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Home My WebLink AboutApproved Documents - 11/9/2020 City Clerk Use Only Finance Committee 11/9/2020 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 2414.66 plus est. shipping costs of $ 255.34 to pay for or purchase Sand for use on the runways, taxiways, and ramps to improve braking action in winter weather. This purchase or expenditure is being made because: Sand creates traction on runway surfaces to assist aircraft landing and taking off. Vendor selected for this purchase: BMC Aggregates Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: FAA requires a special grade of sand that is only available locally through BMC Aggregates. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-29-7700 1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 114,005 and the current available balance is $ 63,022.62 Respectfully submitted, Keith Kaspari 11/2/2020 Michelle Weidner 11/9/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/9/2020 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 7,309 plus est. shipping costs of $ 75 to pay for or purchase #1 PRIMARY PUMP IN BUILDING 205 IS NON WORKING AND NEEDS REPAIR This purchase or expenditure is being made because: THE #1 PRIMARY PUMP IN BUILDING 205 IS NOT WORKING AND IS IN NEED OF A REBUILD Vendor selected for this purchase: ZIMMER & FRANCESCON INC. Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: ZIMMER & FRANCESCON INC. IS THE SOLE SUPPLIER OF THIS PUMP . Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑E Sewer El Sanitation ElBonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 400,000 and the current available balance is $ 243,536.55 Respectfully submitted, MATT HOSFORD 10/30/20 Michelle Weidner 11/9/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared good ies\form s\Expend itu re Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/9/2020 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,270.53 plus est. shipping costs of $ to pay for or purchase 1 -Valmont 40 ft. Black Street Light Pole This purchase or expenditure is being made because: To replace damaged pole on Highway 63 (Logan Ave.) due to a knockdown. Vendor selected for this purchase: 3E ❑■ Bids or written quotes were taken on this purchase, as follows: 3E Waterloo, IA $3,270.53 Van Meter Waterloo, IA $3,340.86 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: EI General Fund 5011 Road Use Tax EI Sewer F—] Sanitation EI Bonds EI Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 266-17-7120-1521 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 28,800.00 and the current available balance is $ 20870.88 Respectfully submitted, Sandie Greco 11/02/2020 Michelle Wezdner 11/9/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) IDOT Commercial Service Vertical Infrastructure FY-21 Grant Department No. project will be budgeted under 29 To be assigned by the Finance Dept. Activity No. project will be budgeted under 7760 Project No. 29PRO Subproject No. Vi21 (Each column should only include amounts by fund) Fund: 291 Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ - 3112 Local Option Sales Tax - 3350 Federal Grant - 3353 Federal U-Step Grant - 3358 Shared Program - City - 3360 Shared Program - State - 3361 State Grant 67,090.00 67,090.00 3365 State RISE Grant - 3368 EPA Grant - 3377 EDA Grant - 3750 Sale of Bonds - 3800 Miscellaneous Revenue - TOTALS $ 67,090.00 $ - $ - $ - $ 67,090.00 EXPENDITURES: 2103 Engineering & Consulting $ 12,000.00 $ 12,000.00 2125 Traffic Control Equipment - 2140 Land Acquisition - 2144 Land Improvements - 2146 Demolitions - 2156 Bikeway Construction - 2161 Bridges - 2162 Storm Sewers - 2163 Sanitary Sewers - 2164 Sidewalks - 2165 Streets & Roadways - 2199 Non-participating Misc - 2169 Airport Improv 55,090.00 55,090.00 TOTALS $ 67,090.00 $ - $ - $ - $ 67,090.00 Keith Kaspari 9/25/2020 Mrchdle IMerclner 11/9/2020 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date use rs\michelle-w\forms\Project_Budget_Wkshts_IDOT_Vert_Infr_FY21_(1)As\Page 2(Constr Proj) (April 2003) PROJECT BUDGET WORKSHEET -ALL PROJECTS PAGE ONE Project Name IDOT Commercial Service Vertical Infrastructure FY-21 Grant City Contract No. To be assigned by the Finance Dept. Project Manager Keith Kaspari Project No. 29PRO Project Budget Total $ 67,090.00 Subproject No. VI21 1. How will this project be funded? A. Federal Grant Yes = No 0 CFDA# % Paid by federal grant Grant Name B. State Grant Yes 0 No 0 % Paid by state grant 100.00% Grant Name IDOT Commercial Service Vertical Infrastructure C. City Match Source of Funding % Paid by City D. Other Entities Yes = No 0 % Paid by other entity Name Done None Attach copies of any grant agreements that will fund the project(REQUIRED) FX ❑ Yes No 2. Does the project include the purchase of right of way or other real property? El ❑X If yes, will real property purchases be reimbursable under the grant? ❑ ❑ Done None If yes, attach authorization to purchase real property to this document. ❑ ❑ Yes None 3. Please indicate any non-participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees ❑ 7X B. Publication, or printing costs ❑ FX C. Others, list ❑ 7X 4. Does this project cover any regular full-time salaries or benefits? ❑ FX If yes, employee/position to be covered. 5. Include a brief description of the project in the space below: (REQUIRED) The purpose of this agreement is for accomplishment of certain infrastructure improvements at the Waterloo Regional Airport, indentified as: Hangar Improvements, specifically, lighting improvements in Hangars 1, 2, 3a and 3b. Page 2 must be attached and signed. users\michelle-w\forms\Project_Budget_Wkshts_IDOT_Vert_Infr_FY21_(1).xls\Page 1 All Projects (Feb 2007)