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Home My WebLink AboutCommission Packet - 9/26/2018MEMORIAL HALL COMMISSION September 26, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of August 22, 2018. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson' s Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation —Chairperson Mel Wittwer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next scheduled for October 24, 2018. Date: 9 MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White Randall Miller John Mrzlak Richard Hastings Scott McDonald Marcia Courbat Don Ticknor y Mel Wittwer Marilyn Robinson Jim Petersen Mike Mrzlak James Lentfer Quorum Neede \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx MEMORIAL HALL COMMISSION August 22, 2018 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller, Dick Hastings, Scott McDonald, Marcia Corbat, Don Ticknor, Mel Wittwer, Marilyn Robinson, Jim Petersen, Jim Lentfer, and John Mrzlak (A). Absent: Mike Mrzlak Also in Attendance: Nancy Higby, Administrative Secretary. Moved by Miller, seconded by Mrzlak, that the Agenda be approved. Ayes: Ten. Motion carried. Moved by Petersen, seconded by Miller, that the Minutes of July 25, 2018, be approved. Ayes: Ten. Motion carried. Citizen's Oral Comments Mark Boesen, Facilities Administrator, City of Waterloo, provided a summary of his meeting with Randy Miller, Mel Wittwer and Jim Lentfer on August 20, 2018, regarding improvements and repairs at Memorial Hall. He explained that if the steps at the front of the building are to be rebuilt, an architect must be involved. He further explained that all bids received must be forwarded to the Building Maintenance office for processing. Mark stated that he would submit a pre -authorization request to the Finance Committee for final approval of the expense. He explained that city staff could provide assistance on some of the projects to help keep costs down, and added that because no Federal Funds will be involved, the State Historical Preservation Office would not need to be involved. Treasurer's Report Marcia Courbat provided an update on the Brick Fund balance as of August 22, 2018, for a closing balance of $12, 884.93. Chairperson's Report Craig White explained that scheduling details for the Vietnam memorial vigil will need to take place within the week, and also shared that the VA is in need of a lift chair if anyone is aware of one that is available. Committee Reports Building, Grounds & Operations — Chairperson Richard Hastings Dick Hastings explained that representatives from the Library plan to attend the September 26th Commission meeting to discuss details of their upcoming tour of Memorial Hall, in conjunction with the WWI event they are holding. He also reported on his success at cleaning the fountain. Education/Historical — Chairperson Randall Miller Randy Miller pointed out that the American flag has been replaced in the downstairs meeting room. Finance/Fundraising — Chairperson Marcia Courbat Marcia Courbat explained that she had contacted the Mayor to ask about the status of fund replacement in the flag fund, and that he indicated Michelle Weidner, City of Waterloo CFO, would be the one to help with that. Artifacts Preservation — Chairperson Mel Wittwer Mel Wittwer commented on the various needs for improving display options for artifacts. August 22, 2018 Page 2 Moved by Wittwer, seconded by Lentfer, to prioritize lighting on the list of repairs and improvements. Ayes: Ten. Motion carried. Jim Lentfer commented that he has a resource for WWI items which can be shared during the October tour and explained they would be available on Thursday, October 18th Mel commented that he will check for additional funding options for future improvements. Unfinished Business Randy Miller explained he had received architectural drawings from Craig Ritland with options for the front steps and pricing is anticipated to range from $25-35,000 for a landing with double sided steps. To replace the existing steps with the current design it would be approximately $11,000. There was considerable discussion regarding the purchase of a smart TV to meet the current and future needs of the Memorial Hall and also what to do with the two televisions which do not include the required technology. Moved by Wittwer, seconded by Mrzlak to purchase a smart TV. Ayes: Ten. Motion carried. Moved by Wittwer, seconded by Mrzlak to raffle off the two older televisions. Ayes: Ten. Motion carried. New Business With no further business before the commission, it was moved by Mrzlak, seconded by Hastings that the meeting be adjourned at 6:00 p.m. Ayes: Ten. Motion carried. Nancy Higby Administrative Secretary „ /',f 83 ,4,t,rs,4 2:and _2' -Th 5e: 4-ofe-L-6.el +4- %-g/ a �� - /f 5 Joumal Sub G/L Date Journal Type Ledqer Description Source/Reference 01MYR.0009 - MAYORS RESTRI(,1 ED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 1343 - Postage & Mailing Expense 08/20/2018 2019-00000223 Invoice Number Vendor 2019-00000300 HASTINGS, RICHARD JE AP A/P Invoice Entry Description Project Transaction Report G/L Date Range 08/16/18 - 09/19/18 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Life -to -Date Accounts Payable Invoice Date Payment Payment Number Type POST OFFICE BOX ANNUAL 08/14/2018 Check 266839 RENEWAL Actual Balance Net Change ($12,884.83) 102.00 (12,782.83) Amount Dist. Amount 102.00 102.00 Total $102.00 $102.00 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 1343 Total 01MYR.0009 Total 01MYR.0010 Total $102.00 $102.00 $0.00 ($12,782.83) $0.00 ($12,782.83) Life -to -Date ($113.21) Grand Totals $102.00 $0.00 ($113.21) Run by Nancy Higby on 9/19/2018 12:15:17 PM Page 1 of 1 Photograph}' WATERLOO MEMORIAL HALL TOUR OCTOBER 20 TOUR TIMES 10 AM OR 2:30 PM GENEALOGY MONTH Register for the tour by visiting waterloopubli.clibrary.org, hovering over the Events tab and selecting calendar. MEMORIAL HALL COMMISSION August 22, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Ca11: IL IV. LOA- Approval of Agenda, as proposed or amended Approval of Minutes of July 25, 2018 Citizens Or Comments -bo N\c--4, Pr � we, . lam- a" e C6u4G in,Ad, kbIt I`S/s!-V -k 5`'.`'- mfl ) V. Treasurer's Report i4-13,s &IAA - Cu.Yren-%* (2, g E•L.9 3 up c O. proCcSS, Motion to approve the payment of invoices VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings \ 0120 — b 1-0. w1-1 "To kJ -Rs p s � we_ c� \J4. vi-15 � fi n-, kA-1iPr C, ,J2-liee Www - 9 "9-t4- -ice h, AA J.- h..-U- cin --- .tr,. b C4 2. Education/Historical—Chairperson Randall Miller _ Ktws 't CC . Re csw, . 3. Finance/Fundraising—Chairperson Marcia Courbat frakl Motion to approve 4. Artifacts Preservation —Chairperson — V' OL Qm - cL CA..L"`Qi Vow.`•- e hiss - e-'-tlea 1.� cL - cx� ,Y w w T . e°il8-tN°'`5--E9--6` o`yo`Q dal -+-a rY— i 2-e.40-r4, 1e41-4-es iJ( Cahti, fiWh-,Cedi-" T3) tr C.-pytA,4.° cart avo�cs fir sl-ys VIII. Unfmiied Business a� 3S,bco 1� Ldtcti r s. � q) /A_ IX. New d �1�, - 165n ;''\ C2) (0wt °Rj - clot "N s X. / Adjournment @ Nancy Higby Administrative Secretary Next meeting date: September 26, 2018