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Home My WebLink AboutCommission Packet - 4/24/2019MEMORIAL HALL COMMISSION April 24, 2019 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of March 27, 2018. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Mel Wittwer 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation —Chairperson James Lentfer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next scheduled for May 22, 2019. Date: V2k4 MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White Randall Miller Rodney Butz Scott McDonald Marcia Courbat Don Ticknor Mel Wittwer Marilyn Robinson Jim Petersen Mike Mrzlak James Lentfer Quorum Needed: 5 John Mrzlak \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx (rev. 1/15/191 MEMORIAL HALL COMMISSION March 27, 2019 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Rodney Butz, Scott McDonald, Marcia Courbat, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike Mrzlak, and Jim Lentfer. Absent: Randy Miller, Don Ticknor, and John Mrzlak (A). Also in Attendance: Nancy Higby, Administrative Secretary Moved by Petersen, seconded by McDonald, that the Agenda be approved. Ayes: Nine. Motion carried. Moved by Peterson, seconded by McDonald, that the Minutes of January 23, 2019, be approved. Ayes: Nine. Motion carried. Citizen's Oral Comments Richard Hurtado commented that the new railing in front of the building appears to have been cut. Nancy Higby, Secretary, will notify Mark Boesen at the city. Treasurer's Report Marcia Courbat explained that the brick fund balance as of March 27, 2019 is $6,472.71, and noted that there have only been two brick sales since the commission last met. She further explained that new ideas are needed to increase public awareness and interest. She has spoken with the new Veteran's Affairs Director and discussed including brick information and order forms with the letters they send out when a veteran dies. Marcia commented that Kevin Dill, former Director of Veterans Affairs, does not have a brick in honor of his service, then asked if the commission would approve a donation using monies from the brick fund account. Moved by Lentfer and seconded by M. Mrzlak to spend $35 from the brick fund and get a brick made for Kevin Dill. Ayes: Nine. Motion carried. Marcia requested reimbursement of $10 for the cost of postage. Moved by McDonald and seconded by Petersen to reimburse Marcia for postage in the amount of $10. Ayes: Nine. Motion carried. Chairperson's Report Craig White reported on the various fund raising events for the 2019 Honor Flights and provided an overview of the prizes and items that will be available for sale. The first flight is scheduled for May 7, 2019, with another on September 10, 2019. Seats are still available for the September flight. Committee Reports Building, Grounds & Operations — (vacant) Following last month's discussion on how to fill the vacancy it was moved by Courbat and seconded by McDonald to appoint Mel Wittwer to fill this vacancy. Ayes: Nine. Motion carried. Mel Wittwer thanked the commission and commented briefly on the status of a few building and grounds issues and added that he was looking forward to serving in his new role. a March 27, 2018 Page 2 Education/Historical — Chairperson Randall Miller None. Randy Miller was absent. Finance/Fundraising — Chairperson Marcia Courbat Marcia commented that the request for grant funding was rejected by the Isle, and that she is still waiting to hear on her funds request from John Deere. Artifacts Preservation — Chairperson Mc' ceF As this seat was left vacant following the motion to name Mel Wittwer to Building & Grounds Operations, it was moved by Wittwer and seconded by McDonald to appoint Jim Lentfer to fill this vacancy. Ayes: Nine. Motion carried. Jim thanked the commission and provided an overview of the areas he wishes to address first. He asked several questions about procedure, responsibility, authority, pest control, etc. and mentioned that he did not have a key. Mel will make sure that Jim has a key. Moved by Petersen and seconded by Robinson to add Jim Lentfer to the security contact list. Ayes: Nine. Motion carried. Unfinished Business None. New Business Craig read an article published in the American Legion's latest newsletter which included comments made by the past commander of the American Legion, Post 138, Mr. Gary Steen. Mr. Steen is leading a campaign to collect donations to have a statue erected in honor of Kevin Dill and named Memorial Park as a possible location. It was generally agreed that Memorial Park would not be a preferred location for the statue. With no further business before the commission, it was moved by McDonald, seconded by Robinson, that the meeting be adjourned at 5:50 p.m. Ayes: Nine. Motion carried. Nancy Higby Administrative Secretary 54s 57,2,, 7/ Journal .Sub G/L Date Joumal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 3500 - Sale of Bricks 03/29/2019 2019-00001298 Receipt Number Receipt Batch 2019-00009825 2019-09001151 JE RA Revenue Collection Collections Payment Post Receipt Description 9/13/18 CHECK 7219 7700 N CAPITAL OF TEXAS HWY APT 1111 AUSTIN TX 78731 Received From THOMAS GRIM Project Transaction Report G/L Date Range 03/21/19 - 04/17/19 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Life -to -Date Yes Payment Date 03/29/2019 Total Actual Balance Net Change ($6,522.71) 50.00 (6,572.71) Amount Dist. Amount 50.00 (50.00) 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 3500 Total 01MYR.0009 Total 01MYR.0010 Total $50.00 ($50.00) $0.00 $50.00 ($6,572.71) $0.00 $50.00 ($6,572.71) Life -to -Date ($113.21) Grand Totals $0.00 $50.00 ($113.21) Run by Nancy Higby on 4/17/2019 8:55:58 AM Page 1 of 1 Confidental Security Codes m130982 - Soldier Memorial Hall User # Name ID # 1 `Craig Whitey 2 *Mel Wittwer 3 Dave Grimm 4 Dick Hastings 5 Jim Lentfer 6 7 Marcia Courbat 8 9 Bldg Maintenance 10 Tom Robinson 11 Robert Tabor 12 Marilyn Robinson 13 Randy Miller 14 Don Delamore 15 Midwest Janitoral 16 17 18 Jim Petersen 19 20 Universal (W'loo PD) 21 Universal (Waterworks) 22 23 24 25 26 27 28 29 30 31 32 CaII List Phone Number 1 Craig White 319-215-7104 2 Mel Wittwer 319-939-8618 3 Jim Lentfer 319-415-1889 4 Dick Hastings 319-215-1922 4/10/2019 Pledge of Allegiance. I. Roll Ca11: 11. MEMORIAL HALL COMMISSION March 27, 2019 5:00 p.m. Veteran's Memorial Hall 1A-c-06-7 Approval of Agenda, as proposed or amended , Approval of Minutes of January 23, 2018 IV. Citizens Oral Comments 0-1\11 t NIl ' _ 1 V. Treasurer's Report c ✓z, Jt 7(, h t q 4(0, 4,7 z_ 2 y Wag S wb lrn )--e-19-1 �J� (!� 1� /c-c-Glt_.- S ld r e Ee\v J %c- -Q__, c' --s kJ- s' ,—)f rtn oil a9..7, 40 5 101�' ua`r' -40 — I�� ,c)1c� ``J)V-pr 4 AkEcusse.J I dk) tc. 1n 'v/rie,u VI. Chairperson's Report quo -S nd o (\c9-t_ 0, -tor-. c-k.. • 5 o Si /Cam' its (2-`1'" Q QQ S \) ox-- kA S ue. a�r�" 4--. F - r Ca-0/4Cw l l VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson 14, /0 2` - v3L4--Cs A s-.,,) l( awe Bo l T-Np5 ean1ms-4- co ve,r.S. 2. Education/Historical Chairperson Randall Miller k 3. Finance/Fundraising Chairperson Marcia Courbat cow. kbocc aJ / Motion to approve 4. Artifacts Preservation Chairperson Mel Wittwer UL) \-4-Ue-V 7AC Or‘-e)L-C9) 4C) ribaLC) 4)Al&- , ,a1/4,,. --Kts C -ft. &r -,,-a- pc -- ti�4ThL dP vs r p Y-0 " _ �� c6,4, ? rp9Nve. s . Gd W4 Sc & csA`' ,"— c am - an''J-g kJ , cb 6 k-3C 1 rw, Jr-vv - 0,4-e- NA 0.. V-6-00 4f1Sal.,POlg/(/1 VIII. Unfinished Business IX. New Business .1.41trZif-AA Co n.- c,ck/ Adjournment @ Nancy Higby Administrative Secretary Next meeting date: April 24, 2019