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Home My WebLink AboutCommission Packet - 2/28/2018MEMORIAL HALL COMMISSION February 28, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of January 24, 2017. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VIE. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation Chairperson Mel Wittwer VIII. Unfinished Business 1. Commission Membership, Constitution and By -Laws IX. New Business X. Adjournment Nancy Higby Administrative Secretary Date: . 11?s MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY Craig White ALTERNATE Randall Miller John Mrzlak Richard Hastings Scott McDonald Marcia Courbat Don Ticknor 1 Mel Wittwer Marilyn Robinson Jim Petersen J Mike Mrzlak James Lentfer Quorum Ne \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx MEMORIAL HALL COMMISSION January 24, 2018 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Richard Hastings, Scott McDonald, Marcia Courbat, Don Ticknor, Mel Wittwer, Mike Mrzlak, Jim Lentfer, and John Mrzlak (A). Members absent: Randall Miller, Marilyn Robinson, Jim Petersen, Chad Hill (A). Also in Attendance: Nancy Higby, Administrative Secretary. Moved by McDonald, seconded by Ticknor, that the Agenda be approved. Ayes: Nine. Motion carried. Moved by J. Mrzlak, seconded by Wittwer, that the Minutes of December 22, 2017, be approved. Ayes: Nine. Motion carried. Citizen's Oral Comments Richard Hurtado commented on future electrical needs. Treasurer's Report Marcia Courbat reported that two additional bricks were purchased at $50 each, bringing the brick fund balance to $12,478.83. Marcia also explained that a donation was received in the amount of $100, which she requested be deposited into the Flag Fund. Moved by J. Mrzlak, and seconded by McDonald, that the request to receive the donation of $100 into the flag fund, be approved. Ayes: Nine. Motion carried The commission held a discussion about the lack of availability to use funds earned through brick sales and requested that both the Mayor and CFO, Michelle Weidner, attend a future meeting to further explain the process. Chairperson's Report Craig White provided the dates of the 2018 Honor Flights, those being May 22, September 25 and October 23. Committee Reports Building, Grounds & Operations — Chairperson Richard Hastings Dick Hastings explained that he received a request from Congressman Rod Blum's office to use the Memorial Hall for a Veteran's Care Fair in February. Craig White commented that the building is not to be used for political purposes, and the request must be declined Education/Historical — Chairperson Randall Miller No report - Randy Miller was absent. Finance/Fundraising — Chairperson Marcia Courbat Marcia reported that John Deere will make their decision on grant funds by April 15,' 2018. Artifacts Preservation — Chairperson Mel Wittwer None. Unfinished Business January 24, 2018 Page 2 Those commission members, who are participating in the proposed changes to the commission membership, constitution and by-laws, expressed some difficulty in saving their mark-ups. New Business None. With no further business before the commission, it was moved by Ticknor, seconded by J. Mrzlak that the meeting be adjourned at 5:38 p.m. Nancy Higby Administrative Secretary *Next meeting scheduled for February 28, 2018. af) i Z 7'3 ??,,, , 4541, / ; a 6 4441 2 if -t is. i I 7 t, o 0) ///zap 4x.,,.a` Journal Sub G/L Date Journal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 3500 - Sale of Bricks 01/30/2018 Project Transaction Report G/L Date Range 01/18/18 - 02/21/18 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Life -to -Date 2018-00000950 JE RA Revenue Collection Collections Yes Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist Amount 2018-00007902 2018-07000766 CHECK 2731 10/26/17-ELWYN GALEN JONES 01/30/2018 50.00 (50.00) Actual Balance Net Change ($12,378.83) 01/30/2018 2018-00000950 JE RA Revenue Collection Collections Payment Post Receipt Number Receipt Batch Receipt Description Received From 2018-00007903 2018-07000766 CHECK 10661 12/3/17 PHYLLIS NORDMAN Yes 50.00 (12,428.83) Total $50.00 ($50.00) 50.00 (12,478.83) Payment Date Amount Dist. Amount 01/30/2018 50.00 (50.00) Total $50.00 ($50.00) 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 3720 - Restricted Donations 01/30/2018 010-22-8820 3500 Total $0.00 $100.00 ($12,478.83) 01MYR.0009 Total $0.00 $100.00 ($12,478.83) 2018-00000950 JE RA Revenue Collection Collections Yes Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist Amount 2018-00007904 2018-07000766 CHECK 4982 DONATION FOR FLAGS JAMES SHADLE 01/30/2018 100.00 (100.00) Total $100.00 ($100.00) Life -to -Date ($268.16) 100.00 (368.16) 010-22-8820 3720 Total $0.00 $100.00 ($368.16) 01MYR.0010 Total $0.00 $100.00 ($368.16) Grand Totals $0.00 $200.00 Run by Nancy Higby on 2/21/2018 12:49:39 PM Page 1 of 1 MEMORIAL HALL COMMISSION January 246, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call: II. Approval of Agenda, as proposed or amended / III. Approval of Minutes of December 20, 2018 ,\ P- k-J-7 ‘744-4A)-eAc, IV. Citizens Oral Comments ( l n CaYmv--e- Q ire Z ne ®') 5 1 K� uotk) P� � mil' e metro "-,, , V. Treasurer's Report Jl fsiz_ c--. 0'5 /14 c k y Motion to approve the payment of invoices VI. Chairperson's Report 16 iz:5 Committee Reports: Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising Chairperson Marcia Courbat Motion to approve the payment of invoices 4. Artifacts Preservation Chairperson Mel Wittwer kcl,e VIII. Unfinished Business 1. Review Commission Membership, Constitution and By -Laws. IX. New Business Next meeting date X. Adjournment cl Nancy Higby Administrative Secretary