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Home My WebLink AboutCouncil Packet - 1/4/2021 FINANCE COMMITTEE January 4, 2021 5:10 PM Meeting will be held virtually via Zoom. Visit httpsJ/cityofwaterlooiowa.com/register and register to receive the Zoom meeting information. Please contact the City Clerk's Office at 319-291-4323 with questions. Members Chairperson Sharon Juon Vice Chairperson Patrick Morrissey Margaret Klein Roll Call: Approval of Agenda Approval of Minutes Minutes of December 28, 2020, as proposed. PRE-AUTHORIZATION TO EXPEND OVER$2,500.00 1. Street Department Amount and Estimated S/H: $45,828 Expenditure: (4) 10 foot steel boxes for single axle trucks that have rusted boxes beyond repair. BILLS PAYMENT 2. January 4, 2021 ADJOURNMENT Kelley Felchle City Clerk Page 1 of 10 CITY OF WATERLOO Council Communication Minutes of December 28, 2020, as proposed. City Council Meeting: 1/4/2021 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 12/22/2020 - 11:47 AM ATTACHMENTS: Description Type ❑ Minutes of December 28, 2020 Backup Material Page 2 of 10 FINANCE COMMITTEE December 28, 2020 5:10 p.m. Harold E. Getty Council Chambers Members present: Vice Chairperson Pat Morrissey,Margaret Klein,and Chairperson Sharon Juon joined the meeting by telephone. Moved by Morrissey seconded by Klein that the Agenda, as amended, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Morrissey seconded by Klein that the Minutes of December 21, 2020, as proposed, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Klein seconded by Morrissey that the request for the following travel requests, be approved. Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed (2) Police Lieutenants FBI-LEEDA Supervisor Waterloo, IA January 4- $3,150 and 5 Police Sergeants Liability Training 29, 2021 Voice vote -Ayes: Three. Motion carried. Moved by Klein seconded by Morrissey that the request for the following pre-authorizations to expend over$2,500.00,be approved. Pre-Authorizations to Expend over$2,500.00 Dept. Amount+ Expenditure Est. S/H Airport $60,175 FY-21 Airport Marketing Plan. Sewer $67,020.80 + (128) Trojan UV lamps. $400 S/H Sewer $8,250 (3) GraniteNet plan 503265,503266,503267; (2) GraniteNet plan 503289,503290; (1) GraniteNet plan 503291; (1) GraniteNet office annual support Plan 503325,503352,503993. Mr. Boesen questioned if the marketing plan was to be initially paid by grants. Keith Kaspari, Airport Director, confirmed and noted that the dollar amount would be taken out of operating funds. Mr. Boesen questioned the phases of the marketing plan. Keith Kaspari explained the phases of the project. Voice vote -Ayes: Three. Motion carried. There were no bills payments for Monday, December 28, 2020. With no further business before the committee, it was moved by Morrissey seconded by Klein that the meeting be adjourned at 5:15 p.m. Voice vote -Ayes: Three. Motion carried. Kelley Felchle City Clerk Page 3 of 10 Finance Committee 2020 Page 2 Page 4 of 10 CITY OF WATERLOO Council Communication Street Department City Council Meeting: 1/4/2021 Prepared: 12/28/2020 REVIEWERS: Department Reviewer Action Date Public Works Department Greco, Sandie Approved 12/28/2020 - 3:44 PM Finance Weidner, Michelle Approved 12/28/2020 -4:26 PM Clerk Office Higby, Nancy Approved 12/28/2020 - 5:23 PM ATTACHMENTS: Description Type ❑ Pre-auth Street Truck Boxes Backup Material ❑ Backup materials Cover Memo Page 5 of 10 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 45,828.00 plus est. shipping costs of $ to pay for or purchase 4 - 10 ft. Standard Steel Boxes for Signal Axle Trucks This purchase or expenditure is being made because: Current 2009 boxes have rusted beyond repair. To replace on trucks 901, 902, B08, B06 Bid through Sourcewell. Vendor selected for this purchase: Henderson Products, Inc. F■ Bids or written quotes were taken on this purchase, as follows: Henderson Products, Inc. (thru Sourcewell) Manchester, IA $45,828.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 419-19-7100-2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 570,000.00 and the current available balance is $ 164,780.70 Respectfully submitted, Sandie Greco 12/28/2020 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) Page 6 of 10 HENDERSON CUSTOMER QUOTE PRODUCTS, INC. Page 1 Henderson Quote #1434°8 1085 SOUTH THIRD STREET Rev #14 MANCHESTER, IA 52057-0040 PHONE: 563-927-2828 FAX; 563-927-6328 To: CITY OF WATERLOO - IA Quoted By: Terry Solomon Attn: RICH Phone: 563--927--2828 Quote Date: 12/22/2020 Cell: 563--608-5995 Valid Until: 1/21/2021 Fax: 563--927--2521 Sourcewell Contract# 080818-HPI Email: tsolomon@hendersonproducts.com Sourcewell #k: 2491 Quoted: CITY OF WATERLOO 10' DUMP - STANDARD STEEL Henderson Products is pleased to present the following quote. Please contact us if you have any questions. MARKE SA Dump Body BODY LENGTH: 10ft BODY LENGTH SIDE STYLE: STRAIGHT SIDES SIDE HEIGHT (FROM FLOOR) : 30" SIDE HEIGHT REAR BODY PROFILE: STANDARD STRAIGHT VERTICAL GATE REAR CORNER POSTS: REAR BOLSTERS 8" ABOVE SIDES BOARD POCKETS: 2" WIDE BOARD POCKETS HOIST TYPE: 8/17 UNDERBODY HOIST W/ SUBFRM HOIST CYLINDER/MODEL: UB 8/17 CYLINDER, CLASS 50, 18.6 TON LIFT CAPACITY UB HOIST BUSHINGS: GREASABLE PINS HYDRAULIC PUMP: NO FACTORY SUPPLIED HYDRAULIC PUMP CYLINDER CRADLE STYLE: STANDARD HOIST CRADLE INSTALL SUBFRAME AND/OR CYLINDER: SHIP LOOSE - DEALER TO INSTALL EXTRA BODY PROP: NO EXTRA BODY PROP HYDRAULIC RESERVOIR: NO RESERVOIR - DEALER TO SUPPLY FLOOR MATERIAL: 3/16" AR400 FLOOR FLOOR TO SIDE RADIUS: 5" RADIUS FLOOR TO SIDE LONGSILL MATERIAL: 8" I-BEAM LONGSILLS (STANDARD SKIP WELD) SIDES/BEADSHEET MATERIAL: 10GA GRADE 50 SIDES/HEAD SIDE BRACING TYPE: SINGLE WELD-ON INTERMEDIATE SIDE BRACE SIDE BRACE MATERIAL: 10GA GRADE 50 SIDE BRACING TOP RAIL STYLE: FLAT (2" FLAT, THEN SLOPED) CONTOURED FRONT CORNER POSTS: NO FRONT CORNER POSTS REAR CORNER POST MATERIAL: 10GA GRADE 50 REAR CORNER POSTS TAILGATE STYLE: STANDARD TAILGATE TAILGATE SHEET MATERIAL: 10GA GRADE 50 TAILGATE SHEET TAILGATE BRACING: SINGLE HORIZONTAL TAILGATE BRACE TAILGATE BRACE MATERIAL: 10GA GRADE 50 TAILGATE BRACING TAILGATE TOP PIVOT HARDWARE: 1-1/4" PINS, 1" PLATES, NON-GREASABLE TAILGATE LATCH TYPE: AIR PANCAKE TAILGATE RELEASE, SS BUSHINGS TAILGATE RELEASE VALVE: ELECTRIC CONTROL TAILGATE RELEASE VALVE TAILGATE PIN LANYARDS: NO TAILGATE PIVOT PIN LANYARDS TAILGATE LIFT LOOP: TAILGATE LIFT LOOP, CENTER OUTSIDE (MILD) LATCH JAWS: LOWER TG LATCH TAWS, NON-GREASABLE COAL CHUTE: NO COAL CHUTE REAR FACE LIGHT HOLES: (2) OBROUND LIGHT HOLES, EA BOLSTER REAR FACE AMCRICANP0RLl[WOWLSASSOCN90AI 'IC11eCR APWA vFALlf E,Afi VP Sourcewell PROGRAM s..r. .. � ■ �.w Page 7 of 10 Your Comprehmst"Pu51k Warks Resource H EN DERSON CUSTOMER QUOTE Page 2 Henderson1085 PRODUCTS, INC. Quote #143408 SOUTH THIRD STREET Rev #14 MANCHESTER, IA 52057-0040 PHONE: 563-927-2828 FAX: 563-927-6328 REAR SIDE MARKER LIGHT HOLE: STD 2.5" SIDE MARKER LIGHT HOLES EXTERIOR LIGHT BOXES INSTALLED: NO EXTERIOR LIGHT BOXES LIGHTING PACKAGE: NO OEM LIGHTING PACKAGE BODY HINGE CONSTRUCTION: STD SUBFRAME INTEGRAL HINGE BODY HINGE TYPE: GREASABLE HINGE BLOCKS BODY HINGE PAINT: YES, REAR HINGE PAINTED @ FACTORY PAINT PREPARATION: WASH AND PRIME (MILD STEEL BODY) CABSHIELD STYLE: STANDARD WELD ON CABSHIELD CABSHIELD MATERIAL: 100A W/ 79A .END PLATES (GRADE 50) CABSHIELD SIZE: 1611 X 78" CABSHIELD (1/4 CAB) CABSHIELD MOUNTED LIGHT HOLES: FOUR OVALS, (1) FACING EACH SIDE, (2) FACING FORWARD INSTALL CABSHIELD: CABSHIELD SHIPPED LOOSE, DEALER TO INSTALL ASPHALT LIP: NO ASPHALT LIP WALK RAILS: NO WALKRAZLS ON LOWER RUBRAILS TARP RAILS: NO TARP RAILS SIDE LADDERS: (NO) SIDE LADDER STEP(S) : 1-1/2" GRIP STRUT STEP(S) (MILD STEEL) DRIVERS SIDE FRONT STEP(S) : ONE STEP OUTSIDE BODY DRIVER SIDE REAR STEP(S) : NO DRIVERS SIDE REAR STEP(S) INSTALLED CURBSIDE FRONT STEP(S) : NO CURBSIDE FRONT STEP(S) INSTALLED CURBSIDE REAR STEP(S) : NO CURBSIDE REAR STEP(S) INSTALLED STEP QUANTITY, SHIPPED LOOSE: NO STEPS SHIPPED LOOSE GRAB HANDLES: GRAB HANDLE, DRIVERS SIDE FRONT Show Options: No Additional Options Option 1 Description: PRIME PAINT ONLY Option 2 Description: CITY TO FINISH PAINT Installation Workup Facility: CASH AND CARRY C&C Facility: IDC-IA Chassis Delivery To Henderson: Truck Dealer/Customer Delivers Completed Truck Delivery Method: Henderson Delivers (100 miles or less) Dump Body Type: Mark E Single Axle Floor Length: (101 ) Floor length Hoist Type: Underbody Hoist with Subframe Cylinder Type: Double Acting Body Material (Sides/ends) : Painted Steel 'T'ype Body Material Tailgate Release Type: Factory supplied electric over air valve release Body Spec Notes: Chassis Accessories: Yes (SELECT RELATED OPTIONS BELOW) Mudflaps (Rear) : Swinging w/Logo Mudflap Type (Rear) : 3611 Swinging, SS (with LOGO) AWNCANPUSUCWOANSASSOCfAnON mFITBFR VfA NVP 5ourcewell PHUGHAM S� 0 M.A.—I.M.W Tt.WkT—krlay.w Page 8 of 10 YourCampreh.1 m Pubffc Woks Resource H E N D E RSO N CUSTOMER QUOTE Page 3 N7;de�rSoft 1085 PRODUCTS, Quote 4143408 SOUTH THIRD S STREET Rev #14 MANCHESTER, IA 52057-0040 PHONE: 563-927-2828 FAX: 563-927-6328 Pintle Plate: None (Cover Plate Only) Pintle Hook: Not Required warranty: Standard 1 Year Warranty Install Touch--up: Basic Installation Touch-Up Electrical: Yes (SELECT RELATED OPTIONS BELOW) Rear Dump Bolster (S/T/T) : LED S/T/T/BU, MK3, Grote harness light kit Electrical Install. Opt l: LED STT LIGHT KIT ONLY (INCLUDES INTEGRAL B-U LIGHT Electrical Install Opt 2: AMBER FLASHERS NOT INCLUDED Electrical Spec Notes: Total configured price: $13,198.00 **INCLUDES FREIGHT** Sourcewell package discount: loo Discounted single package price: $11,457.00 Package(s) . 4 Total: $45,828 .00 Signed: Date: Quote notes: *** INSTALLATION NOT INCLUDED. ALL ACCESSORIES SHIPPED LOOSE *** *** HYDRAULICS/CONTROLS NOT INCLUDED *** PRICE INCLUDES DELIVERY TO YOUR SHOP IN WATERLOO. LEAD--TTME = CURRENTLY BOOKING FOR LATE APRIL/EARLY MAY. TERMS = 30 DAYS. i "MICANMA[IC WURAS WaOAMN MEMBER AA0 yERPROGRAM VP Saurcewell . IAEA s,� - - 0 rn.A..aclnoonMrmow«�mctMcu: AwardzdContrarr Page 9 of 10 YourC V rhensW Pub*Works Resource CITY OF WATERLOO Council Communication January 4, 2021 City Council Meeting: 1/4/2021 Prepared: REVIEWERS: Department Reviewer Action Date Finance Higby, Nancy Approved 12/22/2020 - 11:48 AM Page 10 of 10