HomeMy WebLinkAboutApproved Documents - 10/5/2020 City Clerk Use Only
Finance Committee
Approval Date 10/5/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 8,230.00 plus est. shipping costs of $ to pay for or purchase
Arisun Rubber Tracks
This purchase or expenditure is being made because:
To replace Tracks on Waste Management Excavator
Vendor selected for this purchase: Bauer Built
F■ Bids or written quotes were taken on this purchase, as follows:
Bauer Built Waterloo, IA $8,230.00
Mid Country Machinery Waterloo, IA $10,372.58
Murphy Tractor Waterloo, IA $8,345.64
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 345,500.00
and the current available balance is $ 248,853.40
Respectfully submitted,
Sandie Greco 9/16/2020 Mzchclle Wudner 10/5/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/5/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ 97,709 plus est. shipping costs of $ to pay for or purchase
annual maintenance fees for financial and community development software.
This purchase or expenditure is being made because:
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
This is the required annual support and maintenance fee for the City's Enterprise
Resource software that serves all departments with financial, human resources and
community development applications.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer 0■ Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-03 $73,955; 010-22 $ 21 251; 525-15 $2,503
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 111,000.00 32,300.00 3,536.00
and the current available balance is $ 100,165.65 29 656.18 3,536.00
Respectfully submitted,
Michelle Weidner 9/24/2020 Michelle VetdneN 10/5/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/5/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 10,260.00 plus est. shipping costs of $ to pay for or purchase
annual installment of registration software. Ca_�_ap }� _-5. aQ��
This purchase or expenditure is being made because:
the software is used by sports, sportsplex, park office, young arena and center for the arts for
membership registration, activity registration, scheduling.
Vendor selected for this purchase: Active Network/Max Galaxy Dallas TX
Bids or written quotes were taken on this purchase, as follows:
❑■ Bids or quotes were not taken on this purchase because:
This is the vendor of the software being used.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund 0 Road Use Tax EI Sewer F-1 Sanitation
Bonds E] Federallother grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
i
balance after
expense budget amendment
Park 010-37-41001520 $307.801 $0.00. $308.00
sportsplex 010-37-4180 1520 1 $5,643.00 _$5,700.000
sports 010-37-42001520 $3,796.20 $5,500.00'
young arena 010-37-4500 1520 $513.00
-- ! --- - - - $0,001--$513.00_
TOTAL $10,260.00;
Paul Huting 9/29/2020 Mle%lle Weidner 10/5/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodiesllormslExpenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/5/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ $9,450.88 plus est. shipping costs of $ 0 to pay for or purchase
Repair and paint flooring for the Police Department Crime Lab.
This purchase or expenditure is being made because:
This is part of the building remodeling of the Crime Lab. Flooring repairs are needed and then
painting of an epoxy covering.
Vendor selected for this purchase: Ackley Painting
Q Bids or written quotes were taken on this purchase, as follows:
Ackley Painting Co. $9450.88
Even Quality Works $11,754.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EIGeneral Fund EI Road Use Tax EI Sewer F—] Sanitation
Bonds EI Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
418-11-1100-2152 Police Department Improvements
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 50,000.00
and the current available balance is $ 43,298.43
Respectfully submitted,
Dave Mohlis, Police Captain 9/25/20 Michelle Weidner 10/5/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/5/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department Department to expend
$ 4,200.00 plus est. shipping costs of $ to pay for or purchase
Uniforms for union employees
This purchase or expenditure is being made because:
Annual 3 sets of uniforms as per union contract
(Van Meter honoring same prices as last year's bid)
Vendor selected for this purchase: Van Meter
Bids or written quotes were taken on this purchase, as follows:
QBids or quotes were not taken on this purchase because:
Honoring last year's bid prices
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EI General Fund 5011 Road Use Tax EI Sewer F—] Sanitation
EI Bonds EI Federal/other grants F Other(specify)
This expenditure is to be coded to the following budget line-item:
205-19-7110-1579; 521-19-5500-1579; 266-19-7100-1579
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 1,200; 750; 2,500
and the current available balance is $ 1,200; 750; 2,388.46
Respectfully submitted,
Sandie Greco 9/30/2020 Michelle Verclner 10/5/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/5/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 3,246.34 plus est. shipping costs of $ to pay for or purchase
1 John Deere SP8C Snow Pusher
This purchase or expenditure is being made because:
To be installed on Skidsteer for removing snow in parking lots and top of the parking ramps/
Vendor selected for this purchase: Murphy Tractor& Equipment Co.
Q Bids or written quotes were taken on this purchase, as follows:
Murphy Tractor& Equipment Co. Waterloo, IA $3,246.34
Mid Country Machinery, Inc. Waterloo, IA $5,200.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
418-17-7120-2117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 50,000.00
and the current available balance is $ 50,000.00
Respectfully submitted,
Sandie Greco 9/16/2020 Vlchell& Veidne� 10/5/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)