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Home My WebLink AboutMidwest Janitorial Services i I Midwest Janitorial Service , Inc. 1395 N . Center Point Rd . Hiawatha , IA 52233 i Bid Proposal for Janitorial Services City of Waterloo Public Works Midwest Janitorial Service , Inc. 1395 N . Center Point Rd . Hiawatha , IA 52233 Bid SECURITY for Janitorial Services MIDWEST JANITORIAL 72-324/739 1006 1395 N CENTER POINT RD . HIAWATHA , IOWA 52233 � J 2.. DATE PAY THE ORDER OF�VnI l y lei DOLLARS a°eci '` on F& M BANK ?he RightGhotce " D > / FORM' `1 .�( ' � alhhr �►i /)(� L L.� ... _.. .. ...._.. ....... . ._ x : 0739032441 : 30073L460116 L006 F & ,, BANK ♦ " The Right Choice " November 17 , 2020 City of Waterloo Public Works Waterloo , Iowa RE : Bid Bond — Midwest Janitorial Services Dear Sir/ Madam , Please let this letter serve as a Bank guarantee of funds in support of the check from Midwest Janitorial to the City of Waterloo for the purpose of Bid Bond for janitorial services at the City of Waterloo Public Works . Our bank guarantees the funds in the amount of $ 2, 300 . If you have any questions or require any further documentation in support of Midwest Janitorial , please fee free to email me or contact me on my cell phone at the phone number listed below . Sincerely, Jeff Hin Senior Vice President F & M Bank • ihines@fmbanl< . biz • direct 319- 730- 5933 • cell 319- 560 - 1217 _= 1FDIC MIDWEST JANITORIAL S E R v i C E Ms . Sandie Greco November 17, 2020 City of Waterloo 625 Glenwood Street Waterloo , Iowa 50703 Dear Ms . Greco , Thank you for providing us with the opportunity to submit a proposal covering complete custodial care for your building . Our company has always viewed our working relationships as partnerships . We want you to feel confident enough to focus on your core business , knowing that you have a reliable partner making sure your facility is being taken care of. Our goal is to provide you the peace of mind that you have chosen a total facility management solution with open communication and a well trained staff that puts your facility and needs first . This is why we have aligned ourselves with a network of companies to cover any of your needs that may arise . We can take care of everything from building supplies , facility repair and exterior maintenance to lawn care and snow removal . We are also the only company in Iowa to receive 3rd party certification through ISSA Cleaning Industry Management Standard ( CIMS ) . CIMS is the first consensus-based management standard that outlines the primary characteristics of a successful , quality cleaning organization . It is our sincere hope that you will be completely satisfied with the service and quality we can offer you . This is why we pride ourselves on being able to customize your service to fit any budget. Again , we thank you for considering us as your facility service partner. Regards , Larry cDowell District Manager ML.�. C WBE CERTIFIED CERTIFfED GENERAL OPERATIONS City of Waterloo 625 Glenwood Street Waterloo, Iowa 50703 Frequency: Service will be provided five days per week Area : Employee Entrance, Unisex Restroom , Conference Room , Vending Area with Sink, Hallway, Lunch Room , Strategy Room , Forman Office with 2 Work Stations , Women 's Locker Room , Concrete Hallway, Fitness Room , Men ' s Locker Room , Service Manager Office, Unisex Restroom , Library, Work Room , Parts Office, and Garage Restroom . Office Area : Entrance Vestibule, Common Area , Reception with 3 Work Stations , Large Conference Room , Breakroom , Men's Restroom , Women's Restroom , Street Forman ' s Office, Clerks Office, Storage Room , File Room , Date Room , Side Entrance, Animal Control Office with 2 work stations, Electrical Forman ' s Office , Traffic Operations Office, Public Works Manager Office, Small Conference Room , Copy Area , Hallway, Traffic Engineers Office, and Sanitation Office . ENTRANCES / COMMONS Empty all wastebaskets and dispose in proper 5x per Week receptacles provided by building Spot clean entrance door glass ( 3 entrances ) 5x per Week Vacuum entry mats 5x per Week Sweep or dust mop hard surface floors 5x per Week Spot mop floors 5x per Week Clean drinking fountains 5x per Week Sweep and or dust mop concrete hallway ( no 5x per Week mopping ) Damp mop floors Weekly Dust window ledges Weekly BREAK ROOM / LUNCH ROOM FREQUENCY Empty all wastebaskets and dispose in proper 5x per Week receptacles provided by building Vacuum mats 5x per Week Clean counters and sinks 5x per Week Clean tables and chairs 5x per Week Clean refrigerator ( outside) 5x per Week Clean microwave 5x per Week Spot clean doors, cabinet fronts and walls 5x per Week Sweep and mop floors 5x per Week Clean outside of trash receptacle Weekly CONFERENCE Rooms Empty all wastebaskets and dispose in proper 5x per Week receptacles provided by building Spot vacuum carpet 5x per Week Dust table and chairs Weekly Thoroughly vacuum carpet Weekly Dust high & low surfaces including bases of Weekly furniture, chairs, wall hangings etc . MI WESTJANITORIAL Dust or vacuum chair upholstery, sides and bases Monthly oras needed OFFICE AREAS Empty all wastebaskets and dispose in proper 5x per Week receptacles provided by building Vacuum carpet 5x per Week Dust window ledges Weekly Spot clean carpets up to 2" in diameter Weekly Dry dust blinds with microfiber duster Monthly * MJS will not move items to dust or dust desk tops/furniture FILE / DATA ROOM FREQUENCY Sweep and damp mop floors Monthly RESTROOMS Empty wastebaskets and replace liners 5x per Week Empty sanitary napkin receptacles 5x per Week Clean and refill all rest room dispensers 5x per Week Clean mirrors and chrome fittings 5x per Week Clean and disinfect sinks , urinals and toilets 5x per Week Sweep, mop , disinfect rest room floors 5x per Week Spot wash walls, partitions and doors 5x per Week Clean and disinfect showers 5x per Week Maintain floor drains Weekly Dust or vacuum return air vents and grills Monthly FREQUENCYMachine scrub and wax ( 1 ) vct hallway & ( 1 ) Semi-Annual entrance Strip and wax ( 1 ) vct hallway and ( 1 ) entrance Annual FREQUENCYClean interior and exterior windows of offices , meeting rooms and lunch rooms- (22) Windows Semi-Annual TASKS Maintain janitor's closets in neat and orderly 5x per Week fashion Properly arrange furniture in offices upon 5x per Week completion of work Lights : Turn off lights , except designated security 5x per Week lighting Security: Lock all doors except those designated 5x per Week by client; set alarm if applicable MID ESTJANITORIAL MJS will provide consumables ( toilet paper, paper towels , soap and liners ) , cleaning chemicals and equipment j f, IDST!ES"T )ANITORIAL PRICE SCHEDULE November 17 , 2020 City of Waterloo 625 Glenwood Street Waterloo, Iowa 50703 319 = 291 = 4440 $3, 839 . 95 Monthly Price plus tax *per calendar month; payable on the first day of each month following performance of service and invoicing The above figure covers all costs for labor, material, equipment, workmen 's and unemployment compensation, social security, public liability and property damage insurance, vacations, hospitalization, sick leave and all other costs for tax and employment that have been fixed by law. We carry Public Liability Insurance with limits as described below: a. General Liability $ 1 , 000, 000 each occurrence b. Excess7Umbrella Liability $6, 000, 000 each occurrence This coverage affords protection for legal liability resulting from any bodily injury, death or damage to property caused by the negligence of our company or our employees. References Upon Request. MIDWESTJANITORIAL S E R V I C E CITY OF WATERLOO FORM OF BID The bidder, having fully read this Request for Bids ( RFB ) for Janitorial Services, hereby acknowledges that this Bid Proposal completely reflects the total bid price for all services required by the RFB . It is the bidder' s responsibility to determine the bid price based on the bidder' s own evaluation of the space to be covered and work to be done . Base bid per month to perform Janitorial service at City of Waterloo Public Works Facility as per RFB specifications : $ 3 , 839 . 95 per Month ( Monthly Bid ) I I Larry McDowell District Manager mpany Rep s ntat ame) (C parry Representative Signature) (Date) I i i I i i i i i MIDWEST JANITORIAL COMPANY DESIGNATIONS S E R V I C E DUNS NUMBER CAGE CODE 05-476-6563 1 RG02 COMPANY OVERVIEW NAICS CODES Midwest Janitorial Service, Inc . ( MJS ) is a certified woman 561720 Janitorial Services owned small business provider of facility services that 561730 Landscape & maintenance services include janitorial services, janitorial supplies , 561740 Carpet & Upholstery Cleaning lawn / landscape services, and facility maintenance with 561790 Pressure Washing Services branches in Eastern Iowa and Western Illinois . MJS has 423850 Janitorial Equipment & Supplies been providing janitorial services since 1958 . 238990 Construction Clean- up Services MJS has the capability to serve the entire Upper Midwest - including Iowa , Illinois, Minnesota , Wisconsin , Nebraska , LEGAL NAME Kansas , and Missouri . Midwest Janitorial Service, Inc . PROFESSIONAL HEADQUARTERS 1395 N . Center Point Road ■ Commercial Janitorial Services Hiawatha, Iowa 52233 ■ Disinfecting Services PHONE: 319 .393 . 6162 ■ Office Cleaning FAX : 319 .393 .9263 ■ Window Washing TOLL-FREE: 800 .249 .6161 ■ Pressure Washing www midwestianitorial . com ■ Janitorial Equipment & Supplies customerservice@misia . com ■ Green Cleaning BRANCH OFFICES ■ Lawn Care Services Quad Cities Des Moines ■ Landscape Design & Installation Waterloo Iowa City ■ Construction Clean-up Burlington Dubuque • Building Maintenance Muscatine ■ Facility Management ■ Hard Surface Floor Care CORPORATE STAFF ■ Specialized Floor Care - Strip & Wax, Carpet Extraction Kimberly Hotchkiss - Owner & President ■ Carpet Cleaning Employed since 1993 ■ HVAC Cleaning Aaron Schulze - Vice President ■ Overhead Cleaning Employed since 1991 Phil Decker - Dir. of Business Dev. DIFFERENTIATORS Employed since 2014 Larry McDowell - District COMMUNICATION Manager Employed since 2005 MJS runs 24 hours a day and 7 days per week. MJS Doreen Davis - Operation Manager Employed since 2003 customer service representatives answer all phone calls, emails sent to CustomerService@mjsia . com , REFERENCES as well as concerns addressed in our 24/ 7 web- Mary Croy - US BANK based software . 319-368-4770 / mary. croy@usbank. com Tim Becker - COLLINS AVIATION SINCE 1958 319-295-9864 / timothy. becker@collins. com Your Total Facility Management Solution TI Michael Faulkner - DAEC 319-581 -7479 / im michael. foulkner@nexteraenergy. com _N%VBOCF. CIMS WBE CERTIFIED CERTIFIED vnm HONORS Midwest Janitorial Service, Inc . DATE 2831 Falls Ave . Waterloo, 11 / 16/2020 IA 50701 1 -800-249-6161 MIDWESTJANITORIAL S E R V I C E Estimate PREPARED BY • • WORK DUE DATE WaterlooPublic Works 625 Glenwood St. Larry McDowell $2 , 250 . 00 TBD Waterloo, Iowa 50703 * Does not include Local /State Taxes DESCRIPTION OF WORK Initial Strip and wax of VCT flooring . Client is responsible for removing all items from the floors . Any items not moved will be worked around . PROJECT TERMS AND ACCEPTANCE All material is guaranteed to be as specified . All work to be completed in a substantial workmanlike manneraccording to specifications submitted, per standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate . All agreements contingent upon strikes, accidents or delays beyond our control . Owner to carry fire, tornado and other necessary insurance . Our workers are fully covered by Workmen ' s Compensation Insurance . If either party commences legal action to enforce its rights pursuant to this agreement, the prevailing party in said legal action shall be entitled to recover its reasonable attorney ' s fees and costs of litigation relating to said legal action, as determined by a court of competent jurisdiction . In rare cases, due to the age of the floor and installation, tile can begin to separate allowing water to get between and under the tiles. This can lead to curling of the tile . Midwest will do its best to use less water if this Is noticed but in no way will MJS be held for responsible for the tile floor if this occurs. By signing this acceptance, client understands and agrees to this term . This proposal may be withdrawn by us if not accepted within thirty days . CUSTOMER • ON • • RS UNLESS NOTED OTHERWISE PAYMENT TERMS AND ACCEPTANCE 50% down payment is required for non-established accounts . Remaining balance due upon completion of work . No terms . Established clients, net ( 30) from date of invoice . Master Card, Visa and Discover accepted with a 4% processing fee . Past Due amounts will be charged 1 .5% per month or 18% per year interest plus any colle Payments can be made to Midwest Janitorial Service, Inc . ACCEPTANCE OF PROPOSAL The above prices, specifications Signature and conditions are satisfactory and are hereby accepted . You Print Name are authorized to do the work as specified . Payment will be made Date as outlined above . Payments should be made to: Midwest Janitorial Service, Inc . and mailed to 1395 N . Center Point Rd . Hiawatha , IA 52233 Acceptance can be e - mailed to customerservice@misia . com