HomeMy WebLinkAboutAECOM Supplemental Agmnt #13, Hwy 63 Improvements 1.19.21 AECOMAECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo,Iowa 50703
www.aecom.com
U.S. HIGHWAY 63 IMPROVEMENTS
JEFFERSON STREET TO DONALD STREET
ADDITIONAL DESIGN SERVICES
WATERLOO, IOWA
SUPPLEMENTAL AGREEMENT NO. 13
WHEREAS,a Professional Services Agreement was entered into by the City of Waterloo, Iowa("City"),
and AECOM Technical Services, Inc.,formerly Earth Tech, Inc.("Consultant'),of Waterloo, Iowa,dated
April 3, 2006,for the alternative evaluation,traffic analysis, environmental documentation, preliminary
design, final design and construction review for improvements on U.S. Highway 63 between the U.S.
218 Interchange and Donald Street in Waterloo, Iowa; and
WHEREAS, Preliminary Engineering (NHSX-63-6(69)--3H-07) was defined and authorized in said
agreement dated April 3, 2006; and
WHEREAS,the City and Consultant entered into Supplemental Agreement No. 1 dated July 27,2007,
for engineering services during the construction phase of the U.S. Highway 63 — Westfield Avenue
Connection Project; and
WHEREAS,the City and Consultant entered into Supplemental Agreement No.2 dated December 14,
2007,to increase the Estimated Actual Costs for Task 15—Management of Contaminated Subsurface
Soil provided by Weston Solutions, Inc., due to delay in construction progress related to inclement
weather conditions and management/disposal for excess spoil; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 3 dated August 19,
2010, to include the final design of a 4-lane highway between Newell Street and Donald Street in
Waterloo, Iowa, in accordance with the Preliminary Plans completed in November 2009; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 4 dated December 3,
2010, to remove the water main design from the Scope of Services; and
WHEREAS,the City and Consultant entered into Supplemental Agreement No. 5 dated July 25,2011,
to include final design assistance to the Iowa DOT for U.S. 63 improvements between Franklin Street
and Newell Street in Waterloo, Iowa; and
WHEREAS,the City and Consultant entered into Supplemental Agreement No. 6 dated July 25,2011,
to amend the previous agreements to segregate the sanitary sewer design compensation from the
Federal-Aid compensation in Supplemental Agreement No.3 and to include additional design activities
related to Supplemental Agreement No. 3; and
WHEREAS,the City and Consultant entered into Supplemental Agreement No. 7 dated May 24,2012,
to amend the previous agreements to revise, repackage and split the project into two construction
contracts; and
WHEREAS,the City and Consultant entered into Supplemental Agreement No. 8 dated November 14,
2012,to amend the previous agreements to make various revisions to the design,add an evaluation of
construction period, and combine the plans into a single construction contract; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 9 dated February 21,
2013,to amend the previous agreements to include on-call services during the bidding and construction
phases of the project between Newell Street and Donald Street; and
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WHEREAS, the City and Consultant entered into Supplemental Agreement No. 10 dated August 21,
2014,to include additional on-call services during the construction phase of the project between Newell
Street and Donald Street; and
WHEREAS,the City and Consultant entered into Supplemental Agreement No. 11,dated February 12,
2015, to include additional services requested by the City for final design of roadway lighting,
enhancements and sanitary sewer between Jefferson Street and Newell Street; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 12 dated June 18,
2020,to include additional services requested by the City for final design of additional enhancements;
and
WHEREAS,the City and Consultant desire to enter into Supplemental Agreement No. 13 for services
requested by the City for providing construction-related services for the US 63 enhancement
improvements between Washington Street and Donald Street.
NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as
follows:
I. PROJECT DESCRIPTION
The project consists of U.S. 63 enhancement improvements between Washington Street and
Donald Street in Waterloo, Iowa. The final construction plans for the roadway improvements
were completed as part of the final design services for the project by the Iowa Department of
Transportation.
II. SCOPE OF SERVICES
The Scope of Services will encompass and include detailed work, services, materials,
equipment, personnel and supplies necessary to provide construction-related services for the
project defined above. The Scope of Services is further defined as follows:
Task 1. Conduct a preconstruction conference attended by representatives of the Contractor,
Client, Consultant and affected utilities.
Task 2. Provide construction staking for horizontal and vertical controls for the project as
follows:
a. Set Project Control
b. Set Stakes for Erosion Control
C. Set Stakes for Storm Sewer
d. Set Stakes for Paving
e. Set Stakes for Trail Paving
f. Set Stakes for Sidewalks
g. Set Stakes for Retaining Wall
h. Set Stakes for Lighting
i. Set Stakes for Landscaping
j. Set Stakes for Right-of-Way
Task 3. Review shop drawings and other submittals as required of the Contractor by the
contract documents for conformance with the design concept of the project and compliance
with the information given in the contract documents.
Task 4. Answer design interpretation questions from the Client, Contractor, review staff and
appropriate agencies.
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Task 5. Prepare bi-monthly applications for payment based on information provided by field
review staff and Contractor and forward to the Client for execution with recommendation for
approval and payment.
Task 6. Perform construction site visits by design personnel at appropriate stages of
construction to review the quality of the work and to determine whether the work conforms to
the contract documents.
Task 7. Prepare and assist the Client and Contractor in processing contract change orders.
Task 8. Provide field observation during construction to review the work of the Contractor to
determine if the work is proceeding in general accordance with the contract documents and
that completed work appears to conform to the contract documents. Construction period is
anticipated to be 32 weeks.Staffing requirements may be adjusted during the project in relation
to the level of construction activity.
Task 9. Provide weekly SWPPP reviews along with City of Waterloo and contractor personnel,
as required by Iowa DNR and City of Waterloo.
Task 10. Report to the Client work believed to be unsatisfactory,faulty or defective or does not
conform to the contract documents,and advise the Client of any work that should be corrected
or rejected.
Task 11. Consider and evaluate Contractor's suggestions for modifications and report them
with recommendations to the Client.
Task 12. Facilitate bi-weekly construction progress meetings of project and complete minutes
for each meeting.
Task 13. Participate in a review of the project with the Client and review staff near project
completion and prepare a list of items to be completed or corrected.
Task 14. Participate in a field observation of the completed project with the Client and review
staff before a final application for payment is processed for the Contractor.
Task 15. Maintain files for correspondence, reports of the job conferences,shop drawings and
sample submissions, reproductions of original contract documents including addenda,change
orders, field modifications, additional drawings issued subsequent to the execution of the
contract, Engineer clarifications and interpretations of the contract documents,progress reports
and other project-related documents.
Task 16. Provide the Client with a copy of revised drawings of the construction plans (record
drawings)for the project based on the construction observation records of the field review staff
and the Contractor showing those changes made during construction considered significant.
Task 17. Prepare and assist the Client with the final close-out documentation received from
the Contractor. The project will use DocExpress for document management. Final review with
Iowa DOT is anticipated to be completed based on the Iowa DOT's Project Review and Close-
out Checklist for Local Public Agency Projects.
III. TIME OF BEGINNING AND COMPLETION
Consultant shall not begin work under this agreement until so directed in writing by the City and
they have received a copy of an executed agreement and a copy of the FHWA authorization.
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IV. COMPENSATION
The Consultant shall be reimbursed for the actual costs incurred in accordance with Article 3 of
the original Agreement.
The Estimated Actual Costs, Fixed Fee, Contingency and Maximum Amount Payable for this
supplemental agreement is Two Hundred Thirty-Nine Thousand Five Hundred Dollars
($239,500.00), as stated below and as shown in Attachment A, and shall be segregated from
the fees in all previous agreements.
Estimated Actual Costs $214,600.00
Fixed Fee 24,900.00
Contingency 0.00
Maximum Amount Payable $239,500.00
V. In all other aspects,the obligations of the City and Consultant shall remain as specified in the
Professional Services Agreement dated April 3, 2006, and subsequent amendments.
IN WITNESS WHEREOF,the parties hereto have executed this Supplemental Agreement No. 13 as of
the dates shown below:
AECOM TECHNICAL SERVICES, INC.
aj/
By �q4VDate January 5, 2021
Douglas W. Sch P.E.
Iowa Operations Manager
CITY OF WATERLOO, IOWA
By 044,1 Hum- Date 1/19/2021
Quentin Hart
Mayor
IOWA DEPARTMENT OF TRANSPORTATION
ACCEPTED FOR AUTHORIZATION
By Date
Robert Welper, P.E.
District Materials Engineer
District 2
0:\AdministrationWGREE\SUPPLE\SA13 Wat Hwy 63 Impr.doc
Attachment A
U.S.Highway 63 Improvements
City of Waterloo,Iowa
Jefferson Street to Newell
Construction-Related Services
COST ANALYSIS
I. Direct Labor Cost(AECOM Technical Services)
Category Hours Rate/Hour Amount
Senior Professional 0 $91.25 $0.00
Project Professional 124 $65.90 $8,171.60
Staff Professional 100 $50.70 $5,070.00
Professional 178 $34.00 $6,052.00
CADD Operator II 0 $41.10 $0.00
CADD Operator 1 88 $23.95 $2,107.60
Senior Technician 480 $40.00 $19,200.00
Technician 1,410 $27.70 $39,057.00
Project Support 82 $34.60 $2,837.20 $82,495.40
2462
11. Payroll Burden and Overhead Provisional Costs 131.94% $108,844.43
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 5000 0.575 2,875.00
Per Diem 0 50.00 0.00
Lodging 0 90.00 0.00
B/W Copies 2500 0.06 150.00
Color Copies 2000 0.22 440.00
EDM Equipment 148 12.50 1,850.00
GPS Equipment 50 25.00 1,250.00
Miscellaneous,Other 1,500.00
$8,065.00
IV. AECOM Estimated Actual Costs $199,404.83
Rounded $199,400.00
V. Subcontract Expense
RKLA $15,200.00
$15,200.00
VI. Estimated Actual Costs $214,600.00
VII. Fixed Fee $24,900.00
Vill. Contingency(0%)
IX. Maximum Amount Payable $239,500.00
Attachment A
U.S.Highway 63 Improvements
City of Waterloo,Iowa
Jefferson Street to Newell
Construction-Related Services
Staff Hour Estimate
Senior Project Staff CADD Op CADD Op Senior Project
Lescription of Work Prof Prof Prof Prof II 1 Technician Technician Su ort Total
onstruction-Related Services
1 Preconstruction Conference 4 2 2 2 10
2 Construction Staking 68 194 262 524
3 Shop Drawing Review 16 8 24
4 Answer Design Questions 12 16 8 36
5 Pay Applications 8 24 16 48
6 Site Visits-Design Personnel 8 16 24
7 Change Orders 8 1 8 16
8 Field Observation 1 40 200 1,080 1,320
9 SWPPP Reviews 32 32 64
10 Reports to Client 12 8 8 28
11 Consider Contractor Modifications 1 8 8 1 16
12 Construction Phase Meetings 16 16 12 12 56
13 Review Prior to Completion 4 4 4 4 16
14 Final Field Review 4 1 4 4 4 16
15 Record Keeping 4 8 20 20 1 40 92
16 As-Built Drawings 4 8 32 8 8 60
17 Close-Out(Iowa DOT Local Systems Process) 16 16 20 20 40 112
TOTAL HOURS 0 124 100 178 0 88 480 1,410 82 2,462
Attachment A
U.S.Highway 63 Improvements
City of Waterloo,Iowa
Jefferson Street to Newell
Construction-Related Services
Ritland+Kuiper Landscape Architects(RKLA)
Staff Hour Estimate and Costs
Sr.LA 1 Sr.LA 2 LA Associate
Description of Work Total
Task No.
3 Shop Drawing Review 12 12
4 Answer Design Questions 24 8 32
.... ......................................
8 Field Observation 4 12 4 20
10 Reports to Client 12 12
13 Review Prior to Completion Punch List 16 4 20
TOTAL HOURS 4 76 16 96
Hourly Rate $125.00 $125.00 $75.00
Direct Labor Amount $500.00 $9,500.00 $1,200.00
Total Direct Labor $11,200.00
Estimated Expenses $4,000.00
Invision Architecture(Overpass Features) $4,000.00
Estimated Actual Costs $15,200.00
Contingency $0.00
Maximum Amount Payable $15,200.00