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HomeMy WebLinkAboutCommission Packet - 6/27/2018MEMORIAL HALL COMMISSION June 27, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of May 23, 2018. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation —Chairperson Mel Wittwer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next scheduled for July 25, 2018. Date: MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White Randall Miller John Mrzlak Richard Hastings Scott McDonald Marcia Courbat Don Ticknor Mel Wittwer Marilyn Robinson Jim Petersen Mike Mrzlak James Lentfer Quorum Needed: 8 \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx MEMORIAL HALL COMMISSION May23,2018 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller, Dick Hastings, Scott McDonald, Marcia Corbat, Mel Wittwer, Jim Petersen, Mike Mrzlak, Jim Lentfer. Absent: Don Ticknor, Marilyn Robinson, and John Mrzlak (A) Also in Attendance: Nancy Higby, Administrative Secretary. Moved by Miller, seconded by Petersen, that the Agenda be approved. Ayes: Nine. Motion carried. Moved by Petersen, seconded by Miller, that the Minutes of April 25, 2018, be approved. Ayes: Nine. Motion carried. Citizen's Oral Comments None. Treasurer's Report Marcia Courbat provided an update on the brick fund balance as of May 23, 2018, including expenses and brick sales for a closing balance of $12,649.83. Marcia also provided an accounting of the flag fund which has a closing balance of $113.21, after the recent purchase of cemetery flags and a donation of $97.00. Mayor Hart and Michelle Weidner, CFO, attended briefly to address questions regarding the use of funds from the veterans memorial brick walkway account for building improvements and repairs. Considerable discussion took place regarding the proposed projects such as lighting/electrical work, concrete steps and railing repairs. Mayor Hart approved the use of some funds, but recommended keeping a good balance in the account. He questioned if Mark Boesen had been contacted with an updated quote on the work requested, and reminded the commission to do so before proceeding. He added that Mark would need to oversee the work. Marcia Courbet questioned the current maintenance budget for Memorial Hall. Michelle Weidner explained the maintenance budget is $8,800 per year. Dick Hastings commented on the recent lack of performance by the current janitorial service. Mayor Hart stated that performance issues should be brought to the attention of Mark Boesen. Michelle Weidner commented that she would look into the possibility of a hotel/motel grant to replenish the flag fund. Chairperson's Report Craig White provided an update on the Honor Flight, noting that there will be flights in both September and October. Committee Reports Building, Grounds & Operations — Chairperson Richard Hastings Dick Hastings explained that due to recent health issues, his physician has advised that he limit his responsibilities at Memorial Hall. Randy Miller suggested someone help on a part time basis to address the current need, and questioned if it would be appropriate to have a co-chair to help manage the responsibilities of the Building, Grounds & Operations in the future. May23,2018 Page2 Both Mike Mrzlak and Richard Hurtado offered to help with the Building & Grounds. Moved by Miller, seconded by Petersen, to name an interim co-chair. Ayes: Nine. Motion carried. Education/Historical — Chairperson Randall Miller Randy Miller reported that the Peace Officer Memorial even went well and appreciated all those in attendance. Finance/Fundraising — Chairperson Marcia Courbat Marcia Courbat explained that she contacted the Black Hawk County Gaming Association, who suggested a new grant request be submitted. Artifacts Preservation — Chairperson Mel Wittwer Mel Wittwer commented that more discussion needs to take place regarding the specifics of the proposed electrical work at Memorial Hall. Unfinished Business None. New Business Randy Miller commented that the flags around town will come down on Monday, July 9, 2018 beginning at 8:00 a.m. With no further business before the commission, it was moved by McDonald, seconded by Hastings that the meeting be adjourned at 5:53 p.m. Nancy Higby Administrative Secretary (.604e/7- diOet /17( zece /f/ c-7?45-0 0 k551 Journal Sub G/L Date Joumal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 3500 - Sale of Bricks 05/24/2018 Receipt Number 2018-00011847 2018-00001477 JE RA Revenue Collection Collections Payment Post Receipt Batch Receipt Description Received From 2018-11001340 DARRELL LAUER CHECK 8745 4/24/18 CHERYL LAUER Project Transaction Report G/L Date Range 05/17/18 - 06/20/18 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Life -to -Date Yes Payment Date 05/24/2018 Total 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 3500 Total 01MYR.0009 Total Actual Balance ($12,599.83) 50.00 (12,649.83) Amount Dist. Amount 50.00 (50.00) $50.00 ($50.00) $0.00 $50.00 ($12,649.83) $0.00 $50.00 ($12,649.83) Life -to -Date ($113.21) 01MYR.0010 Total Grand Totals $0.00 $50.00 ($113.21) Net Change Run by Nancy Higby on 6/20/2018 9:59:04 AM Page 1 of 1 MEMORIAL HALL COMMISSION May 23, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call: II. Approval of Agenda, as proposed or amended III. Approval of Minutes of March 2 2018 IV. Citizens Oral Comments v. Treasurer's Report Motion to approve the payment of invoices 1h / Iv , oso <(• L,t\J-s trAsi crA-4011/L-7z—) Chairperson's Report__ Me lea t Sh ,tAlCvez-KurN61 —C4tu-c re-oul 1 Hk) Gue---34-1A .Nes-cv, 4\a:,--3,, Le-7, -464 /u.u-i{k rc �� �- a �- �, �� c1�, is 1A_y0444tifix(,� 1 / 1`s VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller R)ke_A ()L1- — 3. Finance/Fundraising—Chairperson Marcia Courbat cf,i,f,_00011,(15 gc,s_ Motion to approve the payment of invoices 4. Artifacts Preservation —Chairperson Mel Wittwer \) fLklje— CifrICLU (U7g-ir c 4-- reut' hv4._ urervizo( ant Sep � s VIII. Unfinished Business IX. New Business — ' 44 , / Next meeting date: June 27, 2018 X. Adjournment S :S3 Nancy Higby Administrative Secretary