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Home My WebLink AboutCouncil Packet - 12/21/2020 Council Work Session December 21, 2020 Time indicated below Meeting will be held virtually via Zoom. Visit httpsJ/cityofwaterlooiowa.com/register and register to receive the Zoom meeting information. Please contact the City Clerk's Office at 319-291-4323 with questions. Roll Call. Approval of Agenda, as proposed or amended. 4:10 p.m. Discussion of purchasing cameras, tasers, and a digital evidence management system for the Police Department. Submitted By: Chief Joel F. Fitzgerald, Sr., Ph.D. ADJOURNMENT Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Discussion of purchasing cameras, tasers, and a digital evidence management system for the Police Department. City Council Meeting: 12/21/2020 Prepared: 12/16/2020 REVIEWERS: Department Reviewer Action Date Clerk Office Felchle, Kelley Approved 12/16/2020 - 10:50 AM ATTACHMENTS: Description Type ❑ WPD Smart Policing Initiative (003).pdf Backup Material ❑ Copy of Body Camera Matrix(002).pdf Backup Material SUBJECT: Discussion of purchasing cameras, tasers, and a digital evidence management system for the Police Department. Submitted by: Submitted By: Chief Joel F. Fitzgerald, Sr., Ph.D. Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: WATERLOO PD FY22 SMART POLICING INITIATIVE �. .. •� COMMON GOALS 21St CENTURY EFFICIENCY SAFER OUTCOMES � GREATER COMMUNITY & 'OUFFICER CONFIDENCE �. .. . . .AND COMMON CHALLENGES FREQUENT ISSUES WITH CURRENT SYSTEM INEFFICIENCY = FISCAL IRRESPONSIBILITY LIABILITY SCRUTINY t }ti�•�F f I L VSE OF FORCE Currently: ' - - Taser X26P device and Batteries New Program : Taser 7 device and Battery Packs — Holsters, Docks, and Wall Mounts Annual Cartridge delivery, Duty Cartridge Replacement Plan , Training suit, VR Training and Headset, Instructor and Master Instructor Voucher, Training , and 10 year warranty — Taser upgrades at 60 months. Off polmIcAff VIDEO z ............ rr we S TEMS -Ass � � a if',§,l+�>'ii f 1�I�,�,Ilfhull'r� � •'r� �" � ill"llililif'l�hI��lk+lnlfLiilri`�l�l�f`f� ; ,� yy 7 s: �,1'l}vSl�,ll t ,�i�NEGfll��liIw��h�l�n�l1IEI1111��;�1�1�,E�r��4��; i`t �l�ib �{a"' SCRUTINY — COMPLAINTS — TIME LIMITED PERSPECTIVES lf1f1„1!i'.( / Rot �S11I11{�,tlll�lilil�ulEl,,; �Eflfff�f"�,��`,f� + . 4 fir•.-.. ,r�„ h r .l - REW*WFOR FOLLOWING Body Cameras — Quantity of 135 In Car —Systems Quantity of 34 y y 1. Taser Quantity — Quantity of 135 All +f A r .l - i irA APOLICAE COMPANIES BEING CO!NSIDE %RED iow s ti: Axon Enterprise, Inc WatchGuard Video, Inc. is a wholly owned Motorola Solutions, Inc. company Safefleet - our current product L3 Mobilevision was recently purchased by Safefleet. ' POLICAE RFP - ALR', DY DONE Sourcewell, a State of Minnesota local government agency and service cooperative that the City of Waterloo is a member of published an RFP ( Request for Proposal) on November 7, 2019, that was due on January 7, 2020, for a Public Safety Video Surveillance Solution . Axon and Watchguard were two of several vendors that submitted a proposal to this RFP and the findings of the Sourcewell Proposal Evaluation Committee (2020) recommended awarding the Sourcewell contract #010720 to both of these companies: Axon Enterprise, Inc brings a comprehensive product offering of body worn cameras, point of view cameras, interview room equipment, mobile camera solutions, digital evidence software and accessories. Axon's sales and service team provides coverage across North America. The customer service and support division is available 24X7 to assist Sourcewell Members. Members are offered a competitive discount off MSRP and product pricing includes shipping. WatchGuard Video, Inc. is a wholly owned Motorola Solutions, Inc. company. WatchGuard-s offering includes in car video cameras, body-worn cameras, interview room systems, evidence management software and hardware. They also offer cloud, hybrid and on premise storage solutions. WatchGuard provides sales and service to the United States and Canada. Their customer service and technical support are available 24x7 at no additional cost for the product's lifetime. They offer Sourcewell Members a solid price discount off MSRP Off FOLICAE ce A ENTERPRISE X, N INC ell. I t�- �y 1 - 51 / mr1,hUJlillillfJ1,u+ ,f111�111,!frf1j111�I)��rltrllillxii�#il�n 3 ire; Pam YFA , o' 0 l MA . h r ROL/c4 KEY FEATURES -— XON a Offers Hardware Replacement for Body Worn Cameras throughout the 10 year contract at 30, 60, 90, and 120 months. Offers Hardware Replacement for In Car Systems throughout the 10 year contract at 12, 60, and 120 months. 10 year warranty on Body Camera and In Car Systems. Advanced Hardware Replacement service and 24/7 support. Unlimited Users, Unlimited storage, and Unlimited Cloud Sharing . r .l AL GOYS' P01MICAff KEY FEATURES - B DY CAMERA ~ AXON r l Long Battery life — 10 to 12 hours Wireless Activation — The Axon Body 3 is compatible with the Axon Signal wireless activation technology so officers can focus on the situation at hand , not on pressing "record ." Breakthrough camera with advanced imaging and audio and real-time situational awareness that adjusts to changing light conditions without sacrificing clarity Iron Clad Security — Disk encryption , signed commands, secure boot and enhanced video authenticity and integrity validation . Law Enforcement-Ready Design with new display screen — The camera can withstand tougher conditions and a new LCD display screen gives officers actionable information without distraction . µ� Rolm/c4= IiP KEIT FEATURES - CAR CAMERA - AnAXO N The Fleet 2 system currently in production, is easy to install , acloud-connected software, and enables officers to upload footage at any time/anyplace. The front camera is a rotatable unit with slow-profile design and improved mounting to provide clear, stable video. Digital Zoom makes license plates readable at up to 30 feet. Records continuously up to 12 hours so critical footage can be retrieved and no evidence is missed . The officer can stream, tag , and replay any camera's videos, plus write notes and upload footage, right from their laptop in the car. The rear camera includes infrared illumination that enables greater visibility at night. IcAff Off Rolm W cz rs I " c E t if } \'. VIDEO INCR k y i1n11,hflil?l11111�J�ru+ af1f�l1;l��11��lf�ll�r��+1 _ � ` � '�' .. ...... ...... h 1 t J _ SOW ROL/c4 Q KEY FEATURES A _ a elk ago No up-front investment. Payment isn't due for 12 months into the agreement. The pricing is the same for the ten years of this agreement as well as years eleven through fifteen into the following agreement. The warranty on the body cameras and the in car systems is their No Fault coverage (damage as well as material and workmanship defects covered) with unlimited replacements of defective parts for the entire term of the agreement. .Advanced Hardware Replacement service and 24/7 support. Unlimited Users, Unlimited storage, and Unlimited Cloud Sharing . ACOM Rolm/C4 KEY ;. EATURES - B DY CAMERA WAT- CHGUARD y_ 4 (IM Long Battery y life — 12 hours-- ,, ,,1':- ours- ,,' Detachable Battery — Keep an extra battery ready for long shifts Automatic Wireless Uploading — Send critical video back to headquarters while still in the field — Uploads via equipment in the car Integrated with In Car System — can work seamlessly as one system , capturing synchronized video of an incident from multiple vantage points. Natural Field of View — Distortion correction technology provides a clear and complete evidence review process. Absolute Encryption — Encrypt all of your video at rest and in transit. Record-After-the-fact — Go back in time and capture video from events days after they happened even when a recording wasn't automatically triggered . f'sFOLICAff :j .- E AT V R E S - 11FCAR CAMERA W !I,'! Intuitive Control — icon-driven user interface and direct access keys Dual Drive Architecture — Video is recording to Solid State Hard drive and removable flash drive providing event transfer options and backup. Integrated Crash Detection. Automatic Wireless Uploading — Send critical video to evidence storage while still in the field — Uploads via cellular equipment in the car without officer involvement Integrated with Body Worn Camera— can work seamlessly as one system, capturing synchronized video of an incident from multiple vantage points. Full Panoramic HD Coverage — See everything in front of the car with the video quality of a rotatable HD camera and an HD panoramic camera all in one housing. Record-After-the-fact — Go back in time and capture video from events days after they happened even when a recording wasn't automatically triggered. SMART, Event-based resolution recording — Record simultaneously in HD and SD and automatically save using a resolution configured to the event category. r irA. IcAff Off Rolm o-= a--0: • '� x. a � a li ',iI,Y I1 I� l 111�,VI14ifi U�'kti.+ � - •r. n 4114�I ,rl Illllil PiliNIF lill�lil4 Ik`11111IN`YII,I`I ; rl,�'4� z Iliihahu�i` i'!°�14r11��tt4ll�ti, }� IN .Y25 M ff �If I �f II- I f -� -•� � r H�t1'1��;1'�I�I"lil� - ll1llnMI2EET it mP, y aio �=—�- tlr ,� t rr �m _ es h r .l - ACOM POLICAff KY FEATURES - DY CAMERA SAFqFLE F Full Shift Recording A k' " Quick Recharge Time- 1 Fast, Secure Video Upload — to the Smart Cloud Integrated with In Car System — can work seamlessly as one system All �u Intuitive Camera Alerts — Notify officers of camera status via vibration , audible or LED modes. r.raFOLICAff _ EAT RESIIFCAMERA ........... SAFqFLEET Pw High Density Video compression for improved evidence capture, transfer, and management } F I Y_'_�,�,:;��1,;,$K� Yl L��C��} t�' � Y��Y— � `��E�� ttt� ' C t,;: F_ •'� Can upload body camera video, audio, and metadata into the in-car video systemu+ 111�117Pf11111�1])r�ltrll�ll'J_ "� ` 4. Regulate vehicle voltage to protect vehicle batteries �Te Rugged and expandable r ra Rolm/c4= 5. H. i 1 Ilj,;iri;lgEll' ! h I{I1 hii�l��llll,, �t K t i 7 1�I Jf �Il 1W -� a s li 'k1V,l. I if 111lVI14ifi V'Illl ii il�lill Ik`�1i1111iN`I�lil`I� � i. ; ' 111, ,s -• T Id�ha;li1�` i'Xjlj 11,lttlll�ti3 wv;q TURES 1:. - I -.lP 11 1111 1fE131u 1,1 I1 ER CAMERAS . 40 _. -. �,y v .:•":; E ry r .l Integration with Computer Aided Dispatch Live Streaming — ability to remotely stream video from body worn / in carsystem Aw GPS capability for body worn systems and In car systems Streamline Officer Compliance Review Process ............. "MRAW- Redaction Assistant 1111,11,11,14... Public Prtao l � � � . :. Transcription Prosecutor Portal A"Niv:ti. ". ",.:+A. .. ,W! ALPR — Automatic License Plate Reader 2 CH NOLOGY ASSURANCE PLAN 0 Replace Body cameras at 30, 60, 90, and 120 months 0 In Car Systems at 12, 60, and 120 months • L.J Tasers at 6.0 months 0 • Axon —included in cost • Watchguard — included in cost • Safefleet — Includes only one In car upgrade at 60 months and Body camera upgrades every 24 months �i OV -Es { ' Q r4 AIAIq` Axon - Inc syr .. . J 10year contract — Body Worn In Car - Cost - $4, 077, 657- 04 • Taser Cost - Included E • ,-Total Cost 4yO77,, 6-F ' 04 • Prices are years 1-5, Years 6-10 include 3% escalation annually OVE*Xt(Lecos s atchGuard VidInc. I s III II-� e e� n i 10 year contract Body Worn In Car - Cost - $2y 1 79 810. 00 • Taser Cost from Axon - $ 1 ,7012Y 500. 00 • Total Cost = 192310. 00 • No price escalation and this pricing extended for the next contract term — years 11-15, at the same price levels as Years 1-10. OV -ECOS S { rr a e ee „i, I1 i tir 10 year contract Body Worn In Car - Cost - $3y 000 6 75. 00 • Taser Cost from Axon - 1 y 0 12 500. 00 f • Total Cost = 013175- 00 Mt 1 / 3 WHY ONE 4E OTHER Axon Technologies — Sole Source Provider of the Taser Product — Taser incorporated with Body and In Car Camera System . — Axon has the Signal Sidearm —allows the body camera to start automatically once the gun is removed from the holster. Has the key features already in place. Li amwid i t ' y k t E i Watchguard Video, Inc — Has Record after the Fact which is a patented feature that allows video capture going back 23 — 114 hours (depending on resolution) with the Body Camera and 155 hours with the In Car System even if no active recording was marked by manual or automatic means. A lot of the key features are already in place with the rest coming by 6/2021 . Lower cost01 Aii _U0- f;F r .l 3 - _. 1 _ NSV RANCE CARRIER SUPPORT I ! enior� Risk Shawn of TInsurance is " incredibly appy to hear of th e ort nd is in full support of th projecf r / 3 #1 #2 #3 VENDOR CURRENT PROGRAM Axon Watchguard SafeFleet BWC Quantity 135 135 135 135 In Car Camera Quantity 34 34 34 34 Taser Quantity 141 135 135 135 HARDWARE COMPONENTS BWC(Upfront Cost Per User) Body Camera Included in pricing proposal Included in pricing proposal Included in pricing proposal BWC Mount Included in pricing proposal Included in pricing proposal Included in pricing proposal Dock(Per User Slot) Included in pricing proposal Included in pricing proposal Included in price proposal(See Bay Dock Pricing* Dock Wall Mount BWC Included in pricing proposal Included in pricing proposal Included in pricing proposal Signal Sidearm Holster Mounts Included in pricing proposal NA NA HARDWARE COMPONENTS TASER(Bundle Per User/Per Month)-All provided by Axon TASER 7 CEW Included in pricing proposal Included in pricing proposalIncluded in pricing proposal TASER 7 Battery Packs(Includes Signal to turn on Axon Included in pricing proposal camera) TASER 7 Holsters Included in pricing proposal Included in pricing proposal Included in pricing proposal TASER 7 Docks&Wall Mounts Included in pricing proposal Included in pricing proposal Included in pricing proposal Annual Cartridge Delivery Included in pricing proposal Included in pricing proposal Included in pricing proposal Duty Cartridge Replenishment Plan Included in pricing proposal Included in pricing proposal Included in pricing proposal TASER 7 Conductive Target Included in pricing proposal Included in pricing proposal Included in pricing proposal Hook-and-Loop Training Suit Included in pricing proposal Included in pricing proposal Included in pricing proposal Oculus Go VR Headset Included in pricing proposal Included in pricing proposal Included in pricing proposal TASER 7 Instructor Course Voucher Included in pricing proposal Included in pricing proposal Included in pricing proposal TASER 7 Master Instructor Course Voucher Included in pricing proposal Included in pricing proposal Included in pricing proposal Taser X26P(90 Out of Useful Life) ✓ Taser X26P Battery ✓ HARDWARE COMPONENTS IN CAR CAMERAS Fleet System Cameras and Install Included in pricing proposal Customer providing Included in pricing proposal Router Included in pricing proposal Customer providing cellular Included in pricing proposal router Antenna Included in pricing proposal Customer providing cellular Included in pricing proposal antenna. SOFTWARE COMPONENTS(Cost Per User/Per Month) DEM/Unlimited Storage/TechnologyAssurance Plan Included in pricing proposal Included in pricing proposal Included in pricing proposal WiFi streaming(uses the car's cellular router as a hotspot) available in the first half of 2021. LTE streaming coming with the next version of V300, Live Streaming Included in pricing proposal likely available in early 2022. NA The department would get this version with the first refresh that this camera is available(SIM card and cell plan not provided). Live streaming is quoted in the VaaS Quote. Real time location likely available when streaming is made available in June 2021 (with use of cellular router). Historical GPS location,along BWC GPS Included in pricing proposal with historical ma in ,is Included in pricing proposal pp g available now once the video has been uploaded to EL.com. Included as part of Live Streaming. Common searches can be saved, saving supervisors the time of recreating the same or similar searches.Automatic Performance Included in pricing proposal randomizing of video results not NA yet enabled,but is part of the roadmap.Auto Randomizing will simply be an update to the backend platform with no added feature cost. This is available with Motorola- owned CAD systems for no charge.For non-Motorola CAD CAD Meta Data Auto Tagging Included in pricing proposal systems,addition of event They have an Open API category auto-tagging for 169 devices included in the VaaS Quote. Oculus Go Training Content Access Included in pricing proposal Included in pricing proposal Included in pricing proposal Taser 7 Online Training Content Access Included in pricing proposal Included in pricing proposal Included in pricing proposal By the end of June 2021,this will be built-in feature of the backend management program as a built-in feature. If the customer prefers,our Enterprise,Single PC or Built-in Redaction Assistant Included in pricing proposal versions are quoted in the VaaS 1 Seat License-No cost Quote(separate PC not included,but can be added if that option is chosen;specs for that PC available if the customer chooses to supply it)for each concurrent-user license(one quoted). RATF can retrieve video(and audio if the department so chooses to enable for all BWC) when there is no manual or automatic activation of an active recording(Incident Recovery will do this,as well). Signal Sidearm Included in pricing proposal The cameras are not reliant on NA triggers or manual activation when this feature is enabled. Other body cameras and the in- car system associated with those body cameras can be activated by each other. https://watchguardvideo.com/s oftwa re/record-after-the-fact Citizen for Communities Included in pricing proposal Q2 of 2021/No additional NA charge. 3rd Party Storage&Migration Included in pricing proposal Included in pricing proposal Need Details Transcription Included in pricing proposal Q2 of 2021/No additional NA charge. In Car Software Included in pricing proposal Included in pricing proposal Included in pricing proposal Available with the use of the front-facing camera(68°lens on the turret)as the scanning device for stopped vehicles included in the VaaS Quote. Subscription to Vigilant LEARN Automatic License Plate Reader(In Car) Included in pricing proposal nationwide commercial Pending Q2-2021 database(27B scans,the largest in the industry)quoted in VaaS.Also,One reaper,external fast speed camera quoted in the Was Quote and refreshed at month 60. Currently called WatchCommander,but not availble with EL.com yet.This In Car Live Streaming Included in pricing proposal NA ,,,ill be available in June 2021 with EL.com. Included in the VaaS Quote. Real time location likely available when streaming is made available in June 2021 (with use of cellular router). along In Car GPS Included in pricing proposal Historical GPS location, Included in pricing proposal with historical mapping,is available now once the video has been uploaded to EL.com. Included in the cost of live Streaming. Ability to upload video from the BWC and the In Car Included in pricing proposal Included in pricing proposal Included in pricing proposal system to the cloud Transcription-ability for officer to dictate report into Included in pricing proposal Included in pricing proposal NA the BWC and have the software create a report Prosecutor Portal-the ability of a prosecutor's office to login and see(only)the evidence that's been shared Included in pricing proposal Included in pricing proposal Included in pricing proposal with them(NOT access to the department's full database) INSTALLATION&TRAINING SERVICES Yes,PLUS FREE online video (1)Full Service Package Software Included in pricing proposal training ongoing for new hireIncluded in pricing proposal and refresher training as needed. (1)Full Service Package CEW's Included in pricing proposal NA NA Various levels of support throughout MSI/WatchGuard. Sr Acct Exec(Kenny James), Inside Sales(Davin Perkins), Customer Service(24/7/365), Customer success Manager Throughout Contract Included in pricing proposal Various MSI Account follow-up $0 reps. No charge. Premiere service available with a dedicated Customer Service rep is available for$25K per year (typiclly very large agencies use this) WARRANTY This is a step up with WG because the No Fault coverage level has been quoted,which Ten-Year(2 5-year)BWC Warranty Included in pricing proposal also covers damage and comes Included in pricing proposal with unlimited replacement of damaged or defective cameras throughout the entire ten years. Ten-Year(2-5 Year)Taser Warranty-from Axon Included in pricing proposal Included in pricing proposal Included in pricing proposal With our VaaS not only are the in-car systems covered,but they are also upgraded to our No Ten-Year(2 5-year)In Car Camera Warranty Included in pricing proposal Fault level of coverage,which Included in pricing proposal covers damage and comes with unlimited replacements just like the BWC No Fault. Taser Upgrade at 60 Months-from Axon Included in pricing proposal Included in pricing proposal Included in pricing proposal In Car Camera Upgrades at 12,60 and 120 months Included in pricing proposal Included in pricing proposal Includes one 60-Month Replacement/Upgrade BWC&Dock Upgrades at 30,60,90,and 120 months Included in pricing proposal Included in pricing proposal Includes replacement/upgrade every 24 months J Annual Cost Breakdowns YEAR 1 PAYMENT $457,166.00 $217,981.00 $611,715.00 YEAR 2 PAYMENT $402,348.86 $217,981.00 $265,440.00 YEAR 3 PAYMENT $371,708.06 $217,981.00 $265,440.00 YEAR 4PAYMENT $371,708.06 $217,981.00 $265,440.00 YEAR 5 PAYMENT $371,708.06 $217,981.00 $265,440.00 YEAR 6 PAYMENT $402,137.22 $217,981.00 $265,440.00 YEAR 7 PAYMENT $411,097.17 $217,981.00 $265,440.00 YEAR 8 PAYMENT $420,327.12 $217,981.00 $265,440.00 YEAR 9 PAYMENT $429,832.47 $217,981.00 $265,440.00 YEAR 10 PAYMENT $439,624.02 $217,981.00 $265,440.00 PROGRAM COST(10yrs) $4,077,657.04 $2,179,810.00 $3,000,675.00 TASER COST (includes Taser Costs) $ 1,012,500.00 $ 1,012,500.00 TOTAL COST $ 4,077,657.04 $3,192,310.00 $4,013,175.00 Note: No price escalation AND Prices per product are years 1-5; this pricing extended for the Pricing Years 6-10 include 3%escalation next contract term,years 11-15, annually at the same price levels as years 1-10.