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HomeMy WebLinkAboutCommission Packet - 3/28/2018MEMORIAL HALL COMMISSION March 28, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of February 28, 2017. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation —Chairperson Mel Wittwer VIII. Unfinished Business 1. Commission Membership, Constitution and By -Laws IX. New Business X. Adjournment Nancy Higby Administrative Secretary Date: 3/2-8 / 1 PRIMARY Craig White MEMORIAL HALL COMMISSION ROLL CALL SHEET ALTERNATE Randall Miller John Mrzlak Richard Hastings Scott McDonald Marcia Courbat Don Ticknor Mel Wittwer Marilyn Robinson Jim Petersen Mike Mrzlak James Lentfer Quorum Needed: 8 \\Alomain\waterloo\CLERKDAT\Memorial Hall \Roll Call Sheet.docx MEMORIAL HALL COMMISSION February 28, 2018 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Richard Hastings, Scott McDonald, Marcia Courbat, Don Ticknor, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike Mrzlak, Jim Lentfer, and John Mrzlak (A). Members absent: Randall Miller Also in Attendance: Nancy Higby, Administrative Secretary. Moved by Petersen, seconded by J. Mrzlak, that the Agenda be approved. Ayes: Eleven. Motion carried. Moved by Petersen, seconded by Courbat, that the Minutes of January 24, 2018, be approved. Ayes: Eleven. Motion carried. Citizen's Oral Comments None. Treasurer's Report Marcia Courbat provided the Treasurer's Report and reported that the brick fund balance for February 28, 2018 is $12,427.83. Marcia submitted receipts for the purchase postage stamps totaling $20, and the Post Office box renewal fee of $51.00. Moved by Ticknor, and seconded by Robinson, that the request to reimburse Marcia for the postage stamps and Post Office box renewal fee totaling $71.00, be approved. Ayes: Eleven. Motion carried Chairperson's Report Craig White noted that there is one table left on the main floor at the April 14' 2018 fund raiser. Committee Reports Building, Grounds & Operations — Chairperson Richard Hastings Dick Hastings reported he has concerns with the current janitorial service but didn't know who was actually provides the service. Craig White requested that Nancy Higby get the name of the company providing the service and let him know via email. Dick Hastings also noted that the outside of the building will soon be power washed. Richard Hurtado offered to help. Education/Historical — Chairperson Randall Miller No report - Randy Miller was absent. Finance/Fundraising - Chairperson Marcia Courbat Marcia Courbat noted that she has not yet contacted John Deere regarding their decision on grant funds. January 24, 2018 Page 2 Marcia explained that the main Fire Department in Waterloo will again accept brick orders which had been previously discontinued, and that she plans to place a notice in the WCF Courier to bring awareness to the public about brick sales. Artifacts Preservation — Chairperson Mel Wittwer None. Unfinished Business The proposed changes to the Membership, Constitution and By -Laws was reviewed with the commission. Nancy Higby will incorporate those changes and bring to the next meeting for a final vote. New Business Craig White to order 300 flags cemetery flags for Memorial Day. With no further business before the commission, it was moved by McDonald, seconded by Wittwer that the meeting be adjourned at 5:49 p.m. Nancy Higby Administrative Secretary *Next meeting scheduled for March 28, 2018. ' 00 qjte,re. 80„ 7. S 3 4/ /c /0.0. is0 4) Sold Journal Sub G/L Date Journal Type Ledger Description Source/Reference Project Transaction Report G/L Date Range 02/22/18 - 03/21/18 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY Life -to -Date 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS Actual Balance ($12,478.83) D1MYR.0009 Total ($12,478.83) Life -to -Date ($368.16) D1MYR.0010 Total ($368.16) Grand Totals Net Change Run by Nancy Higby on 3/21/2018 12:15:30 PM Page 1 of 1 MEMORIAL HALL COMMISSION February 28, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call: c II. Approval of Agenda, as proposed or amended III. Approval of Minutes of January 24, 2018 IV. Citizens Oral Comments V. Treasurer's Report f Motion to approve the payment of invoices VI. Chairperson' s Report Aotifs e_ ia6/sow VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings C, o�1 s �ti� s 1.40c IV4ey®y, , U� sue. u,CIShI 1,,- `mecum _ 6Jae 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat Nk i rvJe 31(1 r �'\ ()--Q & )-('p ly -1j _ U O..r r, a.ccep-r F r c Motion to approve the payment of invoices 4. Artifacts Preservation —Chairperson Mel Wittwer VIII. Unfinished Business 1. Review Commission Membership, Constitution and By -Laws. IX. New Business Next meeting date X. Adjournment Nancy Higby Administrative Secretary