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Home My WebLink AboutApproved Documents - 12/7/2020 City Clerk Use Only Finance Committee Approval Date 12/7/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,742.09 plus est. shipping costs of $ to pay for or purchase 1 - Mill 252 Welder- medium to heavy fabrication - 240 signal phase and up to 250 amps. This purchase or expenditure is being made because: Replace current welder in garage. Vendor selected for this purchase: Superior Welding Q Bids or written quotes were taken on this purchase, as follows: Superior Welding Waterloo, IA $2,742.09 Air Gas Waterloo, IA $2,975.00 Grainger Waterloo, IA $3,880.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: EIGeneral Fund EI Road Use Tax EI Sewer F—] Sanitation Bonds EI Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 418-18-7950-2110 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 2,742.09 and the current available balance is $ 2,742.09 Respectfully submitted, Sandie Greco 11/30/2020 Michelle Weidner 12/7/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/7/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,700.00 plus est. shipping costs of $ 0 to pay for or purchase renewal of Cellebrite, Inc. software contract for forensic recovery of cellular devices. This purchase or expenditure is being made because: this computer software allows for data to be removed from cellular devices. This expense has been approved by the Tri-County Drug Enforcement Task Force board. Vendor selected for this purchase: Cellebrite Inc. Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Cellebrite Inc. is the sole vendor for this software. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation El Bonds ❑ Federal/other grants ❑E Other(specify) Tri County Forf. This expenditure is to be coded to the following budget line-item: 010-11-1160-1512 TRI F (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 120,000.00 and the current available balance is $ 32,864.38 Respectfully submitted, Dave Mohlis, Police Captain 11-10-20 Whelle Weidner 12/7/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/7/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ $12,668.00 plus est. shipping costs of $ 0 to pay for or purchase Repair and paint flooring for the Police Department Crime Lab. This purchase or expenditure is being made because: This is part of the building remodeling of the Crime Lab. This is an updated Pre-Auth as the specifications have changed and new bids were received, switching the award (prev: 09/25/20). Vendor selected for this purchase: Even Quality Works F■ Bids or written quotes were taken on this purchase, as follows: *Ackley Painting Co. $12,151.13 Even Quality Works $12,668.00 *(requires installation of 240v outlet at the City's expense, at cost of$1020.00) ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 418-11-1100-2152 Police Department Improvements (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 44,586.14 and the current available balance is $ 43,286.37 Respectfully submitted, Dave Mohlis, Police Captain 11/30/20 Michelle Weidner 12/7/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/7/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage/Waste Mgt Department to expend $ 5,189.88 plus est. shipping costs of $ to pay for or purchase 2 - Spring for Waste Management Excavator This purchase or expenditure is being made because: Replace springs in excavator. (only vendor that was able to supply these parts) Vendor selected for this purchase: Murphy's Tractor F■ Bids or written quotes were taken on this purchase, as follows: Murphy Tractor& Equipment Waterloo, IA $5,189.88 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7955-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 345,500.00 and the current available balance is $ 131,358.89 Respectfully submitted, Sandie Greco 12/2/2020 Michelle WezdneN 12/7/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/7/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 3,840.00 plus est. shipping costs of $ 250.00 to pay for or purchase BASIC VALVE WITH ADAPTION IS BEING USED TO REPLACE A VALVE FOR THE PRIMARY SLUDGE BUILDING TO MAINTANE PRESSURE This purchase or expenditure is being made because: VALVE IN THE PRIMARY SLUDGE BUILDING NEEDS REPLACE TO MAINTANE PRESSURE Vendor selected for this purchase: DEZURIK Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: DEZURIK IS THE SOLE PROVIDER FOR THIS PART IN OUR AREA. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑E Sewer ❑ Sanitation ElBonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 400,000.00 and the current available balance is $ 233,886.07 Respectfully submitted, MATT HOSFORD 11/23/20 Michelle Veidoes 12/7/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared good ies\form s\Expend itu re Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/7/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 32,075.00 plus est. shipping costs of $ 800.00 to pay for or purchase EASTON PUMP REPAIR This purchase or expenditure is being made because: THE EASTON PUMP IS NON FUNCTIONAL AND NEEDS TO BE REPAIRED Vendor selected for this purchase: QUALITY PUMP & CONTROL Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: QUALITY PUMP & CONTROL IS THE SOLE PROVIDER FOR THIS PUMP Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑E Sewer ❑ Sanitation ElBonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 400,000.00 and the current available balance is $ 221,179.57 Respectfully submitted, BRIAN BOWMAN 12-01-20 Michelle Weidoev 12/7/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared good ies\form s\Expend itu re Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/7/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,858.00 plus est. shipping costs of $ 139.20 to pay for or purchase Various sizes of aluminum sign blanks This purchase or expenditure is being made because: Fabricating and upgrading STOP, YIELD, NO PARKING and Street Name signs (freight was omitted in pre-auth approved on 10/26/2020) Vendor selected for this purchase: Newman Signs F■ Bids or written quotes were taken on this purchase, as follows: Newman Signs Jamestown, ND $2,858.00 Iowa Prison Industries Anamosa, IA $3,979.65 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): $2,858.00 approved 10/26/2020 Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑0 Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 419-17-7120-2125 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 15,000.00 and the current available balance is $ 5,524.05 Respectfully submitted, Sandie Greco 11/30/2020 M1ehe«e Weulnev 12/7/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/7/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 7,821.31 plus est. shipping costs of $ 300.00 to pay for or purchase Jib assembly kit for mounting on digger derrick truck This purchase or expenditure is being made because: 10 ft. length jib for digger derrick truck. This will allow 40 ft. street light poles to be installed safely. (unit needs to be ordered from Terex manufacturer) Vendor selected for this purchase: Terex Utilities F■ Bids or written quotes were taken on this purchase, as follows: Terex Utilities Shakopee, MN $7,821.31 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 418-17-7120-2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 50,000.00 and the current available balance is $ 40,163.00 Respectfully submitted, Sandie Greco 12/2/2020 Whelle Weidner 12/7/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/7/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 11,536.00 plus est. shipping costs of $ to pay for or purchase 1 - Galvanized 35 ft. Vertical Traffic Signal Pole, 62 ft. Mast Arm, 20 ft. Luminaire Arm and T-Base This purchase or expenditure is being made because: To replace damaged Signal Pole on the Southwest corner of Orange Rd. and Hwy 21. (special order for pole direct from manufacturer) Vendor selected for this purchase: Millerbernd Manufacturing Company 0■ Bids or written quotes were taken on this purchase, as follows: Mlllerbernd Manufacturing Company Winsted, MN $11,536.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 419-17-7161-2125 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 95,000.00 Respectfully submitted, Sandie Greco 11/30/2020 Whelle WezAev _ 12/7/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/7/2020 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ NTE $5,000.00 plus est. shipping costs of $ to pay for or purchase Labor to install a temporary span wire system for southbound traffic on Highway 21 at Orange Road This purchase or expenditure is being made because: Temporary signal operation until signal pole, mast arm, luminaire arm are manufactured and delivered. Vendor selected for this purchase: K &W Electric F■ Bids or written quotes were taken on this purchase, as follows: K&W Electric Cedar Falls, Iowa not to exceed $5,000.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 419-17-7161-2125 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 95,000.00 Respectfully submitted, Sandie Greco 12/2/2020 Michelle Wet(�-geN 12/7/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)