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Home My WebLink AboutApproved Documents - 10/12/2020 City Clerk Use Only Finance Committee Approval Date 10/12/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage - Fire Department to expend $ 2,715.00 plus est. shipping costs of $ to pay for or purchase 2020 Annual Fire Pump Certification Testing for Vehicles: #310, #304, #311, #307, #303, #309, #302, #305 and #301 This purchase or expenditure is being made because: Annual certification testing for fire trucks. Vendor selected for this purchase: Apparatus Testing Service, LLC. Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Annual testing by Iowa Vendor Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: FEII General Fund EI Road Use Tax EI Sewer F—] Sanitation EIBonds EI Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-1405-1390 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 2,715.00 and the current available balance is $ 2,715.00 Respectfully submitted, Sandie Greco 10/05/2020 Michelle Weidner 10/12/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 10/12/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Development Department to expend $ 3250.00 plus est. shipping costs of $ 100.00 to pay for or purchase Resourcing of an XRF machine This purchase or expenditure is being made because: The machine must be resourced after so many hours of use to operate Vendor selected for this purchase: Viken Detectron Bids or written quotes were taken on this purchase, as follows: QBids or quotes were not taken on this purchase because: No other vendor is available for this XRF machine. Manufacturers maintenance of the machine Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: EIGeneral Fund EI Road Use Tax EI Sewer F—] Sanitation EI Bonds � Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 224-32-5853-1378(3025.00) 224-32-5850.1561 (225.00)224-32-5853-1343(100.00) BGLED18.CNSLT/BG14H.0001/BGLED18.CNSLT (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 3050.00 and the current available balance is $ 3025.00 Respectfully submitted, Rudy Jones Michelle Veidzer 10/12/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 10/12/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 125.00/hr me$20,000 plus est. shipping costs of $ to pay for or purchase Snow/Ice removal on newly constructed sidewalks and crosswalks in the Kimball University Ave corridors. This purchase or expenditure is being made because: In-house crews can no longer keep up with the expanding list of properties and locations needing to be cleared throughout the City. Vendor selected for this purchase: Professional Lawn Care, Waterloo IA Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Professional Lawn Care has agreed to honor their 2019-2020 bid price. We have struggled to garner interest from other qualified and capable bidders. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ElBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4100 1390 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 201,175.00 and the current available balance is $ 131,685.33 Respectfully submitted, Paul Huting 10/07/2020 Michelle Weid-xe�- 10/12/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 10/12/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 3,800 plus est. shipping costs of $ 0 to pay for or purchase EXPLORATION OF GROUND FOR ROAD SITE IN CONJUNCTION WITH FY20 WASTEWATER TREATMENT PLANT BIOSOLIDS MODIFICATIONS PROJECT This purchase or expenditure is being made because: A TANK STRUCTURE FORMERLY OCCUPIED THE AREA THAT IS GOING TO BE TURNED INTO A ROAD. WILL INVESTEGATE THE SITE USING GEOPHYSICAL METHODS. Vendor selected for this purchase: TERRACON Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: TERACON IS CONTRACOTR DOING THE GEOTECHNICAL WORK ON THE FY20 WATERLOO WASTEWATER TREATMENT PLANT BIOSOLIDS MODIFICATIONS PROJECT Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑E Sewer ❑ Sanitation ElBonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line-item: 520-14-5280-2103 14SRF.SOLIDS (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 1,300,000.00 and the current available balance is $ 993,126.02 Respectfully submitted, MATT HOSFORD 10/07/20 Mchdle Veid-zer 10/12/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared good ies\form s\Expend itu re Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 10/12/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 4,800 plus est. shipping costs of $ 0 to pay for or purchase RCSystems Site Check and Evaluation This purchase or expenditure is being made because: Once the base station is replaced each unit at the lift stations will need to calibrated to work with new unit Vendor selected for this purchase: RCSystems Radio Communicatins Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: RCS is the only local contractor that does this work. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 520-14-5200-1377 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 10,000.00 and the current available balance is $ 8,656.67 Respectfully submitted, Matt Hosford 10/06/20 Michelle bVeidyer 10/12/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 10/12/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 9,456.56 plus est. shipping costs of $ 265 to pay for or purchase ZETRON ,MODEL 1550 SENTRIMAX ALARM PROCESSOR AND ACCESSORIES This purchase or expenditure is being made because: THE ZERON CONTROLLER THQAT HANDLES ALAARMS FOR OVER 30 LIFTSTATIONS HAS EXCEEDED USEFUL LIFE AND CANNOT B REPAIRED Vendor selected for this purchase: RCSYSTEMS RADIO COMMUNICATIONS Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: RCS IS THE ON LY LOCAL CONTRACTOR THAT DOES THIS WORK. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑E Sewer ❑ Sanitation ElBonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line-item: 520-14-5200-1387 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 10,000 and the current available balance is $ 10,000 Respectfully submitted, MATT HOSFORD 10/07/20 Whede V,-zdne;, 10/12/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared good ies\form s\Expend itu re Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 10/12/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,130.53 plus est. shipping costs of $ to pay for or purchase 1 -Valmont 40 ft. Black Street Light Pole This purchase or expenditure is being made because: To replace damaged pole on Highway 63 (Logan Ave.) due to a knockdown. Vendor selected for this purchase: 3E 0■ Bids or written quotes were taken on this purchase, as follows: 3E Waterloo, IA $3,130.53 Van Meter Waterloo, IA $3,163.83 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑0 Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 266-17-7120-1521 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 28,800.00 and the current available balance is $ 25,761.03 Respectfully submitted, Sandie Greco 10/05/2020 Michelle 1/Veidner 10/12/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) PROJECT BUDGET WORKSHEET -ALL PROJECTS PAGE ONE Project Name CDBG-CV CARES Act. Funding 1st Round City Contract No. To be assigned by the Finance Dept. Project Manager Angie Fordyce Project No. 32CARE1 Project Budget Total $ 737,227.00 Subproject No. Various 1. How will this project be funded? A. Federal Grant Yes 0 No 0 CFDA# % Paid by federal grant 100.00% Grant Name CDBG-CV Grant Agreement Number B-20-MW-19-0008 B. State Grant Yes 0 No 0 % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes 0 No 0 % Paid by other entity Name Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) FX ❑ Yes No 3. Does the project include the purchase of right of way or other real property? El ER If yes, will real property purchases be reimbursable under the grant? ❑ ❑ If yes, have you attached authorization to purchase real property to this document? ❑ El 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ ER B. Publication, or printing costs Q ❑ C. Others, list ❑ EX 5. Does this project cover any regular full-time salaries or benefits? Q ❑ If yes, employee/position to be covered. CD staff that work on CV acti) 6. Include a brief description of the project in the space below: (REQUIRED) CDBG-CV CARES Act. funding to prevent, prepare for, or respond to COVID-19. Page 2 must be attached and signed. K:\shared good ies\forms\CDBG-CV_Round_1_Budg et_Worksheet_0)\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 10/12/2020 Project Name (from page one) CDBG-CV CARES Act. Funding 1 st Round Department No. project will be budgeted under 32 To be assigned by the Finance Dept. Activity No. project will be budgeted under 5851 Project No. 32CARE1 Subproject No. Various (Each column should only include amounts by fund) Fund:_ Fund: Fund: Fund: 224 Total REVENUES: 3000 Cash on Hand $ - 3350 Federal Grant - 3352 Federal HUD Grant 737,227.00 737,227.00 3354 Shared Program - Local - 3357 Shared Program - County - 3358 Shared Program - City - 3360 Shared Program -State - 3361 State Grant - 3720 Donations- Restricted - 3750 Sale of Bonds - 3905 TIF Revenue - TOTALS $ 737,227.00 $ - $ - $ - $ 737,227.00 EXPENDITURES: 1111 Salaries- Regular 60,000.00 $ 60,000.00 1113 Longevity 600.00 600.00 1121 FICA 6,000.00 6,000.00 1122 IPERS 6,500.00 6,500.00 1123 Life& Disability 1,000.00 1,000.00 1131 Health Insurance 20,000.00 20,000.00 1313 Legal Service 1,000.00 1,000.00 1315 Education and Training 2,345.00 2,345.00 1317 Audit Expense 3,000.00 3,000.00 1343 Postage and Mailing 1,500.00 1,500.00 1351 Advertising Expense 3,500.00 3,500.00 1358 Economic Development 50,000.00 50,000.00 1376 Office Equipment 5,000.00 5,000.00 1379 Interim Assistance 100,000.00 100,000.00 1393 Contributions and Subsidy 439,782.00 439,782.00 1516 Minor Computer Equipmeni 10,000.00 10,000.00 1520 Computer Software 25,000.00 25,000.00 1561 Office Supplies 2,000.00 2,000.00 TOTALS $ 737,227.00 $ - $ - $ - $ 737,227.00 RUDY JONES 10/7/2020 Mzchez�e VeGAer 10/12/2020 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date KAshared good ies\forms\CDBG-CV_Round_1_Budget_Works heet_(1)\Page 2(Donat or NON-constr) (Mar 2010)