The URL can be used to link to this page

Home My WebLink AboutCommission Packet - 7/25/2018MEMORIAL HALL COMMISSION July 25, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of June 27, 2018. W. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation —Chairperson Mel Wittwer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next scheduled for August 22, 2018. Date: MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White Randall Miller John Mrzlak Richard Hastings v Scott McDonald___ Marcia Courbat Don Ticknor Mel Wittwer Marilyn Robinson Jim Petersen Mike Mrzlak James Lentfer Quorum Needei: 8 \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx MEMORIAL HALL COMMISSION June 27, 2018 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller, Dick Hastings, Scott McDonald, Marcia Corbat, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike Mrzlak, Jim Lentfer, and John Mrzlak (A). Absent: Don Ticknor Also in Attendance: Nancy Higby, Administrative Secretary. Moved by Miller, seconded by Mrzlak, that the Agenda be approved. Ayes: Ten. Motion carried. Moved by Petersen, seconded by Miller, that the Minutes of May 23, 2018, be approved. Ayes: Ten. Motion carried. Citizen's Oral Comments None. Treasurer's Report Marcia Courbat provided an update on the Brick Fund balance as of June 26, 2018, including the sale of (3) additional bricks sold in June, for a closing balance of $12,799.83. She also presented an invoice in the amount of $265.00 from Dickey's Printing for the Memorial Day programs. Moved by McDonald, seconded by Mrzlak to approve payment to Dickey's Printing in the amount of $265.00. Ayes: Ten. Motion carried. Marcia explained that she has written a letter to the Mayor requesting that both the Brick and Flag Funds be replenished in the amount equal to the two recent purchases ($351.95 for cemetery flags and $265.00 for printing of the Memorial Day programs). Chairperson's Report None. Committee Reports Building, Grounds & Operations — Chairperson Richard Hastings Dick Hastings passed out information from the Parking Garage regarding services they provide. Education/Historical — Chairperson Randall Miller None. Finance/Fundraising — Chairperson Marcia Courbat Marcia Courbat commented on the possibility of future grant monies as discussed at the last meeting with Michelle Weidner, CFO. Artifacts Preservation — Chairperson Mel Wittwer Nothing new to report, but expressed concerns with future electrical work. Unfinished Business Randy Miller explained he met with Joel from the City Maintenance Department to review and assess the needs at Memorial Hall. It was agreed that a bid request should be developed to ensure all bidders are bidding on the same specifications. June 27, 2018 Page 2 There was further discussion surrounding replacing fixtures vs. wiring, and that Joel mentioned he would look into whether city electricians can do some work to keep the total cost down. Dick Hastings commented on the hazards of LED lighting. Moved by Lentfer, seconded by Wittwer to form a subcommittee to prepare specifications and bid request. Ayes: Ten. Motion carried. A subcommittee comprised of Randy Miller, Mel Wittwer, Jim Lentfer and Mike Mrzlak, will meet and complete an RFP and specifications before winter. New Business With no further business before the commission, it was moved by Mrzlak, seconded by Hastings that the meeting be adjourned at 5:30 p.m. Nancy Higby Administrative Secretary Journal Sub G/L Date Journal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 3500 - Sale of Bricks 06/20/2018 2018-00001606 JE RA Revenue Collection Collections Payment Post Receipt Number Receipt Batch Receipt Description Received From 2018-00012874 2018-12001433 CHECK 4217-1326 TALCOTT CT-3 TIEDTS CRAIG WILLIAMS 06/28/2018 Project Transaction Report G/L Date Range 06/14/18 - 07/18/18 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Actual Balance Net Change Life -to -Date ($12,649.83) Yes 2018-00001670 JE RA Revenue Collection Collections Payment Post Receipt Number Receipt Batch Receipt Description Received From 2018-00013247 2018-12001471 CHECK 2509 6/18/18 PATRICIA ANDREASEN 06/28/2018 Yes 150.00 (12,799.83) Payment Date Amount Dist. Amount 06/20/2018 150.00 (150.00) Total $150.00 ($150.00) Payment Date 06/28/2018 Total Receipt Number 2018-00013249 06/28/2018 2018-00001670 JE RA Revenue Collection Collections Payment Post Receipt Batch Receipt Description Received From 2018-12001471 CHECK 2002 5/29/18 UNION VETERANS OF QVIL WAR Yes Payment Date 06/28/2018 Total 50.00 (12,849.83) Amount Dist. Amount 50.00 (50.00) $50.00 ($50.00) 50.00 (12,899.83) Amount Dist. Amount 50.00 (50.00) Receipt Number 2018-00013250 2018-00001670 JE RA Revenue Collection Collections Payment Post Receipt Batch Receipt Description Received From 2018-12001471 CHECK 6339 5/31/18 DAVID HARRELL Yes Payment Date 06/28/2018 Total 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 3500 Total 01MYR.0009 Total $50.00 ($50.00) 50.00 (12,949.83) Amount Dist. Amount 50.00 (50.00) $50.00 ($50.00) $0.00 $300.00 ($12,949.83) $0.00 $300.00 ($12,949.83) Life -to -Date ($113.21) 01MYR.0010 Total Grand Totals $0.00 $300.00 ($113.21) Run by Nancy Higby on 7/25/2018 10:02:01 AM Page 1 of 1 MEMORIAL HALL COMMISSION June 27, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call: II. kxLi* Approval of Agenda, as proposed or amended Approval of Minutes of May 23, 2018 IV. Citizens Oral Comments V. Treasurer's Report 3, Ocrl .g-t 12, (0 `-kci.s' -./-\.31 0-2_, -7 '19 2e1`,esk4 .; y g,e_d�- 4 C3) — GPn Z Motion to approve the payment of invoices /1)‘cl-rer &67,. V.W6-W1,4 VI. Chairperson's Report \V� VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings eien 2. Education/Historical—Chairperson Randall Miller (5N-L 3. Finance/Fundraising Chairperson Marcia Courbat yttAAA- c_rci / Motion to approve IX. NcTV Be X. 4. Artifacts Preservation —Chairperson Mel Wittwer VIII. Unfinished Business -4 asse.sz.c 4-• _J-sp . '34 e u-e,)— "' J-14 co Av e z-e C1 "fie-e rc.A'__Q 1 X a •rs . ul �c _ (Ltio) cost. —r.a.� w �e.a 6 en+a crpi--r•s. T! w 1r�... - c f-ut_u, v l �, ry e- g'"'r\e_ S 1,rA ° 6w6 (1 F- , / wto , f w � % z D M- / `1 l^p Adjournment @ 3 a Nancy Higby Administrative Secretary Next meeting date: July 25, 2018