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HomeMy WebLinkAboutCommission Packet - 11/28/2018MEMORIAL HALL COMMISSION November 28, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of October 24, 2018. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson' s Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation —Chairperson Mel Wittwer VIII. Unfinished Business IX. New Business X. Adjournment *Next scheduled for Nancy Higby Administrative Secretary Date: PRIMARY MEMORIAL HALL COMMISSION ROLL CALL SHEET Craig White Randall Miller Richard Hastings Scott McDonald Marcia Courbat Don Ticknor Mel Wittwer Marilyn Robinson Jim Petersen Mike Mrzlak V James Lentfer V Quorum Needed: 5 ALTERNATE John Mrzlak \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx MEMORIAL HALL COMMISSION October 24, 2018 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller, Dick Hastings, Scott McDonald, Marcia Courbat, Don Ticknor, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike Mrzlak, Jim Lentfer, and John Mrzlak (A). Also in Attendance: Nancy Higby, Administrative Secretary. Moved by Miller, seconded by J. Mrzlak, that the Agenda be approved. Ayes: Eleven. Motion carried. Moved by Petersen, seconded by Miller, that the Minutes of September 26, 2018, be approved. Ayes: Eleven. Motion carried. Citizen's Oral Comments None. Treasurer's Report Marcia Courbat provided an update on the Brick Fund balance as of October 24, 2018, for a closing balance of $12,302.83. This amount includes the payment of $480 to Van Meter, Inc. for LED lighting. Marcia requested that the commission consider purchasing new bricks, as those currently on hand are considered to be paver bricks and many are cracking during engraving. She noted there is an option to coat the paver bricks that may help strengthen them. She explained that Midland Concrete offers good quality bricks at .60 cents per brick, and suggested that new bricks should be purchased by spring. Chairperson's Report Craig White noted that the proposed changes have been incorporated into the Constitution and By Laws and asked for a motion to approve the final document. Moved by McDonald, seconded by Wittwer. Ayes: Eleven. Motion carried. The document was then routed for the appropriate signatures and returned to Nancy Higby to obtain the Mayor's signature. Craig reported that the last Honor Flight of the year was one of the best he's seen. Several positive comments were shared regarding the event and the impact it has made on those who participated. Craig anticipates that all 3 flights will be funded for next year. Committee Reports Building, Grounds & Operations — Chairperson Richard Hastings Dick Hastings explained that he viewed the tile roof of the building from the parking ramp and he doesn't think it looks right and commented that it may still be leaking as the ceiling is continues to peal. Mel Wittwer commented that the quote from Nelson Electric to install the cabinet lighting is $1,505. Nancy Higby explained that Mark Boesen submitted and received approval for the expenditure at the last Finance Committee, and that the commission is free to move forward upon a favorable vote to approve the use of brick funds to pay for the service. Moved by Wittwer, seconded by McDonald to use the brick fund to pay Nelson Electric in the amount of $1,505 upon completion of the project. Ayes: Eleven. Motion carried. October 24, 2018 Page 2 Mel also noted that a quote of $545 from Modem Paint to paint the ceiling in the display room. Nancy Higby explained that in a conversation with Michelle Weidner regarding the painting services requested, it was mentioned that the city would likely cover the cost of painting. Nancy did believe that moving forward with the painting would be appropriate. Jim Lentfer suggested confirming the roof has been repaired before scheduling the painting project. Craig White stated that if the city representative told Dick Hastings it had been repaired, than we should take them at their word and schedule the painting. Dick Hastings commented that he has noticed that the outside lights of the building have been left on and suggested that those closing up the building should be careful to turn them off in an effort to save money. Craig White commented that the bulbs should be changed out for LEDs. Randy Miller explained that new railing at the entrance was installed, but subsequently removed because the City Inspector said it did not meet current code for a commercial building. Randy did speak with Building Maintenance Supervisor, Mark Boesen, who said he would submit a request asking for a variance to the ordinance, but Randy was unsure as to how long this would take. Randy further explained that there is also paint peeling on the inside wall, near the backdoor, and suggested the maintenance department be notified to inspect the area for a leak. Nancy was asked to submit a copy of the minutes to the building maintenance department highlighting the appropriate areas for Mark Boesen's review. Education/Historical - Chairperson Randall Miller Randy Miller explained that though attendance was light, Saturday's tour of Memorial Hall was relatively successful. Jim Lentfer mentioned that Marcia Courbat participated in the event, and shared her personal story, which he found extremely interesting. He also noted that Ron McMahon had a very nice display of WWI artifacts and that he would like to see Ron back on the commission. Finance/Fundraising - Chairperson Marcia Courbat Marcia Courbat explained that she has the application to request funds from the Isle but thinks the city will need to fill it out, and gave the application to Nancy Higby. Craig White asked that the commission members build a list of wants and needs for the building. Marcia suggested that the list of key holders be reviewed to identify who should continue to have access to the building. The list was reviewed and edited by the commission. Nancy Higby will share the information with the Mark Boesen to update the master list and disable any codes if necessary. Randy Miller initiated a conversation regarding security of the building, including the current placement of motion detectors, especially in the main hall upstairs. The current motion sensors are battery operated, which is generally accepted as less desirable than hard wired. It was suggested that the system be upgraded with hard wired motion detectors and security cameras. Dick Hastings will check with Hawkeye Alarm to get a better understanding of the current system. Dick Hastings explained there was a recent incident where the Waterloo police showed up at the building because the alarm was tripped. He opened the building for the police officer and a search was performed but nothing was noted as suspicious. Dick also mentioned that he has noticed that sometimes the front doors do not always latch completely. October 24, 2018 Page 3 Artifacts Preservation - Chairperson Mel Wittwer No report, but Mel Wittwer asked if it was appropriate to contact Nelson Electric to schedule the project. Nancy Higby confirmed, and reiterated the request was approved by the Finance Committee. Unfinished Business Dick Hastings introduced Laura Arms who came to request use of the facility. Laura Arms, Waterloo 1st Platoon Leader for The Mission Continues, provided an overview of the nonprofit organization which is based out of St. Louis. The purpose of the organization is to empower veterans facing the challenge of adjusting to life at home to fmd new missions. She further explained that Waterloo was recently selected for a new "Grass Roots Platoon", and requested use of the facility on Sunday, November 11th, to hold a social event to introduce the organization and to recruit volunteers to support the effort. Craig White suggested she may fmd a greater opportunity to reach more veterans with her message if she would consider attending the Veteran's Day event on Monday, November 12th. Jim Lentfer offered to provide her with additional information for opportunities at the UAW. Randy Miller commented that the flags will be put up around the city on November 9th, and taken down on the 13th. He explained that it may be necessary to discuss changing the flag schedule for next year, as many of the flags are showing increased wear. Randy shared that there has been a change in policy and free parking is no longer available for Memorial Hall events. Validation tickets may be purchased. He explained that he recently he attempted to use the Wi-Fi at the building, but it is not working and asked if someone can look into it. Nancy Higby will share this information with the MIS department at City Hall. Randy commented on the condition of the water fountain and stated he will try something to remove the discoloration. New Business None. With no further business before the commission, it was moved by Wittwer, seconded by Miller, that the meeting be adjourned at 6:28 p.m. Ayes: Eleven. Motion carried. Nancy Higby Administrative Secretary ✓o?J�2. `1125- e Q Journal Sub G/L Date Journal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY O1MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS Project Transaction Report G/L Date Range 10/18/18 - 11/19/18 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Actual Balance Net Change Life -to -Date ($12,302.83) O1MYR.0009 Total ($12,302.83) Life -to -Date ($113.21) O1MYR.0010 Total ($113.21) Grand Totals Run by Nancy Higby on 11/19/2018 12:10:04 PM Page 1 of 1 At Isles Casino Hotel Waterloo, we believe in being good neighbors. This means, in addition to donating funds and support services to community groups, we also encourage our employees to be actively involved in the communities in which we operate. Our guidelines are simple. We ask that you allow us three/four weeks to process your application and honor one request per organization per year. Type of Assistance ❑ ❑ ❑ ❑ Volunteers Auction Item Other In -Kind Donation Sponsorship $ ❑ ❑ Ballroom Donation Raffle Item Name of organization, event or fundraiser and location Contact Name, Address & Phone How will funds raised be used? Or volunteers utilized? If the event includes a raffle, bingo, or game of chance, does the organization have a Charitable Gambling License with the Iowa Department of Inspections and Appeals? nYes ❑No Recognition for Donation/ Volunteers 501(c)3 Number Thank you for taking the time to fill out this application! Please email all completed applications to Sommer.Stevens@islecorp.com. Or mail to: Isle Casino Hotel Waterloo Sommer Stevens 777 Isle of Capri Blvd. Waterloo, IA 50701 If you have any questions, or require further information please contact Sommer Stevens at 319-833-2271. Isle Casino Hotel Waterloo is generally unable to honor requests or make contributions to the following: • Cash donations to individuals • Donations to events that include a raffle, bingo, or game of chance, without a Charitable Gambling License with the Iowa Department of Inspections and Appeals • Donations to labor, social or political groups • Donations intended for online auctions • Donations for monetary support for daily operating expenses • Donations for participation in advertising or promotions • Donations for events where minors are involved • Donations for events that provide service outside of Black Hawk County or the surrounding counties Qualified Organization License verified: Date: Time: By: Notes: CASINO•HOTEL COMMUNITY ACES WATERLOO 777 Isle of Capri Boulevard • Waterloo, IA 50701 • 1-800-THE-ISLE • www.islewaterloo.com ® 2018 ELDORADO RESORTS, INC. ALL RIGHTS RESERVED. Isle and Community Aces are registered trademarks of Eldorado Resorts, Inc. Gambling a problem? There is help. And hope. Call 1-800-BETS-OFF. www.islewaterloo.com. MEMORIAL HALL COMMISSION October 24, 2018 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call: ,pike7c-6(/‘,./ II. vetc% V\ Ckv e Approval of Agenda, as proposed or amended III. 1,,AckiL 4„))_ Approval of Minutes of September 26, 2018 IV. Citizens Oral Comments 17, v. Treasurer's Report CC--1/Y(7/J' i 2/ 362 OP 4f1. a et (�- -5) a ffer o-ems li[ VO-War-e-ryL), F jce_63_4_ 6 o U.— tk.uokiweiL, t .6) Motion to approve the payment of invoices �G COvA-'R-Lci ja`v`'Q, F.9_, hk--tom- VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller ,,;)\ ,k5,,,e h 4rze k r1-he` 3. Finance/Fundraising—Chairperson Marcia Courbat �Cl/lsz-�J v ,�, ,� Cam- rnee3V, -6v . t-- rndheS lve- / 1Kw s eS 1 x --Puf / Motion a u,52,4 4. Artifacts Preservation —Chairperson Mel Wittwer VIII. Unfinished Business IX. New Business X. / Next meeting date: VbV°44A s vco 00 1 __ce,AGL,4z_ I Adjournment @ Nancy Higby Administrative Secretary otAvv- Invoices presented for approval at November 28th Commission Meeting VENDOR NAME / PAYEE INVOICE AMOUNT Black Hawk Memorial (Bricks) Randy Miller (TV) Nelson Electric (Wiring) Mel Wittwer (Display Case Lights) Dick Hastings (Cabinet Glass) old s .S General Sheet Metal (Remove End instalY and rails) Total amount approved 11/28/18 Brick Fund Opening balance 11/28/18 Ending balance after invoices paid -- $475.00 $2,849.95 $1,505.00 (approved at October Commission meeting) $167.58 $57.59 $775.00 (craig to ask Mayor to reimburse) $5,830.12 $12,302.83 -$5,830.12 $6,472.71 w; Y`e rroDoc.vsr . 13u 06tr, 6E\cjtnc.E YO:A1rNv, ** Modern Painting - $583.15 (not submitted for payment - Craig to ask that it be paid by City Building Dept Budget -th\s w;11 be CoNler"e_c0 b bulldtr.gs bkac)c {• -