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Home My WebLink AboutCommission Packet - 5/22/2019MEMORIAL HALL COMMISSION May 22, 2019 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Ca11 II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of April 24, 2018. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Mel Wittwer 2. Education/Historical--Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation —Chairperson James Lentfer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next scheduled for June 26, 2019. Date: 2v/ MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White J Randall Miller v John Mrzlak Rodney Butz Scott McDonald ✓/ Marcia Courbat Don Ticknor Mel Wittwer Marilyn Robinson Jim Petersen Mike Mrzlak James Lentfer Quorum Needed: 5 Angela Hickok \\Alomain\waterloo\CLERKDAT\Memorial Hall \Roll Call Sheet.docx (rev. 1/15/19) MEMORIAL HALL COMMISSION April 24, 2019 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller, Rodney Butz, Scott McDonald, Marcia Courbat, Don Ticknor, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike Mrzlak, Jim Lentfer and John Mrzlak (A). Also in Attendance: Nancy Higby, Administrative Secretary Moved by Miller, seconded by Petersen, that the Agenda be approved. Ayes: Eleven. Motion carried. Moved by Peterson, seconded by McDonald, that the Minutes of March 27, 2019, be approved. Ayes: Eleven. Motion carried. Citizen's Oral Comments None. Treasurer's Report Marcia Courbat explained that the brick fund balance as of April 24, 2019 is $6,572.71, and the flag fund is currently at $113.21. Marcia mentioned she had received a call from someone wanting to donate cemetery flags. Craig White commented that it is important to make sure that the flags are of good quality. Chairperson's Report Craig White reported that $61,000 was raised at the Honor Flight fundraiser and that the September flight is now closed. Committee Reports Building, Grounds & Operations — Chairperson Mel Wittwer Mel Wittwer passed out a list of current building key holders which he obtained after visiting Black Hawk Security. He asked if any changes should be made and if Rolling Thunder needed all three keys that have been issued to them. Dick Hastings will be dropped from the call list after July 2019. Randy Miller asked who holds keys to the office. It was determined that he, Mel Wittwer, Jim Petersen, Jim Lentfer White and Marcia Courbat all have keys to the office. Education/Historical — Chairperson Randall Miller Randy Miller, having been gone for a while, asked how the TV is operating. Jim Petersen said it hasn't been used yet but perhaps in May. Randy also mentioned that the fountain is still yellow and asked for suggestions on what else could be done to rectify that. Finance/Fundraising — Chairperson Marcia Courbat Marcia commented that there is still no word from John Deere on her grant funds request, she ordered a brick for Kevin Dill per last month's approval, and that new grant opportunities should be available starting June 1 st March 27, 2018 Page 2 Mel Wittwer reported that Richard Hurtado provided him with information regarding grant funds from Wells Fargo and that he will be looking into that. Jim Lentfer requested approval of a flyer he drafted to be distributed around Waterloo including the courthouse which he hopes will bring awareness. Randy Miller suggested adding the street address to better identify the location of Memorial Hall. Artifacts Preservation — Chairperson James Lentfer Jim Lentfer commented on the various items currently on display and wishes to include more WWII and Korean War artifacts and photos. He also mentioned there are a few photos missing from one display and asked what might be a good replacement for those spots. Craig White suggested removing the entire display and returning it to Mrs. Dennis. Many of the items placed on display by a former commission member were not approved by the commission prior to being added, and that some of the items are not considered artifacts. Jim referenced Article VI, Section 2 of the By -Laws and commented that he would like to form a sub -committee to assist with decision making within his committee. It was moved by Butz and seconded by McDonald to approve the request to form a sub- committee under Artifacts Preservation. Ayes: Eleven. Motion carried. Unfinished Business None. New Business Marcia asked for a microphone for the meeting room as hearing comments across the room is very difficult. It was suggested that assistance is needed with the placing of flags at the Garden of Memories cemetery, along with the recommendation to form a small group or committee to help better organize the task. Craig White spoke about the condition of the grounds and that he would like to see the grave stones cleaned so they can be seen better. Randy Miller commented that the flags will be going up around the city on May 22nd at 8:00am and will come down on approximately July 8th or 9th. He also mentioned that there have been eighty (80) new flags ordered and said that it would be a welcome sight to have individual businesses take the initiative to place flags outside their establishments. Jim Petersen shared that the Cedar Valley Roundtable and Iowa Sons of Union Veterans will be honoring Civil War veterans Henry Bray of Black Hawk County and Martin Stebbins of Bremer County, on Saturday April 27th. With no further business before the commission, it was moved by Mrzlak, seconded by Petersen, that the meeting be adjourned at 5:41 p.m. Ayes: Eleven. Motion carried. Nancy Higby Administrative Secretary 47 /&tQ;2) . 562, 7/ ,J.67 (2( %1I0-rea ® Highlights for Children 3076 Joumal Sub G/L Date Journal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 1343 - Postage & Mailing Expense 05/06/2019 2019-00001491 Invoice Number Vendor 2019-00002336 COURBAT, MARCIA JE AP A/P Invoice Entry Accounts Payable Description Invoke Date Payment Type REIMBURSEMENT FOR POSTAGE 04/24/2019 Check Project Transaction Report G/L Date Range 04/18/19 - 05/15/19 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Life -to -Date Payment Number 273233 Actual Balance Net Change ($6,572.71) 10.00 (6,562.71) Amount Dist. Amount 10.00 10.00 Total $10.00 $10.00 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 1343 Total 01MYR.0009 Total OIMYR.0010 Total $10.00 $10.00 $0.00 ($6,562.71) $0.00 ($6,562.71) Life -to -Date ($113.21) Grand Totals $10.00 $0.00 ($113.21) Run by Nancy Higby on 5/15/2019 11:55:45 AM Page 1 of 1 MEMORIAL HALL COMMISSION April 24, 2019 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call: -\ rQ57 / �l? Approval of Agenda, as proposed or amended Approval of Minutes of March 27, 2018 IV. Citizens Oral Comments V. Treasurer's Report 1ZcA Motion to approve the payment of invoices VI. Chairperson's Report 1,2 boo 5.1r— 61k-4— 1Y . dewsem:5PY Va:c, s Committee Reports: Building, Grounds & Operations —Chairperson Mel Wittwer Q 1- Spa 1 s, G� s� c 1&)k,61,c, .. C' 3 k-e-6 Roll '1 . 2. Education/Historical Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat Ct .- J - 14 UG orb-, a b s sue- (-ekt-LS)-) LUJCLZ-J c, T rt \6 10- o, -4- ` fit° war) csT- 4. Artifacts Preservation —Chairperson James Lentfer ��"{' - 3 . l.en - - VO-n. 614_. +ID,* Gee o -s wW k-ee. - w &f tea- d isp l«,1 i s rr, k s r, 1hems. c uk-)kk-ft_ su.ssS,csIed sernev, s c,1 4 L,z _ anI-ockti M �,i� �S w6,,-0� Q� �o c�vri, _4v -Ss,S4- w c'eeA S\ w h` do S "P+r " rk to-Cr-v."1'N $yL C/Iz VIII. Unfinished Business 5 ,-AMc., tc-4-gL Cke4s-P-'c5.4,c33-1:3:C-es_. n‘S r V IX. New Business e( ktehw-ez_,,e_s- . - VC I tiV\-4e-t-S 46 cLK 5.÷- L°/ - lea,' �t-cQ w/ kr-rbx}e'' M-r . E`z--P9__ tzi'_- b‘Aj-• W6u46 (9ttr a SkAJDf — C (_)-9 V t4_,_ a �CLc nJ Sor P ��y — o la.n, /14- cdkk -8 -4ca Ass- :Cv i A -a cr -C- c vim`' ►,Q c�+r,e- pue\ ZZ X. 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