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Home My WebLink AboutCommission Packet - 6/26/2019MEMORIAL HALL COMMISSION June 26, 2019 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of May 22, 2019. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Mel Wittwer 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation Chairperson James Lentfer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next scheduled for July 24, 2019. Date: to/ Z.liet MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White Randall Miller Rodney Butz Scott McDonald Marcia Courbat Don Ticknor Mel Wittwer Marilyn Robinson Jim Petersen Mike Mrzlak James Lentfer Quorum Needed: 5 John Mrzlak Angela Hickok \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx (rev. 1/15/19) MEMORIAL HALL COMMISSION May 22, 2019 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller, Rodney Butz, Scott McDonald, Marcia Courbat, Don Ticknor, Marilyn Robinson, Jim Petersen, Mike Mrzlak, Jim Lentfer and John Mrzlak (A). Absent: Mel Wittwer and Angela Hickok (A). Also in Attendance: Nancy Higby, Administrative Secretary Moved by Miller, seconded by Mrzlak, that the Agenda be approved. Ayes: Ten. Motion carried. Moved by Miller, seconded by Lentfer, that the Minutes of March 27, 2019, as amended, be approved. Ayes: Ten. Motion carried. Citizen's Oral Comments None. Treasurer's Report Marcia Courbat reported that the brick fund as of May 22, 2019 is $6,562.71, and the flag fund is at $113.21. Marcia submitted two invoices for approval, Dickey's Printing (Memorial Day Programs) in the amount of $208.65, and reimbursement to Craig White in the amount of $390.84, for flags purchased from American Legion Flag & Emblem (Stick Flags). She explained that she spoke with Michelle Weidner, Chief Financial Officer, City of Waterloo, and was told that the City will cover the cost of these invoices following approval of the Commission. Moved by Mrzlak and seconded by Petersen to submit the invoices to the City of Waterloo for payment. Ayes: Ten. Motion carried Chairperson's Report Craig White reported that plans are moving forward to organize another Healing Field this fall, such as was held in 2007 and that he would like to see it incorporated with Veteran's Day. He explained that they are looking to business owners to contribute for the cost of flags and are also looking for additional names of Iowans killed in service. Committee Reports Building, Grounds & Operations — Chairperson Mel Wittwer Mel Wittwer was absent. Jim Lentfer noted that Mel had mentioned the fountain needs to be cleaned. A discussion ensued regarding a product that could possibly keep it clean for a couple of years, though it could be cost prohibitive at approximately $70 per gallon. Education/Historical — Chairperson Randall Miller Randy Miller, reported on the Peace Officer Memorial Service which was held at Memorial Hall and noted it turned out well and all attendees were very appreciative. Jim Petersen stated that the Roundtable held their May meeting at Memorial Hall as well, with a presentation on The Sultana Disaster. Randy explained that all but a few flags around the Convention Center, City Hall and at the Plaza would be removed after July 4th March 27, 2018 Page 2 Finance/Fundraising — Chairperson Marcia Courbat Marcia commented that the Isle and John Deere have asked that the grant requests be resubmitted. Deere said to just ask for flags. Artifacts Preservation — Chairperson James Lentfer Jim Lentfer reported that Angela Hickok and Ron McMahon have accepted the invitation to form the Artifact Committee. They've already made some progress with item placement, picture arrangements and will be looking into the possibility of tracing the history of some medals upstairs with the hopes of increasing their value. Jim inquired if the picture of General Logan can be moved, as it would require drilling holes in the wall to hang. Several topics were brought before the commission for discussion including the possible acquisition of mannequins for displaying uniforms, humidity control for artifact preservation and pest control. He explained that many items were discovered after cleaning out the office and requested permission to dispose of miscellaneous glass, chipped frames, reproductions of uniforms and other non -authentic items. Marcia commented there a lot of papers in the brief cases Jim reported finding that she would like to sort through. Jim agreed to bring the papers to Marcia to discuss appropriate storage. Craig White approved the request to donate and/or dispose of many of the dishes and coffee pots that are not artifacts, have no value or are duplicates. He also suggested giving the brass grave site markers to Yolando Loveless, Director of Veterans Affairs. Unfinished Business None. New Business Jim briefly discussed where the volunteers will meet for placing flags at Garden of Memories. Craig said they'd meet under the big flag. Randy Miller commented on recent vandalism of the book of names for memorial bricks. He suggested that it would be a good idea to have the list digitized at the city and maintained on the city website for easy review and location identification. The pros and cons of adding a picnic table to the grounds was discussed, and that a blower may be a good investment to keep the grounds cleared. With no further business before the commission, it was moved by Lentfer, seconded by Miller, that the meeting be adjourned at 5:56 p.m. Ayes: Ten. Motion carried. Nancy Higby Administrative Secretary C`y '7` 6 t5e0o ooNo 0 `�7‘2.7/ a'7' /7 Project Transaction Report G/L Date Range 05/16/19 - 06/19/19 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Journal Sub G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY Life -to -Date ($6,562.71) 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 01MYR.0009 Total ($6,562.71) Life -to -Date ($113.21) 01MYR.0010 Total ($113.21) Grand Totals Run by Nancy Higby on 6/19/2019 10:26:27 AM Page 1 of 1 MEMORIAL HALL COMMISSION May 22, 2019 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call: II MS/Vi/c Approval of Agenda, as proposed or amended Approval of Minutes of April 24, 2018 IV. Citizens Oral Comments (`4t r1m,;.Es4 V. VI. Treasurer's Report Motion to approve the payment of invoices Chairperson's Report f-17A/Li(-- s0-“.- I-, 1s^ ki` 4v�✓ U-7 rtia i NCon)c -ems k(A D VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Mel Wittwer VoC124--ke CCtRlye_et_ \ V1,--)21-e),-ej ClerS \414\,,e, ki•A\c-UCC, WOO-4k 44) ae-4u fcA__ ceLfre) 2. Education/Historical—Chairperson Randall Miller n ktfSre4,\ ►V.e,�,-�' S " \I edL, 14A-- \-\.31) cu."- GY\v- 61254761-r) t6 3. Finance/Fundraising Chairperson Marcia Courbat Deem GAS Le_e9,_ s - ADR-L / Motion to approve 4. Artifacts Preservation —Chairperson James Lentfer Ar\1-4-) a4geft- looiaet\mere& J r ri`- , Q �'� I Oeti-, 1 a_ce e . ,e,i\graS___ Let voc:Pr VIII. Unfinished Business ULAS . V LCCd X ,rid: (-Ell-- 6.4' Lck-ss et-6 JA-SeaS e 6-C" Orw__ G t►P-e-J Laie._ i Some b �►5 Q ‘.aAks a modloc1-0 . sr -g Re R.-t ' /C6-r Co(tec p IX. New Business --1144itsmo.J6 & vet G cs M . \� n, s •� r w, ram' J roi -5� 0,,A.A.) `' 1kkg, eiGaiirizt ASUA,.Sc. Cot- -kay)ra„ 3 Q 'z 11�uc� s d h L G 14e-tea X. G3 - Loc -ri • [ ad Sit /G�� a -c, Tass ides @ C 10 Li 4\NA5?A-1- P1/4Alk_ Next meeting date: May 22, 2019 Adjournment @ J Nancy Higby Administrative Secretary S meAsl n cee. --5 Ups -t rs erg} etc ou-c4 dd s . P�s4- (r