HomeMy WebLinkAboutApproved Documents - 12/14/2020 City Clerk Use Only
Finance Committee
12/14/2020
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 11,750 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Replace broken or deteriorated brick and tuckpointing 100% of the brick at the 6th Street
Parking Ramp.
Vendor selected for this purchase: Restoration Services
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Restoration Services was only contractor to provide quote.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
417-22-7960-2180
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 200,000
and the current available balance is $ 42,804.03
Respectfully submitted,
Greg Ahlhelm 12/7/2020 Whelle 12/14/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/14/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ 3,009.00 plus est. shipping costs of $ 0.00 to pay for or purchase
(1) Case Large P100 Respirator Facepiece
(10) Cases filters for P100 Respirator Facepiece
This purchase or expenditure is being made because:
Personal Protective Equipment (PPE)for emergency personnel
Vendor selected for this purchase: Feld Fire
F■ Bids or written quotes were taken on this purchase, as follows:
Feld Fire: $3009.00
only supplier with availability
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1410-1551
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 158,050.00
and the current available balance is $ 76,561.98
Respectfully submitted,
Jason Herndandez Michelle 12/14/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/14/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 16,881.00 plus est. shipping costs of $ n/a to pay for or purchase
ESO fire records management system and scheduling plus program.
This purchase or expenditure is being made because:
Our current fire records management system (Firehouse) can no longer be effectively supported
by our information technology department.
Vendor selected for this purchase: ESO
Q Bids or written quotes were taken on this purchase, as follows:
ESO-$16,881
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
FEII General Fund EI Road Use Tax EI Sewer F—] Sanitation
EIBonds EI Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1400-1520 Computer Software
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 22,123.70
and the current available balance is $ 16,881.00
Respectfully submitted,
Pat Treloar 12-8-20 Michelle We&xer 12/14/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/14/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Housing Authority Department to expend
$ 2,790.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Carpet &vinyl throughout Apt. #102 at Ridgeway Towers
This purchase or expenditure is being made because:
Turnover of this apartment required new carpet/vinyl throughout due to excessive smoke
damage from the previous tenant.
Vendor selected for this purchase: Town & Country Home Improvement
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
3-year flooring contract with Town & Country Home Improvement until 9/30/21.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EI Bonds ❑- Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
283-13-5450-1371
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 30,000.00
and the current available balance is $ 17,790.03
Respectfully submitted,
Julie Dawson 12/08/2020 Whelle Ve&ze) 12/14/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/14/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 17,000.00 plus est. shipping costs of $ to pay for or purchase
Project management and consulting services for roof repair/replacement at Young Arena.
This purchase or expenditure is being made because:
the southeast and southwest roof areas are in need of replacement/repair.
Supports the city's strategic plan 4.5 maintain city facilities that support quality of place.
Vendor selected for this purchase: Benchmark, Inc. Cedar Rapids IA
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
competitive bids are not required per Chapter 26 of the Iowa Code.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
420-37-4500 2103
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 300,000.00
and the current available balance is $ 191,150.00
Respectfully submitted,
Paul Huting 12/8/2020 Michelle Wei(lxer 12/14/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/14/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 21,175.94 plus est. shipping costs of $ to pay for or purchase
Equipment parts from various vendors based on price and availability of individual parts.
This purchase or expenditure is being made because:
To replace or repair worn out or broken parts to properly maintain the golf course
mowing equipment. Strategy 4.5 maintain city facilities that support quality of life.
Vendor selected for this purchase: various
F■ Bids or written quotes were taken on this purchase, as follows:
R&R Products, (Arizona), P&K Midwest (Waterloo), and Van Wall (Rock Island)
Turfwerks (Johnston), each provide a price per part. Parts are being ordered from
the lowest bidder per part.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4120 1569
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 23,804.00
and the current available balance is $ 21,175.94
Respectfully submitted,
Paul Huting 12/7/2020 Whelle Veid)�e; 12/14/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/14/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 8,641.30 plus est. shipping costs of $ 0 to pay for or purchase
two Panasonic Toughbook laptop computers and docking station for patrol motorcycles
This purchase or expenditure is being made because:
replace two ten year old computers that are at the end of their life cycle for the police
motorcycles
Vendor selected for this purchase: CDW-G
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
CDWG has the state of Iowa government bid.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419-010-1100-2106 Police Information Systems
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 80,000.00
and the current available balance is $ 51,719.24
Respectfully submitted,
Captain Dave Mohlis 12/3/2020 Mzchelle Veidne� 12/14/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/14/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 2,742.09 plus est. shipping costs of $ to pay for or purchase
1 - Mill 252 Welder- medium to heavy fabrication - 240 single phase and up to 250 amps.
This purchase or expenditure is being made because:
Replace current welder in garage.
Vendor selected for this purchase: Superior Welding
F■ Bids or written quotes were taken on this purchase, as follows:
Superior Welding Waterloo, IA $2,742.09
Air Gas Waterloo, IA $2,975.00
Grainger Waterloo, IA $3,880.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
418-17-7120-2117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 50,000.00
and the current available balance is $ 40,163.00
Respectfully submitted,
Sandie Greco 12/08/2020 Michelle Veidoer 12/14/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)