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HomeMy WebLinkAboutApproved Documents - 11/2/2020City Clerk Use Only Finance Committee Approval Date 11/2/2020 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 16,826 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Door replacement, concrete work and ramp repair at the Hazmat Training Center Vendor selected for this purchase: Failor Hurley ▪ Bids or written quotes were taken on this purchase, as follows: Failor Hurley - $ 16,826 (includes winter protection so work can be completed this fall) Don Gardner Const - $ 16,497 IT Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 418-22-1400-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 20,000 $ 18,278.12 Greg Ahlhelm - Building Official Ache/le 1Nctdner 11/2/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11/2/2020 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ 5,242.70 plus est. shipping costs of $ to pay for or purchase Yearly properties and inspections software subscription This purchase or expenditure is being made because: ESO subscription for per -planning and records management for properties and inspections. Vendor selected for this purchase: ESO n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Yearly database/records management subscription. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1520 Computer Software (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Pat Treloar 10-26-2020 $ 20,755.00 $ 20,755.00 Michele Weidner 11/2/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11/2/2020 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor's Office Department to expend $ 5,269.00 plus est. shipping costs of $ 0 to pay for or purchase Fiscal Year Membership to the United States Conference of Mayors FY2021. This purchase or expenditure is being made because: membership is a valuable resource for the City of Waterloo. Vendor selected for this purchase: United States Conference of Mayors n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: It is a membership. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8200-1391 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Quentin Hart $ 13,000.00 $ 9,670.00 Michelle Weidner 11/2/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11/2/2020 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS $ 7,894.60 plus est. shipping costs of $ Rapid Recovery backup and replication maintenance renewal. Department to expend to pay for or purchase This purchase or expenditure is being made because: Rapid Recovery is the software/hardware we use for backup and disaster recovery for all city servers. Vendor selected for this purchase: DLT Solutions LLC n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: DLT handles al (maintenance renewals for Rapid Recovery application and appliances. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8220 1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Chris Youngblut 10/28/2020 $ 38,500.00 $ 8,463.02 Michelle W ediier 11/2/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11/2/2020 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,749.90 plus est. shipping costs of $ 0.00 to pay for or purchase five (5) Gamber-Johnson computer docking stations for the Police Department patrol vehicles. This purchase or expenditure is being made because: Five computer docking stations will replace computer mounts that are older and the end of the life cycle. This are mobile computers used by the patrol division squad cars. Vendor selected for this purchase: CDWG $7,449.90 n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: CDWG has the State of Iowa bid for Panasonic Toughbook computers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 419-11-1100-2106 Information Systems (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Dave Mohlis, Police Captain 10/26/20 $ 80,000.00 $ 36,694.49 Michelle Weidner 11/2/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11/2/2020 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 6,481.80 plus est. shipping costs of $ 00 to pay for or purchase Install concrete approach and sidewalk for the Police property storage building. This purchase or expenditure is being made because: Installing concrete to access the garage door for the property storage building on E 7th Street. Vendor selected for this purchase: SJ Construction n Bids or written quotes were taken on this purchase, as follows: SJ Construction $6,481.80 Brothers Construction Enterprises, Inc. $6,735.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 417-11-1100-2152 Police Vehicle Impound Storage Bldg (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 80,000.00 $ 28,280.00 Dave Mohlis, Police Captain 10-27-20 M/chelle fVezctnev 11/2/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11/2/2020 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 15,024.75 plus est. shipping costs of $ 0.00 to pay for or purchase five (5) Panasonic Toughbook computers for the Police Department patrol vehicles. This purchase or expenditure is being made because: Five computers will replace computers that are older and the end of the life cycle. This are mobile computers used by the patrol division squad cars. Vendor selected for this purchase: CDWG $15,024.75 n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: CDWG has the State of Iowa bid for Panasonic Toughbook computers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 419-11-1100-2106 Information Systems (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 80,000.00 and the current available balance is $ 51,719.24 Respectfully submitted, Dave Mohlis, Police Captain 10/26/20 Michelle Weidner 11/2/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11 /2/2020 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 8,495.00 plus est. shipping costs of $ to pay for or purchase 1 - A-1-36 Minnich On -Grade Air Drill This purchase or expenditure is being made because: Used to drill holes for dowels for concrete panel street repairs Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: Minnich Manufacturing (on-line) Fort Wayne, IN $8,495.00 Logan Contractors Waterloo, IA $8,750.00 IT Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 419-19-7100-2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Sandie Greco $ 570,000.00 $ 175,484.70 10/27/2020 Michelle INetdiier 11/2/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Small Business Assistance $ 50,000.00 1. How will this project be funded? To be assigned by the Finance Dept. Project No. 32CARE1 Subproject No. SBA A. Federal Grant Yes X No CFDA # 14.218 % Paid by federal grant 100.00% Grant Name CDBG Grant Agreement Number B-20-MW-19-0008 B. State Grant Yes No % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes No % Paid by other entity Name 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This projects provides funds to businesses that create or retain jobs due to COVID-19. Done None ❑X ❑ Yes No ❑ 0 ❑ ❑ ❑ ❑ ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\COVID-19_Small_Business_Assitance.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Small Business Assistance Department No. project will be budgeted under 32 Activity No. project will be budgeted under 5851 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3905 TIF Revenue EXPENDITURES: To be assigned by the Finance Dept. Project No. 32CARE1 Subproject No. SBA (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 224 Total 50,000.00 50,000.00 TOTALS $ 50,000.00 $ $ $ $ 50,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 2140 Land Purchase 1358 Econ Dev Grant 50,000.00 50,000.00 TOTALS $ 50,000.00 $ $ $ $ 50,000.00 Rudy Jones 10/27/2020 Michelle Weidner 11 /2/2020 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\COVID-19_Small_Business_Assitance.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Hotel -Motel Tax Grant Airport Website Keith Kaspari Project Budget Total $ 14,500.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes X No Name Hotel -Motel Tax To be assigned by the Finance Dept. Project No. 2OHMT Subproject No. WEB % Paid by federal grant % Paid by state grant % Paid by City % Paid by other entity 100.00% Attach copies of any grant agreements that will fund the project (REQUIRED) 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees Done None ❑X ❑ Yes No ❑ 0 ❑ ❑ Done None ❑ ❑ Yes None ❑ ❑X B. Publication, or printing costs ❑ ❑X C. Others, list ❑ ❑X 4. Does this project cover any regular full-time salaries or benefits? ❑ ❑X If yes, employee/position to be covered. 5. Include a brief description of the project in the space below: (REQUIRED) The purpose of this agreement is to provide funding for the design of a new website and re -branding for the Waterloo Regional Airport. Page 2 must be attached and signed. users\michelle-w\forms\Project_Budget_Wkshts_Experience_Waterloo_Grant_(1).xls\Page 1 All Projects (Feb 2007) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Hotel -Motel Tax Grant Airport Website Department No. project will be budgeted under 29 Activity No. project will be budgeted under 7710 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue 3111 Hotel/Motel Tax EXPENDITURES: To be assigned by the Finance Dept. Project No. 29HMT Subproject No. WEB (Each column should only include amounts by fund) Fund:010 Fund: Fund: Fund: Total 14,500.00 14,500.00 TOTALS $ 14,500.00 $ $ $ $ 14,500.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1319 Other Professional 14,500.00 14,500.00 TOTALS $ 14,500.00 $ $ $ $ 14,500.00 Keith Kaspari 10/27/2020 Michelle V/etdner _' (Signature Dept. Head) 11/2/2020 Date (Signature Finance Dept. Review) Date users\michelle-w\forms\Project_Budget_Wkshts_Experience_Waterloo_Grant_(1).xls\Page 2 (Donat-non constr) (April 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Police Grant- Federal Violence Against Women- FY21 Criminal Justice Application FY2020-22 Captain Mohlis $ 36,113.00 1. How will this project be funded? To be assigned by the Finance Dept. Project No. Subproject No. A. Federal Grant Yes X No CFDA # 16.588 % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes X No 1 % Paid by state grant Grant Name Pass through Dept of Crime -Victim Asst. Division Grant Agreement Number VW-21-50-LE C. City Match Source of Funding Property Tax-$12,038 % Paid by City D. Other Entities Yes No % Paid by other entity Name 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. DART Inv. S. Hesse Done None ❑X ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑X ❑ 6. Include a brief description of the project in the space below: (REQUIRED) This grant is a continuation of previous grant awards that will be applied towards funding the Waterloo Police Department Domestic Abuse Response Team (DART) program, providing salary & benefits for one full time Dart Investigator. The purpose of the grant is to provide immediate support, perpetrator accountability, and ongoing system advocacy fo victims of domestic violence and their children. Page 2 must be attached and signed. K:\shared goodies\forms\DART_21_Project_Budget_Worksheet.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 11/2/2020 Project Name (from page one) Police Grant- Federal Violence Against Women- FY21 Criminal Justice Application FY2020-2'; Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3373 Fed Pass thru for Iowa Funded with Property Tax EXPENDITURES: 010 11 1160 To be assigned by the Finance Dept. Project No. 11GRT Subproject No. DT21 (Each column should only include amounts by fund) Fund: 1150 Fund: 1160 Fund: Fund: Total 36,113.00 36,113.00 82,185.00 82,185.00 TOTALS $ 36,113.00 $ 82,185.00 $ $ $ 118,298.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1130 Employee Benefits 36,113.00 42,927.00 $ 79,040.00 39,258.00 39,258.00 TOTALS $ 36,113.00 $ 82,185.00 $ $ $ 118,298.00 Dave Mohlis, Police Captain 10/28/2020 M(chelle Wetdner 11/2/2020 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\DART_21_Project_Budget_Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010) October 26, 2020 To: Finance Committee and Michelle Weidner, CFO From: Pat Treloar, Fire Chief Re: Permission to dispose of decommissioned fire truck Al14 Approved by Finance Committee on 11/2/2020 Waterloo Fire Rescue is seeking permission to dispose of a 1986 Pierce Arrow fire truck VIN#1 P9CA01 D9GA040244. In recent years this apparatus was used for driving training, but now due to age and needed repairs we have decided to sell it on purple wave. PUBLIC WORKS SANITATION DEPARTMENT REFUND REQUEST GARBAGE/YARD WASTE Name: Address: 5Tb 1,IC//1 tccs S`�'• City/State/Zip: INj qth.) 1 a. 007 Service Address: 6-b0 flteho1cs S4-. Date: 10124 1 Phone: Refund Amount Requested: $ /t 3 . "J d **Documentation Included: VYes No ** All request for refunds required proof of payment before refunds are processed. Comments: SkOliter (A et beAA9 Chal ja 4rWirml 5l?.� r see.. art 5t V\,Ce o C tepo 1)-0 Signature/Sanitation Department Date Confirmed Refund Amount: $ 103' 5 v Michelle Weulxer Q Confirmed w/Water Works: es No Approved by Finance Committe on 11/2/2020 Finance Signature Date Refund Amount Paid: $ WATERLOO WAT _[. WORKS 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Page 1 of 1 ACCOUNT SUMMARY Customer Name: Account Number: Service Address: Guel Ramon Jr 105776-512522 500 NICHOLAS ST Waterloo Water Works Services Water $27.70 Water Service Excise Tax $1,67 Late Penalty $2.24 Water Works Subtotal $31.61 City of Waterloo Services Sanitary Sewer $42.75 Storm Water Fee $8.25 $46.50 $97.50 Garbage City of Waterloo Subtotal triV CIILLL,rr\ Coe' / (:)•,t, C t- Co pia4 9/OIg Billing Frequency: Billing Date: Billing Due Date: Quarterly 11/05/2018 11/29/2018 CHAR( SUMMARY Previous Balance Credits/Payments $126.87 -$126.87 Water Works Subtotal $31.61 City of Waterloo Subtotal $97.50 Total Current Service Charges $129.11 Total Amount Due $129,11 Amount Due After 11/29/2018 $135.38 Previous Read Date Current Read Date Previous Read Previous Read Type Current Read Current Read Type Usage (CCF) 07/25/2018 10/23/2018 688 Actual 695 Actual 7 0 6 0 4 3 m 2 ca 0 O� ry0�1 ry0�,,• ry0. y0 Off^ ti 1 4."'N O4` ry0 i SPECIAL MESSAGES Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: WATERLOO WA P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE: Guel Ramon Jr 500 Nicholas St Waterloo, IA 507072240 ❑ Please check box if contact information requires updating and indicate the change(s) on reverse side WORKS Account Number: 105776-512522 Total Amount. Due: ' 129,1i Amount Due After : 135.38 Billing Due Date:' . 11/29/2018 Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO, IOWA 50704 WATERLOO WAT WORKS 325 Sycamore Street P.O, Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Page 1 of 1 Customer Name: Account Number: Service Address: Guel Ramon Jr 105776-512522 500 NICHOLAS ST Waterloo Water Works Services Water $29.10 Water Service Excise Tax $1.75 Water Works Subtotal $30.85 City of Waterloo Services Sanitary Sewer $45.00 $8,25 $46,50 $99.75 Storm Water Fee Garbage City of Waterloo Subtotal C� rv� JtA. r,. C� Billing Frequency: Billing Date: Billing Due Date: Quarterly 02/05/2019 02/27/2019 ARGESUIV1 Previous Balance Credits/Payments $129,11 -$129.11 Water Works Subtotal $30.85 City of Waterloo Subtotal $99.75 Total Current Service Charges $130.60 Total Amount Due $130.60 Amount Due After 02/27/2019 $137.05 Previous Read Dat Current Read Date. Previous Read. Previous Read Type Current Read Current Read Type Usage (CCF), 10/23/2018 01/29/2019 695 Auto Estimate 701 Auto Estimate 6 SPECIAL MESSAGES. Please detach and return the bottom portion with your payment. See reverse side for additional Information MAKE CHECKS PAYABLE TO: WATERLOO WAS WORKS P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE Guel Ramon Jr 500 Nicholas St Waterloo, IA 507072240 ❑ Please check box if contact information requires updating and indicate the change(s) on reverse side Account Number: 105776-512522 Total Amount Due: 130.60 Amount Due After : 137.05 Billing Due Date 02/27/2019 Amount Enclosed: REMIT TO_, WATERLOO WATER WORKS P.O. BOX 27 WATERLOO, IOWA 50704 WATERLOO WA 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 WORKS STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Paee 1 of 1 ACCOUNT SUMMARY Customer Name: Account Number: Service Address: Guel Ramon Jr 105776-512522 500 NICHOLAS ST Billing Frequency: Billing Date: Billing Due Date: Quarterly 05/06/2019 05/28/2019 Waterloo Water Works Services Water Water Service Excise Tax Late Penalty Water Works Subtotal $29.10 $1.75 $6,45 $37.30 City of Waterloo Services Sanitary Sewer $45.00 Storm Water Fee $8.25 Garbage $46.50 City of Waterloo Subtotal $99.75 ta.A-0,,e ,(,tuVV, v, Cat v 1 Previous Balance Credits/Payments Balance Forward $130.60 -$137,05 -$6.45 Water Works Subtotal $37.30 City of Waterloo Subtotal $99.75 Total Current Service Charges $137.05 Total Amount Due $130.60 Amount Due After 05/28/2019 $137.05 Previous Read Date Current Read Date Previous Read Previous Read Type Current Read Current Read Type Usage (CCF) 01/29/2019 04/18/2019 701 Actual 707 Actual 6 7 • 8 U 6 U 4 • 3 A 2 1 OHO ti do^o ho°• ° SPECIAL NIESSAGES Please detach and return the bottom portion with your payment. See reverse side for additional information MAKECHECKS PAYABLE TO: WATERLOO WAT WORKS P.O, Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE: Guel Ramon Jr 500 Nicholas St Waterloo, IA 507072240 ❑ Please check box if contact information requires updating and indicate the change(s) on reverse side Account Number: 105776-512522 Total Amount Due 130.60 Amount Due After : 137.05 Billing Due Date: _, 05/28/2019 Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO, IOWA 50704 WATERLOO WA 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 WORKS STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Page 1 of 1 Customer Name: Account Number: Service Address: Guel Ramon Jr 105776-512522 500 NICHOLAS ST edir Billing Frequency: Billing Date: Billing Due Date: Quarterly 08/05/2019 08/26/2019 Waterloo Water Works Services Water $29.10 Water Service Excise Tax $1,75 Late Penalty $6.45 Water Works Subtotal $37.30 City of Waterloo Services Sanitary Sewer $47.25 Storm Water Fee $12.00 Garbage $46.50 City of Waterloo Subtotal $105.75 _ t (1A v•, Le,.72 MMARY Previous Balance Credits/Payments Balance Forward $130.60 -$137.05 -$6.45 Water Works Subtotal $37.30 City of Waterloo Subtotal $105.75 Total Current Service Charges $143.05 Total Amount Due $136.60 Amount Due After 08/26/2019 $143.35 Previous Read Date Current Read Date Previous Read Previous Read Type Current Read Current Read Type Usage (CCF), 04/18/2019 07/22/2019 707 Actual 713 Actual 6 PECIAL MESSAGES Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: WATERLOO WAT I WORKS P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE Guel Ramon Jr 500 Nicholas St Waterloo, IA 507072240 Q Please check box If contact information requires updating and indicate the change(s) on reverse side Account Number: 105776-512522 Total Amount Due: 136.60 Amount Due After : 143.35 Billing Due Date, . ` 08/26/2019 Amount Enclosed: REMIT TO: ,zr WATERLOO WATER WORKS P.O. BOX 27 WATERLOO. IOWA 50704 WATERLOO WAT WORKS 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Paee 1 of 1 ACCOUN' SUtVIMARY Customer Name: Account Number: Service Address: Guel Ramon Jr 105776-512522 500 NICHOLAS ST Billing Frequency: Billing Date: Billing Due Date: Quarterly 11/04/2019 11/26/2019 Waterloo Water Works Services Water Water Service Excise Tax Late Penalty Water Works Subtotal $29.10 $1.75 $6.75 $37.60 City of Waterloo Services Sanitary Sewer $47.25 $12.00 $46.50 $105.75 Storm Water Fee Garbage City of Waterloo Subtotal �(.iJ.c w ► �.. 3 ► . S-c-) v CHARGiE; SUMMARY Previous Balance Credits/Payments Balance Forward $136.60 -$143.35 -$6.75 Water Works Subtotal $37.60 City of Waterloo Subtotal $105.75 Total Current Service Charges $143.35 Total Amount Due $136.60 Amount Due After 11/26/2019 $143,35 Previous Read Date Current Read Date Previous Read Previous Read Type Current Read Usage (CCF) 07/22/2019 10/25/2019 713 Manual Estimate 719 Manual Estimate 6 SPECIAL MESSAGES Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE:CHECKS FAYABLE TO WATERLOO WA WORKS P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE: Guel Ramon Jr 500 Nicholas St Waterloo, IA 507072240 ❑ Please check box if contact information requires updating and indicate the change(s) on reverse side Account Number: 105776-512522 Total Amount Due;.,' 136.60 Amount Due After : 143.35 Billing Due Date: 11/26/2019 Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO, IOWA 50704 WATERLOO WA v R WORKS 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater,org Paee 1 of 1 Customer Name: Account Number: Service Address: Guel Ramon Jr 105776-512522 500 NICHOLAS ST Billing Frequency: Billing Date: Billing Due Date: Quarterly 02/03/2020 02/25/2020 Waterloo Water Works Services Water $29.68 Water Service Excise Tax $1.79 Late Penalty $6,75 Water Works Subtotal $38.22 City of Waterloo Services Sanitary Sewer Storm Water Fee Garbage Yard Waste / Recycle Site Maintenance Fee City of Waterloo Subtotal atD $47.25 $12.00 $53.25 $5.00 $117,50 ARC* stM► Previous Balance Credits/Payments Balance Forward $136.60 -$143,35 -$6,75 Water Works Subtotal $38.22 City of Waterloo Subtotal $117.50 Total Current Service Charges $155.72 Total Amount Due $148.97 Amount Due After 02/25/2020 $156.07 Previous Read Date Current Rea Date Previous Read 10/25/2019 01/30/2020 719 Previous Read Type Current Read Auto Estimate 726 Current Read Type , Usage (CCF) Auto Estimate SPECIAL MESSAGES 7 Yard Waste/Recycling rate increased $3/mo to $4/mo **Mandatory Yard Waste/Recycling Site Maint Fee $5/ mo prorated effective 1/1/20 on this bill** Questions -call Garbage -Sanitation @291-4455 Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLETQt WATERLOO WA P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 WORKS ADDRESSEE: Guel Ramon Jr 500 Nicholas St Waterloo, IA 507072240 ❑ Please check box if contact information requires updating and indicate the change(s) on reverse side Account Number: 105776-512522 Total Amount Duey : 148.97 Amount Due After : 156.07 Billing Due Date, 02/25/2020 Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO, IOWA 50704 WATERLOO WA WORKS 325 Sycamore Street P.O, Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Pave 1 of 1 ACCOUNT SUMMARY Customer Name: Account Number: Service Address: Guel Ramon Jr 105776-512522 500 NICHOLAS ST Billing Frequency: Billing Date: Billing Due Date: Quarterly 05/04/2020 05/26/2020 Waterloo Water Works Services Water $29.68 Water Service Excise Tax $1.79 Late Penalty $7.10 Water Works Subtotal $38.57 City of Waterloo Services Sanitary Sewer $47.25 Storm Water Fee $12.00 Garbage $53.25 Yard Waste / Recycle Site Maintenance Fee $15,00 City of Waterloo Subtotal $127,50 Cet C& v CHARGE SUMMARY, Previous Balance Credits/Payments Balance Forward $148,97 -$156.07 -$7,10 Water Works Subtotal $38,57 City of Waterloo Subtotal $127.50 Total Current Service Charges $166,07 Total Amount Due $158.97 Amount Due After 05/26/2020 $166.07 Previous Read Date Current Read DatePrevious Read Previous Read Type Current Read Current Read Type Usage (CCF) 01/30/2020 04/24/2020 726 Manual Estimate 733 Manual Estimate 7 7 e U 5 U 4 N 3 N 2 • D 1 O^ Oa O1 O^ re le e le f SPECIAL MESSAGES Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE, CHECKS, PAYABLE TO: WATERLOO WAT_WORKS P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE: Guel Ramon Jr 500 Nicholas St Waterloo, IA 507072240 ❑ Please check box if contact Information requires updating and indicate the change(s) on reverse side Account Number: 105776-512522 Total Amount Due:'; 158;97 Amount Due After: 166.07 Billing Diue,Dates '05/26/2020 Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO. IOWA 50704 PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) City Clerk Use Only Finance Committee Approval Date 11/2/2020 CDBG-CV General Program Administration Department No. project will be budgeted under 32 Activity No. project will be budgeted under 5851 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3905 TIF Revenue EXPENDITURES: To be assigned by the Finance Dept. Project No. 32CARE1 Subproject No. ADMN (Each column should only include amounts by fund) Fund: 224 147,445.00 Fund: Fund: Fund: TOTALS $ 147,445.00 $ $ 1111 Salaries - Regular 1113 Longevity 1121 FICA 1122 IPERS 1123 Life & Disability 1131 Health Insurance 1313 Legal Services 1315 Education and Training 1317 Audit Expense 1343 Postage and Mailing 1351 Advertising Expense 1376 Office Equipment 1516 Minor Computer Equipment 1520 Computer Software 1561 Office Supplies TOTALS Rudy Jones 60,000.00 600.00 6,000.00 6,500.00 1,000.00 20,000.00 1,000.00 2,345.00 3,000.00 1,500.00 3,500.00 5,000.00 10,000.00 25,000.00 2,000.00 $ 147,445.00 $ $ 10-27-20 Michelle Weidner Total 147,445.00 $ $ 147,445.00 $ 60,000.00 600.00 6,000.00 6,500.00 1,000.00 20,000.00 1,000.00 2,345.00 3,000.00 1,500.00 3,500.00 5,000.00 10,000.00 25,000.00 2,000.00 $ $ 147,445.00 11/2/2020 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\COVID-19_Admin_Funds (1).xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total CDBG-CV General Program Administration $ 147,445.00 1. How will this project be funded? A. Federal Grant Yes X No Grant Name CDBG-CV CFDA # 14.218 B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes No Name To be assigned by the Finance Dept. Project No. 32CARE1 Subproject No. ADMN % Paid by federal grant 100.00% Grant Agreement Number B-20-MW-19-0008 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Funds for general adminsitration for the CARES Act. funding. Done None ❑X ❑ Yes No ❑ 0 ❑ ❑ ❑ ❑ ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\COVID-19_Admin_Funds (1).xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 11/2/2020 Project Name (from page one) CDBG-CV Emergency Repairs Department No. project will be budgeted under 32 Activity No. project will be budgeted under 5851 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3905 TIF Revenue EXPENDITURES: To be assigned by the Finance Dept. Project No. 32CARE1 Subproject No. ER (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 224 Total 100,000.00 100,000.00 TOTALS $ 100,000.00 $ $ $ $ 100,000.00 1111 Salaries - Regular 1113 Longevity 1121 FICA 1122 IPERS 1123 Life & Disability 1131 Health Insurance 1313 Legal Services 1376 Interim Assistance Rudy Jones 100,000.00 100,000.00 TOTALS $ 100,000.00 $ $ $ $ 100,000.00 10-27-20 Michelle Weidrzer 11/2/2020 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\COVID-19_CDBG_Emergency_Repairs.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total CDBG-CV Emergency Repairs $ 100,000.00 1. How will this project be funded? To be assigned by the Finance Dept. Project No. 32CARE1 Subproject No. ER A. Federal Grant Yes X No CFDA # 14.218 % Paid by federal grant 100.00% Grant Name CDBG-CV Grant Agreement Number B-20-MW-19-0008 B. State Grant Yes No % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes No % Paid by other entity Name 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Funding for Emergency Repair Program for individuals facing hardship due to COVID-19. Done None ❑X ❑ Yes No ❑ 0 ❑ ❑ ❑ ❑ ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\COVID-19_CDBG_Emergency_Repairs.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 11/2/2020 Project Name (from page one) CDBG-CV Public Services Department No. project will be budgeted under 32 Activity No. project will be budgeted under 5851 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3905 TIF Revenue EXPENDITURES: To be assigned by the Finance Dept. Project No. 32CARE1 Subproject No. PUBSVC (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 224 Total 439,782.00 439,782.00 TOTALS $ 439,782.00 $ $ $ $ 439,782.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1393 Contributions and Subsidy 2140 Land Purchase 1358 Econ Dev Grant 439,782.00 439,782.00 TOTALS $ 439,782.00 $ $ $ $ 439,782.00 Rudy Jones 10-27-20 Michelle Weidner 11 /2/2020 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\COVID-19_Public_Service_Projects (1).xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total CDBG-CV Public Services $ 439,782.00 1. How will this project be funded? A. Federal Grant Yes X No Grant Name CDBG-CV CFDA # 14.218 B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes No Name To be assigned by the Finance Dept. Project No. 32CARE1 Subproject No. PUBSVC % Paid by federal grant 100.00% Grant Agreement Number B-20-MW-19-0008 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This projects provides funds to non profit agencies to assist with COVID hardships. Done None ❑X ❑ Yes No ❑ 0 ❑ ❑ ❑ ❑ ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\COVID-19_Public_Service_Projects (1).xls\Page 1 All Projects (Mar 2010) PUBLIC WORKS SANITATION DEPARTMENT REFUND REQUEST GARBAGE/YARD WASTE Name: ,A' V2/� C"WC..— Address: (0 s Oa -le- R � � ` c4 City/State/Zip: EA.\ `01) (65 .k cc(c Service Address: Date: Phone: Refund Amount Requested: $ I a'"l3C) **Documentation Included: V Yes No ** All request for refunds required proof of payment before refunds are processed. ` t ve9u e sf- e tA-Vta t S `f — 4a_ l l -P6 v' Comments: Signature/Sanitation Department Date Confirmed Refund Amount: $ (a'07) Michelle We[dner (z(c)(a.-0 Confirmed w/Water Works: /es No Approved by Finance Committee on 11/2/2020 Finance Signature Date Refund Amount Paid: $ /0'72 2 daZG In Jan. 2020 I found a new yard waste crubside container in my driveway. I called right away to tell them I live atone and did not order it. They did come a few days later to pick it up. I was looking at my last bill and noticed that this year it was so much higher. I called to check about it. They do have a record of me calling on Jan. 23,2020 to tell them that I didn't want it, but it was never taking off my bill. So I have been paying for it since Jan. g.to apply it to my next bill. Thank you. Mary Crowe 105 Oakridge Rd, Waterloo,Ia. 50702 ph# 319-296-1407 771/62A7 1509578 10498710.1 3-1175 1/1 WATERLOO WA E45140,RKS 325 Sycamore Street P.O. Box 27 Waterloo, IA 50704' STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Statement 1 of 1 ACCOUNT SUMMARY Customer Name: Account Number: Service Address: Crowe Mary 122861-509786 105 OAK RIDGE RD Billing Frequency: Billing Date: Billing Due Date: Quarterly 10/2/2020 10/23/2020 Waterloo Water Works Services Water 37.96 Water Service Excise Tax 2 28 Water Works Subtotal $40.24 City of Waterloo Services Sanitary Sewer 50.25 Storm Water Fee 12.75 Garbage 30.00 Yard Waste / Recycle Site Maintenance Fee 15.00 Yard Waste / Recycle Curbside 12.00 City of Waterloo Subtotal $120.00 CHARGE SUMMARY Previous Balance 61.47 Credits/Payments 151.47 CR Deposit Payment 0 00 Balance Forward $90.00 CR Water Works Subtotal 40.24 City of Waterloo Subtotal 120.00 Total Current Service Charges 160.24 Total Amount Due $70.24 Amount Due After 10/23/2020 $72.89 Previous Read Date Current Read Date Previous Read Previous Read Type Current Read Current Read Type Usage (CCF) 6/19/2020 9/24/2020 437 450 Actual 13 SPECIAL MESSAGES LOGAN AVENUE HY-VEE IS NOW ABLE TO TAKE PAYMENTS CURRENT BILLS