Airport $2,223.66 Millermatic shop welder Police $5,156.24 Repair of patrol vehicle#092 damaged from accident Leisure Services $2,900.00 Concrete pad for shelter Engineering $16,754.00 42" wide combination scanner/plotter Traffic Operations $3,456.93 + Beldon coax cable & shielded cable for installation of $200.00 cameras at 11th & Washington Streets Police $13,457.00 Replace domain controller for Police Department computer system Police $5,000.00 Implementation of terminal service software as a replacement of Citrix solution software Leisure Services $6,645.00 Hardware for registration/membership management at Young Arena and Cedar Valley SportsPlex Police $6,550.00 Upgrade software to current website for Police Department BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk ";�'' lr. CITY OF WATERLOO , IOWA c\,....,...... COMMUNITY PLANNING AND DEVELOPMENT T_ Sim 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 dtQ1100 �O NOEL C.ANDERSON,Community Planning&Development Director Council Communication / , 51 City Council Meeting: 05/06/13 t��I v � Mayor BUCK Prepazed. 05/O1/13 %� , CLARK Dept. Head Signature:t/4k'f t .- # of Attachments: COUNCIL SUBJECT: Set a date of hearing as May 20, 2013 for the creation of the MEMBERS Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing(TIF) District. DAVID TONES Submitted by: Noel Anderson, Community Planning& Development Director Ward I CAROLYN Recommended City Council Action: Set a date of hearing as May 20, 2013, and COLE adopt necessary resolutions and ordinances for the adoption of the plan and district. Ward 2 Summary Statement: Planning staff is proposing to create the Crossroads Waterloo HAROLD Urban Renewal and Redevelopment Plan and TIF District as shown on the attached Ward GETT3Y map and as detailed in the attached Plan. The proposed Plan and TIF District represents a proposal for the improvement and location of commercial development QUENTIN and provides for public improvements in order to increase the tax base and HART employment o opportunities in the Cityof Waterloo. The proposed district would Ward 4PPP P include land generally bounded yb lands just north of San Marnan Drive to the RON north, Highway 218 and Dysart Road to the east, Y2 mile south of Shaulis Road to WEEPER the south, and Hess Road, Highway 20 and Hammond Avenue to the west. The Ward 5 area includes vacant land and vacant buildings that could be developed and BOB redeveloped for commercial purposes. The City of Waterloo 2010 Strategic GREENWOOD Development Plan states the need to diversity and increase the property tax base by At-Large encouraging the retention, expansion, and attraction of business and industry, and STEVE notes that the City should continually explore incentives to encourage development SCHMITT and increase employment that will held the City achieve these goals. The 2010 Plan At-Large also notes that the City of Waterloo should actively pursue the build-out and redevelopment of the Crossroads Shopping Center area through platting, infrastructure provisions, infrastructure improvements and upgrades, and public- private partnerships. The Crossroads Waterloo Urban Renewal and Redevelopment Plan represents a proposal for initiatives in the Crossroads area that will allow tax increment revenue to be used as incentives for the development of the Plan. The property tax assessment base in the district would be frozen, providing a guaranteed tax based to each taxing jurisdiction. Increased tax revenue resulting from new development would be captured and used for projects within the district, including tax rebates for large development projects. CITY WEBSITE: www.ci.waterloo.ia.us WEE''REREWORKING FOR YOU! III An Equal Opportunity/Affirmative Action Employer Expenditure Required: none Source of Funds: n/a Policy Issue: Economic Development Alternative: Legal Description: see attached Plan NA:as cc Aric Schroeder,City Planner Path: K:\USERS\ARIC-S\City of Waterloo\council letters\Misc-Appealc-Determinations-Other\05-01.13Council Communication Crossroads Waterloo Urban Renewal and Redevelopment Plan.doa CITY OF WATERLOO • Council Communication City Council Meeting: May 20, 2013 Prepared: May 15, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: SUBJECT: SIDEWALK INSPECTION AND REPAIR PROGRAM- ZONE 3 Submitted by: W. Wayne Castle, PLS, El,Associate Engineer Recommended City Council Action: I request that Council authorize the Engineering Department to notify the property owners of the necessary sidewalk repairs. I also request that Council set June 3, 2013 as the date for a public hearing on the proposed repairs, for discussion on errors and omissions but not costs, and instruct the City Clerk to publish said notice. Summary Statement City staff has completed the sidewalk inspection for Zone 3 and calculated the estimated repair costs for each affected property and are ready to notify property owners. Included in this notice will be an estimate of the repair cost, if included in an assessment program. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative N/A Background Information: Under Waterloo ordinance section 7-2A, property owners will be allowed 45 days from the date of notice to voluntarily repair their walk. Property owners, or their designated contractors, will be allowed to obtain sidewalk permits during that 45-day period. The final day to obtain a permit will be Friday,June 28, 2013. All sidewalk repair construction will be required to be completed by Friday, July 12, 2013. Any unrepaired sidewalk remaining would then be included in an assessment program. The assessment program will be prepared following the 45-day period with construction let as soon as possible thereafter. CITY OF WATERLOO t�f' "(-• !:j`' Committee Communication Committee Meeting: May 13, 2013 Prepared: May 5, 20134Vv Dept. Head Signature: Bradley Hagen,Airport Director # of Attachments: 1 SUBJECT: Approval of Notice of Public Hearing on Proposed Plans, Specifications, Form of Contract, and bid opening for Rehabilitation of Taxiway B' project at Waterloo Regional Airport and to instruct City Clerk to publish public hearing and bid opening on June 3, 2013. Submitted by: Bradley Hagen, Airport Director Recommended City Council Action: Approval of Notice of Public Hearing on Proposed Plans, Specifications, Form of Contract, and bid opening for Rehabilitation of Taxiway B' project at Waterloo Regional Airport and to instruct City Clerk to publish public hearing and bid opening on June 3, 2013. Summary Statement Expenditure Required: Engineers Estimate-$611,056 Source of Funds: 90% FAA Grant/ 10% PFC Policy Issue Alternative Background Information: The Waterloo Regional Airport Board is hereby submitting plans, specifications, and an estimate of probable construction cost for the Rehabilitation of Taxiway B' at the Waterloo Regional Airport. This project will replace the original pavement from Runway 18-36 northwest to the previous taxiway reconstruction. The existing pavement has a Pavement Condition Index of 32 which indicates that the pavement is in poor condition. This taxiway section was originally constructed in 1944, strengthened in 1972 and resurfaced in 1995. In addition, all of the taxiway lights and signs from Runway 18-36 to the 12 end of Runway 12-30 will be replaced with LED fixtures. A set of bid documents is being submitted to the City Council of Waterloo for acceptance and consideration for advertising and setting dates for public hearing and the taking of bids on June 3, 2013. This project has been programmed by FAA and will be funded by an FAA grant at 90 percent of the project costs. The estimate of probable construction cost is $611,056. CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT dO� 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 fet•10 O > NOEL C.ANDERSON,Community Planning&Development Director Council Communication E9 Z Mayor City Council Meeting: 5 20 13 CUL K Prepared: 5/15/13 Dept. Head Signature: # of Attachments: /C) COUNCIL MEMBERS SUBJECT: Resolution setting date of hearing as June 3, 2013 to approve request DAVID by Family Video Movie Club, Inc. to rezone 1.24 acres at 302E-3032 Ansborough JONES Ward r Avenue from "C-1" Neighborhood Commercial District to "C-1,C-Z" Conditional Zoning Neighborhood Commercial District for the purpose of establishing a pizza CAROLYN restaurant on the property. COLE Ward 2 Submitted by: Arm Schroeder, City Planner HAROLD GETTY Recommended City Council Action:Set a date of hearing as June 3, 2013 for said Ward 3 rezoning request and authorize publication of an official notice pertinent to the QUENTIN requested rezoning. HART Ward 4 Summary Statement: Transmitted herewith is a request to rezone approximately 1.24 acres of land from "C-1"Neighborhood Commercial District to "C-1,C-Z" RON WEEPER Conditional Zoning Neighborhood Commercial District at 3026-3032 Ansborough Wards Avenue for the purpose of establishing a pizza restaurant on the property. BOB Expenditure Required: None GREENWOOD At-Large Source of Funds: N/A STEVE SCHMITT Policy Issue: Rezone/Land Use At-Large Alternative: Legal: see attached warranty deed Background Information: The proposed rezone consists of approximately 1.24 acres of land located at the northwest corner of the intersection of Ansborough Avenue and West Ridgeway Avenue. The applicant is requesting the rezone for the purpose of establishing a pizza restaurant for carry out and delivery within a portion of the existing space occupied by the video store. At the May 7, 2013 regular meeting, the Planning and Zoning Commission unanimously recommended approval of the Plat of Survey. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! 1111 An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO (ly 6(5 Council Communication City Council Meeting: May 13, 2013 Prepared: May 8, 2013 Dept. Head Signature: David R. Zellhoefer # of Attachments: SUBJECT: Request of Approval of Development Agreement for 532 Sumner Street Submitted by: David R. Zellhoefer, Assistant City Attorney ;1 Recommended City Council Action: Grant permission to allow Mayor and City Clerk to enter into Development Agreement involving Wendell Gaines and the property located at 532 Sumner Street,Waterloo, Iowa. Summary Statement: This property was the involved in a 657A lawsuit, and the City of Waterloo took title to such property. The City wants to work with Mr. Gaines so that he can bring the property back into compliance pursuant to City Ordinances and, if he does so in accordance with the Development Agreement and time restraints outlined, the City will deed such property to Mr. Gaines, less costs. If Mr. Gaines fails to comply with the terms of the Development Agreement, the City shall be free to either tear down the structure or keep the structure and property in the name of the City of Waterloo. Expenditure Required: None Source of Funds Policy Issue Alternative Background Information: /N,, 1L CITY OF WATERLOO , IOWA hi? y 11,11 CITY CLERK AND FINANCE DEPARTMENT � �� 715 Mulberry Street • Waterloo;IA 50703 • (319)291-4323 Fax(319)291-4571 SLi I S CFL4RES • City Clerk \IICHELLE R'EIDNER CPA • ChLIfFipcmcial Ufticet. 4 0terloo • '✓`cyor BUCK CLARK COUNCIL MEMBERS r� Council Communication ✓AVID City Council Meeting: June 3, 2013 I(DZEs Prepared: May 28, 2013 TVar`` Dept. Head Signature: Hotel/Motel Discretionary Funding Committee C PCLYi\ Number of Attachments: Applications available in CFO's office for review tar`2 SUBJECT: Hotel/Motel Discretionary Grant Applications ERO D Submitted by: Michelle Weidner, CFO ,p i ,t) QUENTIN M. Recommended Action: Approve the award of hotel/motel discretionary HART funding to the following entities in the amounts reflected below. The current available balance for this fiscal year is $32,055.58. RON Summary Statement- Committee Funding Recommendations: W LPER FYE2013 Funds: Taro!; 1. Aspire Therapeutic Riding $ 6,500.00 BOB 2. Waterloo Police Department-event overtime 25,000.00 GREENWOOD Total $ 31.500.00 t-L�,Pe STEVE Expenditure Required: $31,500 SCHMITT At-Large Source of Funds: Hotel/Motel Discretionary Funds Policy Issue: N/A Alternative: N/A Background Information: N/A CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Oppertunity!AHirmative Action Employer V CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319)291-4553 FAX(319)291-4523 %rl0o '° LARRY N.SMITH SUPERINTENDENT Mayor CITY i OF WATERLOO BUCK CLARK COUNCIL Council Communication MEMBERS City Council Committee Meeting: 5/28/2 4A,3 Prepared: 5/23/2013 ' lj DAVID Dept. Head Signatugnature. 4 JONES #of Attachments: 2 Ward 1 CAROLYN COLE SUBJECT: Waterloo WPCF UV Disinfection Facilities Change Order#2 Ward 2 HAROLD Submitted by: Larry N. Smith,WMS Superintendent GETTY Ward 3 Recommended City Council Action:Attached for your consideration you will find 2 copies of QUENTIN Change Order# 2. Change Order#2 is a contract change in the amount of$2,530.00 for some HART additional electrical work associated with relocation of the float. Ward 4 RON Summary Statement WELPER Hard s Expenditure Required BOB GREENWOOD Source of Funds At-Large SIEVE Policy Issue SCHMITT A:-Large Alternative Background Information: This change order is reflects an increase of approximately 0.6%over the cost of the project. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer "----- - AP �� CITY OF WATERLOO , IOWA �T m COMMUNITY PLANNING AND DEVELOPMENT S� 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 d'OrJo0 �� NOEL C.ANDERSON,Community Planning&Development Director Council Communication Mayor City Council Meeting: 06/04/13 BUCK Prepared: 05/28/13 CLARK // Dept. Head Signature: (' V1.- --- # of Attachments: 3 COUNCIL MEMBERS SUBJECT: Acceptance of Total Acquisition Contract for: Parcel#8913.16.451- DPVID 031, 8913.16.451-032, and 8913-16-451-033, Lots 28-30 of Burds Subdivision in TONES Ward I Sherwood Park, Dennis Patterson, $73,000.00. CAROLYN Submitted by: Aric Schroeder, City Planner COLE Ward 2 Recommended City Council Action:Adopt a resolution approving the total HAROLD acquisition contract. W ETTY Summary Statement: Acceptance of total acquisition contract for Parcel #8913-16- 451-031, 8913-16-451-032 and 8913-16-451-033 as part of the Sherwood Park QUENTIN Recreation Area and Hartman Reserve Nature Center Additions Project. HART Ward 4 Expenditure Required: $73,000.00 plus up to $600.00 in closing ex penses. RON WEEPER Source of Funds: Department of Natural Resources Resource Enhancement and Wards Protection (REAP) Fund Grant, grant agreement number 12-R4-XQ. BOB Policy Issue: N/A GREENWOOD At-Large Alternative:N/A STEVE Background Information: The City Council previously approved the application SCHMITT At-lae and grant agreement for the implementation of a Resource Enhancement and Protection Fund Grant agreement(REAP)to assist the City of Waterloo in the acquisition and development of land for the enhancement and protection of open space areas. The Total Acquisition Contract is subject to the City Council approval of the form of offer and the specific offer terms for each property. We have received an accepted offer on the above property and are requesting Council approval of the offer so that we can proceed to closing on the property. Please find attached a copy of the Total Acquisition Contract for the property in question. Legal Description: Burds Subdivision in Sherwood Park, Lots 28-30. cc: Noel Anderson,Community Planning&Development Director Aric Schroeder,City Planner file CITY WEBSITE: ci.waterloo.ia.us WEE''REREWORKING G FOR YOU! illi An Equal Opportunity/Affirmative Action Employer L CITY OF WATERLOO Committee Communication Finance Committee Meeting: 6/3/13 Prepared: 5/28/13 Dept. Head Signature: PH # of Attachments: 1 SUBJECT: Cedar Valley SportsPlex Indoor Play Equipment Submitted by: Mark Gallagher, Sports Manager Recommended City Council Action: Request Council approve purchase of Indoor Play Equipment from Soft Play LLC of Huntersville, North Carolina in the amount of Fifty Thousand, sixtundred forty three dollars and 00/100 ($50,643.00), to be installed at the Cedar Valley SportsPlex. Summary Statement: This project provides for an indoor soft contained play feature at the Cedar Valley SportsPlex. Competitive proposals were received from several suppliers and a user group recommended the Soft Play proposal be accepted. Expenditure Required: $50,643.00 Source of Funds: This equipment is being purchased entirely with private donations. Funding will be provided from the gift from the Estate of Carlton&Thelma Winter. Policy Issue: NA Alternative: NA Background Information: The City of Waterloo was gifted funds from the Estate of Carlton and Thelma Winter for the facility. Some of these funds are being utilized to purchase furnishings for the Cedar Valley SportsPlex. s --� CITY OF WATERLOO IOWA /� � 1 � ��t.,,�u, f.��, CITY HALL 715 MULBERRY STREET 50703 ��,rirV4 MANAGEMENT INFORMATION SYSTEMS T Matt O'Brien, Director dt'41OO \0� Council Communication City Council Meeting: 6/3/13 Mayor Prepared: 5/28/13 BUCK Dept.Head Signature: Matt O'Brien CLARK #of Attachments: 0 COUNCIL SUBJECT:Approval of Contract with NetWorks Inc. for network switches as part of the City's phone system MEMBERS replacement project. Submitted by: Matt O'Brien,Director of Technology DAVID JONES Recommended City Council Action: Resolution approving contract with NetWorks Inc. in the amount of Ward I $52,135 for network switches and authorize Mayor and City Clerk to execute said document. CAROLYN Summary Statements:Edge network switches necessary for the replacement of the City's aging telephone COLE system. This is part of the telephone system replacement project budget. At the City Council meeting on May Ward 2 28,bids were opened for this project,with NetWorks Inc. of Windows Heights, Iowa,as the apparent low bidder. HAROLD GETTY Expenditure Required: $52,135 Ward 3 QUENTIN Source of Funds: GO 2013 Bonds. HART Policy Issue:N/A Ward 4 RON Alternative:None. These are needed to implement the City's new phone system and are also necessary to WELPER modernize the City's network. Ward 5 Background Information The City's current phone system is approaching two decades old and past due for BOB replacement. The City has already accepted a bid for its replacement. The new system will be a VOIP(voice GREENWOOD A, over internet protocol)system. This means that instead of utilizing traditional phone cables ran back to phone At-Large equipment, it will utilize the computer network and connect back to network switches. The network switches which phones connect to must be POE(power over Ethernet),which inject power into the network cable to STEVE run the phone.Additionally,the City's network equipment is aging,with most of the City's edge network SCHMITT switches ranging in age from 7-10 years old. The replacement of these devices has been identified as a priority At-Large independent of the phone system replacement project. The request for proposal included switches necessary to replace all of the City's current edge switches and install additional switches where needed. Switches will be installed by Waterloo School's network administrator as part of the City's existing technology sharing agreement with the Waterloo Schools.Below is a summary of the bids received: k Total Bid Amt Networks Inc. $ 52,135.00 Networking Solutions $ 61,676.96 Technology Solutions Group $ 65,974.35 CITY WEBSITE:www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer -=--,� CITY OF WATERLOO , IOWA 4�,, �� CITY HALL • 715 MULBERRY STREET 50703 r 17/ MANAGEMENT INFORMATION SYSTEMS Matt O'Brien, Director drerlo0 ‘° Council Communication City Council Meeting: 6/3/13 Mayor Prepared: 5/29/13 BUCK Dept. Head Signature: Matt O'Brien CLARK #of Attachments: 0 COUNCIL SUBJECT:Approval of Contract with KW Electric Inc. for network cabling as part of the City's phone MEMBERS system replacement project. Submitted by:Matt O'Brien,Director of Technology DAVID JONES Recommended City Council Action: Resolution approving contract with KW Electric Inc. in the amount of Ward/ $48,280 for network cabling and authorize Mayor and City Clerk to execute said document. CAROLYN Summary Statements:Network cabling necessary for the replacement of the City's aging telephone system. COLE This is part of the telephone system replacement project budget.At the City Council meeting on May 28,bids Ward 2 were opened for this project,with KW Electric Inc. of Cedar Falls, Iowa,as the apparent low bidder. HAROLD Expenditure Required: $48,280 GETTY Ward 3 Source of Funds: GO 2013 Bonds. QUENTIN Policy Issue:N/A HART Ward 4 Alternative: Perform work ourselves,through City staff do not have the time necessary to complete a project RON of this scope,and materials would still be required to be purchased. WELPER Ward 5 Background Information The City's current phone system is approaching two decades old and past due for replacement. The City has already accepted a bid for its replacement.The new system will be a VOIP(voice BOB over intemet protocol)system.This means that instead of utilizing traditional phone cables ran back to phone GREENWOOD equipment,it will utilize the computer network and connect back to network switches. For many locations At-Large within the City,we will use existing computer network cabling which is currently running to the workstation's computer. However,the Police Department and Library use a separate computer network from the City, STEVE necessitating new computer network cabling to be ran for the phone system.Alternate A,which is included in SCHMITT the bid award recommendation,includes areas in City Hall outside of the Police Department which have very At-Large old Cat 5 exposed cabling which will be replaced as part of this project. Below is a summary of the bids received: Stephens KW Electric Comm. Baker Electric Base Bid $ 33,350.00 $ 36,376.00 $ 75,000.00 Alternate A $ 13,850.00 $ 16,876.00 $ 30,000.00 Total $ 47,200.00 $ 53,252.00 $ 105,000.00 The bid award amount is higher than the original bid due to Alternate A being accepted and due to additional -- drops being added which are necessary for the PRI circuits to terminate at the location of the City's new phone equipment. These three drops were mistakenly left out of the original RFP. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO , IOWA 1� �•, CITY HALL 715 MULBERRY STREET 50703 rti1311P/// MANAGEMENT INFORMATION SYSTEMS m Matt O'Brien,Director dt°rloo �o Council Communication City Council Meeting: 6/3/13 Mayor Prepared: 5/28/13 BUCK Dept.Head Signature: Matt O'Brien CLARK #of Attachments: 0 COUNCIL SUBJECT: Approval of Memorandum of Agreement with Waterloo Schools MEMBERS Submitted by: Matt O'Brien,Director of Technology DAVID Recommended City Council Action: Resolution approving Memorandum of Agreement with Waterloo TONES Community School District in the amount of$86,000 to provide technology leadership,network services,and Ward I supplemental technology support services to the City;and authorize Mayor and City Clerk to execute said document. CAROLYN COLE Summary Statements: Renewal of the agreement for technology services from the Waterloo Community Ward 2 School District with minor modifications for FY2014. HAROLD Expenditure Required: $86,000. GETTY Ward 3 Source of Funds: General fund from FY2014 (that amount was budgeted). HART QUENTIN Policy Issue:N/A HART Ward 4 Alternative:Discontinue agreement and either hire additional staff or look for another organization to RON outsource services to. WELPER Ward 5 Background Information: In April,2012,the City eliminated its Manager of Information Systems position and entered into an agreement with the Waterloo Community Schools to provide technology leadership, BOB ,, network services,and supplemental technology support services to the City.The City still has one technology GREENWOOD staff member on staff. The City saved approximately$24,500 in FY2013 by entering into this agreement in At-Large lieu of having a Manager of Information Systems position.Modifications in this revised agreement include: • Supplemental technology support services was expanded to include service when the City's staff STEVE member was unavailable due to other tasks,not just in the event of his absence(this is in the City's SCHMITT favor). At-Large • Supplemental technology support services was also expanded to include some support of phones (this is again in the City's favor). • Contract amount was adjusted to$86,000. This is to account for two years of cost of living staff salary adjustments at the Waterloo Community School District(since the previous agreement spanned two fiscal years).Even with this adjustment,the agreement will save approximately$18,000 over the FY2012 budgeted amount for an MIS manager,not including the raise that would have taken place for FY2013. Summary of major technology projects completed during FY2013: • Upgraded the City's aging email system from Exchange to 2003 to Exchange 2010,with infrastructure upgraded to increase storage capacity. • Upgraded productivity software on all City computers from Office 2000 to Office 2010. • Replaced oldest computers to ensure technology used by staff is functional. • Replaced the City's aging core network infrastructure. CITY WEB SITE:www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer • Implemented a helpdesk to record and track support issues. • Completed inventory of client computers. • Supported progress in implementing New World's Logos system for finance,human resources,and community development. • Supported implementation of new payroll and time clock system. • Supported various department projects, such as Water Works' implementation of a document management system. Summary of major technology projects currently underway/continuing into FY2013: • Replacement of the City's 17+year old phone system with a modem VOIP system. • Replacement of the City's aging firewall with a modem,unified threat management system. • Replacement of the City's entire edge switch network. • Support of new Leisure Services software being implemented. • New network cabling installed at the Library and City Hall. • Implementation of system to distribute security and antivirus updates to clients. • Proactive monitoring of major City technology infrastructure. • Auditing licenses being used of enterprise software to ensure we are compliant. • New tape backup system is being installed to handle increased needs as more systems have been brought online. CITY WEBSITE:www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer " 11 CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT ., ire Tim 715 11 t i eet Vate8co, iGt d 50704 33 • >i ai 3333 Fax JI9)291 42E2 41Qrioo Ns° ,EL C.ANDERSON,Cu .'r D.'uu,3 a JAI/A, . ..� Council Communication City Council Meeting:June 3, 201.1 BUCK Prepared: May 29, 2013 C CLARK Dept. Head Signature: COUNCIL #of Attachments: MEMBERS Submitted by: Noel Anderson-Community Planning&Development Director L?AVID TONES SUBJECT: Resolution accepting bid, award of contracts and approval of contracts, i, r % bonds, certificates of insurance to Laverne Lehman of Waterloo, Iowa in the amount of$6,100 in conjunction with Demolition Services for 209 LAROL'Y"'_� Jefferson Street and COLE authorize Mayor and City Clerk to execute said documents. ii„-d Recommended City Council Action: Resolution accepting bid, award of contracts LAROLD and approval of contracts, bonds, certificates of insurance to Laverne Lehman of GETTY .,3 Waterloo, Iowa in the amount of$6,100 in conjunction with Demolition Services for 209 Jefferson Street and authorize Mayor and City Clerk to execute said CUENTIN HART.P T documents. .;u Summary Statement: The property located at 209 Jefferson Street was acquired along o' with the former Miracle Car wash in preparation for the construction of a parking lot WEEPER 020 to be utilized by the Cedar Valley Sport-Plex. The asbestos abatement has just recently been completed and staff is now preparing for demolition of the structure. BOB GREENWOOD Expenditure Required: $6,100 STEVE Source of Funds: G.O. SCHMITT Policy Issue: Cedar Valley Sports-plex Alternative: N/A Background Information: cc,NOEL C.ANDERSON,Community Planning&Development Director CLTY VVEBSITE: w avicly aterIoo.I .I! WE'RE WORKING FOR YOU' e iao Eq;J C4ocauni, `fir:rative✓.ct r. r;p2,.-er CITY OF WATERLOO Ordinance Committee and Council Communication City Council Meeting: June 3, 2013 Prepared: May 29, 2013 Dept. Head Signatures # of Attachments: . SUBJECT: Chapter 7 Rental Inspection Program Ordinance Submitted by: Craig Clark— Building Official/Maintenance Administrator Recommended City Council Action: Approve new ordinance- Chapter 7 Rental Inspection Program Background Information: This ordinance will help improve rental property in the City of Waterloo and align us with other jurisdictions in Iowa. Our previous ordinance is outdated and had not been changed since 1981. The new ordinance will help us track rental properties and perform inspections in a more professional manner. CITY OF WATERLOO Council Communication City Council Meeting: May 28th, 2013 Prepared: May 23rd, 2013 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Permission to set date of hearing for Uniform and Equipment purchases for the Police Department. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Approve permission to set date of hearing to receive and file bids for Uniforms and Equipment for June 17th, 2013. Summary Statement: We received approval from the Finance and Public Safety Committee's to proceed with this bid process. We would like to set the date of hearing for June 17th, 2013. Expenditure Required: Yes Source of Funds: Uniforms are purchased out of the General Fund for FY14. Policy Issue: None Alternative None Background Information: None