HomeMy WebLinkAboutApproved Documents - 1/19/2021 City Clerk Use Only
Finance Committee
Approval Date 1/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Inspections Department to expend
$ 2,900 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Fire Alarm/Suppression System Plans Review; Fire Pump review- 2130 Newell (Con-Trot)
Vendor selected for this purchase: Lund Fire Protection
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
City of Waterloo has a contract with Lund Fire
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-22-5100-1390
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7,100 + 2,100 Amendment
and the current available balance is $ 2,100
Respectfully submitted,
Greg Ahlhelm 1/4/2021 Michelle Ve&xel, 1/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 1/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk Department to expend
$ 14,859 plus est. shipping costs of $ N/A to pay for or purchase
Annual support and updates for Laserfiche Software (12/18/20 - 12/17/2021)
This purchase or expenditure is being made because:
Vendor selected for this purchase: Cities Digital
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Cities Digital is our new laserfiche support vendor.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-03-8400-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 110,000
and the current available balance is $ 25,318.91
Respectfully submitted,
Kelley Felchle 12/18/20 Michelle Me&xe�, 1/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 1/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Human Resources Department to expend
$ 6,935.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
FY21 Wellness Plan expenditures are $6,935 for biometric screenings.
Vendor selected for this purchase: Allen Occupational Health
F■ Bids or written quotes were taken on this purchase, as follows:
Bids taken at Wellness Plan creation.Allen Occ Health is the current provider and only bidder able to accommodate
multiple on site visits and full integration with medical records.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-03-8950-1368
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 9,537,578.00
and the current available balance is $ 4,926,468.64
Respectfully submitted,
Lance Dunn 12/22/2020 Michelle Ve&oe�, 1/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 1/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 5,400.00 plus est. shipping costs of $ to pay for or purchase
54 replacement park benches for Lincoln Part on E 4th Street Streetscape.
These can be used any time a bench is damaged or destroyed.
This purchase or expenditure is being made because:
Benches that were installed had minor imperfections on them. Vendor agreed to this
extremely reduced price for providing a full set of replacement benches.
Vendor selected for this purchase: Stewart Iron Works, Erlanger, KY
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
These benches would normally sell for$700.00 each. We are getting them for$100.00
each because the vendor warranted the original set due to imperfections. This option
was chosen to get a replacement set of benches for an extreme discount.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4110 1371
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 24,940.00
and the current available balance is $ 18,508.12
Respectfully submitted,
Paul Huting 01/05/2021 Michelle Ve�Ae^ 1/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 1/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 8,460.00 plus est. shipping costs of $ 00 to pay for or purchase
Renewal of annual LaserFiche software assurance for records management.
This purchase or expenditure is being made because:
Annual renewal for software and support used by the Police Department.
Vendor selected for this purchase: OPG-3, Inc
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
LaserFiche products are cost neutral from all companies, we are using OPG-3 for the
Police Department LaserFiche needs. This cost was the same as Advanced Systems but
OPG-3 will provide more consistent service.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-1100-1105-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 110355.00
and the current available balance is $ 88,049.50
Respectfully submitted,
Dave Mohlis, Police Captain 12/29/2020 Michelle Weidner 1/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 1/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 6,272.62 plus est. shipping costs of $ to pay for or purchase
Printing 13,000 Yard Waste Calendars, 11,000 envelopes, mailing services and postage rate
We are requesting an additional $500 in the event that additional mailings are needed.
This purchase or expenditure is being made because:
Calendars mailed annually for yard waste customers.
Vendor selected for this purchase: POS
❑■ Bids or written quotes were taken on this purchase, as follows:
POS Waterloo, IA $5,772.62
Storey Kenworthy Waterloo, IA $6,540.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EIGeneral Fund EI Road Use Tax EI Sewer ❑■ Sanitation
EI Bonds EI Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-1352 $1,620.45 & 525-15-5400-1343 $4,652.17
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 4,200.00 & 21,000.00
and the current available balance is $ 3,850.50 & 14,239.81
Respectfully submitted,
Sandie Greco 1/13/2021 Rzchelle Wezdner 1/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)