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Home My WebLink AboutApproved Documents - 8/24/2020K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ________________ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $plus est. shipping costs of $to pay for or purchase This purchase or expenditure is being made because: Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants This expenditure is to be coded to the following budget line-item: in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, (Signature Dept. Head or Designee)Date (Signature Finance Dept. Review)Date Other (specify) (Project Code)(Fund - Department - Activity - Account Number) Bldg Maintenance 36,125 Emergency repair of JACE Controls for City Hall and Library Trane US Inc. Trane is current vendor for our JACE controls 418-22-8800-2152 650,000 173,570.93 Greg Ahlhelm 8/13/20 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ________________ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $plus est. shipping costs of $to pay for or purchase This purchase or expenditure is being made because: Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants This expenditure is to be coded to the following budget line-item: in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, (Signature Dept. Head or Designee)Date (Signature Finance Dept. Review)Date Other (specify) (Project Code)(Fund - Department - Activity - Account Number) Bldg Maintenance 35,890.00 Replacement of 9 overhead doors, openers and tracks at Fire Station #1 Overhead Door Overhead Door - $35,890 Christie Door - $36,492 418-22-1400-2152 70,000.00 49,714.29 Greg Ahlhelm 8/18/2020 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ________________ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $plus est. shipping costs of $to pay for or purchase This purchase or expenditure is being made because: Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants This expenditure is to be coded to the following budget line-item: in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, (Signature Dept. Head or Designee)Date (Signature Finance Dept. Review)Date Other (specify) (Project Code)(Fund - Department - Activity - Account Number) Finance 3,000.00 actuarial services required to complete annual 509A filing with the State of Iowa Arthur J. Gallagher & Co. provided a quote of $3,000. They have been completing the actuarial work for us for a number of years and have data files built for the information, minimizing the cost for the services. 010-03-8950-1390 11,500.00 11,500.00 Michelle Weidner 8/20/2020 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ________________ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $plus est. shipping costs of $to pay for or purchase This purchase or expenditure is being made because: Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants This expenditure is to be coded to the following budget line-item: in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, (Signature Dept. Head or Designee)Date (Signature Finance Dept. Review)Date Other (specify) (Project Code)(Fund - Department - Activity - Account Number) Garage $2,634.57 High Lift Dual Wheel Dolly Removing and replacing wheels for heavy equipment while on hydraulic lift. Midwest Wheel Co. MidWest Wheel Company Cedar Rapids, IA $2,634.57 Mohawk REsources, Ltd Amsterdam, NY $5,527.92 416-18-7950-2110 125,000.00 3,612.45 Randy Bennett 8/20/20 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ________________ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $plus est. shipping costs of $to pay for or purchase This purchase or expenditure is being made because: Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants This expenditure is to be coded to the following budget line-item: in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, (Signature Dept. Head or Designee)Date (Signature Finance Dept. Review)Date Other (specify) (Project Code)(Fund - Department - Activity - Account Number) Leisure Services 2,520.00 (8) double row studded ice tires for Young Arena's 2008 & 2014 Zamboni's. Installation to be done separately by a local tire business. 175.00 The tires and studs are nearing the end of their useful life and are in need of replacement to keep driving conditions on ice at the safest level possible for staff. Hawk Performance Specialties, Woodville, WI Hawk Performance Specialties - Woodville, WI $2,695.00 R & R Specialties - Somerset, WI $2,840.40 420-37-4500-2110 40,000.00 17,784.79 Paul Huting 08/17/20 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ________________ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $plus est. shipping costs of $to pay for or purchase This purchase or expenditure is being made because: Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants This expenditure is to be coded to the following budget line-item: in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, (Signature Dept. Head or Designee)Date (Signature Finance Dept. Review)Date Other (specify) (Project Code)(Fund - Department - Activity - Account Number) Mayor 34,887.06 FY2021 Dues INRCOG is a voluntary association of local governments. It serves local governments with community and economic development planning services, facilitates intergovernmental communication, and access to grant funds. Agreement for services with INRCOG 010-01-5710-1393 34,887.00 34,887.00 Kelley Felchle 8/19/2020 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ________________ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $plus est. shipping costs of $to pay for or purchase This purchase or expenditure is being made because: Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants This expenditure is to be coded to the following budget line-item: in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, (Signature Dept. Head or Designee)Date (Signature Finance Dept. Review)Date Other (specify) (Project Code)(Fund - Department - Activity - Account Number) MIS 3,850.00 Avaya IPO SIP Trunk Licenses for city phone system. We are upgradeing our phone system to a newer technology. This is allowing us to reduce our expenses on a montly basis to Century Link/Qwest. Gordon Flesch Company GFI is our phone system vendor. 420-01-8225-2106 260,000.00 223,858.57 Chris Youngblut 8/19/2020 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ________________ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $plus est. shipping costs of $to pay for or purchase This purchase or expenditure is being made because: Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants This expenditure is to be coded to the following budget line-item: in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, (Signature Dept. Head or Designee)Date (Signature Finance Dept. Review)Date Other (specify) (Project Code)(Fund - Department - Activity - Account Number) SEWER 9560.00 United States Department of the Interior US Geological Annual Agreement for operation and maintenance of one streamgaging station and one wastewater diffuser survey on the Cedar River Oct 1,20-Sept 30, 21 0 Yearly fee to the US Department of Interior US Geological Survey Department. US Department of Interior Year Fee Required 520-14-5200-1319 140,000.00 111,904.14 Brian Bowman 8/18/20 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ________________ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $plus est. shipping costs of $to pay for or purchase This purchase or expenditure is being made because: Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants This expenditure is to be coded to the following budget line-item: in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, (Signature Dept. Head or Designee)Date (Signature Finance Dept. Review)Date Other (specify) (Project Code)(Fund - Department - Activity - Account Number) Street 4,795.00 John Deere 624 Bucket for Wheel Loader Bucket will be used for snow removal and construction (demo unit from vendor at a $322.85 reduced price) Murphy Tractor & Equipment Co. Murphy Tractor & Equipment Co, Waterloo, IA $4,795.00 419-19-7100-2117 570,000.00 180,279.70 Randy Bennett 8/20/2020 PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE K:\shared goodies\forms\987_Project_Budget_Worksheet_(1) (1).xlsx\Page 1 All Projects (Mar 2010) Project Name City Contract No. Project Manager Project No. Project Budget Total $Subproject No. 1. How will this project be funded? A. Federal Grant Yes No x CFDA #% Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes No x % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes x No % Paid by other entity Name Done None 2. Attach copies of any grant agreements that will fund the project (REQUIRED)x Yes No 3. Does the project include the purchase of right of way or other real property?x If yes, will real property purchases be reimbursable under the grant?x If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees x B. Publication, or printing costs x C. Others, list 5. Does this project cover any regular full-time salaries or benefits?x If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Page 2 must be attached and signed. TIFF Waterloo Water Works FY 2020 Leversee Road Sanitary and Water Main Improvements To be assigned by the Finance Dept. 08MPTIF 987W, 987S 987 Matt Schindel 1,926,434.50 Construction of new sanitary sewer and water main along Leversee Road CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO K:\shared goodies\forms\987_Project_Budget_Worksheet_(1) (1).xlsx\Page 2 (Constr Proj) (Mar 2010) Finance Committee Approval Date _______________________ Project Name (from page one) Department No. project will be budgeted under Activity No. project will be budgeted under Project No. Subproject No. (Each column should only include amounts by fund) Fund: 426 --Division # 2-- Fund: 426 --Division # 1-- Fund: -------------- Fund: -------------- Fund: --------------Total REVENUES:987W 987S 3000 Cash on Hand -$ 3112 Local Option Sales Tax - 3350 Federal Grant - 3357 Shared Program - County - 3358 Shared Program - City - 3360 Shared Program - State - 3361 State Grant - 3365 State RISE Grant - 3368 EPA Grant - 3373 Federa Grant Pass Thru - 3377 EDA Grant - 3720 Donations - Restricted - 3750 Sale of Bonds 1,263,005.00 1,263,005.00 3354 Shared Program - Local 663,429.50 663,429.50 TOTALS 663,429.50$ 1,263,005.00$ -$ -$ -$ 1,926,434.50$ EXPENDITURES: 2103 Engineering & Consulting -$ 2125 Traffic Control Equipment - 2140 Land Acquisition - 2144 Land Improvements 663,429.50 663,429.50 2146 Demolitions - 2151 Building Construction 2156 Bikeway Construction - 2162 Storm Sewers - 2163 Sanitary Sewers 1,263,005.00 1,263,005.00 2164 Sidewalks - 2165 Streets & Roadways - 2199 Non-participating Misc - ______________________- ______________________- TOTALS 663,429.50$ 1,263,005.00$ -$ -$ -$ 1,926,434.50$ - - - - - - (Signature Dept. Head)Date (Signature Finance Dept. Review)Date City Clerk Use Only To be assigned by the Finance Dept. 08MPTIF 987W, 987S 07 6260 FY 2020 Leversee Road Sanitary and Water Main Improvements K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ________________ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $plus est. shipping costs of $to pay for or purchase This purchase or expenditure is being made because: Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants This expenditure is to be coded to the following budget line-item: in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, (Signature Dept. Head or Designee)Date (Signature Finance Dept. Review)Date Other (specify) (Project Code)(Fund - Department - Activity - Account Number) Rally appraisal, LLC 1,200 Appraisal services for Lot 5, West Airline Highway 0. need value of appraisal to determine price per acre Rally Appraisal Rally Appraisal, Inc. MidPort TIF 426 08 6260 2103 26,013.00 11,050.39 Noel Anderson 8/17/20 PROJECT BUDGET WORKSHEET- CONSTRUCTION PAGE THREE K:\shared goodies\forms\987_Project_Budget_Worksheet_(1) (1).xlsx\Page 3 Division Information (Mar 2010) Finance Committee Approval Date _______________________ Project Name (from page one) Department No. project will be budgeted under Activity No. project will be budgeted under Project No. Subproject No. DIVISION INFORMATION NUMBER DIVISION NAME AMOUNT DIVISION FUNDING SOURCE Division 1 Sanitary sewer construction 1,263,005.00 TIFF Division 2 Water main construction 663,429.50 Water Works Division Division Division Division Division Division Division Division Division TOTALS 1,926,434.50$ Please use this form for contracts that have multiple expense types and funding sources. (Signature Dept. Head)Date (Signature Finance Dept. Review)Date 987W, 987S JAMIE KNUTSON 8/20/2020 City Clerk Use Only To be assigned by the Finance Dept. 08MPTIF