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Home My WebLink AboutCommission Packet - 1/23/2019MEMORIAL HALL COMMISSION January 23, 2019 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of November 28, 2018. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation Chairperson Mel Wittwer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next scheduled for February 27, 2019. Date: (/�3/I'1 MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White Randall Miller John Mrzlak Scott McDonald Marcia Courbat Don Ticknor Mel Wittwer Marilyn Robinson Jim Petersen Mike Mrzlak James Lentfer Quorum Needed: 5 \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Cal! Sheet.docx (rev. 1/15/19) MEMORIAL HALL COMMISSION November 28, 2018 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Dick Hastings, Scott McDonald, Marcia Courbat, Don Ticknor, Mel Wittwer, Marilyn Robinson, Mike Mrzlak, Jim Lentfer, and John Mrzlak (A). Absent: Randy Miller, Jim Petersen. Also in Attendance: Nancy Higby, Administrative Secretary. Moved by J. Mrzlak, seconded by McDonald, that the Agenda be approved. Ayes: Ten. Motion carried. Moved by J. Mrzlak, seconded by Wittwer, that the Minutes of October 24, 2018, be approved. Ayes: Ten. Motion carried. Citizen's Oral Comments Richard Hurtado submitted some proposals from Meyers Nursery for landscaping on the grounds around Memorial Hall building. Treasurer's Report Marcia Courbat provided an update on the Brick Fund balance as of November 28, 2018, with an opening balance of $12,302.83. The following invoices were presented for payment. Black Hawk Memorial Co. (Engraving of 19 bricks) $475.00 Randy Miller (Samsung Model # QN82Q6FNAFXZA big screen TV) $2,849.95 Nelson Electric (Display case lighting power) $1,505.00 Mel Wittwer (Display case LED lighting needs) $167.58 Dick Hastings ((2) 15 7/8 x 32 '/2 - '/4" glass for display cases) $57.59 General Sheet Metal (Remove and install Hand Rails) $775.00 Modern Painting (Painting of damaged ceiling due to water leak) $583.15 Moved by J. Wittwer, seconded by J. Mrzlak, that the invoices as presented, except for Modern Painting in the amount of $583.15, be approved. Ayes: Ten. Motion carried Craig White stated that he would approach the Mayor to discuss the railing and paint projects and seek reimbursement for the cost of the handrails and request the painting project be covered by the city's building maintenance budget. Marcia Courbat commented that the cost of the railing and painting should be the responsibility of building maintenance and covered by the city. She further commented that these expenditures will leave the brick fund very low and brick orders are down. She intends to mail information on how to order bricks to all the various leagues in an effort to increase brick sales. Craig White mentioned that he will be speaking with Tim Jamison at the Courier about an article on Veterans, and will have him include information about how to order bricks. He further mentioned that monies will be available following the raffle of the televisions on Memorial Day. He will get rolls of tickets which will be available at the next meeting. Chairperson's Report Committee Reports Building, Grounds & Operations — Chairperson Richard Hastings Dick Hastings showed the commission members the display cases with the improved lighting and glass shelving. Education/Historical — Chairperson Randall Miller None. (Randy Miller was Absent) November 28, 2018 Page 2 Jim Lentfer mentioned that he witnessed the tattered condition of many of the flags around the city and that it may be necessary to purchase new flags and poles next year. Craig White mentioned he would look into getting new flags at a good price. A discussion took place regarding the possibility of having a local sewing or saddle shop add extra stitching around the flags for reinforcement. Finance/Fundraising — Chairperson Marcia Courbat Marcia Courbat commented that the application to request funds from the Isle was given to Nancy Higby at the last meeting. Mel Wittwer questioned that application and stated it appeared to be a request to fund a particular event, not for grant monies. Mel will seek clarification from the Isle on the process to request grant funding. Marcia Courbat questioned if hotel/motel tax funds could be obtained for flag purchases. Artifacts Preservation — Chairperson Mel Wittwer Mel Wittwer commented that he is working on completing the labeling for the artifact room. Unfinished Business None. New Business Moved by J. Mrzlak, seconded by McDonald, to cancel the December meeting. Ayes: Ten. Motion carried. Craig White announced that the Amvet in Evansdale will be having a New Year's Eve party on December 31st, beginning at 7:00 p.m. including free admission and raffles. With no further business before the commission, it was moved by McDonald, seconded by J. Mrzlak, that the meeting be adjourned at 5:45 p.m. Ayes: Ten. Motion carried. Nancy Higby Administrative Secretary Joumal Sub G/L Date Journal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 1539 - Institutional Supplies 12/10/2018 2019-00000773 Invoice Number Vendor 2D19-00001132 2019-00001134 2019-00001135 5222 12/10/2018 HASTINGS, RICHARD MILLER, RANDALL JE AP A/P Invoice Entry Description BLACK HAWK MEMORIAL CO, INC GENERAL SHEET METAL WORKS, INC PURCHASE OF GLASS FOR DISPLAY CASE SHELVING REIMBURSEMENT FOR PURCHASE OF SAMSUNG TV, CONNECTIONS/MOUNT ENGRAVING OF 19 BRICKS REMOVE AND INSTALL HAND RAILS AT MEMORIAL HALL Accounts Payable Invoice Date Payment Type 11/27/2018 Check 11/16/2018 Check 11/07/2018 Check 08/28/2018 Check Project Transaction Report G/L Date Range 11/29/18 - 01/16/19 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Life -to -Date Payment Number 269737 269818 269697 269730 Actual Balance Net Change ($12,302.83) 4,157.54 (8,145.29) Amount Dist. Amount 57.59 57.59 2,849.95 2,849.95 475.00 475.00 775.00 775.00 Total $4,157,54 $4,157.54 2019-00000773 Invoice Number Vendor JE AP A/P Invoice Entry Description 1108 NELSON ELECTRIC CO OF BLACK HAWK COUNTY, LC 2019-00001145 MEL WITTWER POWER FOR LIGHTING IN DISPLAY CASE AT MEMORIAL HALL REIMB FOR PURCHASE OF LIGHTING AT MEMORIAL HALL Accounts Payable Invoice Date Payment Payment Number Type 11/20/2018 Check 269763 12/10/2018 Check 269802 1,672.58 (6,472.71) Amount Dist. Amount 1,505.00 1,505.00 167.58 167.58 Total $1,672.58 $1,672.58 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 1539 Total $5,830.12 D1MYR.0009 Total $5,830.12 01MYR.001D Total $0.00 ($6,472.71) $0.00 ($6,472.71) Life -to -Date ($113.21) Grand Totals $5,830.12 $0.00 ($113.21) Run by Nancy Higby on 1/16/2019 11:38:49 AM Page 1 of 1 Nancy Higby From: Nancy Higby Sent: Monday, September 24, 2018 4:03 PM To: 'Craig White' Cc: 'whitedog67@gmail.com' Subject: Dick Hastings Hi Craig, I would hope that this is not news to you, but I was informed that Dick Hasting intends to resign his seat at Memorial Hall on Wednesday night. I think it would be a good idea to start a dialogue during the meeting for his replacement for the Building & Grounds Committee, as well as collect his keys. They'll need to go back to the building department for tracking purposes. A new set of keys will be issued to his replacement. In addition, I found that the following appointments have either already expired or will expire soon. I checked with the Mayor's office to see what they might have on file as far as applications, as it feels like we just went through this a short while ago. I was told that they have one pending application (Scott McDonald). All others will need to renew. I'll bring plenty of applications with me Wednesday. Expiring December 31, 2018 • MarciaCourbat rbat ✓ • Don Ticknor ✓ -- • Jim Petersen '--- Already Expired • James Lender ✓ • John Mrzlak '/ • Scott McDonald ¥ Not sure why this didn't get before council already, but Mayor's secretary will have it on the agenda for October 1, 2018. Mayor's office did also provide me with an application for an Angela Hickok s an alternate for Rolling Thunder. It also did not make it to council. We should find out if Angela is still interested in serving. Thanks Craig. See you Wednesday night. rimyeLji `J l Administrative Secretary to the City Clerk City of Waterloo, lowa Ph:319-291-4522 Ext. 3000 Fx: 319-291-4571 PURSUANT TO IOWA CODE CHAPTER 22 E-MAIL COMMUNICATION TO AND FROM THIS ADDRESS MAY BE SUBJECT TO PUBLIC DISCLOSURE. 1 MEMORIAL HALL COMMISSION MEMBERS Retired Officers Don Ticknor 1446 Ruth Street Waterloo, IA 50707 (319) 232-6901 CELL: 319-240-1663 Term Expiration date of 12/31/2021 Sons of Union Veterans of the Civil War, Camp #33 Mel Wittwer 5725 Aster Lane Waterloo, IA 50701 (319) 296-2660; cell (319) 939-8618 Term Expiration date of 12/31/20 Rolling Thunder Iowa Chapter #1 Angela Hickok 510 Devonshire Drive Waterloo, IA 50701 (319) 939-4889 Term Expiration date of 12/31/21 Marilyn Robinson 911 Hartman Avenue Waterloo, IA 50701 (319) 235-0400 Term Expiration date of 12/31/2020 Cedar Valley Civil War Roundtable Jim Petersen 1109 Bobbi Lane Waterloo, IA 50701 (319) 235-1809 Term Expiration date of 12/31/2018 Sons of AmVets Post #19 Mike Mrzlak 907 Dawson St Waterloo, IA 50703 (319) 234-0558 Term Expiration date of 12/31/2020 UAW Veterans Committee James Lentfer 810 Creston Waterloo, IA 50707 (319) 493-9054 Term Expiration date of 03/31/2021 2 of 2 Updated Last on 1/16/2019 MEMORIAL HALL COMMISSION MEMBERS PRIMARY ALTERNATE American Legion Post #730 Craig White (3 years) 1563 Oakwood Drive Waterloo, IA 50703 (319) 234-1032 Cell: 319-833-3078 Term Expiration date of 12/31/2020 American Legion Post #138 VACANT Amvets Post #19 Randall Miller 1563 Ruth St. Waterloo, IA 50707 (319) 610-5213 Term Expiration date of 12/31/2020 John Mrzlak 215 Thompson Ave Waterloo, IA 50703 (319) 230-9847 Term Expiration date of 3/31/2021 Disabled American Veterans #11 Veterans of Foreign Wars Scott E. McDonald 3644 4th Street Waterloo, IA 50701 (319) 274-9296 Term Expiration date of 3/31/2021 Women's Army Corp Marcia M. Courbat (3 years) 1100 E. Mitchell Avenue Waterloo, IA 50702-3345 (319) 233-4569 Term Expiration date of 12/31/2021 1 of 2 Updated Last on 1/16/2019 MEMORIAL HALL COMMISSION (MEETS ONCE A MONTH) Primary (Alternate) Term Expires AMERICAN LEGION POST #138 Vacant (Vacant) AMERICAN LEGION POST NO. 730 Craig White December 31, 2020 (Vacant) AMVETS POST #19 Randall Miller December 31, 2020 (John Mrzlak) March 31, 2021 DISABLED AMERICAN VETERANS #11 (Vacant) (Vacant) VETERANS OF FOREIGN WARS Scott McDonald March 31, 2021 (Vacant) WOMEN'S ARMY CORP Marcia Courbat December 31, 2021 (Vacant) RETIRED OFFICERS Don Ticknor December 31, 2021 (Vacant) SONS OF UNION VETERANS OF THE CIVIL WAR ROBERT ANDERSON CAMP #33 Mel Wittwer December 31, 2020 (Vacant) ROLLING THUNDER IOWA CHAPTER #1 Marilyn Robinson December 31, 2020 Angela Hickok December 31, 2021 CEDAR VALLEY CIVIL WAR ROUNDTABLE Jim Petersen December 31, 2018 (vacant) SONS OF AMVETS POST #19 Mike Mrzlak December 31, 2020 (Vacant) UAW VETERANS COMMITTEE James Lentfer March 31, 2021 (Vacant) CITY REPRESENTATIVE Vacant (Vacant) MEMORIAL HALL COMMISSION (MEETS ONCE A MONTH) Primary (Alternate) Term Expires AMERICAN LEGION POST #138 Vacant (Vacant) AMERICAN LEGION POST NO. 730 Craig White December 31, 2020 (Vacant) AMVETS POST #19 Randall Miller December 31, 2020 (John Mrzlak) March 31, 2021 DISABLED AMERICAN VETERANS #11 (Vacant) (Vacant) VETERANS OF FOREIGN WARS Scott McDonald March 31, 2021 (Vacant) WOMEN'S ARMY CORP Marcia Courbat December 31, 2021 (Vacant) RETIRED OFFICERS Don Ticknor December 31, 2021 (Vacant) SONS OF UNION VETERANS OF THE CIVIL WAR ROBERT ANDERSON CAMP #33 Mel Wittwer December 31, 2020 (Vacant) ROLLING THUNDER IOWA CHAPTER #1 Marilyn Robinson December 31, 2020 Angela Hickok December 31, 2021 CEDAR VALLEY CIVIL WAR ROUNDTABLE Jim Petersen (vacant) December 31, 2018 SONS OF AMVETS POST #19 Mike Mrzlak December 31, 2020 (Vacant) UAW VETERANS COMMITTEE James Lentfer March 31, 2021 (Vacant) CITY REPRESENTATIVE Vacant (Vacant)