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Home My WebLink AboutCommission Packet - 5/23/2018MEMORIAL HALL COMMISSION May 23, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of April 25, 2018. IV. Mayor Quentin Hart V. Citizens Oral Comments VI. Treasurer's Report VII. Chairperson's Report VIII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation —Chairperson Mel Wittwer IX. Unfinished Business X. New Business XI. Adjournment Nancy Higby Administrative Secretary *Next scheduled for June 27, 2018. Date: PRIMARY MEMORIAL HALL COMMISSION ROLL CALL SHEET Craig White ALTERNATE Randall Miller John Mrzlak Richard Hastings Scott McDonald Marcia Courbat Don Ticknor Mel Wittwer L' Marilyn Robinson Jim Petersen Mike Mrzlak James Lentfer Quorum Needed: 8 \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx MEMORIAL HALL COMMISSION April 25, 2018 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Chair, Randall Miller, Richard Hastings, Scott McDonald, Marcia Corbat, Don Ticknor, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike Mrzlak, Jim Lentfer, and John Mrzlak (A). Also in Attendance: Nancy Higby, Administrative Secretary. Moved by Miller, seconded by Lentfer, that the Agenda be approved. Ayes: Eleven. Motion carried. Moved by Miller, seconded by Petersen, that the Minutes of March 28, 2018, be approved. Ayes: Eleven. Motion carried. Citizen's Oral Comments None. Treasurer's Report Marcia Courbat provided an update on the brick fund balance as of April 25, 2018, including expenses and the sale of 6 additional bricks for a closing balance of $12,807.83. Marcia presented an invoice from Black Hawk memorial in the amount of $200 for the engraving of eight bricks. Craig White requested reimbursement for the purchase of poly cotton stick flags for cemetery use totaling $351.95. Moved by McDonald, and seconded by Petersen, that the request to reimburse Craig White $351.95 for the purchase of flags, and the invoice from Black Hawk Memorial in the amount of $200 for brick engraving, be approved. Ayes: Eleven. Motion carried Chairperson's Report Craig White provided an update on Honor Flight funds raised to date. Future fund raising events were discussed which include Cedar Falls Riders "Casino Night" in October, and a Car Show in August. Additional information to follow. Committee Reports Building, Grounds & Operations — Chairperson Richard Hastings Dick Hastings provided an update on various grounds issues, including the fountain and lighting in the lower hallway. He also explained there was a recent water leak in the men's room of the building, and that he no longer had an emergency contact for the building since Mark Bosen retired. Nancy Higby will gather the appropriate contact number(s) and provide this as quickly as possible. Mr. Hastings spoke to the successful gathering for the Civil War representatives on April 21, 2018, and shared there is another request to use the building on May 16, 2018 for a Police Memorial. Moved by McDonald, and seconded by Lentfer, to approve use of the building on May 16, 2018. Ayes: Eleven. Motion carried Education/Historical — Chairperson Randall Miller Randy Miller stated he will work on access to P.A. system for the event on May 16, 2018. April 25, 2018 Page 2 Finance/Fundraising — Chairperson Marcia Courbat Marcia Courbat reported there has still been no word from John Deere on the grant funding. Artifacts Preservation — Chairperson Mel Wittwer No report. Unfinished Business Moved by Petersen, and seconded by Ticknor, to approve the proposed changes to the Commission membership, constitution and By -Laws. Ayes: Eleven. Motion carried Nancy Higby will submit these documents to the City Clerk, who will schedule a Work Session for Council review. Nancy will notify Craig White as to the date of the meeting. New Business Randy Miller passed out information on the Memorial Day Parade, and also mentioned that flag detail begins at 8am at Memorial Hall on Wednesday, May 23, 2018. It was reported that a replacement Rolling Thunder POW flag is needed. With no further business before the commission, it was moved by Petersen, seconded by McDonald that the meeting be adjourned at 5:44 p.m. Nancy Higby Administrative Secretary MEMORIAL HALL COMMISSION April 25, 2018 5:00 p.m. Veterans Memorial Hall J / / ✓ Members present:✓Craig White in the Chair, Chair, ,Randall Miller, Richard Hastins, Scott McDonald, Marcia Corbat, Don Ticknor, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike / Mrzlak, Jim Lei)fer, and John Mrzlak (A). Also in Attendance: Nancy Higby, Administrative Secretary. Moved by Miller, seconded by Lentfer, that the Agenda be approved. Ayes: Eleven. Motion carried. Moved by Miller, seconded by Petersen, that the Minutes of March 28, 2018, be approved. Ayes: Eleven. Motion carried. Citizen's Oral Comments None. Treasurer's Report Marcia Courbat provided an update on the brick fund balance as of April 25, 2018, including expenses and the sale of 6 additional bricks for a closing balance of $12,807.83. Marcia presented an invoice from Black Hawk memorial in the amount of $200 for the engraving of eight bricks. Craig White requested reimbursement for the purchase of poly cotton stick flags for cemetery use totaling $351.95. Moved by McDonald, and seconded by Petersen, that the request to reimburse Craig White $351.95 for the purchase of flags, and the invoice from Black Hawk Memorial in the amount of $200 for brick engraving, be approved. Ayes: Eleven. Motion carried Chairperson's Report Craig White provided an update on Honor Flight funds raised to date. Future fund raising events were discussed which include Cedar Falls Riders "Casino Night" in October, and a Car Show in August. Additional information to follow. Committee Reports Building, Grounds & Operations — Chairperson Richard Hastings Dick Hastings provided an update on various grounds issues, including the fountain and lighting in the lower hallway. He also explained there was a recent water leak in the men's room of the building, and that he no longer had an emergency contact for the building since Mark Bosen retired. Nancy Higby will gather the appropriate contact number(s) and provide this as quickly as possible. Mr. Hastings spoke to the successful gathering for the Civil War representatives on April 21, 2018, and shared there is another request to use the building on May 16, 2018 for a Police Memorial. Moved by McDonald, and seconded by Lentfer, to approve use of the building on May 16, 2018. Ayes: Eleven. Motion carried Education/Historical — Chairperson Randall Miller Randy Miller stated he will work on access to P.A. system for the event on May 16, 2018. April 25, 2018 Page 2 Finance/Fundraising — Chairperson Marcia Courbat Marcia Courbat reported there has still been no word from John Deere on the grant funding. Artifacts Preservation — Chairperson Mel Wittwer No report. Unfinished Business Moved by Petersen, and seconded by Ticknor, to approve the proposed changes to the Commission membership, constitution and By -Laws. Ayes: Eleven. Motion carried Nancy Higby will submit these documents to the City Clerk, who will schedule a Work Session for Council review. Nancy will notify Craig White as to the date of the meeting. New Business Randy Miller passed out information on the Memorial Day Parade, and also mentioned that flag detail begins at 8am at Memorial Hall on Wednesday, May 23, 2018. It was reported that a replacement Rolling Thunder POW flag is needed. With no further business before the commission, it was moved by Petersen, seconded by McDonald that the meeting be adjourned at 5:44 p.m. Nancy Higby Administrative Secretary 44 'goo o d yffSeezza. g4t-e-i) €50.00 j,47 g,e7d-Stgfr/ �j _g✓ /,/ 9 5 vegeliv f43•egJ G/L Date Project Transaction Report G/L Date Range 04/19/18 - 05/16/18 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Journal Sub Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY Life -to -Date ($12,578.83) 010-22-8820 1343 - Postage & Mailing Expense 04/30/2018 Journal 2018-00001354 JE AP A/P Invoice Entry Accounts Payable Invoice Number -Vendor Description Invoice Date Payment Payment Number Amount Dist. Amount Type 2018-00002268 COURBAT, MARCIA REIMBURSEMENT OF POSTAGE 03/28/2018 Check 263763 71.00 71.00 AND POST OFFICE BOX RENEWAL 71.00 (12,507.83) Total $71.00 $71.00 05/14/2018 2018-00001424 JE AP A/P Invoice Entry Accounts Payable Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist. Amount Type 2018-00002421 COURBAT, MARCIA PURCHASE OF ENVELOPES 03/28/2018 Check 264184 8.00 8.00 8.00 (12,499.83) Total $8.00 $8.00 010-22-8820 1343 Total $79.00 010-22-8820 1539 - Institutional Supplies 05/14/2018 2018-00001424 JE AP A/P Invoice Entry Accounts Payable $0.00 ($12,499.83) Invoke Number Vendor Description Invoice Date Payment Payment Number Amount Dist. Amount Type 2018-00002419 BLACK HAWK MEMORIAL ENGRAVING OF 8 BRICKS 04/06/2018 Check 264171 200.00 200.00 CO, INC 200.00 (12,299.83) Total $200.00 $200.00 010-22-8820 1539 Total $200.00 010-22-8820 3500 - Sale of Bricks 05/07/2018 2018-00001392 JE RA Revenue Collection Collections Payment Post Receipt Number Receipt Batch Receipt Description Received From 2018-00011184 2018-11001260 CHECK 3581 3/20/18 BRUCE GOODENBOUR Yes $0.00 ($12,299.83) 50.00 (12,349.63) Payment Date Amount Dist. Amount D5/07/2018 50.00 (50.00) Total $50.00 ($50.00) 05/07/2018 2018-00001392 JE RA Revenue Collection Collections Yes Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist Amount 2018-00011185 2018-11001260 CHECK 7145 4/4/18 DIANNE I-IAPPEL 05/07/2018 100.00 (100.00) Total $100.00 ($100.00) 100.00 (12,449.83) Run by Nancy Higby on 5/17/2018 9:14:49 AM Page 1 of 2 G/L Date 05/07/2018 Journal Journal Sub Type Ledger Description 2018-00001392 JE RA Revenue Collection Payment Post Receipt Number Receipt Batch Receipt Descnption 2018-00011186 2018-11001260 CHECK 9384 4/12/18 05/07/2018 Source/Reference Collections Received From WILLIAM MINARD 2018-00001392 JE RA Revenue Collection Collections Payment Post Receipt Number Receipt Batch Receipt Description Received From 2018-00011187 2018-11001260 CHECK 4949 4/5/18 VERN EARLY Project Transaction Report G/L Date Range 04/19/18 - 05/16/18 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Yes Yes Payment Date 05/07/2018 Total Payment Date 05/07/2018 Total Actual Balance Net Change 100.00 (12,549.83) Amount Dist. Amount 100.00 , (100.00) $100.00 ($100.00) 50.00 (12,599.83) Amount Dist. Amount 50.00 (50.00) $50.00 ($50.00) 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 1539 - Institutional Supplies 05/14/2018 2018-00001424 JE AP A/P Invoice Entry Invoice Number Vendor Description 2018-00002420 WHITE, CRAIG CEMETERY FLAGS 010-22-8820 3500 Total 01MYR.0009 Total Accounts Payable Invoice Date Payment Payment Number Type 04/25/2018 Check 264313 $0.00 $300.00 ($12,599.83) $279.00 $300.00 ($12,599.83). 351.95 Total Life -to -Date ($368.16) Amount Dist. Amount 351.95 351.95 $351.95 $351.95 010-22-8820 3720 - Restricted Donations 04/26/2018 Receipt Number 2018-00010830 010-22-8820 1539 Total 2018-00001341 JE RA Revenue Collection Collections Payment Post Receipt Batch Receipt Description Received From 2018-10001212 FLAG FUND STATE CIVIL WAR GROUP Yes (16.21) $351.95 Payment Date 04/26/2018 Total $0.00 ($16.21) 97.00 (113.21) Amount Dist. Amount 97.00 (97.00) $97.00 ($97,00) 010-22-8820 3720 Total 01MYR.0010 Total $0.00 $351.95 $97.00 ($113.21) $97.00 ($113.21) Grand Totals $630.95 $397.00 Run by Nancy Higby on 5/17/2018 9:14:49 AM Page 2 of 2 ME 1 ORIAL HALL COI MISSICaN April 25, 2018 5:00 p.m. __— Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call: II. Approval of Agenda, as proposed or amended fkkE4‘ / III. Approval of Minutes of March 28, 2018 IV. Citizens Oral Comments ILA 6_ i P c---3„ �^ V. Treasurer's Report + 2 l6e-,.rJ�-S it 12_ s-01 shµ�av - *1 1Z go-.t'" �zJ 5'18.83 6.Er3 Motion to approve the payment of invoices W-1)Nosz__0( , — ca Oyu ., VI. Chairperson's Report i O G C, c,o ()/t'a 14, ce- -- C VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings o (1 o'oo - 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat \1A,1) veic — (00 (6 Motion to approve the payment of invoices 4. Artifacts Preservation —Chairperson Mel Wittwer c, ,, sex4( C VIII. Unfinished Business 1. Review Commission Membership, Constitution and By -Laws. IX. New Business P �4 g A,4'1 ext meeting date: May 23, 2018 X. Adj ournme 120 Nancy Higby Administrative Secretary