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HomeMy WebLinkAboutCouncil Packet - 12/21/2020 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT Meeting will be held virtually via Zoom. Visit haps✓/cityofwaterlooiowa.coni/register and register to receive the Zoom meeting information. Please contact the City Clerk's Office at 319-291-4323 with questions. Monday, December 21, 2020 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation(if appropriate) and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of five (5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1)time per item for a maximum of three(3)minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem)discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one(1)time for a maximum of five(5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one(1) issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Page 1 of 72 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Patrick Morrissey, Ward 3 Council Member Agenda, as proposed or amended. Minutes of December 14, 2020, Regular Session, as proposed. ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution approving the request of JSA Development, LLC, for tax exemptions on the construction of a new structure valued at $75,000, for property located at 123 E. 4th Street and located within the Consolidated Urban Revitalization Area (CU RA). Submitted By: Noel Anderson, Community Planning and Development Director 3. Resolution approving the request of CRF Rentals, LLC, for tax exemptions on the construction of home improvements valued at $15,000, for property located at 520 Boston Avenue and located within the Consolidated Urban Revitalization Area (CU RA). Submitted By: Noel Anderson, Community Planning and Development Director 4. Resolution approving the request of Brenda Ingalls for tax exemptions on the construction of home improvements valued at $16,000 for the property located at 216 Center Street and located within the Consolidated Urban Revitalization Area (CU RA). Submitted By: Noel Anderson, Community Planning and Development Director 5. Resolution approving the request of Grant Franzen and Catherine Schulle for tax Page 2 of 72 exemptions on the construction of a new single family home valued at $380,408, for property located at 1729 Waxwing Way, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning and Development Director 6. Resolution approving the request of Wesley Bro for tax exemptions on the construction of a new single family home valued at $420,000, for property located at 5045 Mercedes Bend, and located in the City Limits Urban Revitalization Area (CLU RA). Submitted By: Noel Anderson, Community Planning and Development Director 7. Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Aspro, Inc., of Waterloo, Iowa, in the amount of $3,222,553.02, in conjunction with the FY 2020 Asphalt Overlay Program, Contract No. 992, and receive and file a two-year maintenance bond. Submitted By: Jamie Knutson, PE, City Engineer 8. Motion approving Final Quantity Summary for a net decrease of $159,473.08, in conjunction with the FY 2020 Asphalt Overlay Program, Contract No. 992, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Wayne Castle, PLS, PE, Associate Engineer 9. Resolution approving request of Betty Marshall for a waiver for a concrete driveway located at 163 Trible Road, and authorize the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Submitted By: Jamie Knutson, PE, City Engineer 10. Resolution approving cancellation of sidewalk assessment for 1017 Independence Avenue, in the amount of $202.45, and authorizing the City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted By: Kelley Felchle, City Clerk B. Motion to approve the following: 1. TRAVEL REQUESTS a. Tyler Janssen, Maintenance Class/Meeting: Water and Wastewater Operator Training Certification Program Destination: Cedar Rapids, IA Dates: December 10,11, 17,18, 2020 Amount not to exceed:541 b. Officer Christopher Kubli Class/Meeting: Basic Officer Certification (ILEA) Destination: Johnston, IA Dates: January 4 through April 21, 2021 Amount not to exceed: $9,070 C. Todd Wright, Garage Mechanic Class/Meeting: Reliant Fire - Pierce fire truck wiring and command zone classes. Destination: Appleton, WI Page 3 of 72 Dates: February 15-19, 2021 Amount not to exceed: $3,020 d. Officer Mark Nissen Class/Meeting: SRO and Beyond Destination: Waterloo, IA Dates: December 28-29, 2020 Amount not to exceed: $299 e. Six (6) Fire Lieutenants Class/Meeting: Blue Card Incident Command Certification Destination: Online Dates: One Year Subscription Amount not to exceed: $2,310 2. LIQUOR LICENSES a. Casey's General Store #2866, 51 E. Tower Park Drive *Ownership U pdate* Class: E Liquor New Application Includes Sunday Expiration Date: 3/1/2021 b. Casey's General Store #2879, 3260 University Avenue *Ownership U pdate* Class: E Liquor New Application Includes Sunday Expiration Date: 10/1/2021 C. Casey's General Store #2880, 1604 LaPorte Road *Ownership Update* Class: E Liquor New Application Expiration Date: 10/1/2021 d. Casey's General Store #3880, 1900 W. Ridgeway *Ownership Update* Class: E Liquor New Application Includes Sunday Expiration Date: 2/1/2022 e. Golf Headquarters, 1850 W. Ridgeway Avenue Class: B Beeer Renewal Application Includes Sunday Expiration Date: 12/30/2021 f. Liquor& Tobacco Outlet, 2844 University Avenue Class: B Wine/ C Beer/ E Liquor Renewal Application Includes Sunday Expiration Date: 1/31/2022 g. New Star Fletcher, 315 Fletcher Avenue Class: B Wine/ C Beer/ E Liquor Page 4 of 72 Renewal Application Includes Sunday Expiration Date: 11/29/2022 h. S.A.C.'s Neighborhood Pub, 2000 Hawthorne Avenue *Ownership U pdate* Class: E Liquor New Application Includes Sunday Expiration Date: 2/1/2022 i. Spectra Venue Management, 200 W. 4th Street Class: C Liquor w/Outdoor Service and Catering Renewal Application Includes Sunday Expiration Date: 1/31/2022 j. The Other Place, 360 E. Ridgeway Avenue Class: C Liquor Renewal Application Includes Sunday Expiration Date: 1/25/2022 k. The Screaming Eagle American Bar and Grill, 228 E. 4th Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 1/13/2022 I. Waterloo Black Hawks Hockey, 125 Commercial Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 12/15/2021 3. Motion approving Change Order No. 1 with Cardinal Construction, of Waterloo, Iowa, for a net increase of $12,939, in conjunction with the 5 Sullivan Brothers Convention Center Addition and Renovation Project, and authorizing the Mayor to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director 4. Motion approving Change Order No. 6 with Cardinal Construction, of Waterloo, Iowa, for a net increase of $2,766.53, in conjunction with the 5 Sullivan Brothers Convention Center Penthouse Chiller Project, and authorizing the Mayor to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director RESOLUTIONS 2. Resolution approving a Memorandum of Understanding with the Orange Neighborhood Association to communicate with the Association regarding development or improvements identified in the MOU area, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director 3. Resolution approving a Fire and EMS agreement with Black Hawk Nursing Realty, LLC, d.b.a. Pillar, to provide fire and EMS protection, and authorizing the Mayor and City Clerk to execute said documents. Page 5 of 72 Submitted By: Pat Treloar, Fire Chief 4. Resolution approving a Professional Service Agreement with AECOM Technical Services, Inc., of Waterloo, Iowa, in an amount not to exceed $89,800, in conjunction with a traffic engineering study for the 4th, 5th, and 6th Streets conversion of one-way couplets to two-way project, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director 5. Resolution approving Supplemental Agreement No. 5, to the Professional Services Agreement with HR Green, Inc., of Cedar Rapids, Iowa, originally executed April 6, 2020, in an amount not to exceed $34,960, in conjunction with the FY 2021 Shaulis Road Reconstruction - Hess Road to Highway 218 Project, Contract No. 1020, and authorizing the Mayor to execute said document. Submitted By: Matt Schindel, Associate Engineer ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 4:10 p.m. Council Work Session, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Leisure Services Board minutes of November 10, 2020. 2. Communication from the Cedar Valley SportsPlex-Leisure Services Department on the notice of the conclusion of employment for Kathryn Moeller, Member Service Specialist, effective November 20, 2020 with recommendation of approval of payout of $2,584.39 for unused benefits. Page 6 of 72 CITY OF WATERLOO Council Communication Minutes of December 14, 2020, Regular Session, as proposed. City Council Meeting: 12/21/2020 Prepared: ATTACHMENTS: Description Type ❑ Minutes of December 14, 2020 Backup Material Submitted by: Submitted By: Page 7 of 72 December 14, 2020 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, December 14, 2020. Mayor Quentin Hart in the Chair. Roll Call: Boesen, Amos, Morrissey, Klein, Feuss, Grieder, Juon joined the meeting by telephone. Prayer or Moment of Silence. Pledge of Allegiance: Jonathan Grieder, Ward 2 Council Member 159360 - Juon/Grieder that the Agenda, as amended, to remove Item 1A6, for the Regular Session on Monday, December 14, 2020, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 159361 - Juon/Grieder that the Minutes, as proposed, for the Regular Session on Monday, December 7, 2020, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. ORAL PRESENTATIONS Rev. Dr. Mary Robinson, 321 Normandy Street, All Nations Community Church, commented that she wished to speak about the treatment of the Human Rights Commission about their treatment when they filed a petition about the griffin. She stated that she is concerned about the autonomy of the group as she feels it has received undue criticism as some city council members criticized the actions of the commission. She explained that members of the commission spoke out about their position on the griffin and that they are charged to lead and do what is best by human rights and fair housing. People may not like what the commission is advocating but that advocacy needs to be respected as it is meant to strengthen community awareness on human rights issues. Mr. Boesen questioned if the council could receive an update on how testing for police recruits went this weekend along with numbers of participants. Chief Joel Fitzgerald explained that they had just under twenty-five people show and fourteen passed the test. The hope is that out of the fourteen they will have several that will pass the background portion and can move forward. Mr. Boesen commented that he knows that the city council has opened contract negotiations. He hoped that in an effort to reduce costs, as suggested by council, that Ahlers and Cooney would be available via phone or Zoom if there were any legal questions, rather than attend in person. Mayor Hart commented that he does not remember a direct directive from council to not have the Human Resources Director not talk to Ahlers and Cooney about contract negotiations but that he would talk to the Human Resources Director. Mr. Boesen clarified that the expression was not to not use or utilize Ahlers and Cooney but to cut down on having drive-time with the physical presence of an attorney at all of the negotiations. Mr. Morrissey commented that during the work session there was a handout on Waterloo Police Department letterhead sent out to council. He noticed something disturbing and called the City Clerk to ask some questions. The top of the letterhead has the "green eyed monster" and the bottom of the letterhead has an acronym, which spelled out the phrase, Genuine Relationships Inspire Future Friendships In Neighborhoods. He stated that he has been on council for seven years and had never seen that before. He learned that the phrase had only been added since the griffin became an issue. He questioned why something more appropriate would not have been chosen. He questioned if this change received Mayor's approval, if there was a cost associated with the change, questioned who created it, and if the Rebranding Committee, Human Rights Commission or the Neighborhood Services Coordinator informed of this. Has asked that the phrase be removed and replaced with something that is not controversial. He stated that one council member praised the obnoxious, and divisive and nasty Waterloo Courier Cartoon, as spot-on. In addition, that those that were seeking griffin removal as being ignorant. He asked that person to apologize to our community. Mayor Hart questioned if the griffin acronym was part of the chief s mission vision. Page 8 of 72 December 14, 2020 Page 2 Chief Fitzgerald explained that when he was first hired, he charged the officers to come up with an acronym that aligned with the mission, vision, values and principles of the organization. He takes exception to Mr. Morrissey's assertion that he has never seen it before because this has been included in previous council packets. He noted that there is no cost involved in moving things around in Microsoft Word and said he takes offense in the inference that he is trying to be divisive, taking one side or another, or trying to damage relationships with the community. He said that is a very dangerous position to put the police department and chief. He also stated that if there was a problem, Mr. Morrissey could have contacted him, adding that he has not had a conversation with Mr. Morrissey since he was hired. He has reached out to Mr. Morrissey, but has not received any return call or other communication. He welcomes an opportunity to discuss positions on certain things and believes they would agree on more things than they would disagree. He understands that the patch will change and reiterated that at the time the police officers voted on the acronym none of this was an issue. Mrs. Klein commented that Mr. Morrissey's comments were directed toward her. She explained that she is proud of our honest, hard-working, loyal police men and women who everyday put their lives on the line. She further explained why she felt the cartoon was spot-on. Mayor Hart commented on the political cartoon in the Waterloo Courier and depicting compromise as a dirty word. The Courier has disrespected the concerns of people who do not agree. The community cannot allow the Courier and other media outlets to cheapen the Mayor, Council, and our ability as a community to work together. He stated that the Courier did us a disservice by printing the picture. The Police Department is trying hard to work together and come together. Community members are stepping up to take challenges head on. He is upset that the feelings of people have been degraded and that it is a cheap shot at the City of Waterloo. If they want to print something, talk about the incredible service that our police officers are doing, the heroes in our marginalized communities that are stepping up every day to try to make an incredible difference in this community. Talk about our city council that is working together to solve problems and make the community better. Mr. Juon commented that she was infuriated by the Courier's assault on compromise. In her entire career, the only way to get something done is by compromise. Mr. Grieder stated that he was thinking of bringing the cartoon up last week but he was incredibly mad. The city had a very long meeting about the police department insignia and what it means to people on both sides. For the Courier, which is to be a non-biased source of information, to take a side in a debate in look down on efforts to compromise, their behavior is appalling. This is why people question newspapers as an institution because when they take a side, it makes people question why they are in existence. 159362 - Juon/Grieder that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. CONSENT AGENDA 159363 - Juon/Grieder that the following items on the consent agenda be received,placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated December 14, 2020, in the amount of$3,683,969.15 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2020-887. 2. Resolution approving a Lease Agreement with C & S Car Company, for a 2021 Hyundai Tucson, VIN#KM8J2CA42MU338978, to be used by the School Resource Unit for a six(6) month period at no cost to the City, and authorizing the Mayor to execute said document. Page 9 of 72 December 14, 2020 Page 3 Resolution adopted and upon approval by Mayor assigned No. 2020-888. 3. Resolution accepting the Office of Healthy Homes and Lead Hazard Control Grant, in the amount of$3,384,678, and authorizing the Mayor to execute said document. Resolution adopted and upon approval by Mayor assigned No. 2020-889. 4. Resolution approving award of bid to Lansing Brothers Construction Co., Inc., of Luxemburg, Iowa, in the amount of$52,850, and approving the contract, bond and certificate of insurance, for Contract No. RD-2020-12-O I P, in conjunction with Demolition and Site Clearance Services at 115 Sumner Street, and authorizing the Mayor and City Clerk to execute said documents. Resolution adopted and upon approval by Mayor assigned No. 2020-890. 5. Resolution approving preliminary specifications, form of contract, etc., setting date of bid opening as December 31, 2020 and date of public hearing as January 4, 2021, in conjunction with providing Janitorial Services at the Waterloo Public Works Facility, and instruct the City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2020-891. with the FY 2021 Levef-see Read Lift Station, Centf-aet No. 993, and authef-i yof to exeeute said doetiments, 7. Resolution approving preliminary plans, specifications, form of contract, etc., setting date of bid opening as January 7, 2021 and date of public hearing as January 19, 2021, in conjunction with the FY 2021 Center For The Arts Parking Improvements Phase 3, Northwest Half Project, Contract No. 1004, and instruct the City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2020-892. b. Motion to approve the following: Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed a. Ruth Muller, Police Managing the Property Waterloo, December 14- $325 Property and Evidence and Evidence Room IA 15, 2020 Coordinator b. Sgt. Devine and Fundamentals of Drug Johnston, IA December 14- $465 Investigator Stratton Crime Scene 18, 2020 Investigation 2• Approved Beer, Liquor, and Wine Applications Name &Address of Class New or Expiration Includes Business Renewal Date Sunda a. Casey's General Store#2867, E Liquor New 6/15/2021 x 2424 Ranchero Road *Ownership Update* b. The Loft, 710 Jefferson C Liquor Renewal 1/12/2022 x Street, #4 c. SingleSpeed Brewing, 325 C Liquor w/Outdoor Renewal 12/31/2021 x Commercial Street Service and Brew Pub d. Bros Bars and Grill, 1927 C Liquor New 10/20/2021 x Jefferson Street Page 10 of 72 December 14, 2020 Page 4 e. Club Ambassador, 313 W. C Liquor w/Outdoor Renewal 12/15/2021 x 5th Street Service f. Logan Ave Convenience B Wine/C Beer/E Renewal 11/28/2021 x Store, 735 Logan Avenue I Liquor 3. Motion approving Change Order No. 1 with Peterson Contractors, Inc., of Reinbeck, Iowa, for a net decrease of$203,925.11, in conjunction with the FY 2019 Wing Dike Project, Contract No. 966, and authorizing the Mayor to execute said document. Roll call vote-Ayes: Seven. Motion carried. RESOLUTIONS 159364 - Morrissey/Grieder that "Resolution approving the Convention and Visitors Bureau Board recommendations for funding a hotel-motel mini grant application for the 2020 50/50 Bowling Tournament in the amount of$3,000", be adopted. Roll call vote-Ayes: Seven. Motion carried. Tavis Hall, Convention and Visitors Bureau Board,provided an overview of the request. Resolution adopted and upon approval by Mayor assigned No. 2020-893. 159365 - Morrissey/Grieder that"Resolution approving a Professional Services Agreement with AECOM Technical Services,Inc., of Waterloo,Iowa,in an amount not to exceed$59,500,for construction related services in conjunction with the FY 2021 E. Shaulis Road Trail Extension, Phase II Project, Contract No. 1012, and authorizing the Mayor to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-894. 159366 - Morrissey/Grieder that "Resolution approving and accepting a permanent easement with Lost Island Real Estate, L.C., for construction of a public warning siren, located at 4550 Hess Road, and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-895. 159367 - Klein/Grieder that"Resolution approving a Development Agreement with Locke Realty, Inc., in conjunction with a 10,000 square foot expansion at 4140 Kimball Avenue, with a new taxable value of $3,586,500 and including five (5) years at 50 percent tax rebates, and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-896. 159368 - Klein/Grieder that "Resolution approving the first of two (2) payments to Grow Cedar Valley, in the amount of $14,250 for the base amount and $56,000 in incentive funds, for a total of$70,250, in conjunction with FY 2021 economic development",be adopted. Roll call vote-Ayes: Seven. Motion carried. Kelley Felchle, City Clerk, read an email on behalf of David Dreyer. The city is proposing entering into a new agreement with GCV subject to $70,250. He requested to receive by email; an accounting in detail, how much GCV has helped the city monetarily,jobs created, etc., that cannot be attributed to anything or any other department efforts. We citizens need justification on this large of an expenditure, much less any money spent on our behalf. Page 11 of 72 December 14, 2020 Page 5 Lisa Skubal, Grow Cedar Valley, commented that a compilation of data over the last three years will be provided in the coming days. Mayor Hart commented on the complexity of work that the Grow Cedar Valley does and that they do not just negotiate deals without the involvement of city offices such as the mayor's office,and planning and economic development offices. Mrs. Klein commented that she has great respect for Grow Cedar Valley and said she would like to get updates prior to council voting on items like this. Mr. Boesen commented he had sent Mr. Anderson an email regarding the incentives. Noel explained that it is a long process that Grow Cedar Valley works with our economic development group. He asked that Ms. Skubal expand on how long of a process this has been with Con-Trol. Lisa Skubal acknowledge the necessary working relationship with the city and explained that part of their role is to fill in any gaps and be an advocate for the company and the project, particularly with existing businesses. She went on to provide details in the long process with Fred LaPole of Con-Trol. Resolution adopted and upon approval by Mayor assigned No. 2020-897. ORDINANCES 159369 - Amos/Grieder that"an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a rezone of certain property from "R-1" One and Two Family Residence District to "R-3,R-P" Planned Multiple Residence District with conditions, located at 146 Martin Road", be received, placed on file, considered and passed for the second time. Roll call vote-Ayes: Seven. Motion carried. Mayor Hart explained that this project has the full support of Leisure Services and Council, despite how the article was presented in the Courier. This is a fantastic development that has passed all of the necessary marks in order to move forward. 159370 - Amos/Grieder that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. Mayor Hart questioned if there were any other comments on the item. Noel Anderson, Community Planning and Development Director, commented there have been no additional comments received. 159371 - Amos/Boesen that"an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a rezone of certain property from "R-1" One and Two Family Residence District to "R-3,R-P" Planned Multiple Residence District with conditions, located at 146 Martin Road", be considered and passed for the third time and adopted. Roll call vote-Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5584. 159372 - Feuss/Grieder that "an ordinance amending the City of Waterloo Code of Ordinances by repealing Chapter 4, City Council, of Title 1,Administration, in its entirety and enacting in lieu thereof a new Chapter 4, Mayor and City Council, of Title 1, Administration", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Six. Nays: One (Morrissey). Motion carried. Kelley Felchle read comments emailed by David Dreyer. "I do my business in person so since I'm not allowed in the chamber right now one of you please read this into the record so those listening Page 12 of 72 December 14, 2020 Page 6 will know. David Dreyer has registered with the council via email his opposition to two meetings a month and not being able to speak unless registered with the city clerk at any meeting. He has stated before this same opposition that passing this proposed change to Title 1 (one) extremely limits a citizen's ability to voice their concerns. Voicing them in person lets the listeners know and hear. He feels this action will mostly eliminate communication from the citizens to their elected officials. Passage of this proposed change will not improve communication or the city of Waterloo. Mr. Morrissey commented that there were some errors in the attachment, but will not discuss them here because he has several amendments he intends to make. 159373 - Morrissey/ To amend 1-4-7C by deleting the sixth sentence in its entirety and replace with"the city council work session members may, by consensus of those present, move discussion/work session agenda items forward to a full council regular meeting for deliberation and vote". Motion dies due to lack of a second. 159374 - Morrissey/ To amend 1-4-7C by deleting in the seventh and eighth sentences the word"motions"and replace with "consensus declarations". Motion dies due to lack of a second. 159375 - Morrissey/ To amend 1-4-71) to delete the word "shall" in the first sentence and replace it with the word "may". Motion dies due to lack of a second. 159376 - Morrissey/ To amend 1-4-8 to add"1-4-8(2)other committees as designated by the mayor or voting on by the city council". Motion dies due to lack of a second. 159377 - Morrissey/ To amend 1-4A-2 by adding the sentence"any decision is subject to an appeal with the proper second" Motion dies due to lack of a second. 159378 - Morrissey/ To amend 1-4A-10(C) by deleting "three minutes" and replacing it with "five minutes" in sentence one and two. Motion dies due to lack of a second. 159379 - Morrissey/ To amend 1-4A-10(C) by adding the sentence "such request shall not be unreasonably denied". Motion dies due to lack of a second. 159380 - Morrissey/ To amend 1-4A-11A, first sentence, by deleting 1-4A-13(A)(2) and replacing it with 1-4A-14(A)(2) and the third sentence by deleting all words after the comma. Motion dies due to lack of a second. Mr. Morrissey commented that if the council does not approve this, then the ordinance would need to be re-written because it is incorrect as written. 159381 - Morrissey/ To amend 1-4A-11 A by deleting the last sentence in its entirety. Motion dies due to lack of a second. 159382 - Morrissey/ Page 13 of 72 December 14, 2020 Page 7 To amend 1-4A-11 B by deleting the last sentence in its entirety and adding"the council member shall be given sufficient time and latitude for presentation of that council members agenda item, keeping said presentation germane and informative to that item. Motion dies due to lack of a second. 159383 - Morrissey/ To amend 1-4A-13 by striking the word"physically". Motion dies due to lack of a second. 159384 - Morrissey/ To amend 1-4A-14A by adding 1-4a-14A2 as it is not there in the proposed ordinance. Motion dies due to lack of a second. 159385 - Morrissey/ To amend 1-4A-18B the third sentence by deleting from the word second, and replacing from there on with, "and/or third readings of an ordinance may be suspended so that council may proceed with final adoption of the ordinance at its first or second reading". Motion dies due to lack of a second. 159386 - Morrissey/ To amend 1-4A-19D by deleting the wording "Section 14A13(A)(2)" and replacing it with 1- 4A14(A)(2). Motion dies due to lack of a second. Mr. Morrissey stated that this is to correct language that is incorrect in the ordinance that this council evidently hopes to pass. 159387 - Morrissey/ To amend 1-4A-32(A)by deleting the end of the first sentence after the word minutes, and deleting in its entirety the second sentence. Motion dies due to lack of a second. 159388 - Morrissey/ To amend 1-4A-33 by deleting the phrase three minutes and replacing that with five minutes. Motion dies due to lack of a second. 159389 - Morrissey/ To amend 1-4A-34 by deleting the phrase three minutes and replacing that with five minutes. Motion dies due to lack of a second. 159390 - Morrissey/ To amend 1-4A-35B by deleting the last sentence, as it is unnecessary and confusing. Motion dies due to lack of a second. 159391 - Morrissey/ To amend the first sentence of 1-4B-5 by adding to the end of the phrase "unless with a member or members present at that closed session. Motion dies due to lack of a second. 159392 - Morrissey/ To amend 1-4-7 by deleting and replacing with "regular meetings of city council shall be held on the first four Mondays of each month at council chambers in city hall at 5:30 p.m. Motion dies due to lack of a second. 159393 - Morrissey/ To amend 1-4-3A by deleting from the first sentence, $94,000 and replacing with $89,300. Motion dies due to lack of a second. Page 14 of 72 December 14, 2020 Page 8 159394 - Morrissey/ To amend 1-4-3B by deleting from the first sentence, $9,272.22 and replacing with$4,636.11. Motion dies due to lack of a second. 159395 - Feuss/Boesen that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Six. Nays: One. (Morrissey). Motion carried. 159396- Feuss/Boesen that "an Ordinance amending the City of Waterloo Code of Ordinances by repealing Chapter 4, City Council, of Title 1,Administration, in its entirety and enacting in lieu thereof a new Chapter 4, Mayor and City Council, of Title 1,Administration",be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Six. Nays: One (Morrissey). Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5585. ADJOURNMENT 159397 - Amos/Feuss that the Council adjourn at 6:41 p.m. Voice vote-Ayes: Seven. Motion carried. Kelley Felchle City Clerk Page 15 of 72 CITY OF WATERLOO Council Communication Resolution approving the request of JSA Development, LLC, for tax exemptions on the construction of a new structure valued at$75,000, for property located at 123 E. 4th Street and located within the Consolidated Urban Revitalization Area(LURA). City Council Meeting: 12/21/2020 Prepared: 12/9/2020 ATTACHMENTS: Description Type ❑ CLURA 123 E 4th Street Form Backup Material ❑ CLURA 123 E 4th Street Map Backup Material Resolution approving the request of JSA Development, LLC, for tax SUBJECT: exemptions on the construction of a new structure valued at $75,000, for property located at 123 E. 4th Street and located within the Consolidated Urban Revitalization Area(CURA). Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval The Planning, Programming, and Zoning Commission staff has reviewed this Summary Statement: application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area(CURA). Expenditure Required: None Source of Funds: N/A Strategy 3.8: Continue efforts to foster new investments and development in Policy Issue: the City's Urban Renewal Areas (TIF Districts) and Consolidated Urban Revitalization Area(CURA). Original Plat Waterloo East Lot 1 Block 4, Excluding the northeast 40 feet Legal Descriptions: and the southeast 100 feet of Lot 1 Block 4 and Lot 4 Block 4 excluding the southwest 40 feet of the northwest 40 feet of Lot 4 Block 4 and lots 2 and 3 Block 4 excluding the northwest 120 feet. Page 16 of 72 For Office Use Only Dale Received: / C Received by: SEfl6fo makceeop ro applie CONSOLIDATED URBAN REVITALIZATION AREA APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENT'S UNDER THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, The Consolidated Urban Revitalization Area(CUBA)allows property lax exemptions on improvements to properly located within its boundaries that inept the following criteria: I. At least a 10%improvement to the value of the residential property. At least a 15%improvement to the value of commercial property if building was previously on the site, if commercial property was previously vacant,all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CUBA boundaries(n map of which can be obtained from the City of Watcrloo Community Planning& Development Department.) 3. This application must be filed with City prior to the 1"working day of February following the year when the improvements are completed to comply with the timeline of the Slate Code of Iowa,Section 404.4 unnumbered paragraph 2. However,a single application may be filed upon completion of an enure project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council, n ,� NAME: JSA Development,LLC SIGNATURE: � Fl��`j�''#��✓''�cf"' r ADDRESS: 315 E 51h SI-2nd Floor EMAIL. ddeadsRisadoveloprttenl.com TELEPHONE: 319-233-3147 DATE. 1214/20 A. What is the Address of the properly being improved? 128 E 41h Street,Waterloo 50703 What is the Legal Description of the property?(May be available at County Recorder's Office on 2"d floor of the Courthouse)? ORIGINAL PLAT WATERLOO FAST LO T 1 BLK 4 EXC NE 40 FT SE 100 FT LOT 1 BLK 4& LOT 4ELK 4EXCSW40FTOFNW40FTLOT 4BLK 4&LOTS 2&3BLK 4EXCNW120Ff B. Indicate desired exemption schedule:(1 or 2) I. ❑One Hundred Percent(100%)exemption for three years on the actual value added by improvements; 2. Apartial exemption on the actual value added by improvements according to the following schedule: a, First Year---------80% d. Fourth Year-------50% g. Seventh Year----30% b, Second Year------70% e. Fif<hYear-------40% h. FighthYear--------30% c. Third Year---------60% f. Sixth Year--------40% L Ninth Year-------20% j, Tenth Year-------20"/ C. What was the nature of the improvement(s)? Construction of commercial building and signage D. lfthis is not a single-family dwelling unit which you own end reside in,will these improvements create a displacement of your tenants?_ E-1 Yes _�No DO NOT Write Below this line—Office Use Only E. City or Waterloo Building and Inspections Department Information: Permit Numbcr: , 9-38� Date permii^'t warms iisxncd: -4we ralal pCMlil(8)vnitlatiot%; 775400 F. What was the cost orlhe improvement? _PVT) t [i. Estimated oraetuaIdate ofcompletion ofthese improvements? Note: The improvements to your home or business may not change the assesscd value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. CITY OF WATERLOO OFFICE USE ONLY APPROVED DATED: RESOLUTION NO: DENIED BLACK HAWK COUNTY ASSESSOR OFFICE USE ONLY APPROVED DATED: T.J.Koenigsreld DENIED Black Hawk Couuty Assessor Page 17 of 72 OF F f FIT AP �. x O oy'o tK r � � J 3 ` ` ire s CITY OF WATERLOO Council Communication Resolution approving the request of CRF Rentals, LLC, for tax exemptions on the construction of home improvements valued at$15,000, for property located at 520 Boston Avenue and located within the Consolidated Urban Revitalization Area(CURA). City Council Meeting: 12/21/2020 Prepared: 12/9/2020 ATTACHMENTS: Description Type ❑ CURA 520 Boston Avenue Form Backup Material ❑ CURA 520 Boston Avenue Map Backup Material Resolution approving the request of CRF Rentals. LLC, for tax exemptions SUBJECT: on the construction of home improvements valued at 515,000, for propga located at 520 Boston Avenue and located within the Consolidated Urban Revitalization Area(CURA). Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval The Planning, Programming, and Zoning Commission staff has reviewed this Summary Statement: application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area(CURA). Expenditure Required: None Source of Funds: N/A Strategy 3.8: Continue efforts to foster new investments and development in Policy Issue: the City's Urban Renewal Areas (TIF Districts) and Consolidated Urban Revitalization Area(CURA). Legal Descriptions: Logan Dale Heights Lot 13 Block 2 Page 19 of 72 Far Of ec Use Only ✓-t f Date Received Received hy: StaFTla makeacapy ;9M nt CONSOLIDATED URBAN REVITALIZATION AREA APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE CONSOLIDAI'ED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, The Consolidated Urban Revital ization Area(CUBA)allows property tax cxomplions on improvements to property located within its boundaries that meet the following criteria: 1. At least a l0a/o improvement to the value of the residential property. At least a 15%improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant,all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries(a map o£which can be obtained from the City of Waterloo Community Planning& Development Department.) 3. This application must be fled with Cityriot lo tate I"working day of February fallowing the year when the improvements are completed to comply with the timeline of the State Code of Towa,Section 404.4 unnumbered paragraph 2. However,a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors, Please fill out the following information for your application to be submitted to the City Counci NAME: C,R IF Re-r-A le, Cb -S IZSL-helC SIGNATURE: ADDRESS: T.0• RA % MA EMAIL: TELFPHONE. 31°l- 5"1-5F3'—jcs 5-j14A DATE: EQ-t-1-a3 N A. What is the Address of the property being improved? �c�to BQCEk ri 44 V p, W 0l 2 6' What is the Legal Descripriar of the property?(May be available at County Recorder's Offiec on 211 flour of the Courthouse)? B. Indicate desired exemption schedule:(I or 2) L One Hundred Percent(100%)exemption lbr three years on the actual value added by improvements; 2. �A partial exemption on the actual value added by improvements according to the following schedule: a, First Year----------80% d. Fourth Year-------50% g. Seventh Year------30% b, Second Year------70% e. Fifth Year---------40% In. Eighth Year------30°/ c, 'third Year---------60% f, Sixth Year---------40°/a i. Ninth Year---------20% Tenth Year---------20% C. What was Ike nature of the improvement(s)? -��._t'le..•5�_ i�,at71 a �s�t. �•e.wrol�AJt ��l-e.4+.n/rrlshr`--1_��pl� D. If this is not a single-family dwelling unit,which you own and reside in,will those improvements create a displacement of your tenants? Yes No O I//A DO NOT Write Below"line—Office Use Only E. City of Waterloo Building and Inspections Department Information: Permit Number: 2A-7101 Date pe�rm'itw1as issued: � 'Total permit(s)valuation: 15000D F. What was the costofthe irnprovement? DO 0 G Estimated or actual date of completion of these improvements? a.D_ Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions, The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. CITY OF WATERLOO OFFICE USE ONLY APPROVED DATED: RESOLUTION NO: DENIED BLACK HAWK COUNTY ASSESSOR OFFICE.USE ONLY _ APPROVED DATED: TJ-Koenigsfeld DENTED Black Hawk County Assessor Page 20 of 72 r` r E LOUISE ST E LOUISE ST AS CO CJO TV L 1i# 4 -C A _ 1 ' ---- ANITA ST - --- - ANITA ST OW i y ,� age 21 of 72 CITY OF WATERLOO Council Communication Resolution approving the request of Brenda Ingalls for tax exemptions on the construction of home improvements valued at$16,000 for the property located at 216 Center Street and located within the Consolidated Urban Revitalization Area(CURA). City Council Meeting: 12/21/2020 Prepared: 12/9/2020 ATTACHMENTS: Description Type ❑ CURA 216 Center Street Form Backup Material ❑ CURA 216 Center Street Map Backup Material Resolution approving the request of Brenda Ingalls for tax exemptions on SUBJECT: the construction of home improvements valued at$16,000 for the property located at 216 Center Street and located within the Consolidated Urban Revitalization Area(CURA). Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval The Planning, Programming, and Zoning Commission staff has reviewed this Summary Statement: application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area(CURA). Expenditure Required: None Source of Funds: N/A Strategy 3.8: Continue efforts to foster new investments and development in Policy Issue: the City's Urban Renewal Areas (TIF Districts) and Consolidated Urban Revitalization Area(CURA). Legal Descriptions: Calumet Addition Lot 10 Block 4 Page 22 of 72 For Office Use Only Date Received: Received by: Sta$'to make a copy fur applicant CONSOLIDATED URBAN REVITALIZATION AREA APPLICATION FOR PROPERTY TAX EXEWTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THP CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY TBE CITY COUNCIL OF THE CITY OF WATERLOO: The Consolidated Urban Revitalization Area(CUBA)allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10%improvement to the value of the residential property. At least a 15%improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant,all actual value added by the improvements is eligible for tax exemption, 2. Be located within the CURA boundaries(a map of which can be obtainad from the City of Waterloo Community Planning& Development Department•)' 3. This application must be filed with City prior to the 1't working day of Fcblu@U following the year when the improvements are completed to comply with the timeline ofthe State Code oflowa,Section 404.4 unnumbered paragraph 2. However,a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Counc'. PIAIIIE: SIGNATURE: it m4a�,z ADDRESS: Xv— TELETHON& A. 'What is the,4ddt ess of the property behrg improved? What is the Legal DescridkAption of the property, (May be�available at County Recorder's Office on "d Hoof, f the onrOrouse)? IAs B. Indicate desired exemption schedule:(1 or 2) 1. One Hundred Percent(100%)exemption for three years on the actual value added by improvements; 2. 1\11-1—Apartial exemption on the actual value added by improvements according to the following schedule: a. First Year----------50% d. Fourth Year------50% g. Seventh Year------30% b. Second Year-----70% e. Fifth Year---------40% h. Eighth Year--------30% c. nirdYear---------60% f Sixth Year---------40% i. Ninth Year---------20% j. Tenth Year--------20% C. What was the nature of the improvement(s)? - 12 tc�� A. If this isnot a single-fauvly dwelling unit, c i you own and reside in,will these improvements create a displacement of your tenants? Yes No DO NOT Write Below this line—Office Use Only E. City of Waterloo Building and Inspections Department Information: ` e vIC CSI qp PerraitNumber: Date permit was issued: Total permit(s)valuation: F. What was the cost ofthe improvement?_ J-1 I( 1 ✓�}�D G. Estimated or actual date of completion of these improvements? ! 9 O Note: The improvements to your home or business may not change the assessed value. Nate: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. CTfY OF WATERLOO OFFICE USE ONLY APPROVED DATED: RESOLUTION NO: DENIED BLACK HAWK COUNTYASSESSOR OFFICE USE ONLY APPROVED DATED: T.J.Koenigsfeld DENIED Black Hawk County Assessor Page 23 of 72 Permit Number Date Issued Total Permit Evaluation 2020-00009173 7/10/2020 $5,225 2020-00007981 6/3/2020 $1,600 2020-00006763 4/23/2020 $1,250 Total $8,075 i i I Page 24 of 72 5 � t i' U " AWN ook zi t CONE. `.f e •I;-� A AAVL 1 , i O U CENTER T. e7 ' I r 1. . r i l ED WARDS ST CITY OF WATERLOO Council Communication Resolution approving the request of Grant Franzen and Catherine Schulle for tax exemptions on the construction of a new single family home valued at$380,408, for property located at 1729 Waxwing Way, and located in the City Limits Urban Revitalization Area(CLURA). City Council Meeting: 12/21/2020 Prepared: 12/9/2020 ATTACHMENTS: Description Type ❑ CLURA 1729 Waxwing Way Form Backup Material ❑ CLURA 1729 Waxwing Way Map Backup Material Resolution approving the request of Grant Franzen and Catherine Schulle SUBJECT: for tax exemptions on the construction of a new single family home valued at $380,408, for property located at 1729 Waxwing Wad and located in the City Limits Urban Revitalization Area(CLURA). Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Approval. Recommended Action: The Planning, Programming, and Zoning Commission staff has reviewed this Summary Statement: application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. Expenditure Required: None Source of Funds: N/A Policy Issue: Strategy 3.9: Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA)housing program. Legal Descriptions: Audubon Heights 6th Addition Lot 73, Waterloo Iowa, Black Hawk County Page 26 of 72 �G � ��� D CITY LIMITS URBAN REVITALIZATION APPLICATION NOV 2 '1 2020 FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW O TWO rJ FAMILY DWELLINCYS UNDER THE PROVISIONS OF THE CITY LIMI REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OTHE CITY OF WATERLOO, The City Limits Urban Revitalization Area(CLURA)allows property tax exemptions for newly constructed one or two family dwellings(single family homes or duplex/twin homes)that meet the following criteria: 1. Be located within the CLURA boundaries(a map of which can be obtained from the City of Waterloo Community Planning&Development Department.) 2. This application must be filed with City prior to the 1u working day of Februaa following the year when the improvements are completed to comply with the timeline of the State Code of lowa,Section 404,4 unnumbered paragraph 2. However,a single application may be filed upon completion of an entire project requiring more than one year to construct or complete,providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council, NAME: 6r4n Fr ni-e�// LSth"S GNATURE• s� Am. ADDRESS: 172,7 (,c XWi A,, 4"o o TA S-v-10 I TELEPHONE: .314-2.10 -346Y 7 l`1 '�D- 121:DATIr: o2 p A. What is the Address of the property being improved? � �1� V--, What is the Legal Description of the property?(May be available at County Recorder's Office on 2nd floor of the Courthouse) B. What was the nature of the improvement(s)?(must be single family homes or duplex/twin homes to qualify) Cm jctt-w. -k LA, C. City of Waterloo Building and Inspections Department Information: g V\Permit Number: Q 'IJ3��� Date permit was issued: c-�V Total permit(s)valuation: LL- dao -10i-A3h 8 ."•" 9 �S`a3a► D. What was the cost of the new construction? E. Estimated or actual date of completion of this new construction? [7 (n • Z� CITY OF WATERLOO APPROVED DATED: RESOLUTION NO: DENIED BLACK HAWK COUNTYASSESSOR APPROVED DATED: Tami McFarland DENIED Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 27 of 72 6r —PALOMA PL— Ow w D�:. . - G ()� CRABAPPLE LN E' U a� J r . I — r : sr *+ If WAXWING WAYS (j+ r- W SHA ULIS RD Page 28 of 72 CITY OF WATERLOO Council Communication Resolution approving the request of Wesley Bro for tax exemptions on the construction of a new single family home valued at$420,000, for property located at 5045 Mercedes Bend, and located in the City Limits Urban Revitalization Area(CLURA). City Council Meeting: 12/21/2020 Prepared: 12/9/2020 ATTACHMENTS: Description Type ❑ CLURA 5045 Mercedes Bend Form Backup Material ❑ CLURA 5045 Mercedes Bend Map Backup Material Resolution approving the request of Wesley Bro for tax exemptions on the SUBJECT: construction of a new single family home valued at$420,000, for property located at 5045 Mercedes Bend, and located in the City Limits Urban Revitalization Area(CLURA) Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Approval. Recommended Action: The Planning, Programming, and Zoning Commission staff has reviewed this Summary Statement: application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. Expenditure Required: None Source of Funds: N/A Policy Issue: Strategy 3.9: Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA)housing program. Lot 6 in the South Fork Estates Second Addition, City of Waterloo, Black Legal Descriptions: Hawk County, Iowa, a Replat of South Fork Estates First Addition, City of Waterloo, Black Hawk County, Iowa. Page 29 of 72 l For Office Use Only Date Received: f✓ Received by: _ �� Stall'to make a copy for applicant • CITY LIMITS URBAN REVITALIZATION APPLICATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMI"T"S URBAN RL,VITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Arca(CLURA)is a 3_-year 100°/a property tax exemption on the actual value added for new construction one or two family dwellings(single family homes or duplex/twin homes only)that meet the following criteria: I. Be located within the CLURA boundaries(a map of which can be obtained from the City of Waterloo Community Planning &Development Department.) 2. This application must be filed with City prior to the I S`working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa,Section 404.4 unnumbered paragraph 2. However,a single application may he filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18,2011 do not qualify. NAME: Wesley Bra SIGNATURE: ADDRESS: 5045 Mercedes Bnd, Waterloo, IA 50701 TELEPHONE: (319)464-9922 DA'Z'E: 11/16/2020 A. What is the Address of the property being improved? 5045 Mercedes Bnd, Waterloo, IA 50701 What is the Legal Description of the property?(May be available at County Recorder's Office on 2"d floor of the Courthouse) SOUTH FORK ESTATES SECOND ADD A REPLAT OF SOUTH FORK ESTATES FIRST ADDITION LOT 6 AND THAT PART DESC AS PART OF TRACT A IN SAID ADD DESC AS BEG AT SE COR LOT 6 IN SOUTH FORKS SECON D ADDITION TH S 10 FT TH N89DEG 58MIN 30SEC W126.2FTTHN44DEG 56MIN W14.15FTTHS89DEG 58MIN 30SEC E136.2FTTOPOB ii B. What was the nature of the improvement(s)?(must be single family homes or duplex/twin homes to qualify) New construction of single family home C. City of Waterloo Building and Inspections Department Information: Permit Number: 19-7528 Date permit was issued: 8/8/2019 Total permit(s)valuation: $422,085 D. What was the cost of the new construction? $420,000 E. Estimated or actual date of completion of this new construction? February 2019 1 Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. CITY OF WATERLOO OFFICE USE ONLY APPROVED DATED: RESOLUTION NO: DENIED BLACK HAWK COUNTY ASSESSOR OFFICE USE ONLY APPROVED DATED: T.J.Koenigsfeld DENIED Black Hawic County Assessor Page 30 of 72 i'. Page t of 1 LOAN#:8880154518 plus interest,Borrower has promised to pay this debt in regular Periodic Payments and to pay the debt In full not later than May 1,2050. (F) "Property" means the property that is described below under the heading"Transfer of Rights In the Property." (G) "Loan"means the debt evidenced by the Note,plus interest,any prepayment charges and late charges due under the Note,and all sums due under this Security instrument,plus interest. (H) "Riders"means all Riders to this Security Instrument that are executed by Borrower.The following Riders are to be executed by Borrower[check box as applicable]: ❑Adjustable Rate Rider ❑Condominium Rider ❑Second Home Rider ❑Balloon Rider ❑ Planned Unit Development Rider ❑Other(s)[specify) ❑ 1-4 Family Rider ❑ Biweekly Payment Rider ❑V.A.Rider (1) "Applicable Law"means all controlling applicable federal,state and local statutes,regulations,ordinances and administrative rules and orders(that have the effect of law)as well as all applicable final.non-appealable ,judicial opinions, (J) "Community Association Dues,Fees,and Assessments"means all dues,fees,assessments and other charges that are imposed on Borrower or the Property by a condominium association,homeowners association or similar organization. (K) "Electronic Funds Transfer"means any transfer of funds,other than a transaction originated by check, draft,or similar paper instrument,which is inittated through an electronic terminal,telephonic Instrument, computer,or magnetic tape so as to order, Instruct, or authorize a financial institution to debit or credit an account.Such term includes,but is not limited to,point-of-sale transfers,automated teller machine transactions, transfers Initiated by telephone,wire Iransfers,and automated clearinghouse transfers. (L) "Escrow Items"means those items that are described in Section 3. (M)"Miscellaneous Proceeds" means any compensation, settlement, award of damages, or proceeds paid by any third party(other than insurance proceeds paid under the coverages described In Section 5)for: (1)damage to,or destruction of,the Property;(11)condemnation or other taking of all or any part of the Property; ' (I€€)conveyance in lieu of condemnation;or(iv)misrepresentations of, or omissions as to,the value andlor condition of the Property. (N) "Mortgage Insurance"means insurance protecting Lender against the nonpayment of,or default on,the Loan. (0) "Periodic Payment"means the regularly scheduled amount due for(I)principal and Interest under the Note, plus(ii)any amounts under Section 3 of this Security Instrument. (P) "RESPA"means the Real Estate Settlement Procedures Act(12 U.S.G.§2501 et seq.)and Its Implementing regulation,Regulation X(12 C.F.R.Part 1 D24),as they might be amended from time to time,or any additional or successor legislation or regulation that governs the same subject matter.As used in this Security Instrument, "RESPA"refers to all requirements and restrictions that are imposed in regard to a"federally related mortgage loan"even if the Loan does not qualify as a"federally related mortgage loan'under RESPA. (0) "Successor in interest of Borrower"means any party that has taken title to the Property,whether or not that party has assumed Borrower's obligations under the Note and/or this Security Instrument. TRANSFER OF RIGHTS IN THE PROPERTY This Security Instrument secures to Lender. (€)the repayment of the Loan, and all renewals,extensions and modifications of the Note;and(Ii)the performance of Borrower's covenants and agreements under this Security Instrument and the Note. For this purpose, Borrower irrevocably mortgages, grants and conveys to MERS (solely as nominee for Lender and Lender's successors and assigns)and to the successors and assigns of MERS,the following described property located in the County [Type of Recording Jurisdiction]of Black Hawk [Name of Recording Jurisdiction]: Lot 6 in South Fork Estates Second Addition,City of Waterloo,Black Hawk County,Iowa,a Replat of South Fork Estates First Addition,City of Waterloo,Black Hawk County,Iowa. APN#: BB1314126032 j which currently has the address of $045 Mercedes Bnd,Waterloo, IStreet][City] Iowa 50701 ("Property Address"): PP Code] TOGETHER WITH all the Improvements now or hereafter erected on the property, and all easements, appurtenances,and fixtures now or hereafter a part of the property.All replacements and additionsshallalso IOWA--Single family-Fannie MaelPreddle Mat UNIFORM INSTRUMENT Form 3016 1101 initlalS: �Y Ellie Mae,too. Page 2 of 10 IAEDEED OB16 IAEDEED(CLS) 04A W2020 11:0$AM PST sPa 31 of 72 File Number: 2020-00019011 eW-2 f — JERSEY LN O i A O „ U , �y of E SHAULIS RD � � �: ..•curtnatt�. j S I - -40 F ¢ i I _ W I _ W A jw Wim / ' . ------ -----------� o f F'e V,' — - I '.w' 0. j — KIN St Ir Page 32 of 7 CITY OF WATERLOO Council Communication Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Aspro, Inc., of Waterloo, Iowa, in the amount of$3,222,553.02, in conjunction with the FY 2020 Asphalt Overlay Program, Contract No. 992, and receive and file a two-year maintenance bond. City Council Meeting: 12/21/2020 Prepared: 12/15/2019 Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Aspro. Inc., of Waterloo, SUBJECT: Iowa, in the amount of$3,222,553.02, in conjunction with the FY 2020 Asphalt Overlay Program, Contract No. 992, and receive and file a two-year maintenance bond. Submitted by: Submitted By: Jamie Knutson, PE, City Engineer Aspro, Inc. has completed the above referenced project in accordance with the plans and specifications. Summary Statement: Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees to remedy any defects in workmanship or materials that may develop in said work within a period of two (2)years from the date of the acceptance of the work under said contract. Source of Funds: Local Option Sales Tax Page 33 of 72 CITY OF WATERLOO Council Communication Motion approving Final Quantity Summary for a net decrease of$159,473.08, in conjunction with the FY 2020 Asphalt Overlay Program, Contract No. 992, and authorizing the Mayor and City Clerk to execute said document. City Council Meeting: 12/21/2020 Prepared: 12/14/2020 ATTACHMENTS: Description Type ❑ Cont 992_Final Qty Summary Backup Material Motion approving Final Quantity Summary for a net decrease of SUBJECT: $159,473.08, in conjunction with the FY 2020 Asphalt Overlay Program, Contract No. 992, and authorizing the Mayor and City Clerk to execute said document. Submitted by: Submitted By:Wayne Castle, PLS, PE,Associate Engineer This is the accumulated amount of adjustments from original to final Summary Statement: quantities that were determined necessary during the construction of the project, which results in a net decrease to the total project cost. Source of Funds: Local Option Sales Tax Page 34 of 72 CITY OF WATERLOO, IOWA FINAL QUANTITY ADJUSTMENT PROJECT: F.Y. 2020 ASPHALT OVERLAY PROGRAM CONTRACT NO. 992 Date Prepared: December10.2020 AMOUNT: $159,473.08 DECREASE TO: ASPRO, INC. , Contractor You are hereby ordered to make the following changes from the plans and specifications or perform the following extra work on your contract dated July 20, 2020_ A. Description of change to be made or extra work to be done: Adjust construction quantities to actual construction quantities B. Reason for ordering change or extra work: As-built quantities varied for some bid items. C. Settlement for cost of work to be made as follows: Compensation already made to contractor through bid items. See attached summary. TOTAL DECREASE $159,473.08 BY: ASPRO, INC. Mayor Date CONTRACTOR BY: Date TITLE: ATTEST: City Clerk Date APPROVED: �a ,V-7o ity Engineer D to Final Qty.Adjustment Contract No. 992 Sheet 1 of 3 Page 35 of 72 FY 2020 ASPHALT OVERLAY PROG RAM PAYESTIMATF# FINAL CONTRACT NO.992 PAY PERIOD: DID I ITEM DESCRIPTION UNIT ORIGINAL FINAL I QUANTITY ASPRO UNIT ASPRO UNIT INCREASE/ ITEM BID QTY. QUANTITY DIFFERENCE PRICE PRICE EXT. DECREASE BASE CONSTRUCTION I STORM SEWER,12-INCH,RCP LF 10.0 - (10.0) $ 200.00 $ 2,000.00 $ (2,000.00) 2 STORM SEWER,24-INCH,RCP LF 10,0 - (10.01 $ 220.00 $ 2,200.00 $ (2,200.00) 3 CONNECTION TO EXISTING PIPE EACH 2.0 (2.0) $ 1,850.00 $ 3,700.00 $ (3,700.00) 4 REMOVEINTAKE EACH 2.0 4.0 2:11 $ 1,600.00 $ 3,200.00 $ 3,200.00 5 INTAKE,SW-505 EACH 1.0 _ 1.0 - $ 6,000,00 $ 6,000.00 $ - 6 INTAKE,SW 511 EACH 1.0 1.0 - $ 5,800.00 $ 5,800.00 $ - 7 REMOVE AND REPLACEF-I-C INLETBOXOLJT EACH 26.0 23.0 (3.0) $ 2,200.00 $ 57,200.00 $ (6,600.00) 8 REMOVE AND REPLACE E-2d INLET 80XOUT EACH 1.0 1.0 - $ 3,100.00 $ 3,100.00 $ - 9 FURNISH AND INSTALL SW-603,TYPE R INLET&CASTING EACH 1.0 1.0 - $ 2,800.0 $ 2,800.00 $ SO FURNISH AND INSTALL SW-60,TYPEQ INLET&CASTING EACH SA (1,D) $ 2,800.0 $ 2,80D.00 $ (2,800.00) 11 CASTING EXTENSION RING(INLET) EACH 76.0 18.0 (58.0) $ 250,0 $ 19,000.00 $ (14,500.00) 12 CASTING EXTENSION RING(MANHOLE) EACH 59.0 52.0 (7.0) $ 850.Oo $ 50,150,00 $ (5,950.0) 13 REMOVE&REPLACE MANHOLE BOXOUT EACH 9.0 50. (4.0) $ 1,825.0 $ 16,425.00 $ (7,300,00) 14 MANHOLE ADJUSTMENT,MINOR EACH 3.0 3.0 - $ 1,500.00 $ 4,500.00 $ - 15 PAVEMENT,NMA,1.5"STANDARDTRAFFICIST)SURFACE,1/2",PG 5B-285,NO FRICTION TON 4,173,02 4,079.06 493.96) $ 13355 $ 555,637.61 $ (12,510.77) 16 PAVEMENT,HMA,1.5"HIGH TRAFFIC(HT)SURFACE,1/2",PG 58-28H,NO FRICTION TON 2,345.91 2,537,92 192.01 $ 133.80 $ 313,882.76 $ 25,690,94 17 PAVEMENT HMA,2.0"STANDARDTRAFFIc4ST)INTERMEDIATE,1/2",PG 58-285 TON 563.45 561.11 (2,34) $ 132.60 $ 74,713.47 $ (310.28) 18 PAVEMENT,HMA,29"HIGH TRAFFIC(HT)INTERMEDIATE,1/2",PG 58-28H TON 2,409.06 2,874.73 465-67 $ 133.25 $ 321„007.25 $ 62,050.53 19 PAVEMENT,HMA,3.0"STANDARD TRAFFIC 45T)INTERMEDIATE,1/2",PG 58-28S TON 3,711:78 3,246.06 (465.72) $ 132.60 $ 492,182.03 $ (61,754.47) 20 PAVEMENT,HMA,1,0"HIGH TRAFFIC4HT)INTERLAYER,i/2",PG 58-28E TON 1,580.81 1,592.89 12.08 $ 153.00 $ 241,863.93 $ 1,848.24 21 PAVEMENT,HMA,6.0",MISC SY 6.9 - (6.9) $ 86.25 $ 595.13 $ (595.13) 22 HMA PAVEMENT SAMPLES AND TESTING LS 1.00 1.00 $ 7,325.00 $ 7,325.00 $ - 23 REMOVAL OF SIDEWALK SF 6,282.0 5,690.5 (591.51 $ 5.25 $ 32,980.50 $ (3,105.38) 24 REMOVAL OF DRIVEWAY SY 3.1 (3.1) $ 50.0 $ M.00 $ (155.00) 25 REMOVAL OF PAVEMENT SY 275.3 308.9 33.6 $ 15.80 $ 4,129.50 $ 504.00 26 SIDEWALK,PCL,C-4,4-INCH SF 3,040.1 2,524.9 (515.21 $ 7.25 $ 22,044.73 $ (3,735.20) 27 SIDEWALK,PCC,C-4,6-INCH PEDESTRIAN RAMP SF 3,775.6 3)923.1 147.5 $ 8.85 $ 33,414.06 $ 1,305.36 28 DETECTABLE WARNING SF 602.0 539,0 (63.0) $ 43.25 $ 26,036.50 $ (2,724.75) 29 SIDEWALKCURB LF 30.8 33.0 2,7 $ 51,06 $ 1,570.80 $ 112.20 30 REMOVE CURB&GUTTER LF 569.5 450.4 (119-1) $ 20.00 $ 11,390.00 $ (2,382.00) 31 CURB&GUTTER,24-INCH WIDE,8-INCH THICK,PCC C4 LF 484.8 420.4 164.41 $ 47.0 $ 22,785.60 $ (3,026,80) 32 CURB&GUTTER,24-INCH WIDE,9-INCH THICK,PCC C-4 LF 2B.4 30.0 1.6 $ 55.00 $ 1,562.00 $ 88.00 33 CURB&GUTTER,24-INCH WIDE,12-INCH THICK,PCC C-4 LF 43.0 - (43.01 $ 62.00 $ 2,666.00 $ (2,666.00) 34 CURB&GLITTER,24-INCH WIDE,13.5-INCH THICK,PCC C-4 LF 56.3 156.31 $ 71.00 $ 3,997.30 $ (3,997.30) 35 PAVEMENT,PCC,C-4,6-INCH SY 62.2 SR,1 (4.11 $ 62.00 $ 3,856.40 $ (254.20) M PAVEMENT,PCC,C-0,B-INCH SY 158.2 195.4 37.2 $ 63,56 $ 10,045,70 $ 2,362.20 37 PAVEMENT,PCC,C-4,!)-INCH SY 48.0 51.9 3.9 $ 64.50 $ 3,096.00 $ 251.55 38 PAVEMENT,PCC,C-0,6-INCH,ALLEY APPROACH SY 31.6 33.2 1.4 $ 49.00 $ 1,558.20 $ 68.60 39 PAVEMENT,PCC,C-4,B-INCH,DRIVEWAY SY 3.1 - (3.11 $ 100.00 $ 910.00 $ (310.00) 40 SURFACEPATCH TON 56,0 (56.0) $ 250.00 $ 14,00.00 $ (14,000.00) 41 PARTIAL DEPTH REPAIR PATCHES SF 24,989.0 18,355.0 (6,625.01 $ 9.15 $ 228,567.00 $ (50,618.75) 42 GRANULAR SHOULDER TONSI 3,002.6 1 1,527.82 (1,474.8) $ 30,15 $ 90,528.39 $ (44,464.62) 43 CRACK AND SEAT SY 29,364.3 27,650.5 (1,713.8) $ 3.45 $ 101,306,84 $ (5,912.61) 44 MILL WEDGE EACH 70.0 67.0 [3.0) $ 2,60.0 $ 182,00.00 $ (7,800,40) 45 PAVEMENT SCARIFICATION SY 10,104.0 10,104.0 - $ 6.95 $ 70,222.80 $ - 46 PAINTED PAVEMENT MARKINGS,SOLVENT/WATERBORNE STA 444.00 342.36 (101.64) $ 55.00 $ 24,420.00 $ (5,590.20) 47 PRECUT SYMBOLS&LEGENDS EACH 12.0 12.8 $ 500.00 $ 6,000.00 $ - 48 TEMPORARY TRAFFIC CONTROL LS 1.0 190 - $ 123,980.00 1$ 123,980.0 $ - 49 EARTHWORK,GRADE AND REMOVE TOPSOIL SY 328.8 347.8 19.0 $ 25.00 $ 8,220.00 $ 475.00 50 HYDRAULIC SEEDING,FERTILIZING,&MULCHING SY 252.0 804.8 10.00 $ 2,520.00 i$ 5,528,DD BASE CONSTRUCTION TOTAL 3,219,441.48 $ (177,478.83) CHANGE ORDER ITEMS 101 INTAKE,SW-501 EACHI 3.0 1 64 3.0 $ 4,950.00 $ 14,850.00 $ 14,850.00 2001 PAVEMENT,HMA,2.5"HIGH TRAFFIC(HTI SURFACE,1/21,PG 58-2s H,NO FRICTION TON 526.95 542.51 15,56 $ 133.90 $ 70,505.91 $ 2,081.93 2002 HMA PAVEMENT SAMPLES AND TESTING LS 1.0 1.0 - $ 500.00 $ 500.00 $ - 2003 PAVEMENT SCARIFICATION SY 3,665.8 3,687.1 21.3 $ 6.95 $ 25,477.31 $ 148.03 2904 PAINTED PAVEMENT MARKINGS,SOLVENT/WATERBORNE STA 21.72 21.3 (0.42) $ 55.00 $ 1,194.60 $ (23.10) 2005 PRECUTSYMBOLS&LEGENDS EACH 2,0 4.0 2.0 $ 500.00 $ 1,00.0 $ 1,000.00 2006 TEMPORARYTRAFFICCONTROL-E.RIDGEWAYAVE&HAMMONDAVE LS SA 1.D - $ 6,800.00 $ 6,80.00 $ - 2007 DISPOSALOF REMOVED ASPHALT TON 527 543 15.5 $ 9,35 $ 4,927,45 $ 144.93 2008 MOBILIZATION LS 1.00 1.00 - $ 4,800.00 $ 4,800.00 $ 3001 REMOVAL OF SIDEWALK SP 1,229.5 1,144.2 (85.4) 5.25 $ 6,455.40 $ (448,35) 3002 REMOVAL OF PAVEMENT SY 18.0 22.8 4.8 $ 15.00 $ 270.00 $ 72.0 3003 SIDEWALK,PCC,C-4,4-INCH SF 1,162.0 1,029.9 (132.1) $ 7.25 $ 8,424.50 $ (957.72) 304 SIDEWALK,PCC,C-4.6-INCH PEDESTRIAN RAMP SF 67.6 114.3 46.7 $ 8.85 $ 598.26 $ 413.30 3005 DETECTABLE WARNING SF 12.0 12.0 - $ 43.25 $ 519.06 $ - 3006 REMOVE CURB&GUTTER LF 126.0 146.7 20.7 $ 20.00 $ 2,52400 $ 414.00 3D07 CURB&GUTTER,24-INCH WIDE,R-INCH THICK,PCCC-4 LF 126.0 146.7 20.7 $ 4700 $ 5,922.00 $ 972.90 3008 PAVEM ENT,PCC,C-4,6-INCH SY 46.0 44.0 (2.0) $ 62.00 $ 2,852.00 $ (124.00) 3009 PAVEM ENT,PCC,C-0,B-INCH SY 15,8 22.8 7.0 $ 63.50 $ 1,003.30 $ 444.50 3010 PARTIAL DEPTH REPAIR PATCHES SF 281.2 225.0 (56,21 $ 9.15 $ 2,572.98 $ (514.23) 4001 PAVEMENT,HMA,1.5"STANDARD TRAFFIC(ST)SURFACE,112",PG 58-285,NO FRICTION TON 2.88 5.02 214 $ 133.15 $ 383.47 $ 284.94 4002 1 PAVEMENT SCARIFICATION SY 33.3 36.7 3.4 $ 6.95 $ 231.44 $ 23.63 403 EARTHWORK,GRADE AND REMOVE TOPSOIL SY 22.2 - 22.21 $ 25.00 $ 555.00 $ (555.001 404 1 HYDRAULIC SEEDING,FERTILIZING,&MULCHING SY 22.2 - (22.21 $ 10.00 $ 222.00 $ (222.001 CHANGE ORDER TOTAL $ 162,584.62 $ 18,(}OS.7S CONSTRUCTION TOTAL 3,382,026.10 $ {159,473.06) 0992 F[NAtQUANTITYADJUSTMENT Page 36 of 72 -:PAYMENTS. AMOUNT PAY ESTIMATE SII $ 24,486.39 PAYESTIMATE412 $ 55,174.48 PAYESTIMATED3 $ 60,808.21 PAYESTIMATE94 $ 154,973.42 PAY ESTIMATE#5 $ 75,091.25 PAY ESTIMATE#6 $ 501,942.24 PAY ESTIMATE#7 $ 1,424,301.78 PAY ESTIMATE#8 $ 708,204.72 PAY ESTIMATE H9 $ 53,991.98 PAY ESTIMATE#lo $ 2,451.00 RETAINAGE $ 161,127.65 TOTAL PAYMENTS: $ 3,222,553.02 ;:CHANGE OROERS::. AMOUNT CHANGEORD£Rlti $ 14,850.00 CHANGE ORDER H2 $ 115,205.27 CHANGE ORDER#3 $ 31,137.44 CHANGEORDER#4 $ 1,391.91 FCHANGE ORDER TOTAL $ 162,584.62 ORIGINAL.CONTRACT AMOUNT $ 3,219,441.48 CHANGE ORDER TOTAL $ 162,584.62 REVISED CONTRACT AMOUNT $ 3,382,026.10 FINAL QUANTITY SUMMARY $ (159,473.08) FINAL CONTRACT AMOUNT $ 3,222,553.02 N992 FdNAL QUANTITY ADJUSTMENT Page 37 of 72 CITY OF WATERLOO Council Communication Resolution approving request of Betty Marshall for a waiver for a concrete driveway located at 163 Trible Road, and authorize the construction of a concrete driveway and placing a driveway or sidewalk on city right- of-way on an unimproved street. City Council Meeting: 12/21/2020 Prepared: 12/16/2020 ATTACHMENTS: Description Type ❑ DW Waiver 163 Trible Rd Backup Material Resolution approving request of Betty Marshall for a waiver for a concrete SUBJECT: driveway located at 163 Trible Road, and authorize the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Submitted by: Submitted By: Jamie Knutson, PE, City Engineer Recommend for approval by the City Engineer. This waiver is needed due to the placement of a driveway or sidewalk on Recommended Action: City right-of-way on an unimproved street. I have reviewed this request and recommend its approval subject to the following provisions. 1.Work to be performed by an approved and bonded contractor. 2.A permit is to be obtained from the office of the City Engineer prior to construction. Summary Statement: 3.All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Legal Descriptions: CEDAR TERRACE THIRD ADDITION LOT 152 Page 38 of 72 WAIVER Date: ' JJ_ Z0� Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: f 4€ I hereby request a waiver to the driveway and sidewalk specifications for the construction of a _ k^y c i driveway or sidewalk located at (concrete or asphalt) I (Address) This waiver is needed because of: special surface texture to be used on the concrete approach(i.e.,exposed aggregate, brick stamped pattern, paving brick), i elimination of the sidewalk section due to the inability to meet the grade requirements. i elimination of the sidewalk section for asphalt driveways. t placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter Is constructed. I 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project, 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. S. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, b�- "- V Printed` a a of Property Owner T� 19'nal of Property Owner Paqe 39 of 79 CITY OF WATERLOO Council Communication Resolution approving cancellation of sidewalk assessment for 1017 Independence Avenue, in the amount of $202.45, and authorizing the City Clerk to notify Black Hawk County Treasurer of said cancellation. City Council Meeting: 12/21/2020 Prepared: 12/16/2020 Resolution approving cancellation of sidewalk assessment for 1017 SUBJECT: Independence Avenue, in the amount of$202.45, and authorizing the City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted by: Submitted By:Kelley Felchle, Ci, Clerk Page 40 of 72 CITY OF WATERLOO Council Communication Motion approving Change Order No. 1 with Cardinal Construction, of Waterloo, Iowa, for a net increase of $12,939, in conjunction with the 5 Sullivan Brothers Convention Center Addition and Renovation Project, and authorizing the Mayor to execute said document. City Council Meeting: 12/21/2020 Prepared: 12/10/2020 ATTACHMENTS: Description Type ❑ Change Order#1 - 5 Bros Addition-Reno Backup Material Motion approving Change Order No. 1 with Cardinal Construction, of SUBJECT: Waterloo. Iowa, for a net increase of$12,939, in conjunction with the 5 Sullivan Brothers Convention Center Addition and Renovation Project, and authorizing the Mayor to execute said document. Submitted by: Submitted By:Noel Anderson. Community Planning and Development Director Recommended Action: Approval Summary Statement: Structural changes due to a difference of support at the existing structural overhang. Page 41 of 72 - - ® Document 6101 i 2017 Change Order PROJECT: (Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Five Sullivan Brothers Convention Center Contract For:General Construction Change Order Number:001 Addition and Renovation,Waterloo, IA. Project No:20-23943 Date:September 08,2020 Date:November 23,2020 OWNER:(Name and address) ARCHITECT:(Name and address) CONTRACTOR: (Name and address) City of Waterloo I&S Group,Inc.(ISG) Cardinal Construction,Inc. 715 Mulberry Street 314 East 4th Street 1246 Martin Road Waterloo,1A 50703 Waterloo,1A 50703 Waterloo,IA 50701 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and,if applicable,allaeh or reference specific exhibits.Also include agreed upon adiu,vhnenis attributable to executed Construction Change Directives,) A. CR 01: Structural changes due to a difference of support at the existing structural overhang..........Add$12,939,00 TOTAL AMOUNT OF THIS CHANGE ORDER,ADD TO CONTRACT SUM$12,939.00. The original Contract Sum was $ 5,516,300.00 The net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ 5,516,300.00 The Contract Sum will be increased by this Change Order in the amount of $ 12,939.00 The new Contract Sum including this Change Order wilt be $ 5,529,239.00 The Contract Time will be unchanged by Zero(0)days. The new date of Substantial Completion will be August 13,2021 NOTE:This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price,or the Contract Time,that have been authorized by Construction Change Directive until the cost and tune have been agreed upon by both the Owner and Contractor,in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. I&S Group,Inc,(ISG) CardilialQonstruction,Inc. City of Waterloo ARCHITECT(Firm name) CON OR(Fu7n name) OWNER(Finn narne) SIGNATURE gir-NATLYRE SIGNATURE Nathan Compton,Architect/Project Katy Susong,President Quentin Bart,Mayor Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE November 23,2020 November 24,2020 DATE DATE DATE AIA Document G701"—2017.Copyright O 1979,1987,2000,2001 and 2017 by The American Institute of Architects.All rights reserved.The"American Institute of Architects,""AIA,"the AIA Logo,and"AIA Contract Documents'are registered trademarks and may not be used wilhoul permNsion.This document was produced by AIA software at 11:13:06 ET on 11/24/2020 under Order No.8114132283 which expires on 0711212021,is not for resale,is licensed for one-time use only,and may only be used In accordance with the AIA Contract Documents"'Terms of Service.To report copyright violations,e-mail copyright@aia.org. User Notes: (3139ADA35) Page 42 of 72 CITY OF WATERLOO Council Communication Motion approving Change Order No. 6 with Cardinal Construction, of Waterloo, Iowa, for a net increase of $2,766.53, in conjunction with the 5 Sullivan Brothers Convention Center Penthouse Chiller Project, and authorizing the Mayor to execute said document. City Council Meeting: 12/21/2020 Prepared: 12/10/2020 ATTACHMENTS: Description Type ❑ Change Order#6 - 5 Sull Bros Penthouse Chiller Backup Material Motion approving Change Order No. 6 with Cardinal Construction, of SUBJECT: Waterloo. Iowa, for a net increase of$2,766.53, in conjunction with the 5 Sullivan Brothers Convention Center Penthouse Chiller Project, and authorizing the Mayor to execute said document. Submitted by: Submitted By:Noel Anderson. Community Planning and Development Director Recommended Action: Approval Summary Statement: To insulate pump body and air separator equipment. Page 43 of 72 1� VillwAIA Document G701 ' ,- 2017 Change Order PROJECT:(Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: 5 Sullivan Brothers Convention Center Contract For:General Construction Change Order Number:006 Penthouse Chiller for the City of Project No. 19-23141 Waterloo,IA. Date:March 27,2020 Date:December 2,2020 OWNER:(Name and address) ARCHITECT:(Nance and address) CONTRACTOR:(Name and address) City of Waterloo I&S Group,Inc.(ISG) Cardinal Construction. Inc. 715 Mulberry Street 314 East 4th Street 1246 Martin Road Waterloo,IA 50703 Waterloo,IA 50703 Waterloo,lA 50701 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description ofthe change and,if applicable,allach or reference spee4ic exhibits.Also include agreed upon adjustments ath•lbrrtable to executed Construction Change Directives) A. CR 07: To insulate pump body and air separator equipment per the response to RFI 9...........Add 52,766.53 TOTAL AMOUNT OF THIS CHANGE ORDER,ADD TO CONTRACT SUM$2,766.53. CONTRACT SUM TO BE INCREASED BY$2,766.53. The original Contract Suan was $ 1,114,000.00 The net change by previously authorized Change Orders $ 24,098.55 The Contract Sum prior to this Change Order was $ t,138,098.55 The Contract Sum will be increased by this Change Order in the amount of $ 2,766.53 The new Contract Sum including this Change Order wil l be $ 1,140,865.08 The Contract Time will be unchanged by Zero(0)days. The new date of Substantial Completion wilt be August 7,2020. NOTE:This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price,or the Contract Time,that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor,in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. I&S Group,Inc.(ISG) Cardinal Construction,Inc. City of Waterloo ARCHITECT(Firm name) C T ACTOR(Firm name) OWNER(Finn name) SIGNATURE SIMIATURE SIGNATURE Nathan Compton,Architect/Project Katy Susong,President Quentin Hart,Mayor Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE December 2,2020 12/2/20 DATE DATE DATE AIA Document G701"—2017.Copyright©1979,1987,2000,2001 and 2017 by The American Institute of Architects.All rights reserved.The"American Institute of Architects,""AIA,"the AIA Logo,and"AIA Contract Documents"are registered trademarks and may riot he used without permission.This document was produced by AIA software at 14:49:48 ET on 12/0212020 under Order No.8114132283 which expires on 07112/2021,is not for resale,is licensed for one-time use only,and may only be used in accordance with the AIA contract Documents"Terms of Service.To report copyright violations,e-mail copyright@aia.org. User Notes: (389ADA44) Page 44 of 72 CITY OF WATERLOO Council Communication Resolution approving a Memorandum of Understanding with the Orange Neighborhood Association to communicate with the Association regarding development or improvements identified in the MOU area, and authorizing the Mayor and City Clerk to execute said document. City Council Meeting: 12/21/2020 Prepared: 12/15/2020 ATTACHMENTS: Description Type ❑ Orange Neighborhood Association MOU Backup Material Resolution approving a Memorandum of Understanding with the Orange SUBJECT: Neighborhood Association to communicate with the Association regarding development or improvements identified in the MOU area, and authorizing the Mayor and City Clerk to execute said document. Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval The Orange Neighborhood Association has formed to enable current and future residents to continue making the neighborhood a better place to live. The Orange Neighborhood Association(ONA) is agreeing to jointly with the City of Waterloo identify issues and concerns which need to be addressed and develop measurable strategies and actions to address identified issues and concerns to the best of their abilities. The City agrees to contact the ONA generally at least 48 hours in advance (i.e. Emails, texts, phone calls, Summary Statement: letters, etc.)to ONA point of contact prior to any Planning and Zoning Commission meeting, City Council meeting, or any other public discussion or meeting that relates directly to development or improvements to the MOU area identified in Exhibit"A" to the agreement, or in areas that directly border said MOU area. The term of the agreement is for three years, but may be terminated earlier by either party with 90 day advance notice. This is the second Memorandum of Understanding with a neighborhood, and is similar to one the City has with the Walnut Neighborhood. Expenditure Required: None. Source of Funds: N/A Policy Issue: Neighborhood redevelopment and stabilization. Alternative: Not approve the MOU. Page 45 of 72 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF WATERLOO AND ORANGE NEIGHBORHOOD ASSOCIATION THIS MEMORANDUM OF UNDERSTANDING is entered into this day of 2020, by and between the City of Waterloo, ("City"), some Departments, and the Orange Neighborhood Association ("ONA"). A goal of the ONA By-Laws is to enable current andfuture residents to continue making the neighborhood a better place to live. The City recognizes the ONA has been formed to promote that goal. The ONA agrees that it will, on an ongoing basis, jointly identify issues and concerns which need to be addressed and develop measurable strategies and actions to address identified issues and concerns to the best of their abilities. The City agrees to contact the ONA generally at least 48 hours in advance (i.e. Emails,texts, phone calls, letters, etc.)to ONA point of contact prior to any Planning and Zoning Commission meeting, City Council Meeting, or any other public discussion or meeting that relates directly to development or improvements to the MOU area identified on the attached Exhibit"A" or in areas that directly border said MOU area. ONA contact information is provided below.The ONA Chairperson is responsible for updating the City Clerk if contact information changes. This agreement shall be effective for a period of three years.This agreement may be terminated earlier if one party delivers to the other a ninety (90) day advance written notice of termination. In Witness Whereof,the Parties here have executed this Memorandum of Understanding on the day of 2020. CITY OF WATERLOO ORANGE NEIGHBORHOOD ASSOCIATION 715 Mulberry Street 138 Sidehill Drive Waterloo, Iowa 50703 Waterloo, Iowa 50701 Mayor Quentin Hart Michael Henning Chairperson ONA mikehenning@mchsi.com cell: 319-404-5396 ATTEST: ATTEST: Kelley Felchle Matt Gibbon City Clerk Vice-Chair ONA Page 46 of 72 Exhibit "A" LU ur z LU J 4 Y i� w IDEHILL M in LICNT BLVD Orange Elementary , 0RAr4QF RD -� E CRANGE RD Neighborhood MOU Boundary BLAINS RD Page 47 of 72 CITY OF WATERLOO Council Communication Resolution approving a Fire and EMS agreement with Black Hawk Nursing Realty, LLC, d.b.a. Pillar, to provide fire and EMS protection, and authorizing the Mayor and City Clerk to execute said documents. City Council Meeting: 12/21/2020 Prepared: 12/14/2020 ATTACHMENTS: Description Type ❑ Pillar Agreement Backup Material Resolution approving a Fire and EMS agreement with Black Hawk Nursing SUBJECT: Rea1tX LLC. d.b.a. Pillar, to provide fire and EMS protection, and authorizing the Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Pat Treloar, Fire Chief Recommended Action: Approve Pillar of Cedar Valley, 1410 W. Dunkerton RD. Waterloo, Iowa(not within city limits)has requested the City of Waterloo continue fire and emergency Summary Statement: medical services to their facility. Black Hawk County was the former long- term operator and owner of the facility. Waterloo Fire Rescue (WFR)has provided services to this facility for decades. This agreement formalizes our relationship with the new owners. Page 48 of 72 AGREEMENT FIRE PROTECTION CONTRACT The parties to the Agreement are the City of Waterloo, Iowa, (hereinafter referred to as "Waterloo") and Black Hawk Nursing Realty, LLC (hereinafter referred to as "Pillar"). In this agreement, defined terms shall be located in Appendix A. WHEREAS, Pillar has petitioned Waterloo, in accordance with Iowa Code 364.16 (2019), to extend the jurisdiction of Waterloo for fire and ambulance purposes (hazardous materials response by the Northeast Iowa Response Group) to include: Property located at 1410 Dunkerton Road, Waterloo, Iowa. THEREFORE, for and in the consideration of the mutual covenants and agreements herein contained, the parties agree as follows: I. The cost for fire protection to Pillar shall be Two Thousand Four Hundred Dollars ($2,400.00)per year, payable upon execution of this agreement. In addition, there will be a minimum charge of Three Hundred Dollars ($300.00)per response per engine company(as defined in Appendix A) for responses that require an on scene time (as defined in Appendix A) of more than one-half(1/2) hour. There will be a minimum charge of Four Hundred Dollar ($400.00)per response per Aerial Ladder Truck(as defined in Appendix A) for responses that require an on scene time of more than one-half(1/2)hour. All responses requiring more than one-half(1/2)hour of on scene time from either an engine company and/or an Aerial Ladder Truck shall incur an additional charge of Two Hundred Dollars ($200.00)per hour of any fraction thereof after the first hour per engine company and/or Aerial Ladder Truck. 2. Ambulance (as defined in Appendix A) charges will be billed to the party receiving the service based on the current City Ordinance and Fee Schedule. 3. Northeast Iowa Response Group shall be entitled to reimbursement of all costs for responding to hazardous material incidents under the County Ordinance. 4. The Waterloo fire officer in charge of equipment shall call or cause to be called additional engine companies if it is believed that additional assistance is needed. At all times in answering such calls, or in the operation of the equipment, or the direction of the members of the crew, or at any fire outside the city limits of Waterloo, the officer of the Waterloo Fire Department in charge of the equipment and work shall have full control of such equipment and officers. 5. Waterloo reserves the right to refuse to answer any call at any time for the following reasons: (a) That the necessary fire apparatus or medical units are not available, or (b) That the Waterloo Fire Department is unable to reach the property on fire due to accident or road conditions. 6. Waterloo does not guarantee the successful operation of its equipment or persons at any fire outside the city of Waterloo. Waterloo shall not be liable for any damages that may be caused in refusing to answer any such call or for any damages that may be caused in the operation of equipment or by the personnel accompanying the equipment. 7. When the officers or equipment of Waterloo are engaged in rendering assistance pursuant to their jurisdiction, and Waterloo shall have the same governmental immunity when responding to such calls as when operating within the City of Waterloo. Waterloo fire fighters operating equipment or responding to calls outside the corporate limits of Waterloo shall be entitled to the benefits of Iowa Code, Chapter 410 and 411 (2019), when otherwise qualified. 8. At all times in answering such calls, or in the operation of the equipment, or the direction of the members of the crew, or at any fire outside the city limits of Waterloo, the officer I Page 49 of 72 of the Waterloo Fire Department in charge of the equipment and work shall have full control of such equipment and officers. 9. This Agreement is for a period commencing upon the execution of this Agreement through June 30, 2022; and 10. Either party may revoke this Agreement at any time by giving sixty(60) days' written notice. Dated this day of , 2020. CITY OF WATERLOO, IOWA BLACK HAWK NURSING REALTY, LLC By: By Quentin Hart, Mayor Manager ATTEST: Kelley Felchle, City Clerk STATE OF IOWA ) ss. BLACK HAWK COUNTY ) On this day of , 2020, before me, the undersigned, a Notary Public in and for the State of Iowa,personally appeared Quentin Hart and Kelley Felchle, to me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council as contained in the Resolution adopted by the City Council,under Council Action No. of the City Council on the day of , 2020, and that Quentin Hart and Kelley Felchle, acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Notary Public in and for the State of Iowa 2 Page 50 of 72 Appendix A: Definition of Terms Ambulance: A vehicle designed, equipped, and operated for the treatment and transport of ill and injured persons Aerial Ladder Truck: A vehicle equipped with an aerial ladder, elevating platform, or water tower that is designed and equipped to support fire fighting and rescue operations by positioning personnel, handling materials,providing continuous egress, or discharging water at positions elevated from the ground Engine Company: A group of fire fighters who work as a unit and are equipped with one pumping engine that have rated capacities of 750 gpm(2840 L/min) or more On Scene Time: The time from a unit (be it ambulance, engine company, or aerial ladder truck) arriving at the scene of an incident, to when the unit clears the scene Response: Any time an engine company, ambulance, or ladder truck leave the designated station to respond to a 9-1-1 emergency 3 Page 51 of 72 CITY OF WATERLOO Council Communication Resolution approving a Professional Service Agreement with AECOM Technical Services, Inc., of Waterloo, Iowa, in an amount not to exceed $89,800, in conjunction with a traffic engineering study for the 4th, 5th, and 6th Streets conversion of one-way couplets to two-way project, and authorizing the Mayor and City Clerk to execute said document. City Council Meeting: 12/21/2020 Prepared: 12/16/2020 ATTACHMENTS: Description Type ❑ AECOM agreement Backup Material Resolution approving a Professional Service Agreement with AECOM Technical Services, Inc., of Waterloo, Iowa, in an amount not to exceed SUBJECT: $89,800, in conjunction with a traffic engineering study for the 4th, 5th, and 6th Streets conversion of one-way couplets to two-way_project, and authorizing the Mayor and City Clerk to execute said document. Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Adopt resolution The City of Waterloo is working to review the potential changes to the roadway system of the one way streets system from 6 corners through Downtown Waterloo to South Barclay Street(near East High School). Summary Statement: This study is being conducted for better economic development, traffic options, and overall land use and design for redevelopment along these corridors. It has been further suggested the conversion of one-way street systems may help for the redevelopment of the Church Row Neighborhood area. Expenditure Required: $89,800 Source of Funds: Bond funds Strategies 1.3, 1.4, 1.7, 3.1, and 3.8 --- creation of jobs, ways to create an Policy Issue: environment to attract population to Waterloo, create new tax base, new investment in CURA area and TIF areas Alternative: Not approve The City prioritized the study as a part of the Capital Improvements Program after requests from Downtown Waterloo property and business Background Information: owners, neighborhood representatives, and at the recommendation of City staff to consider alternatives for better street alignment, layout, and economic Page 52 of 72 development and neighborhood revitalization opportunities. Legal Descriptions: NA Page 53 of 72 �Com AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo,Iowa 50703 www.aecom.com CITY OF WATERLOO, IOWA TRAFFIC ENGINEERING STUDY 4TH, 5TH AND 6TH STREETS CONVERSION OF ONE-WAY COUPLETS TO TWO-WAY PROFESSIONAL SERVICE AGREEMENT This Agreement is made and entered by and between AECOM Technical Services, Inc., 501 Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as "ATS" and City of Waterloo, 715 Mulberry Street, Waterloo, Iowa, hereinafter referred to as"CLIENT." IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: I. SCOPE OF SERVICES ATS shall perform professional Services (the "Services") in connection with CLIENT's facilities in accordance with the Scope of Services set forth in Exhibit A attached hereto. II. ATS'S RESPONSIBILITIES ATS shall, subject to the terms and provisions of this Agreement: (a) Appoint one or more individuals who shall be authorized to act on behalf of ATS and with whom CLIENT may consult at all reasonable times, and whose instructions, requests, and decisions will be binding upon ATS as to all matters pertaining to this Agreement and the performance of the parties hereunder. (b) Use all reasonable efforts to complete the Services within the time period mutually agreed upon, except for reasons beyond its control. (c) Perform the Services in accordance with generally accepted professional engineering standards in existence at the time of performance of the Services. If during the two year period following the completion of Services, it is shown that there is an error in the Services solely as a result of ATS's failure to meet these standards, ATS shall re- perform such substandard Services as may be necessary to remedy such error at no cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and materials, or over competitive bidding and market conditions, ATS does not guarantee the accuracy of any construction cost estimates as compared to contractor's bids or the actual cost to the CLIENT. ATS makes no other warranties either express or implied and the parties' rights, liabilities, responsibilities and remedies with respect to the quality of Services, including claims alleging negligence, breach of warranty and breach of contract, shall be exclusively those set forth herein. (d) ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require from all vendors and subcontractors from which ATS procures equipment, materials or services for the project, guarantees with respect to such equipment, materials and services. All such guarantees shall be made available to CLIENT to the full extent of the terms thereof. ATS's liability with respect to such equipment, and materials obtained from vendors or services from subcontractors, shall be limited to procuring Page 54 of 72 AECOM Page 2 guarantees from such vendors or subcontractors and rendering all reasonable assistance to CLIENT for the purpose of enforcing the same. (e) ATS will be providing estimates of costs to the CLIENT covering an extended period of time. ATS does not have control over any such costs, including, but not limited to, costs of labor, material, equipment or services furnished by others or over competitive bidding, marketing or negotiating conditions, or construction contractors' methods of determining their prices. Accordingly, it is acknowledged and understood that any estimates, projections or opinions of probable project costs provided herein by ATS are estimates only, made on the basis of ATS's experience and represent ATS's reasonable judgment as a qualified professional. ATS does not guaranty that proposals, bids or actual project costs will not vary from the opinions of probable costs prepared by ATS, and the CLIENT waives any and all claims that it may have against ATS as a result of any such variance. III. CLIENT'S RESPONSIBILITIES CLIENT shall at such times as may be required for the successful and expeditious completion of the Services; (a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary approvals and permits required from all governmental authorities having jurisdiction over the project; and designate a person with authority to act on CLIENT's behalf on all matters concerning the Services. (b) Furnish to ATS all existing studies, reports and other available data pertinent to the Services, and obtain additional reports, data and services as may be required for the project. ATS shall be entitled to rely upon all such information, data and the results of such other services in performing its Services hereunder. IV. INDEMNIFICATION ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits, actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys' fees directly related thereto) for bodily injury or death of any person or damage to third party property if and to the extent arising from the negligent errors or omissions or willful misconduct of ATS during the performance of the Services hereunder. V. INSURANCE Commencing with the performance of the Services, and continuing until the earlier of acceptance of the Services or termination of this Agreement, ATS shall maintain standard insurance policies as follows: (a) Workers' Compensation and/or all other Social Insurance in accordance with the statutory requirements of the state having jurisdiction over ATS's employees who are engaged in the Services, with Employer's Liability not less than One Hundred Thousand Dollars ($100,000)each accident; (b) Commercial General Bodily Injury and Property Damage Liability and Automobile liability insurance including (owned, non-owned, or hired), each in a combined single limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and Page 55 of 72 �Com Page 3 property damage liability. This policy includes Contractual Liability coverage. ATS agrees to name CLIENT as Additional Insured on this policy, but only to the extent of ATS's negligence under this Agreement and only to the extent of the insurance limits specified herein. (c) Professional Liability Insurance with limits of $1,000,000 per claim and in the aggregate covering ATS against all sums which ATS may become legally obligated to pay on account of any professional liability arising out of the performance of this Agreement. ATS agrees to provide CLIENT with certificates of insurance evidencing the above described coverage prior to the start of Services hereunder and annually thereafter if required. ATS shall provide prompt notice to the CLIENT in the event of cancellation, material change, or non-renewal per standard ISO Acord Form wording and the policy provisions. VI. COMPENSATION AND TERMS OF PAYMENT Compensation for the services shall be on an hourly basis in accordance with the hourly fees and other direct expenses in effect at the time the services are performed. Total compensation is a not-to-exceed fee of Eighty-Nine Thousand Eight Hundred Dollars ($89,800.00). ATS may bill the Client monthly for services completed at the time of billing. CLIENT agrees to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof. In the event CLIENT disputes any invoice item, CLIENT shall give ATS written notice of such disputed item within ten (10)days after receipt of invoice and shall pay to ATS the undisputed portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any applicable statutory prompt pay provisions currently in effect. VII. TERMINATION CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14) days written notice to ATS. The obligation to provide further Services under this Agreement may be terminated by either party upon fourteen (14) days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, providing such defaulting party has not cured such failure, or, in the event of a non-monetary default, commenced reasonable actions to cure such failure. In either case, ATS will be paid for all expenses incurred and Services rendered to the date of the termination in accordance with compensation terms of Article VI. VIII. OWNERSHIP OF DOCUMENTS (a) Sealed original drawings, specifications, final project specific calculations and other instruments of service which ATS prepares and delivers to CLIENT pursuant to this Agreement shall become the property of CLIENT when ATS has been compensated for Services rendered. CLIENT shall have the right to use such instruments of service solely for the purpose of the construction, operation and maintenance of the Facilities. Any other use or reuse of original or altered files shall be at CLIENT's sole risk without liability or legal exposure to ATS and CLIENT agrees to release, defend and hold ATS harmless from and against all claims or suits asserted against ATS in the event such documents are used for a purpose different than originally prepared even though such claims or suits may be based on allegations of negligence by ATS. Page 56 of 72 �COM Page 4 Nothing contained in this paragraph shall be construed as limiting or depriving ATS of its rights to use its basic knowledge and skills to design or carry out other projects or work for itself or others, whether or not such other projects or work are similar to the work to be performed pursuant to this Agreement. (b) Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced and ATS makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings and the electronic files, the sealed drawings will govern. IX. MEANS AND METHODS (a) ATS shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety measures and programs including enforcement of Federal and State safety requirements, in connection with construction work performed by CLIENT's construction contractors. Nor shall ATS be responsible for the supervision of CLIENT's construction contractors, subcontractors or of any of their employees, agents and representatives of such contractors; or for inspecting machinery, construction equipment and tools used and employed by contractors and subcontractors on CLIENT's construction projects and shall not have the right to stop or reject work without the thorough evaluation and approval of the CLIENT. In no event shall ATS be liable for the acts or omissions of CLIENT's construction contractors, subcontractors or any persons or entities performing any of the construction work, or for the failure of any of them to carry out construction work under contracts with CLIENT. (b) In order that ATS may be fully protected against such third party claims, CLIENT agrees to obtain and maintain for the benefit of ATS the same indemnities and insurance benefits obtained for the protection of the CLIENT from any contractor or subcontractor working on the project and shall obtain from that contractor/subcontractor insurance certificates evidencing ATS as an additional named insured. X. INDEPENDENT CONTRACTOR ATS shall be an independent contractor with respect to the Services to be performed hereunder. Neither ATS nor its subcontractors, nor the employees of either, shall be deemed to be the servants, employees, or agents of CLIENT. XI. PRE-EXISTING CONDITIONS Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre- existing contamination" is any hazardous or toxic substance present at the site or sites concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release, defend, indemnify and hold ATS harmless from and against any and all liability which may in any manner arise in any way directly or indirectly caused by such pre-existing contamination except if such liability arises from ATS's sole negligence or willful misconduct. Page 57 of 72 �COM Page 5 CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage, transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT shall be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the disposal facility and/or transporter for any responsibility or liability arising from improper disposal or transportation of such waste. ATS shall not have or exert any control over CLIENT in CLIENT's obligations or responsibilities as a generator in the storage, transportation, treatment or disposal of any pre-existing contamination. CLIENT shall complete and execute any governmentally required forms relating to regulated activities including, but not limited to generation, storage, handling, treatment, transportation, or disposal of pre-existing contamination. In the event that ATS executes or completes any governmentally required forms relating to regulated activities including but not limited to storage, generation, treatment, transportation, handling or disposal of hazardous or toxic materials, ATS shall be and be deemed to have acted as CLIENT's agent. For ATS's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall approve selection of the contractors to perform such services, all site locations, and provide ATS with all necessary information regarding the presence of underground hazards, utilities, structures and conditions at the site. XII. LIMITATION OF LIABILITY CLIENT agrees that ATS's liability for the act, error or omission in its performance of services under this Agreement shall in no event exceed the amount of the total compensation received by ATS. It is intended by the parties to this Agreement that ATS's services in connection with the project anticipated herein shall not subject ATS's individual employees, officers, or directors to any personal legal exposure for the risks associated with this project. XIII. DISPUTE RESOLUTION If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall notify the other party in writing of the dispute desired to be mediated. If the parties are unable to resolve their differences within 10 days of the receipt of such notice, such dispute shall be submitted for mediation in accordance with the procedures and rules of the American Arbitration Association (or any successor organization) then in effect. The deadline for submitting the dispute to mediation can be changed if the parties mutually agree in writing to extend the time between receipt of notice and submission to mediation. The expenses of the mediator shall be shared 50 percent by ATS and 50 percent by the CLIENT. This requirement to seek mediation shall be a condition required before filing an action at law or in equity. However, prior to or during the negotiations or the mediation either party may initiate litigation that would otherwise be barred by a statute of limitations, and ATS may pursue any property liens or other rights it may have to obtain security for the payment of its invoices. XIV. MISCELLANEOUS (a) This Agreement constitutes the entire agreement between the parties hereto and supersedes any oral or written representations, understandings, proposals, or communications heretofore entered into by or on account of the parties and may not be changed, modified, or amended except in writing signed by the parties hereto. In the event of any conflict between this contract document and any of the exhibits Page 58 of 72 �Com Page 6 hereto, the terms and provisions of this contract document shall control. In the event of any conflict among the exhibits, the exhibit of the latest date shall control. (b) This Agreement shall be governed by the laws of the State of Iowa. (c) ATS may subcontract any portion of the Services to a subcontractor approved by CLIENT. In no case shall CLIENT's approval of any subcontract relieve ATS of any of its obligations under this Agreement. (d) In no event shall either party be liable to the other for indirect or consequential damages, including, but not limited to, loss of use, loss of profit or interruption of business, whether arising in contract, tort (including negligence), statute, or strict liability. (e) In the event CLIENT uses a purchase order form to administer this Agreement, the use of such form shall be for convenience purposes only, and any typed provision in conflict with the terms of this Agreement and all preprinted terms and conditions contained in or on such forms shall be deemed stricken and null and void. (f) This Agreement gives no rights or benefits to anyone other than CLIENT and ATS and does not create any third-party beneficiaries to the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year written below. APPROVED FOR CITY OF WATERLOO APPROVED FOR AECOM By: By: Printed Name: Quentin Hart Printed Name: Douglas W. Schindel, P.E Title: Mayor Title: Associate Vice President Date: Date: Page 59 of 72 CITY OF WATERLOO, IOWA TRAFFIC ENGINEERING STUDY 4TH 5TH AND 6TH STREETS CONVERSION OF ONE-WAY COUPLETS TO TWO-WAY EXHIBIT A A. Project Description This project consists of a traffic engineering study to convert the one-way couplets to two- way traffic on 4th Street and 5th Street from Six Corners to Randolph Street and on 5th Street and 6th Street from Randolph Street to near Barclay Street through downtown Waterloo. The project will include the development and evaluation of alternatives and analysis of the traffic operations for both the existing one-way couplet streets and the proposed conversion to two-way traffic. The study will include a final technical report which will compare and consider intersection configuration alternatives, typical cross section alternatives, pedestrian and bicycle accommodations, freight impacts, accessibility to businesses, street signage, downtown wayfinding signage, parking impacts and safety analysis. The final technical report will also summarize the evaluation of alternatives and the findings of the traffic analysis. The project will be coordinated with the Traffic Operations Department of Public Works, Engineering Department and Community Development Department of the City of Waterloo. A Technical Advisory Committee will be formed with representatives from each of these departments. This study will also include a Stakeholders Committee formed from community organizations such as Main Street Waterloo, Waterloo Development Corporation, Complete Streets Advisory Committee, Grow Cedar Valley, Church Row Neighborhood Association and INRCOG. The Technical Advisory Committee will identify members of the Stakeholders Committee. The report will be used by the City Council to determine the feasibility of the two-way conversion of 4th 5th and 6th Streets. B. Scope of Services The Scope of Services will encompass and include detailed work, services, materials, equipment and supplies necessary to complete the traffic engineering study defined above. The Scope of Services is further defined as follows: Tasks 1-10 - Data Collection and Base Mapping. These tasks include data collection and base mapping activities. It is anticipated that this study will be conducted with the use of existing traffic counts provided by the City and available data from various sources. These tasks will include obtaining the available information and creating an electronic base map of acquired information to create study graphics. Included in these tasks is a field review of the project study area. Observations and photographs will be made and recorded. The field review will consist of a half-day field/office review with representatives of the City attending. The following tasks are anticipated: Task 1 - Review and Collection of As Built Information and Plans Task 2 - Review of Traffic Counts from the City of Waterloo Task 3- Review of Previous Traffic Studies Task 4- Review of Traffic Signal Timing and Plans Task 5- Collect Five-Year Crash Records Task 6- Review of Existing Transit Routes Task 7- Complete Sign Inventory Task 8- Collect Parking Information Along 4th, 5th and 6th Streets Task 9- Field Review Page 60 of 72 Task 10- Base Mapping Tasks 11-19 - Alternative Development and Evaluation. These tasks include the development of alternatives for the conversion from one-way couplets to two-way traffic on 4th, 5th and 6th Streets. The alternatives will be developed in coordination with the Technical Advisory Committee. Alternatives developed will include intersection reconfigurations, phasing alternatives for couplet conversion, including evaluation of a two-way left-turn lane, pedestrian and bicycle accommodation alternatives, signage impacts, parking impact analysis, evaluation of alternatives and development of cost estimates for preferred alternatives, including estimated right-of-way costs. It is estimated that three alternatives will be developed with graphics and costs. Task 11 - Development of Typical Cross Sections Task 12- Development of Intersection Configurations Task 13- Pedestrian and Bicycle Accommodation Alternatives Task 14- On-Street Parking Impacts Analysis Task 15- Evaluation of Access to Businesses. This task includes an evaluation of driveway reconfigurations, if necessary, in addition to operational issues for deliveries. Task 16- Evaluation of Alternatives and Screening Task 17- Preparation of Graphics and Figures for the Preferred Alternatives (Three) Task 18 - Development of Cost Estimates for the Preferred Alternatives (Three). This task includes developing cost estimates for replacement of existing traffic signals in addition to required new traffic signals and associated equipment. Task 19- Final Development of Alternatives Tasks 20-24 - Traffic Analysis. These tasks include the traffic analysis of the one-way couplet conversion to two-way traffic on 4 t 5th and 6th Streets. Included in this analysis is the modeling of the existing traffic conditions using SYNCHRO and Sim-Traffic to evaluate the existing operation and level of service of the intersections along 4th, 5th and 6th Streets. This analysis will be used as a basis of comparison for the two-way directional conversion. After the existing conditions traffic is evaluated, the traffic for the two-way directional conversion will be evaluated. Two-way traffic analysis will include modeling of the intersection using SYNCHRO and Sim-Traffic to obtain level of service of the intersections along 4 t 5th and 6th Streets. Comparison between one-way couplets and two-way operations will include intersection delay, queuing, average arterial speed, total travel time, fuel consumption and emissions, and evaluating associated user costs. Included in these tasks is an evaluation of impact to freight/truck traffic. Task 20- Existing/One-Way Couplet Modeling Task 21 - Proposed Two-Way Traffic Operations Modeling of Preferred Alternatives Task 22 - Comparison and Analysis of Traffic Operations Models Task 23-Safety Analysis and Comparison Between Existing and Proposed Models Task 24- Freight Analysis and Comparison Between Existing and Proposed Models Tasks 25-32 - Meetings and Administration. These tasks are for the various meetings with the Technical Advisory Committee, Stakeholder Committee, Council work session, inter- office meetings, quality control reviews, communication and progress updates, and project administration. Task 25-Technical Advisory Committee Meetings (Two) Task 26- Council Work Session (One) Task 27-Stakeholder Committee Meetings (Two) Task 28- Inter-Office Meetings Task 29-Quality Control Reviews Page 61 of 72 Task 30- Communication and Progress Updates Task 31 - Display Graphics and Presentation Materials for Meetings Task 32 - Prosect Administration Tasks 33-35 - Final Report. These tasks include the development of the final technical report which would include the results of the alternative development and evaluation and traffic analysis activities. Also included in the final report will be a recommendation on the preferred two-way alternative. The final report will be submitted to the City Council to assist in the evaluation of the feasibility of one-way couplets to two-way conversion of 4th, 5th and 6th Streets from Six Corners to Barclay Street through downtown Waterloo. The final report tasks are as follows: Task 33- Develop Final Two-Way Alternative Recommendation Task 34- Draft Final Report Task 35- Review and Finalize Final Report Exceptions The following tasks are not included in this Scope of Services, but can be added by supplemental agreement if desired: • Topographic Survey • Traffic Counting of Intersections • Traffic Forecasting • Preliminary and Final Design Services O:Wdministration\AGREE\PROF\WAT 4th 5th 6th Streets Conversion.doc Page 62 of 72 CITY OF WATERLOO Council Communication Resolution approving Supplemental Agreement No. 5, to the Professional Services Agreement with HR Green, Inc., of Cedar Rapids, Iowa, originally executed April 6, 2020, in an amount not to exceed $34,960, in conjunction with the FY 2021 Shaulis Road Reconstruction- Hess Road to Highway 218 Project, Contract No. 1020, and authorizing the Mayor to execute said document. City Council Meeting: 12/21/2020 Prepared: 12/16/2020 ATTACHMENTS: Description Type ❑ Cont 1020_Amendment#5 Backup Material Resolution approving Supplemental Agreement No. 5, to the Professional Services Agreement with HR Green, Inc., of Cedar Rapids, Iowa, originally SUBJECT: executed April 6, 2020, in an amount not to exceed $34,960, in conjunction with the FY 2021 Shaulis Road Reconstruction- Hess Road to Highway 218 Project, Contract No. 1020, and authorizing the Mayor execute said document. Submitted by: Submitted By:Matt Schindel.Associate Engineer Summary Statement: See attached agreement for Scope of Services Source of Funds: Background Information: Page 63 of 72 HFirn.,l. HR GREEN, INC. PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 5 THIS AMENDMENT, made this 14th day of December 2020 by and between, City of Waterloo the CLIENT, and HR GREEN, INC. (hereafter "COMPANY"), for professional services concerning: Shaulis Road Additional Design Effort. hereby amends the original Professional Services Agreement dated April 6, 2020 as follows: The CLIENT and COMPANY agree to amend the Scope of Services of the original Professional Services Agreement and previous amendments as follows: See Attachment A COMPANY Project Number: 190428.02 The CLIENT and COMPANY agree to amend other provisions of the original Professional Services Agreement and previous amendments as follows: N/A In consideration for these services, the CLIENT AGREES to adjust the payment for services performed by COMPANY on the following basis: ® Per current rate schedule with the maximum fee to be increased by forty thousand Dollars ($ 34,960.00) The total authorized compensation after this Amendment, including the original Professional Services Agreement and all previous Amendments, is seven hundred twenty-six thousand, seven hundred twenty Dollars and seventy-five Cents ($ 726,720.75) THIS AMENDMENT is subject to all provisions of the original Professional Services Agreement. THIS AMENDMENT, together with the original Professional Services Agreement and all previous amendments represents the entire and integrated AGREEMENT between the CLIENT and COMPANY. THIS AMENDMENT executed the day and year written above. City of Waterloo, Iowa HR GREEN, INC. yy� �+ �+ Digltally signed by James E.Halverson James E. Halverson DN,OUS,.S.Midwest, CN=Jame com,al ers Green, Inc.",OU=G.S.Midwest,CN=James E.Halverson Date:2020.12.14 20:10'.57-06'00' By: Quentin Hart, Mayor By: James E. Halverson, Vice President Date: Date: Version2.0 12172018 \\hrg reen.com\H RG\Data\2019\190428.02\Admi n\Contract\Client\Amend05\sa5-201209-WaterlooShau IisAdd itional Effort.docx Page 64 of 72 Contract Amendment 5 Attachments Shaulis Road Preliminary and Final Design HR Green#190428.02 Page 1 of 2 ATTACHMENT A - SCOPE OF SERVICES The following tasks will be added to the Scope of Services to be performed by the COMPANY: Due to funding obligations the need for the roundabout redesign for funding approval was identified,the following task will accomplish this goal. Task Y—ADDITIONAL DESIGN EFFORT Perform the redesign of the roundabout(RAB)at the intersection of Shaulis Road and Hess Road. Revised Final Design The COMPANY will develop Final Plans for the project based on the Iowa DOT's On-Call Roundabout Review Consultant's input and direction. This includes: • Coordination with the Iowa DOT's On-Call Roundabout Review Consultant. • Rework of the RAB approach legs in accordance with revised guidelines. • Adjusting the width of the approach legs. • Redesign of the bypass lane on the east leg of the RAB. • Adjusting curb lines and islands. • Updating the fastest path and turning movements throughout the RAB. • Refine the modeling of the RAB and approach legs. • Updating the trail alignment and ADA crossings through the approach legs. • Update the grading limits and modify right of way takings and easements. • Updating corresponding plan sheet information associated with the RAB redesign: o B Sheets—Typical Sections o C Sheets—Estimated Project Quantities o D Sheets—E.Shaulis Road Plan and Profile o E Sheets—Side Street Plan and Profile o H Sheets—Right of Way and Easement Layout o K Sheets—Roundabout Geometric Layout Plan o L Sheets—Jointing and Staking Layout Plan o M Sheets—Drainage Layout o NP Sheets—Pavement Marking Layout Plan o S Sheets—Sidewalk and ADA Curb Ramps(including compliance tables) o T Sheets—Earthwork Quantity o W Sheets—Mainline Cross-Sections o X Sheets—Sideroad Cross-Sections DELIVERABLES: • Revised Final Plans A-1 Page 65 of 72 Contract Amendment 5 Attachments Shaulis Road Preliminary and Final Design HR Green#190428.02 Page 2 of 2 ATTACHMENT B - FEE AND SCHEDULE PROFESSIONAL SERVICES FEE: HRG Labor HRG Expenses Subconsultants Extension TASK Y: ADDITIONAL DESIGN EFFORT $34,960 $0.00 $0.00 $34,960.00 $34,960.00 $0.00 $0.00 $34,960.00 A-2 Page 66 of 72 CITY OF WATERLOO Council Communication Leisure Services Board minutes of November 10, 2020. City Council Meeting: 12/21/2020 Prepared: ATTACHMENTS: Description Type ❑ Leisure Services Board Minutes of November 10, 2020 Backup Material SUBJECT: Leisure Services Board minutes of November 10, 2020. Submitted by: Submitted By: Page 67 of 72 I �I MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, November 10, 2020 ZOOM Conference Call This meeting was held by ZOOM conference call. Brenda Durbahn called the meeting to order at 7:32am. Present: Brenda Durbahn, Jadyn Spencer, Tom Christensen, Bob Bamsey, Sharon Samec, Tom Powers, Tim Moses, Council Liaison Dave Boesen, Sydney Czyzon Waterloo Courier. Noel Anderson, director of Planning and Community Development, Kyle Larson, General Manager of LGC Contractors Staff: Paul Huting, Travis Nichols, Mark Gallagher, Todd Derifield, JB Bolger and Bill Bachman Absent: Chris Dolan Brenda Durbahn called for approval of the agenda. Motion to approve amended agenda by Sharon Samec, second by Tom Powers Ayes: all Nayes: none Brenda Durbahn called for motion for approval of the October 6, 2020 meeting minutes. Motion by Tom Christensen to approve minutes, second by Tom Powers Ayes: all Nayes: none t { E Brenda Durbahn called for approval of the bills. Questions were answered. Motion by Bob Bamsey to approve bilis, second by Sharon Samec Ayes: all Nayes: none PROPERTY SALE ADJACENT TO 1010 FLETCHER AVE Noel Anderson, Director of Planning and Community Development contacted Leisure Services staff regarding a possible sale of Park Property to assist in the redevelopment of a property on Fletcher Avenue. The Developer for this project is Kyle Larson with LGC Homes. The proposal would be to demolish the existing blighted home and construct two duplexes, two stories, on a larger lot by selling a 40 foot by 148 foot of City land adjacent to the property. This is near the:pro shop driveway to Byrnes Park/ Warren Golf Course off of Fletcher. JB Bolger inspected the site and it appears this would not negatively impact the golf course or park. Residents will not be allowed to use the golf course parking lot for parking their vehicles. Kyle Larson agreed that wording will be added to HOA documents. After being asked about tree trimming, Kyle Larson said he does not foresee needing Leisure Services to trim trees. Kyle Larson agreed LGC will provide site plan drawings to the City through Noel Anderson and Noel will provide copies for Leisure Services`to review. Time line is for units to be completed by end of year 2021 and ready for sale,fl'rst of year 2022. Bob Bamsey made a motion to recommend sale of golf land so this project can proceed and be submitted to City Council, second by Tom Christensen. Ayes: all Nayes: none 8:1 barn Noel Anderson and Kyle Larson left the meeting. Golf Rates for 2021 Season Staff is recommending the adoption of the attached proposed fee schedule for 2021. Motion by Bob Bamsey to approve season pass rates as recommended for 2021, second by Sharon Samec Ayes: all Nayes: none STAFF UPDATES Page 68 of 72 e f WATERLOO LEISURE SERVICES GOLF RATES Proposed 2013 2014 201.7 2020 2021 Daily Fee Adult 18.00 20.00 23.00 23.00 23.00 9 Hole 13.00 15.00 16.00 16.00 16.00 2nd Nine 5.00 5.00 7.00 7.00 7,010 Junior 9.00 10.00 10.00 10.00 10.00 Senior 17.00 19.00 22.00 22.00 22.00 Young Adult 15.00 17.00 20.00 20.00 20.00 Season Tickets Adult 700.00 800.00 800.00 300.00 850.00 Junior 200.00 250.00 250.00 100.00 100.00 Senior 650.00 750.00 750.00 750.00 800.00 Senior Weekday 580.00 680.00 680.00 680.00 730.00 1 Youncd. Adult 475.00 550.00 550.00 550.00 550.00 Family 950.00 1,200.00 1,200.00 1,200.00 1,300.00 ; Jr. Morning 10.00 10:00 10,00 10.00 10.00 Punch Tickets j 18 Hole 160.00 180.00 210.00 210.00 210.00 [ 9 Hole 120.00 140.00 150.00 150.00 150.00 f I I I I Page 69 of 72 i Forestry — Todd Derifield E We have a contractor working on stump removals. Staff is working on trimming of oak trees and levee maintenance. We are working on root pruning related to sidewalk replacement. The architect is working on the Green Belt lake project. Construction — Travis Nichols The construction crew is switching over from the full time summer garbage route to the modified fall/winter route. They have removed cans in some park locations that are not part of fall/winter route. All park water and restrooms are shut down. The crew continues to work on general maintenance and repairs to Leisure parks and buildings. The crew has started repairs to the Cedar Prairie Trail washout between the two bridges. This should be open by end of this week. leisure Services have received weekly calls asking about progress on repair. The Young Arena Roof Project is nearing completion. The Hope Martin Shelter Project has been awarded to Lodge Construction and they are hoping to get footings installed this fall. The concrete aprons for the chemical storage building was approved last night and the contractor plans to start this Wednesday. Todd Derifield gave update on Greenbelt Lake. Young Arena — Paul Huting Roof Project is going well. The Black Hawk hockey games was postponed last week due to high covid numbers in the community. Youth hockey has continued with limited spectator attendance allowed. Sports and SportsPlex— Mark Gallagher Sports - Continuing with Fall programming, Planning for Winter programming, Completed BHCGA Grant App for Aquatic Master Plan, Bids for Byrnes Tennis Center Resurface awarded SportsPlex - Working on Winter Group Exercise Schedule, Working with user groups on master schedule, Membership recruitment, Winter marketing campaign kick off Golf and Downtown Area — JB Bolger The warm weather has helped keep the golf course busy, Irrigation updates were R installed at Warren golf course. The irrigation systems at all three courses will be blown out to winterize the systems. A project with the Center for the Arts is making it possible to replace the fabric banners at the Expo with metal banners. The metal banners should l hold up better with the weather elements.-Downtown crews are working on replacing pavers. The LED lights at Riverloop Expo Plaza are being repaired by City of Waterloo : Building Maintenance Staff. E The next regular Leisure Services Commission Meeting will be held Tuesday, December 8, 2020. The meeting will be held through zoom. i Sharon Samec ma0e a motion to adjourn, second by Tom Powers. Brenda Durbahn adjou n the me ting at 8:38am. M Sh on Samec, ecretary F Signed this Date i Page 70 of 72 CITY OF WATERLOO Council Communication Communication from the Cedar Valley SportsPlex-Leisure Services Department on the notice of the conclusion of employment for Kathryn Moeller, Member Service Specialist, effective November 20, 2020 with recommendation of approval of payout of$2,584.39 for unused benefits. City Council Meeting: 12/21/2020 Prepared: ATTACHMENTS: Description Type ❑ Kathryn Moeller Payout Cover Memo Communication from the Cedar Valley SportsPlex-Leisure Services SUBJECT: Department on the notice of the conclusion of employment for Kathryn Moeller, Member Service Specialist, effective November 20, 2020 with recommendation of approval of payout of$2,584.39 for unused benefits. Submitted by: Submitted By: Page 71 of 72 RECEIVED DEC 101010 CITY OF WATERLOO , IOWA CITY HALL 715 MULBERRY STREET 50703 ' Today's Date: 11/18/2020 Effective Date: 11/20/2020 Employment Date: 5/6/2013 To: City Council Members Re: Notice of Severance Department Cedar Valley SportsPlex-Leisure Services Job Title/Classification Member Service Specialist This is to report that the employment of Kathryn Moeller with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes PI Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x)Hourly Rate Total Payout Vacation-Accrued 107 $ 23.71 $ 2,536.97 Vacation-Current 0 $ 23.71 $ - Usable Sick Leave $ 23.71 (x)25% $ H'�. ' Frozen Sick Leave 0 $ 23.71 (x)60% $ Personal Hours 0 $ 23.71 $ - Comp Time Pay 0 $23.71 $ - Unscheduled Leave 0 $ Other Pay $ - Total Payment E2�j Ali Comments: Approved by Date : D26 )� Human Resource \n N Date �2 1 12-0 Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk(Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Updated 6/28/11 Council Agenda Date: ❑ Accruals ❑Status ❑-9 Page 72 of 72