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Home My WebLink AboutAECOM Technical Services, Inc. of Waterloo, IA-2/1/2016CCOM AECOM 3192326531 tel 501 Sycamore Street 319 232 0271 fax Sulte 222 Waterloo, lowe 50703 vwwaecom.com SHAUUS ROAD TRAIL EXTENSION, PHASE 1 WATERLOO, IOWA SUPPLEMENTAL AGREEMENT NO. 1 WHEREAS, a Professional Services Agreement was entered into by the City of Waterloo, Iowa (City), and AECOM Technical Services, Inc. (Consultant), of Waterloo, Iowa, dated September 2, 2014, for the preliminary design, final design and construction review for the Shaulis Road Trail Extension, Phase 1, from IA 21 to IsIe and Capri Boulevards, Waterloo, Iowa; and WHEREAS, the City and Consultant desire to amend the previous agreement to include engineering services during the construction phase of the Shaulis Road Trail Extension, Phase 1, construction project. NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as foliows: SCOPE OF SERVICES Services to be provided under this supplemental agreement include the construction staking, field review, material testing and contract administration for the construction of the Shaulis Road Trail Extension, Phase 1, construction project from IA 21 to IsIe of Capri Boulevard. The scope of services is further defined by the foliowing tasks: Task 1 - Preconstruction Conference. Assist the City with conducting the preconstruction conference and have appropriate representative staif attend. This task includes conducting the meeting and preparing minutes. Task 2 - Construction Stakinq. Provide horizontal and vertical control, including the foliowing items: • Project Control • Stake Construction Limits at 100 -Foot Intervals, PIus Break Points • Set Siope Stakes ar Grading Stakes at 50 -Foot Intervals • Set Stakes for Drainage Structures • Set Stakes for Intakes and Utihty Accesses • Set Stakes for Retaining Wall • Set Stakes at 25 -Foot Intervals for Sidewalk/Trail • Set Stakes for Driveway Locations • Set Stakes at 100 -Foot Intervals for Fence From 175+90 to 183+00 • Set Stakes for Lighting and Signals Task 3 - Interpret Plans and Specifications. Interpret the intent of the plans and specifications for general compliance with the construction contract. The Consultant will not, however, guarantee the performance of any contractor. Task 4 - Shop Drawinq Review. Review work drawings, samples and other submittals of the contractor only for general conformance to the design concept of the project and for general compliance with the construction contract. Article 1105.03, Iowa DOT Standard Specifications for Highway and Bridge Construction, will apply. Task 5 - Proqress and Qualitv of Construction. Maintain direct contact with the Gity's representative or his authorized representative to the extent necessary to inform the Citys AXOM representative of the progress and quality of construction work performed. Provide the necessary qualified staff at the job site to act under the authority of the Citys representative, and observe and review the work in progress and determine whether the work is in general conformity with the contract plans and specifications. Construction field review staff shall be responsible for required construction documentation, including maintaining project dairies and quantity records as required by Iowa DOT federal -aid project standards. It is understood that responsibility for the correctness of every detail of construction is beyond the scope of this agreement. The Consultant shall not assume management or direction of the contractor's operations or any utility companys operations. Nothirig in this agreement shall be construed as giving the Consultant the responsibility or authority to direct or supervise construction methods, means, techniques, procedures or safety methods used by the contractor, subcontractors, or utihty companies performing the actual construction work. Neither observations by the Consultant nor inspections, tests or approvats, shall relieve the contractor, subcontractors or utility companies from their obligation to perform the work in accordance with the requirements of the contract documents. The contractor has ultimate responsibility to monitor all his work to ensure proper quality, safety and completion within the contract time, as do the utility companies invotved in this project. Task 6 - Testinq. Consultant will complete necessary earthwork, density and P.C.C. verification testing for the project as required by Iowa DaT's Materials Department Instruction Memorandurns and Iowa DOT's Construction ManuaL The contractor shall be responsible for certified plant inspection in accordance with the standard specifications. Task 7 - Reports. Prepare and submit daily, weekly and monthly reports as required by Iowa DOT's Materials Department Instruction Memorandums and Iowa DOT's Construction Manual. AIso includes preparation and submittal of change and extra work orders, subcontract requests and other forms as are normally utilized by the Iowa DOT on construction projects. Reports are to be submitted per Iowa DOT Standards for reporting, and copies of reports are to be subniitted to the City. Task 8 - Estimates. Make monthly or bi-monthly reports to the City's representative, or his authorized representative, of the estimated amount of materials furnished and delivered and the work performed. Review and approve estimates for progress and final payment. Task 9 - Pav Quantities. Measure and document construction pay quantities and perform functions necessary to assist with funding reimbursement for the project. Task 10 - Claims. Consider and evaluate contractor's suggestions for modifications and report them with recommendation to the City. Prepare and assist the City and contractor in processing contract change orders. Task 11 - Final Construction Review. Conduct the final construction review with representatives of the Iowa DOT and City at completion of the project. The Consultant shall state his opinion as to whether the project was completed in substantial conformance with the Plans and Specifications and recommend acceptance thereof. Task 12 - Record Drawinqs. Prepare record drawings conforming to the construction records provided to the Consultant by the contractor during the construction process. AECOM Task 13 - Proiect Close -Out. Complete construction and materials audits in compliance with Iowa DOT standards. Prepare final acceptance documents, as required by Iowa DOT. Task 14 - Proiect Administration. Attend periodic construction meetings and conduct intraoffice administration and coordination of the project. These meetings shall include utility coordination meetings, as needed, during execution of construction. II. COMPENSATION The Consultant shall be reimbursed for the actual costs incurred in accordance with Article 3 of the original agreement. For this agreement (construction and administrative services), the City shall retain from each monthly payment 3 percent of the amount due. Final payment shall not be made to Consultant until after receiving approval from the Iowa DOT. The estimated actual costs, fixed fee, contingency and maximum amount payable for this supplemental agreement, as stated below and as shown in Attachment A, are to be segregated from those covered under the original agreement. Estimated Actual Costs $102,070.00 Fixed Fee 12,810,00 Contingency 5,100.00 Maximum Amount Payable $119,980.00 III. In all other respects, the obligations of the City and Consultant shall remain as specified in the Professional Services Agreement dated September 2, 2014. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 1 as of the dates shown below: AECOM TECHNICAL SERVICES, INC. By 41 Za Date January 22 2016 a Douglas indel, P.E. Associate Vice President CITY OF WATERLOO, IOWA By ` - - " kr-Cc'� Date Quentin Hart, Mayor IOWA DEPARTMENT OF TRANSPORTATION ACCEPTED FOR AUTHORIZATION By Date 2, O:Wdminitr io GREE\SUPPLEISA1WatShaulisRdTrailExtPhl.docx Shaulis Road Trail Extension, Phase 1 IA 21 to lsIe of Capri Boulevard City of Waterloo, Iowa Construction Review Services Cost Analysis Dfrect Labor Cost (AECOM Technical Services) Cateqory Hours Rate/Hour Amount Senior Professional 0 $77.30 $0.00 Project Professional 72 $54.65 $3,93480 Staff Professional 146 $43.35 $6,329.10 Professional 0 $34.40 $0.00 CADD Operator 11 12 $33.10 $397.20 CADD Operator 1 0 $23.40 $0.00 SeniorTechnician 712 $33.80 $24,065.60 Technician 164 $24.85 $4,075.40 Project Support 76 $29.15 $2,215.40 1182 Attachment A $41 01750 11. Payroll Burden and Overhead Costs 140.16% $57490.13 111. Direct Project Expenses Cateqory Units Rate/Unit Amount Mileage 2750 0575 1581.25 Per Diem 0 45.00 0.00 Lodging 0 90.00 0.00 B/W Copies 1000 0.06 60.00 Color Copies 500 0.22 110.00 EDM Equipment 105 12.50 1,312.50 GPS Equipment 0 25.00 0.00 Miscellaneous, Other 500.00 IV. AECOM Estimated Actual Costs (1+11+111) Rounded $3,563.75 $102,071.38 $1 02,070.00 V. FixedFee $12,810.00 VI. Contingency AECOMTechnical Services $5,100.00 $5,100.00 Vil. Subcontract Expense $0.00 $0.00 Vill. Maximum Amount Payable (IV+V+VI+VII) $1 19,980.00 Attac h ment A Shaulis Road TraiI Extension, Phase 1 IA 21 to ide ofCapri Boulevard City ofWaterloo, Iowa Conslruction Review Services Staif ilour Estimate Description ot Work Senior Prof, Project Frof. Staif Prof. Prof. CADD ap. 11 CADD Op. 1 Sonior Tech Tech Project Supporl Totot 1 Preconstnjction Conforence 2 Conslnjctlon Staking 3 nterpret Plans and Specilicalions 4 Shop Drawing Review 2 2 6 8 16 8 5 Progress and Quality of Constnjction 6 Testin0 24 164 164 8 16 336 24 380 7 Repotls 64 24 8 8 Estimates 9 Pav Quantilies 10 Claims 11 Final Conslruction Review 12 Record Drawings 13 Projoct Closo-Out 14 Projoct Administration 4 20 4 4 16 4 4 40 20 6 4 8 12 4 40 32 16 40 16 34 404 64 32 32 40 36 16 20 24 112 TOTAL HOURS 0 12 146 0 12 0 112 164 76 1,182