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HomeMy WebLinkAbout11.02.20.council_minutes November 2, 2020 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday,November 2, 2020. Mayor Quentin Hart in the Chair. Roll Call: Boesen, Amos, Morrissey, Klein, Feuss, Grieder, Juon joined the meeting by telephone. Prayer or Moment of Silence. Pledge of Allegiance: 159240 - Juon/Grieder that the Agenda, as proposed, for the Regular Session on Monday,November 2, 2020, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 159241 - Juon/Grieder that the Minutes, as proposed, for the Regular Session on Monday, October 26, 2020, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. Proclamation declaring November 2020 as Lung Cancer Awareness Month. Swearing in of Fire Fighters Hillary Scheel-Meyer, Zachary Benson, Bo Gaudineer. ORAL PRESENTATIONS Forest Dillavou, 1725 Huntington Road, commented that last week the city rezoned property near unity point. He commented that the property was already under construction and believes that should have taken place prior to approving the rezone. Mr. Grieder explained that the county positivity rate has increased significantly and asked that everyone dig deep and be vigilant to help stop the spread of COVID-19. Mr. Morrissey commented that he hopes that the mask mandate resolution would continue. He commented that downtown parking and meter issues are coming to him and hopes that a work session will be held to discuss downtown parking. He stated that two council members are liaisons for the police insignia committee and stated that he hopes that those members will share an update. He commented that the Telecommunications Board had a meeting on October 281h and had a closed session. Mayor Hart commented that the broadband study is in draft form and is not yet able to be released to the public. Kelley Felchle, City Clerk, shared that the next mask mandate resolution would be on the council agenda next week. Mr. Boesen provided an update on the police insignia committee. 159242 - Juon/Feuss that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. CONSENT AGENDA 159243 - Juon/Amos that the following items on the consent agenda be received,placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated November 2, 2020, in the amount of$995,171.92, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. November 2, 2020 Page 2 Resolution adopted and upon approval by Mayor assigned No. 2020-800. 2. Resolution approving acceptance of a US Department of Justice Assistance Grant in the amount of$44,769, with no City match, in conjunction with the purchase of a police Mobile Crisis Response vehicle and related equipment, and authorizing the Mayor to sign the associated documents. Resolution adopted and upon approval by Mayor assigned No. 2020-801. 3. Resolution approving Completion of Project and Recommendation of Acceptance of Work, for work performed by Service Roofing Company of Waterloo, Iowa, at a total cost of $72,962, in conjunction with the Carnegie Roof Replacement Project, and authorizing the Mayor to execute said document. Resolution adopted and upon approval by Mayor assigned No. 2020-802. 4. Resolution approving Completion of Project and Recommendation of Acceptance of Work, for work performed by Black Hawk Automatic Sprinklers, of Cedar Falls, Iowa, at a total cost of$60,960, in conjunction with the River Loop Public Market Project, and authorizing the Mayor to execute said document. Resolution adopted and upon approval by Mayor assigned No. 2020-803. 5. Resolution approving Completion of Project and Recommendation of Acceptance of Work, for work performed by Failor Hurley Construction of Waterloo, Iowa, at a total cost of $149,081, in conjunction with the Waterloo Public Library Exterior Stair Renovation Project, and authorizing the Mayor to execute said document. Resolution adopted and upon approval by Mayor assigned No. 2020-804. 6. Resolution approving preliminary plans, specifications, bid documents, etc., setting date of bid opening as November 12, 2020 and date of public hearing as November 16, 2020, in conjunction with the snow removal contract for residential/miscellaneous areas for city owned lots generally acquired through Iowa Code 657A, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2020-805. 7. Resolution approving request to utilize a bid, originally awarded by Council on April 8, 2019, to purchase one (1) 2021 119 Explorer AWD SUV from Stivers Ford of Waukee, Iowa, in the amount of$35,088. Resolution adopted and upon approval by Mayor assigned No. 2020-806. 8. Resolution approving preliminary specifications, form of contract, etc., setting date of bid opening as November 19, 2020 and date of public hearing as November 23, 2020, in conjunction with providing Janitorial Services at the Waterloo Public Works Facility, and instruct City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2020-807. 9. Resolution approving request to certify assessments to properties for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees. Resolution adopted and upon approval by Mayor assigned No. 2020-808. b. Motion to approve the following: 1• Approved Beer, Liquor, and Wine Applications November 2, 2020 Page 3 Name &Address of Class New or Expiration Includes Business Renewal Date Sunday a. The Snack Shack, 4335 B Native Wine/C Beer Renewal 10/28/2021 x Texas Street 2. Mayor Hart's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re-Appointment Denise Dermod ADA Compliance November 6, 2023 Re-Appointment y Commission 3. Cigarette/Tobacco Permit New Application for Speedy Mar, 926 Linn Street. 4. Bonds. Roll call vote-Ayes: Seven. Motion carried. PUBLIC HEARINGS 159244 - Morrissey/Grieder that proof of publication of notice of public hearing on FY 2021 Leisure Services Chemical Building Apron Paving Project, Contract No. 1039, as published in the Waterloo Courier on October 19, 2020, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 159245 - Morrissey/Grieder that the hearing be closed and oral and written comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 159246 - Morrissey/Grieder that"Resolution approving plans, specifications, forms of contract, etc., and authorizing to proceed", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-809. 159247 - Morrissey/Grieder Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Bidder Bid Security Total Bid Amount B&B Builders & Supply ° Base: $36,390 Waterloo, IA 5% Alt: $33,332 Total: $69,722 Base: $71,750 Minturn, Inc. 5% Alt: $61,900 Brooklyn, IA Total: $133,730 Vieth Construction Corporation Base: $58,7205% Alt: $40,428 Cedar Fall, IA Total: $99,148 Tricon Construction Group Base: $73,9535% Alt: $49,172 Dubuque, IA Total: $123,125 Lodge Construction, Inc. ° Base: $50,600 Clarksville, IA 5/° Alt: $42,280 November 2, 2020 Page 4 Total: $92,880 Voice vote-Ayes: Seven. Motion carried. RESOLUTIONS 159248 - Klein/Grieder that "Resolution approving Supplemental Agreement No. 4, to the Professional Services Agreement with HR Green, Inc., of Cedar Rapids, Iowa, originally executed April 6, 2020, in an amount not to exceed $19,380, in conjunction with the FY 2021 Shaulis Road Reconstruction - Hess Road to Hwy. 218 Project, Contract No. 1020, and authorizing the Mayor to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Mr.Boesen questioned why the lighting was not included in the original contract with HR Green when this was asked for in the original specifications. Jamie Knutson, City Engineer, explained that was for existing lighting and signal work at 218 and Shaulis. This contract amendment is specifically for lighting and landscaping at the roundabout. Resolution adopted and upon approval by Mayor assigned No. 2020-810. 159249 - Klein/Grieder that "Resolution approving a contract agreement with Modern Design, of Janesville, Iowa, in conjunction with the City Hall 2nd Floor Counter and Security Renovations and Construction Design Project, in the amount of $54,200, and authorizing the Mayor and City Clerk to execute said document",be adopted. Roll call vote-Ayes: Seven. Motion carried. Mr. Boesen commented that he is aware of the Police Department hardening up security at their office and questioned if there are long range plans to harden up security at the City Clerk's Office. Noel Anderson, Community Planning and Development Director, commented that they have been looking at the projects in pieces to determine the cost associated with upgrades. The area on the agenda tonight only has one exit in and out of the office area so that is why this area is being addressed at this time. He explained that they would be moving ahead with other sections of city hall. Mr. Boesen requested that security at the City Clerk's Office be addressed next. Resolution adopted and upon approval by Mayor assigned No. 2020-811. 159250 - Klein/Grieder that "Resolution approving a Permanent Easement Agreement and Temporary Easement Agreement with Lonnie Wolff, Jr., in the amount of$300, to allow for the construction and future maintenance of a sanitary sewer, located on a vacant parcel southeasterly of 2848 Lafayette Street, and authorizing the Mayor and City Clerk to execute necessary documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-812. 159251 - Boesen/Grieder that "Resolution approving First Amendment to Owner's Statement and Deed of Dedication for Audubon Hills First Addition, and authorizing the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-813. 159252 - Boesen/Grieder November 2, 2020 Page 5 that "Resolution authorizing salvage by Forest R. Dillavou, of an overhead garage door on property owned by the City of Waterloo, located at 915 Linden Avenue, and accepting Indemnity Agreement", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-814. 159253 - Boesen/Grieder that"Resolution concurring with the determination of the City Planner that the proposed change to the approved site plan within a"C-P"Planned Commercial District for a new grocery store to add a 2,558 square foot to the building for a separate business and change the location of part of the parking areas, located at 221-225 Franklin Street, is minor and shall be approved as a Minor Site Plan Amendment", be adopted. Roll call vote-Ayes: Five. Nays: One (Klein and Boesen). Motion carried. Mr. Amos questioned what the other building going up would be. Noel Anderson, Community Planning and Development Director, commented that they have added a bank to the property. Staff have double checked to make sure there is adequate parking Mr. Boesen commented that he had seen Mr. Anderson speaking on a Facebook live update that addition was a laundromat. He questioned why this item is coming when an extension to the development agreement that expired in August has not yet come to council for approval. Noel Anderson commented that the city has received foundation permits. The city has drafted an amendment to change the dates to coincide with construction plans. The zoning approval is separate from the development agreement and is on the agenda, as the city has not yet received a signed development agreement back from the developer. He added that he anticipates receiving a signed development agreement next Monday and wanted to move forward with the minor site plan amendment so that the developer would be able to begin earth moving. Mr. Boesen commented that he wants to know when the project will start. He stated that the project has been consistently delayed. He questioned when construction would begin. Noel Anderson commented that the foundation permits are promising and that the development agreement would come back to council once construction timelines are clarified. Mayor Hart questioned what a foundation permit means. Noel Anderson explained that for larger projects,permits could be pulled in stages. Often developers will take out a foundation permit once the design is complete in order to begin construction. Resolution adopted and upon approval by Mayor assigned No. 2020-815. ORDINANCES 159254 - Feuss/Amos that"an ordinance amending the assessment process for water service line repairs",be received,placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. 159255 - Feuss/Amos that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. 159256 - Feuss/Amos that"an ordinance amending the assessment process for water service line repairs",be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5580. ADJOURNMENT November 2, 2020 Page 6 159257 - Grieder/Feuss that the Council adjourn at 6:09 p.m. Voice vote-Ayes: Seven. Motion carried. Kelley �elchle �� Kelley Felchle City Clerk