HomeMy WebLinkAboutApproved Documents - 12/28/2020 City Clerk Use Only
Finance Committee
Approval Date 12/28/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 60,175 plus est. shipping costs of $ to pay for or purchase
Phase 1 of 3 of the FY-2021 marketing plan for Waterloo Regional Airport, which includes
SEM, Landing Page, Geo-Fencing, Social Media, Pre-Messaging, Pre-Roll Video &agency services.
This purchase or expenditure is being made because:
continues enhanced marketing plan for Waterloo Regional Airport and American Airlines. Plan
was approved by Air Service Working Group and the Airport Board at the November 25, 2020 meeting.
Vendor selected for this purchase: Advance Aviation
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
The Airport Board and Air Service Working Group have been working with air service consultants,Volaire and
Advance Aviation, to help position ALO to come out of the pandemic as strong as possible. Advance
was chosen based on their work with 70 airport clients,after several Zoom presentations to both the Board and the ASWG.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-29-7700-1351
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 75,936
and the current available balance is $ 72,927
Respectfully submitted,
Keith D. Kaspari 12/16/2020 Michelle 1iVez6zer 12/28/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/28/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the SEWER Department to expend
$ 67,020.80 plus est. shipping costs of $ 400.00 to pay for or purchase
TROJAN REPLACEENT BULBS UV DISINFECTION BUILDING
This purchase or expenditure is being made because:
THE BULBS NEED TO BE REPLACED IN ORDER TO BE EFFECTIVE THESE ARE
REPLACED IN INTERVALS
Vendor selected for this purchase: MC2 ELECTRIC PUMP COMPANY
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
MC2 IS SOLE PROVIDER FOR BULBS NEEDED.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200-1522
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 71,755.00
and the current available balance is $ 71,755.00
Respectfully submitted,
MATT HOSFORD 12/18/20 Michelle Weidner _ 12/28/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/28/2020
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the SEWER Department to expend
$ $8,250 plus est. shipping costs of $ 0 to pay for or purchase
GRANITENET SOFTWARE AND SERVICES
This purchase or expenditure is being made because:
COMPUTER SOFTWARE YEARLY LICENSE AND SUPPORT FEES FOR
SEWER MAINTEANNCE VANS, TOUGH BOOKS AND OFFICE
Vendor selected for this purchase: CUES SOFTWARE
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
CUES SOFTWARE IS SOLE SUPPLIER OF PROGRAM
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑E Sewer ❑ Sanitation
ElBonds El Federal/other grants El Other (specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 32,000
and the current available balance is $ 25,349.51
Respectfully submitted,
MATT HOSFORD 12-21-20 Michelle Weidner 12/28/2020
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ies\form s\Expend itu re Pre-Authorization.xls(Mar 2010)