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HomeMy WebLinkAboutApproved Documents - 9/8/2020 City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 5,553.92 plus est. shipping costs of $ to pay for or purchase painting of twelve (12) Xs on closed Runway 6/24. This purchase or expenditure is being made because: FAA changed the specs originally issued for closing Runway 6/24 and is now requiring twelve (12) painted Xs instead of ten (10) per earlier guidance. Vendor selected for this purchase: Even Quality Works, of Waverly, IA F■ Bids or written quotes were taken on this purchase, as follows: Even Quality Works was low bidder on the original bids taken for ten (10) painted Xs at a cost of$4,711.60. Their bid for two (2) additional Xs was $842.32. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 8/11/2020 Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-29-7700-1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 114,005 and the current available balance is $ 78,873 Respectfully submitted, Keith Kaspari 8/26/2020 MIIch6l16 1Ne�d ev 9/$/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maintenance Department to expend $ 13,600 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Installation of bird screen at tLafayette and Park Avenue Ramp Vendor selected for this purchase: Modern Design Architects Q Bids or written quotes were taken on this purchase, as follows: Modern Design Architects - $ 13,600 Failor Hurley- $ 17,650 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ElGeneral Fund El Road Use Tax El Sewer F—] Sanitation Bonds El Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 417-22-7960-2180 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 200,000 and the current available balance is $ 49,805.26 Respectfully submitted, Greg Ahlhelm 8/26/2020 Mzchelle vezd-ge;' 9/8/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,900.00 plus est. shipping costs of $ n/a to pay for or purchase abutment design and cost estimate for fishing pier. This purchase or expenditure is being made because: original engineering work did not include abutment as part of project. Vendor selected for this purchase: VJ Engineering Coralville, Iowa Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Iowa Code does not require competitive bidding for design and engineering. VJ Engineering did original design work on fishing pier Supports City Strategic Plan #1.7 and 4.5 Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer El Sanitation El Bonds ❑- Federal/other grants ❑ Other(specify) REAP Grant This expenditure is to be coded to the following budget line-item: 290-37-4100 2103 371MP.GRNBLT1 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 200,000 and the current available balance is $ 193,500 Respectfully submitted, Paul Huting 8/31/2020 Achdle VVeidoe;, Y 9/8/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,088.00 plus est. shipping costs of $ to pay for or purchase (4) Single folding door gates for Young Arena concourse restrooms This purchase or expenditure is being made because: equipment will better secure restroom areas from vandalism during non-event times. Supports the City's Strategic Plan, 4.5-"Maintain City facilities that support quality of place". Vendor selected for this purchase: Christie Door Co., Waterloo Iowa Q Bids or written quotes were taken on this purchase, as follows: Christie Door Co. - Cedar Falls, Iowa $3,088.00 Overhead Door Co. -Waterloo Iowa $3,100.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ElGeneral Fund El Road Use Tax El Sewer F—] Sanitation Bonds El Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 417-37-4500-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 60,000 and the current available balance is $ 22,215 Respectfully submitted, Paul Huting 08/25/2020 Whelle Vezdner 9/$/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,038.00 plus est. shipping costs of $ included to pay for or purchase Commercial tables & chairs for Young Arena-- (150) McCourt poly folding chairs, (3) chair carts, (10) 30"x72" tables, (2) table carts This purchase or expenditure is being made because: Tables and chairs are needed for events held at Young Arena. Supports the City's Strategic Plan, 4.5-"Maintain City facilities that support quality of place". Vendor selected for this purchase: Prairie Event Supply, Mingo Iowa Q Bids or written quotes were taken on this purchase, as follows: Prairie Event Supply- Mingo Iowa $5,038.00 Storey Kenworthy-Waterloo Iowa $5,475.56 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ElGeneral Fund El Road Use Tax El Sewer F—] Sanitation Bonds El Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 417-37-4500-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 22,215.21 and the current available balance is $ 22,215.21 Respectfully submitted, Paul Huting 9/1/2020 Whelle Vezdner 9/8/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Servicew Department to expend $ 6,911.15 plus est. shipping costs of $ N/A to pay for or purchase 22' x 56' parking pad. This purchase or expenditure is being made because: to add hard surfaced parking area for handicap parking stall near new skatepark. Vendor selected for this purchase: Bowers Masonry F■ Bids or written quotes were taken on this purchase, as follows: Bowers Masonry Waterloo, Iowa $6,911.15 B&B Builders Waterloo, Iowa $8,682.20 Brock Even Construction Jesup Iowa $9,413.96 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 426-37-4105 2168 37RST.SK80TTO (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 36,613.80 Respectfully submitted, PAUL HUTING 9/1/2020 Michelle 141e&-ger 9/8/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE $3,500.00 plus est. shipping costs of $ N/A to pay for or purchase pulverized top soil for new skatepark. This purchase or expenditure is being made because: to do finish landscaping at new skatepark. Vendor selected for this purchase: Quam Trucking Q Bids or written quotes were taken on this purchase, as follows: Quam Trucking Waterloo, Iowa $315 per load free delivery Benton Sand Gravel Cedar Falls, Iowa $330 per load free delivery Cedar Valley Lawn Care Waterloo, Iowa $350 per load $90 delivery Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EI Bonds ❑- Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 426-37-4105 2168 37RST.SK8OTT0 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 29,702.65 Respectfully submitted, Paul Huting 09/01/2020 Whelle 1 a6te;, 9/$/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 5,900.00 plus est. shipping costs of $ to pay for or purchase Website and content management system annual technical support. This purchase or expenditure is being made because: This is with Revize LLC., they are our hosting provider and website vendor. This was an agreed upon amount (5 year contract). Vendor selected for this purchase: Revize LLC Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Revize LLC is our hosting provider/Website vendor. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ElBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-01-8220-1520 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 38,500.00 and the current available balance is $ 17,234.88 Respectfully submitted, Chris Youngblut 9/2/2020 Mzchelle W'Zd-ge;' 9/8/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 6590.00 plus est. shipping costs of $ 0 to pay for or purchase Annual renewal of Production SNS VCenter server maintenance agreement. This purchase or expenditure is being made because: Annual maintenance agreement to support the Police Department computer servers. Vendor selected for this purchase: ACES Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: ACES is the company that supports the computer systems operated by the Police Department Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1105-1520 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 110,355.00 and the current available balance is $ 107,486.00 Respectfully submitted, Dave Mohlis, Police Captain Michelle WezAer 9/8/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 7380.00 plus est. shipping costs of $ 0 to pay for or purchase Rebuild kit fore primary sludge pump This purchase or expenditure is being made because: Easton primary sludge pump repair Vendor selected for this purchase: Zimmer-Francescon Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Zimmer-Francescon is sole provider for sludge pump rebuild parts. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 400,000.00 and the current available balance is $ 317,209.76 Respectfully submitted, Matt Hosford 9/2/2020 Michelle 1/VeId-ger 9/8/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,581.29 plus est. shipping costs of $ to pay for or purchase 129 50 Lb. Bags of Reflective Beads This purchase or expenditure is being made because: Used for reflectorizing paint in the annual painting/striping of streets, parking lots, RR crossing and pedestrian crossings. Vendor selected for this purchase: IDOT- State Bid Q Bids or written quotes were taken on this purchase, as follows: IDOT Ames, IA $2,581.29 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 6/29/2020 - $2,001.00 approved by finance Please check the following box(es)as appropriate to describe the funding for this expense: EI General Fund 5011 Road Use Tax EI Sewer F—] Sanitation EI Bonds EI Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 266-17-1720-1581 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 46,500.00 and the current available balance is $ 46,500.00 Respectfully submitted, Sandie Greco 8/21/2020 Whelle Vezdner 9/8/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,750.00 plus est. shipping costs of $ to pay for or purchase 10 - Optamark (thermoplastic) 20 ft. X 6 1/2 ft. White Railroad FHWA RXR - Narrow and 5 - packages of 16 in X 3 ft white lines This purchase or expenditure is being made because: Install thermoplastic markings at 5 RRxings Vendor selected for this purchase: Line Wise Utility Products F■ Bids or written quotes were taken on this purchase, as follows: Geveko Markings Gainesville, GA $3,750.00 PreMark-Ennis Flint Greensboro, NC $3,700.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 419-17-7120-2125 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 6,738.80 and the current available balance is $ 6,738.80 Respectfully submitted, Sandie Greco 8/31/2020 Michelle V,-zdzer 9/$/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 4,805.00 plus est. shipping costs of $ 245.00 to pay for or purchase 1 - Post Puller This purchase or expenditure is being made because: Mounted on sign truck will pull damaged posts from ground. Vendor selected for this purchase: Line Wise Utility Products Q Bids or written quotes were taken on this purchase, as follows: Line Wise Utility Products Waco, Texas $4,805.00 TAPCO Brown Deer, Wisconsin $5,937.50 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: EIGeneral Fund EI Road Use Tax EI Sewer F—] Sanitation Bonds EI Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 418-17-7120-2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 50,000 and the current available balance is $ 50,000 Respectfully submitted, Sandie Greco 8/27/2020 Michelle 1iVeid-ge;, 9/$/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ $6,637.00 plus est. shipping costs of $ to pay for or purchase 10 ft. signal pole, base, signal head, visors, upper assembly kit and accessories. This purchase or expenditure is being made because: Replace damaged traffic signal equipment due to a crash at W. 4th, Williston, Campbell and Kimball intersection Only vendor to supply materials to match what was damaged. Vendor selected for this purchase: Mobotrex Q Bids or written quotes were taken on this purchase, as follows: Mobotrex Davenport IA $6,637,00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: EI General Fund 5011 Road Use Tax EI Sewer F—] Sanitation EI Bonds EI Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 266-17-7120-1576 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 31,400.00 and the current available balance is $ 31,271.67 Respectfully submitted, Sandie Greco 8/31/2020 Michelle Veidzer 9/8/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 4,854.17 plus est. shipping costs of $ 50.00 to pay for or purchase Lab Centrifuge-new unit This purchase or expenditure is being made because: Lab centrifuge is 25 years old and parts are unavailable. Lab needs working centrifuge to meet compliance. Vendor selected for this purchase: Fisher Scientific Q Bids or written quotes were taken on this purchase, as follows: VWR $ 6,078.68 Midland Scientific$ 5,669.47 Fisher Scientific$4,874.17 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: EI General Fund EI Road Use Tax FE-1 Sewer F—] Sanitation EI Bonds EI Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 520-14-5200-2119 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 140,000 and the current available balance is $ 140,000 Respectfully submitted, Brian Bowman Whelle Weidner 9/8/202�}i o (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 6,962.00 plus est. shipping costs of $ 0 to pay for or purchase repair of Hawkeye Louis Allis motor This purchase or expenditure is being made because: failure of Hawkeye Louis Allis motor Vendor selected for this purchase: Janda Motor Services Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Janda is the vendor that works on Louis Allis Motors Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 400,000.00 and the current available balance is $ 335,775.34 Respectfully submitted, Brian Bowman 9/1/2020 Michelle UVezd-g&;, 9/8/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finance Committee approval required? YES DXJ NO 9/8/2020 If so,date approved: City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2020 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 010 37 4105 3000 cash 37GFT.0008 5,320.00 010 37 4105 1567 REC EQUIP 37GFT.0008 5,320.00 TOTAL $5,320.00 TOTAL $5,320.00 This amendment is being requested because: TO BUDGET THE BALANCE LEFT IN THIS PROJECT AT END OF FISCAL 2020 This project is for memorial trees and benches placed in parks and golf courses. We want the funds available to purchase benches in advance, price is cheaper when ordered in quantity.Will only use some of the funds. dept head Paul Huting Prior Committee Actions(Dates): Michelle Weidner 9/8/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared good ies\forms\Memorial_benches_trees_project(1).x1s(Apr 2003) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee 9/8/2020 Approval Date Project Name (from page one) Byrne Justice Assistance Grant FY2021 Department No. project will be budgeted under 11 To be assigned by the Finance Dept. Activity No. project will be budgeted under 01011 1150 Project No. 11TRI 01011 1160 Subproject No. TF21 (Each column should only include amounts by fund) Fund: 1150 Fund: 1160 Fund: Fund: Total REVENUES: 3000 Cash on Hand $ - 3112 Local Option Sales Tax - 3350 Federal Grant - 3357 Shared Program - County - 3358 Shared Program - City - 3360 Shared Program - State - 3361 State Grant - 3365 State RISE Grant - 3368 EPA Grant - 3377 EDA Grant - 3720 Donations - Restricted - 3750 Sale of Bonds - 3349 Byrne Grant-Tri Co 93,999.00 94,001.00 188,000.00 TOTALS $ 93,999.00 $ 94,001.00 $ - $ - $ 188,000.00 EXPENDITURES: 2103 Engineering &Consulting $ - 2125 Traffic Control Equipment - 2140 Land Acquisition - 2144 Land Improvements - 2146 Demolitions - 2151 Building Construction 2156 Bikeway Construction - 2162 Storm Sewers - 2163 Sanitary Sewers - 2164 Sidewalks - 2165 Streets & Roadways - 2199 Non-participating Misc - 1111 Salaries- Regular 93,999.00 93,999.00 1302 Outside Agencies 94,001.00 94,001.00 TOTALS $ 93,999.00 $ 94,001.00 $ - $ - $ 188,000.00 Captain Dave Mohlis 8/31/2020 Michelle Wez6zer 9/8/2020 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared good ies\forms\Byrne_Justice_Assistance_Grant_FY21 (5).xlsx\Page 2(Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET -ALL PROJECTS PAGE ONE Project Name Byrne Justice Assistance Grant FY2021 City Contract No. 18-JAG-348071 To be assigned by the Finance Dept. Project Manager Chief Fitzgerald Project No. 11TRI Project Budget Total $ 188,000.00 Subproject No. TF21 1. How will this project be funded? A. Federal Grant Yes 0 No 0 CFDA# 16.738 % Paid by federal grant 50.00% Grant Name Grant Agreement Number 18-JAG-348071 B. State Grant Yes No 0 % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding Property Taxes % Paid by City D. Other Entities Yes = No 0 % Paid by other entity 50.00% Name Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) FX ❑ Yes No 3. Does the project include the purchase of right of way or other real property? ❑ FX If yes, will real property purchases be reimbursable under the grant? ❑ FX If yes, have you attached authorization to purchase real property to this document? ❑ FX 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ FX B. Publication, or printing costs ❑ FX C. Others, list ❑ FX 5. Does this project cover any regular full-time salaries or benefits? EX ❑ If yes, employee/position to be covered. Lt. Feaker, Inv. Del Valle &J. 6. Include a brief description of the project in the space below: (REQUIRED) The grant funds the salary of(3)Tri County Drug Task Force members: WPD: Feaker, Del Valle, J. Zubak CFPD, BHCSO & BHCA Page 2 must be attached and signed. K:\shared good ies\forms\Byrne_Justice_Assistance_Grant_FY21 (5).xlsx\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET -ALL PROJECTS PAGE ONE Project Name Mayor's More Than Basketball League City Contract No. To be assigned by the Finance Dept. Project Manager Mark Gallagher Project No. 37GFT Project Budget Total $ 20,911.00 Subproject No. BBALL 1. How will this project be funded? A. Federal Grant Yes = No 0 CFDA# % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes 0 No 0 % Paid by state grant Grant Name Reap Grant Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes 0 No 0 % Paid by other entity 100.00% Name Young Family Foudation Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) Q ❑ Yes No 3. Does the project include the purchase of right of way or other real property? El ❑X If yes, will real property purchases be reimbursable under the grant? El ❑ If yes, have you attached authorization to purchase real property to this document? El El 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees El FX B. Publication, or printing costs El FX C. Others, list El FX 5. Does this project cover any regular full-time salaries or benefits? El FX If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The Mayor's More Than Basketball League will be offered for boys in grades 6-8. It will take place in the evening at the Cedar Valley SportsPlex. There will be coaches, referees and guest speakers that will all serve as positive role models for players. Players will receive food after the games. Donation received from Young Family Foundation and using up very old project balance in 37YES-HOOP Page 2 must be attached and signed. K:\shared good ies\forms\Copy_of_Mayors_More_Than_Basketball_project_budget_worksheet.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 9/8/2020 Project Name (from page one) Mayor's More Than Basketball League Department No. project will be budgeted under 37 To be assigned by the Finance Dept. Activity No. project will be budgeted under 4105 Project No. 37GFT Subproject No. BBALL (Each column should only include amounts by fund) Fund: _010 Fund:_010_ Fund: Fund: Total REVENUES: 010-37-4105 37YES-HOOP 3000 Cash on Hand $ 911.00 $ 911.00 3350 Federal Grant - 3352 Federal HUD Grant - 3354 Shared Program - Local - 3357 Shared Program - County - 3358 Shared Program - City - 3360 Shared Program - State - 3361 State Grant - 3720 Donations - Restricted 20,000.00 20,000.00 3750 Sale of Bonds - 3111 Hotel Motel Discretionary - TOTALS $ 20,000.00 $ 911.00 $ - $ - $ 20,911.00 EXPENDITURES: 1111 Salaries - Regular $ - 1112 Salaries - Part Time 13,000.00 13,000.00 1315 Education &Training - 1345 Travel - Official City - 1346 Travel - Prof Training - 1390 Contractual Services 3,000.00 3,000.00 1567 Recreational Equip 4,000.00 911.00 4,911.00 TOTALS $ 20,000.00 $ 911.00 $ - $ - $ 20,911.00 Paul Huting 9/2/2020 Michelle Weidner 9/8/2020 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared good ies\forms\Copy_of_Mayors_More_Than_Basketball_project_budget_worksheet.xls\Page 2(Donat or NON-constr) (Mar 2010)