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Home My WebLink AboutApproved Docments - 8/17/2020 City Clerk Use Only Finance Committee Approval Date 08/17/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maintenance Department to expend $ 19,256.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Removal and installation of a new 800 MBH Boiler at Waterloo Center for the Arts Vendor selected for this purchase: Plumb Tech Inc. F■ Bids or written quotes were taken on this purchase, as follows: Plumb Tech Inc. - $ 19,256 Young Plumbing & Heating - $ 19,700 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 419-22-4205-2152 ($13,077.67)&418-22-8800-2152 ($6,178.33) (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 20,000.00 / 650,000.00 and the current available balance is $ 9,289.59 / 171,268.42 Respectfully submitted, Greg Ahlhelm 7/30/2020 Michelle VezAer - 08/17/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 08/17/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 18,282.00 plus est. shipping costs of $ to pay for or purchase 66 -ATB2 - LED Light Fixtures This purchase or expenditure is being made because: Street light replacement project to upgrade City owned street lights from HPS to LEDs. Vendor selected for this purchase: Crescent Electric Supply F■ Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Waterloo, IA $18,282.00 Van Meter Waterloo, IA $18,383.05 3E Waterloo, IA $18,631.05 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 418-17-7105-2129 &419-17-7105-2129 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 60,000.00 & 10,000 and the current available balance is $ 9,673.56 & 10,000 Respectfully submitted, Sandie Greco 8/11/2020 Michelle weulner 08/17/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 08/17/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 17,968.91 plus est. shipping costs of $ to pay for or purchase 10 - Millerbernd Street Light poles with 8 ft. arm - 9 painted black and 1 painted white This purchase or expenditure is being made because: To replace and upgrade Ctiy owned street light poles. Vendor selected for this purchase: Van Meter F■ Bids or written quotes were taken on this purchase, as follows: Van Meter Waterloo, IA $17,968.91 Crescent Electric Supply Waterloo, IA $18,000.00 3E Waterloo, IA $18,062.50 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 418-17-7105-2129 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 60,000.00 and the current available balance is $ 27,642.47 Respectfully submitted, Sandie Greco 8/11/2020 Michelle Ve[dawr 08/17/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 08/17/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 17,640.00 plus est. shipping costs of $ to pay for or purchase Cogsdale Software and Updates for adding Yard Waste/Recycling Site Maintenance Fee on to the Waterloo Works Bill This purchase or expenditure is being made because: Updating software and template changes for adding yard waste/recycling site maintenance fee onto the Waterloo Water Works Bill. Vendor selected for this purchase: Water Works Selected Cogsdalle Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Cogsdale is the Water Works software provider. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑■ Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 525-15-5400-1321 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 24,650.00 and the current available balance is $ 23,582.09 Respectfully submitted, Sandie Greco 8/11/2020 Michelle Veadner - 08/17/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 08/17/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,854.62 plus est. shipping costs of $ 0.00 to pay for or purchase Apple 12.9 inch IPad Pro tablet with keyboard and case. This purchase or expenditure is being made because: Tablet to be issued to the Chief of Police for remote access to the PD system. Vendor selected for this purchase: CDWG $1,854.62 ❑■ Bids or written quotes were taken on this purchase, as follows: CDWG $1,854.62 Apple Store $1,848.00, but back ordered until Sept 15th. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ElGeneral Fund El Road Use Tax El Sewer F—] Sanitation Bonds El Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 418-11-1100-2106 Information Systems (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 7,180.92 Respectfully submitted, Dave Mohlis, Police Captain 08/06/20 /416Vae VuAer 08/17/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 08/17/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural &Arts Department to expend $ 3,191.00 plus est. shipping costs of $ N/A to pay for or purchase Ten vintage Haitian cut metal sculptures by Serge Jolimeau and one vintage Haitian painting by Gesner Abelard. This purchase or expenditure is being made because: These works of art complement and enhance the center's Reuling Collection of Haitian Art. Vendor selected for this purchase: Chicago Haitian Art Gallery &Tom Jarrett Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Purchases are for one-of-a-kind art objects not available from other sources Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EI Bonds ❑- Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010 26 4265 1331 Collection Acquisition 26GFT.FELCH2O (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 3,191.00 and the current available balance is $ 3,191.00 Respectfully submitted, Kent Shankle 8/10/20 R1chel1e wetdncY 08/17/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)