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HomeMy WebLinkAboutCommission Packet - 8/22/2018MEMORIAL HALL COMMISSION August 22, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of July 25, 2018. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising Chairperson Marcia Courbat 4. Artifacts Preservation —Chairperson Mel Wittwer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next scheduled for September 26, 2018. Date: MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White Randall Miller John Mrzlak Richard Hastings Scott McDonald Marcia Courbat Don Ticknor Mel Wittwer Marilyn Robinson Jim Petersen Mike Mrzlak James Lentfer Quorum Needed: 8 \\Alomain\waterloo\CLERKDAT\Memorial Hall \Roll Call Sheet.docx MEMORIAL HALL COMMISSION July 25, 2018 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller, Dick Hastings, Marcia Corbat, Don Ticknor, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike Mrzlak, Jim Lentfer, and John Mrzlak (A). Absent: Scott McDonald Also in Attendance: Nancy Higby, Administrative Secretary. Moved by Miller, seconded by Petersen, that the Agenda be approved. Ayes: Ten. Motion carried. Moved by Miller, seconded by Petersen, that the Minutes of June 27, 2018, be approved. Ayes: Ten. Motion carried. Citizen's Oral Comments None. Treasurer's Report Marcia Courbat provided an update on the Brick Fund balance as of July 25, 2018, for a closing balance of $13,149.83. She also presented an invoice in the amount of $102.00 for the post office box annual renewal fee, payable to Dick Hastings. Moved by Miller, seconded by Mrzlak to approve the reimbursement of $102.00 to Dick Hastings for the post office box renewal fee. Ayes: Ten. Motion carried. Chairperson's Report None. Committee Reports Building, Grounds & Operations — Chairperson Richard Hastings Dick Hastings explained that the Waterloo Library has expressed interest in touring Memorial Hall on October 20, 2018, in conjunction with a WWI even they are holding. He also reported an issue with a broken/missing shut off valve located outside. Education/Historical — Chairperson Randall Miller Randy Miller made a motion, seconded by Mrzlak, to have Mike Chapman be a speaker for the November 11th Veterans Day event commemorating the 100th anniversary of the end of WWI, and also for the Daughters of American Revolution to hold a military recognition program from 10-12:30pm on November 18th at Memorial Hall. Ayes: Ten. Motion carried. Finance/Fundraising — Chairperson Marcia Courbat Marcia Courbat reported that to date, 4,087 bricks have been laid on the grounds. Twenty-two are bricks that the commission has donated. Sixty-one are Civil War bricks. She also reported that 21 new brick orders have been turned in during the month of August. Marcia continues to work on grant funding efforts. Marcia left the meeting at 5:49 p.m. Artifacts Preservation — Chairperson Mel Wittwer July 25, 2018 Page 2 Mel Wittwer discussed current artifacts that can be used for the WWI display. A suggestion was made to place a notice to the public for donations. Unfinished Business Jim Lentfer provided an update on the subcommittee's progress and recommendation and explained there is not enough money to do all the work previously discussed. He suggested a fundraiser to help fund the repairs. Randy Miller explained that he learned an architectural drawing is required so he will ask those who bid the project to provide an updated bid based on the new information. He anticipates the information will be back in time for the commission to vote at the next meeting. Moved by Wittwer, seconded by Mrzlak to move forward with the railing portion of the project. Ayes: Nine. Motion carried. New Business Jim Lentfer proposed having the various organizations that make up the commission, come together to clean up the exterior of the building prior to Labor and Veterans Day. With no further business before the commission, it was moved by Wittwer, seconded by Ticknor that the meeting be adjourned at 6:00 p.m. Ayes: Nine. Motion carried. Nancy Higby Administrative Secretary f�ZJ 7Y /5a, oo .9,�3 ‘z000C ,6;,e,9 .//g Journal Sub G/L Date Journal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 1539 - Institutional Supplies 08/06/2018 2019-00000157 Invoice Number Vendor JE AP A/P Invoice Entry Description 43042 DICKEY'S PRINTING (300) MEMORIAL DAY PROGRAMS Project Transaction Report G/L Date Range 07/19/18 - 08/15/18 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Actual Balance Net Change Life -to -Date ($12,949.83) Accounts Payable Invoice Date Payment Payment Number Type 06/27/2018 Check 266363 265.00 Amount (12,684.83) Dist. Amount 265.00 265.00 Total $265.00 $265.00 010-22-8820 3500 - Sale of Bricks 07/26/2018 Receipt Number 2019-00000995 2019-00000102 JE RA Revenue Collection Collections Payment Post Receipt Batch Receipt Description Received From 2019-01000092 WAVERLY IA -CHECK 9217 RICHARD CAMPBELL 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 1539 Total Yes $265.00 $0.00 ($12,684.83) 200.00 (12,884.83) Payment Date Amount Dist. Amount 07/26/2018 200.00 (200.00)I Total $200.00 ($200.00) 010-22-8820 3500 Total 01MYR.0009 Total 01MYR.0010 Total $0.00 $200.00 ($12,884.83) $265.00 $200.00 ($12,884.83) Life -to -Date ($113.21) Grand Totals $265.00 $200.00 ($113.21) Run by Nancy Higby on 8/15/2018 11:56:08 AM Page 1 of 1 6ki) nti— MEMORIAL HALL COMMISSION July 25, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Ca11: Approval oka, as proposed or amended / Approval of Minutes of June 27, 2018 IV. Citizens Oral Comments 6 Treasurer's Report V.t no 'K3 \ie.o�11- 7 �a ems, 1 i -�� "P w� / 1`c Motion to approve the payment of invoices V V J Chairperson's Report i)ro tf p 1,03yAk1 pv+b-pte'fWW:t) - 64-Kt6e-i-lui 4-cr — rkp+o tr web VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings vJ& f� r,\t'v‘,\ it+1. t4- , C U voJ 104144".-.%kiss 1 on6c),15(.6e, S . 0y.f eL• i,•o is /- 311,-20-468Y .4_411r --ilk-C" 4un4-_.. ? eyner-- 3 Lam( -- a 30 -83 1-1 2.�fdu cation/Historical—Chairperson Randall Miller ( fi�'"'`'f, 0): (w yr t o oAnik\tio4-11 /k- La-. MC 3. Finance/Fundraising—Chairperson Marcia Courbat (al—C& \\ 4 / Motion to approve tc,„ Z L Lk__. +-v--.� c•� '_ cal„. l.J,KA— 0 L' Artifacts Preservation —Chairperson Mel Wittwer Co n t- cv/ W d Asp Cc.A-�-,-ems' 4 r , c-e VIII. Unfinished Business I:5 Cd -hw� , 4- ft� .01 jilk_ put‘ c J-� IX. New Business % ioe t—cif i�u � ` l (Vh qui ss- in. I0ki,-l-(ko � ('utc-c os-4--d- S coyme,.c- X. / Adjournment @ Nancy Higby Administrative Secretary Next meeting date: July 25, 2018 I I — lZi 00t7 Q v-t r< . S s . — c4 puthn 5 Ca b,ow.,, 9e, latakol V Ply 6Adv v (w( b t -43 ‘ -14cut keuk r .-era, . Clete Up evim, Meeting Notes — Veteran's Memorial Hall August 20, 2018 Present: Memorial Hall Commission Randy Miller, Mel Wittwer and Jim Lentfer City of Waterloo Building Maintenance Ed Abben and Mark Boesen Ed and I met with the above commissioners to discuss some wants that they would like to have done on the Veteran's Memorial Hall Building. Discussion was on the front steps. Thoughts were to mud jack the limestone block step up an some to make steps more consist in height. To take out side handrails which aren't functional with an out swing door with no landing. To install a removable center handrail that can be used for either door. Problem with above is that door swings outward and swings over the steps themselves as there isn't a landing. Discussed replacing the front entry steps with a different layout. Their thought was to have the steps come up along the side of the building and have a 4' deep landing the entire length of the doors. Since building is on the National Register of Historic Places we thought that this kind of change would require DOI — National Park Service approval and SHPO approval. After talking to John Dornoff, Planning, after the meeting I found out that this process wouldn't have to be taken as no Federal Funds would be involved. I called Randy Miller after the meeting to let him know I had talked to John and what the process was. This is now in the Commissions hands for a decision on how they want to address the front steps going forward. Next item of discussion was electrical work for lighting the display cases on the upper floor. They had gotten a bid from Paulsen Electric to do this work last year, but it fell through. They would like to resurrect this. We informed them that we wouldn't have any problem with this, however, they should run all bids by Building Maintenance and then we could take to Finance Committee via a Pre -Authorization Request. Building permits would be required. 3rd item discussed was the lighting in the Commission Meeting area on the lower level. There were two items discussed for this . Option 1 — Replace existing fluorescent lighting with new fluorescent LED fixtures Option 2 — Replace existing fluorescent light fixtures with period style ceiling lights, but in LED. Looking for something similar to the hanging globes like those in the upstairs area. Last item discussed was access to internet capabilities in the lower meeting room. There is fiber optics run to the building. They have a network hub located in the Boiler Room. Would like a line run from boiler room to lower meeting room along with power so they could have a wall mount tv hung in the conference room. They have an older 50" that would need HDMI cables attached to it. They then discussed buying a newer smart tv that would run off their wireless router. Couple of options for them to decide upon. If they elect to rebuild the front steps they will need to get an architect involved. Plans would need to be drawn. They asked if the City could provide that and I told them I didn't have the budget for that and it would have to come out of their funds as would the construction of the steps. I did volunteer building maintenance staff to replace the fluorescent fixtures in the lower meeting room. We could buy the fixtures with their funds and staff would install. We would also look to help them with their internet/fiber optics. Randy Miller's Ce11 319-610-5213 Mel Wittwer's Cell 319-939-8618 Jim Lentfer's Cell 319-415-1889