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Home My WebLink AboutCommission Packet - 10/24/2018MEMORIAL HALL COMMISSION October 24, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of September 26, 2018. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation —Chairperson Mel Wittwer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next scheduled for November 28, 2018. Date: MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White Randall Miller John Mrzlak Richard Hastings Scott McDonald Marcia Courbat Don Ticknor Mel Wittwer Marilyn Robinson Jim Petersen Mike Mrzlak James Lentfer Quorum Needed: 5 \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roil Call Sheet.docx MEMORIAL HALL COMMISSION September 26, 2018 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller, Dick Hastings, Scott McDonald, Marcia Corbat, Mel Wittwer, Marilyn Robinson, Jim Petersen, Jim Lentfer, and John Mrzlak (A). Absent: Don Ticknor, Mike Mrzlak Also in Attendance: Nancy Higby, Administrative Secretary. Moved by Miller, seconded by Petersen, that the Agenda be approved. Ayes: Nine. Motion carried. Moved by Petersen, seconded by J. Mrzlak, that the Minutes of August 22, 2018, be approved. Ayes: Nine. Motion carried. Citizen's Oral Comments Sue Pearson, Reference Librarian at the Waterloo Library, spoke to the commission members about their intent to conduct two tours of the Memorial Hall on October 20th at 10:00 a.m. and 2:30 p.m., in conjunction with their Genealogy Month series of events. Ms. Pearson stated they've limited each group to 40 people so the tours would be more easily managed. In addition, Ms. Pearson requested the temporary use of WWI artifacts to be held in a locked display case at the Library during the month of October. Moved by Miller, seconded by Wittwer, to approve the temporary use of up to 10 artifacts from Memorial Hall for display at the Waterloo Library. Ayes: Nine. Motion carried. Treasurer's Report Marcia Courbat provided an update on the Brick Fund balance as of September 26, 2018, for a closing balance of $12, 782.83. Marcia presented a new invoice from Van Meter Inc. in the amount of $480, for the installation of new LED lighting in the conference room area and kitchen. The amount should be paid from the brick fund. Moved by McDonald, seconded by J. Mrzlak, to approve the use of brick funds, to pay Van Meter Inc. in the amount of $480, for the installation of new LED lighting in the conference room area and kitchen. Ayes: Nine. Motion carried. Marcia noted that there have been 19 additional brick orders and questioned if there are sufficient bricks for this and future orders. Randy Miller stated he believes the current inventory of bricks is sufficient. Chairperson's Report None. Committee Reports Building, Grounds & Operations — Chairperson Richard Hastings Dick Hastings explained he received a civil war article, which he gave to Mel Wittwer for handling. Education/Historical — Chairperson Randall Miller Randy Miller explained that on September 13, there was an Armory Reunion held at Memorial Hall and it went very well. Interest was shown in utilizing the Hall for a tour in the future. Finance/Fundraising — Chairperson Marcia Courbat September 26, 2018 Page 2 Marcia Courbat commented that the funds requested from the City to replace the flag fund are in process. John Mrzlak suggested contacting a local college to help find someone to help write a grant. Richard Hurtado reminded the commission members that the building must be used 20 hours per week to qualify for funding. He stated that the Casino also has grant forms available. Artifacts Preservation — Chairperson Mel Wittwer Mel Wittwer commented on the new lighting and discussed future projects that were discussed at a previous meeting. A discussion took place regarding missed opportunities for best pricing on much of the needed improvements due to city required procedures. Moved by Miller, seconded by Wittwer, to move forward on the electrical for fans and cabinet lighting. Ayes: Nine. Motion carried. Unfinished Business Randy Miller explained that the flags will go up for Veterans Day, beginning Friday, November 9th at 8:00 a.m. and be removed on Tuesday, November 13th at 8:00 a.m. He further explained that the Veterans Day Program will be held on Monday, November 12th, beginning at 10:15 a.m., with Mike Chapman as speaker. Marcia Courbat said that KWWL told her they would televise the event. Randy Miller explained he'd been looking at pricing for the 65" smart TV approved at the August meeting. He recommends changing the size of the television to 75" and found that a Samsung QLED is priced at $3,200, with a lesser option at $2,100. Mel Wittwer questioned if the commission should consider a 50" TV to save money. There was considerable discussion on the benefits of a larger TV with higher resolution and better technology. Moved by McDonald, seconded by Wittwer, to approve spending NTE $3,300 for the purchase of a 75" QLED smart TV for Memorial Hall. Ayes: Nine. Motion carried. New Business Craig White shared there are several 3-hour shifts still needing to be filled for the Vietnam memorial vigil. Nancy Higby, Administrative Secretary, explained there are members who need to renew their appointments before December if they wish to continue and passed around applications. Dick Hastings said he will not be renewing his appointment due to health reasons, but he does plan to serve out his term, which expires December 31, 2018. He stated he will take several applications to the DAV to see if someone there would like to service on the commission. With no further business before the commission, it was moved by Lentfer, seconded by McDonald, that the meeting be adjourned at 6:15 p.m. Ayes: Nine. Motion carried. Nancy Higby Administrative Secretary •-,--4e/72d) /a} 71Z 63 (26e-0 co 6 Idedwol-e) 47 Joumal Sub G/L Date Journal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 1539 - Institutional Supplies 10/15/2018 Project Transaction Report G/L Date Range 09/20/18 - 10/17/18 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Life -to -Date Actual Balance Net Change ($12,782.83) 2019-00000490 JE AP A/P Invoice Entry Accounts Payable 480.00 (12,302.83) Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist. Amount Type SO10375300.001 VAN METER INDUSTRIAL, METALUX 4CWPLD4040C 4FT 08/29/2018 Check 268397 480.00 480.00 INC. LED WRAP (MEMORIAL HALL) Total $480.00 $480.00 O1MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 1539 Total $480.00 $0.00 ($12,302.83) 01MYR.0009 Total $480.0D $0.00 ($12,302.83) Life -to -Date ($113.21) 01MYR.0010 Total ($113.21) Grand Totals $480.00 $0.00 Run by Nancy Higby on 10/17/2018 12:37:33 PM Page 1 of 1 THE MISSION CONTINUES At The Mission Continues, we empower veterans to build stronger communities through service. Our programs in cities across the country deploy veteran volunteers alongside nonprofit partners and community leaders to improve educational resources, increase access to parks and green spaces, foster neighborhood identity, and more. Through this unique model, veterans build meaningful connections and grow as individuals while creating long-term, sustainable local impact. Deploy with a team of We select cities with a for sustainable growth, a visible SERVICE LEADERSHIP CORPS. Drive social change through this six-month community -based leadership program. Veterans engage in learning through real -world application in partnership with a community organization, and have opportunities to connect with each other and the community they serve. MASS DEPLOYMENT. veterans for a one -week service mission. need for revitalization and the potential ensuring our efforts and resources have impact within the communities we serve. SERVICE PLATOONS. Join a new unit in our city. Service platoons collaborate with local nonprofits, civic organizations and businesses to ensure community support and engagement. It's a win -win for veterans and for the community. w., r/ .40 WOMEN VETERANS LEADERSHIP SUMMIT. Learn, grow and serve alongside women veterans and industry leaders. Women veterans gain an expanded network, an abundance of resources, and a new outlook on overcoming professional roadblocks. THE MISSION CONTINUES Reporting for Duty in Your Community ()The Minion Continues f @missionconhnue The Mission Continues 88 Service Platoons nationwide 81,000+ Volunteers activated 81% of volunteers report having a greater sense of purpose 300,000 Hours of service completed $7,407,000 Worth of community impact since 2007* `Based on Independent Sector estimate of the value of a voiunieer hour at $24.69jhour in 2018 94% of volunteers feel they have the ability to make a difference in their community Metro areas served 91% of volunteers feel like they are part of a cause larger than themselves MISSIONCONTINUE d THEMISSIONCONTINUES 119 THE MISSION CONTINUES 41.-k Pledge of Allegiance. I. Roll Call: II. IV. MEMORIAL HALL COMMISSION September 26, 2018 5:00 p.m. Veteran's Memorial Hall Approval of Agenda, as proposed or amended Approval of Minutes of August 22, 2018 Citizens Oral Comments n g- LML( ,) SO 18 2-36eAA WWI k},"- z4 C�er�i� °'`A1'4 e.(ftj v�. -R-rz �►s� ; s w a�,�e�, — c � e 4t To - L � i4+ �0tre-ol V��avre.l e� �°u �s ?Orb, o r� s �oc5� �� c�Cs P�O"� ck�. t d l ¢d; V. Treasurer's Report r-412,rlea.g , r� 1 \Rvo\C $480.°0 '�✓ ba.c_k4-• b .l- 14.-1-ele,tel - r� --r o� -� - ✓ Motion to approve the payment of invoices 'Q d'-A.fic_ 04exs C,k,^.) 4-e 5e-vc-ics l �cr s-Fz 1.� Il i c -ems S. 1.lAkSkrdq r at rec- c t n-tvo-st.. e e VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings -mac G v. k v-Yry � ke__lfit 2. Education/Historical—Chairperson Randall Miller —ems , G erC. . vw , „esa.e4 - OL-6,,� - 4- --� 3. Finance/Fundraising Chairperson Marcia Courbat $31was' Y 04 3 _ v rvt-a L l a-- --.z ce 4fr- 4.L& } �"�✓ approve Zv/� -46- j C�-9 4. Artifacts Preservation —Chairperson Mel Wittwer VIII. Unfinished Business "i 3 E K \kr_ J „i\a,r, MG s kwwL ki« IX. New Business X. . W -4k- e.a._ i s oD re- 6)L 32.00 a,lo 0 5O'�.± — NrE 3 0°0 Adjournment @ Nancy Higby Administrative Secretary Next meeting date: October 24, 2018 m 3h. 3 L* SP-T-- C)/eCY- sey-vE__ reirLaLtAck,- g_cje_ CACe_ 413