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Home My WebLink AboutCommission Packet - 7/24/2019MEMORIAL HALL COMMISSION July 24, 2019 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of June 26, 2019. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations Chairperson Mel Wittwer 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising Chairperson Marcia Courbat 4. Artifacts Preservation —Chairperson James Lentfer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next scheduled for August 28, 2019. Date: MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White Randall Miller Rodney Butz Scott McDonald Marcia Courbat Don Ticknor Mel Wittwer John Mrzlak Marilyn Robinson Angela Hickok Mike Mrzlak James Lentfer Quorum Needed: 5 (' -----D \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx (rev. 7/17/19) MEMORIAL HALL COMMISSION June 26, 2019 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller, Rodney Butz, Scott McDonald, Marcia Courbat, Don Ticknor, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike Mrzlak, Jim Lentfer and John Mrzlak (A). Absent: Angela Hickok (A). Also in Attendance: Nancy Higby, Administrative Secretary Moved by Miller, seconded by Ticknor, that the Agenda be approved. Ayes: Eleven. Motion carried. Moved by Miller, seconded by Mrzlak, that the Minutes of May 22, 2019, as amended, be approved. Ayes: Eleven. Motion carried. Citizen's Oral Comments Doty Simpson -Taylor with the Sister Soldier Network came to invite the members of the commission to attend a free conference on June 28, 2019, to be held at the Veterans Memorial building in Cedar Rapids. There will be a variety of topics, all designed to engage, educate and inform veterans about tools and resources available to them. Continuing Education Credits are available with a fee of $25. Treasurer's Report Marcia Courbat reported that the brick fund as of June 26, 2019 is $6,562.71, and the flag fund is at $113.21. Marcia explained that (4) $50 bricks were been sold for a total of $200. She also submitted an invoice from Black Hawk Memorial for the engraving of (3) bricks for a total amount of $75. Moved by Mrzlak and seconded by Ticknor to approve payment of the invoice to Black Hawk Memorial in the amount of $75. Ayes: Elevn. Motion carried Chairperson's Report Craig White reminded the commission that volunteers are still need for the Vietnam Vigil on August 23-25, 2019. Committee Reports Building, Grounds & Operations — Chairperson Mel Wittwer Mel Wittwer reported that the fountain was cleaned by Randy Miller, and that items that are not artifacts were pulled for review and final disposition and that the cabinets were organized. Jim Lentfer made a motion to donate items to the Evansdale Amets. The motion was not seconded. Randy Miller brought up the issue of peimanent vs. temporary picnic tables on the grounds. A considerable amount of discussion took place regarding this, fixed garbage receptacles and whether the tables could be reserved by the public and various organizations. Moved by Lentfer and seconded by Mrzlak to authorize Randy Miller to pursue and fast -track the placement of park benches on the grounds of Memorial Hall, with the city Leisure Services department. Ayes: Eleven. Motion carried Education/Historical — Chairperson Randall Miller None. June 26, 2018 Page 2 Finance/Fundraising — Chairperson Marcia Courbat Marcia commented that she resubmitted her funds request to John Deere specifying the use would be for "cemetery flags". Artifacts Preservation — Chairperson James Lentfer Jim Lentfer explained that several items had been identified to have little to no value and that they will be disposed of appropriately. He also noted that he and Marcia Courbat were able to go through a lot of documentation and the files are now ready to be reorganized. Jim also commented that he would like to have a table refinished and moved upstairs, reorganize a large bookshelf and relocate a picture of General Logan. Moved by Miller and seconded by Petersen, to approve with the relocation and improvements requested. Ayes: Eleven. Motion carried. Unfinished Business Randy Miller shared flag removal is scheduled for 8:00 a.m. on July 10, 2019. He also revisited the options to better secure the brick locator list which has been vandalized multiple times. Nancy Higby will follow up with Chris Youngblut in the MIS department regarding this request. New Business Jim Petersen explained that tonight is his last meeting as he will be moving on July 26, 2019. He expressed his gratitude, and noted that it has been his pleasure to serve on this commission. With no further business before the commission, it was moved by Ticknor, seconded by Robinson, that the meeting be adjourned at 5:56 p.m. Ayes: Eleven. Motion carried. Nancy Higby Administrative Secretary s CO Highlights for Children /7 3076 Journal Sub G/L Date Journal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 3500 - Sale of Bricks 07/16/2019 2020-00000062 Receipt Number Receipt Batch 2020-00000573 2020-01000063 JE RA Revenue Collection Payment Post Receipt Description CHECK 1034, 214 WASHINGTON ST APT 903 WATERLOO, IA 50701 Collections Received From EDMUND SERGEANT Project Transaction Report G/L Date Range 06/20/19 - 07/17/19 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Life -to -Date Yes Payment Date 07/16/2019 Total Actual Balance Net Change ($6,562.71) 50.00 (6,612.71) Amount Dist. Amount 50.00 (50.00) $50.00 ($50.00) 07/16/2019 2020-00000062 Receipt Number Receipt Batch 2020-00000574 2020-01000063 JE RA Revenue Collection Payment Post Receipt Description CHECK 8071 182 SUMMIT DR CEDAR FALLS, IA 50613 Collections Received From STEPHEN & REBECCA DOTZLER Yes Payment Date 07/16/2019 150.00 (6,762.71) Amount Dist. Amount 150.00 (150.00) Total $150.00 ($150.00) 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 1353 - Printing Services 07/08/2019 2020-00000029 Invoice Number Vendor 44065 DICKEY'S PRINTING JE AP A/P Invoice Entry Descnption MEMORIAL DAY PROGRAMS 010-22-8820 3500 Total 01MYR.0009 Total Accounts Payable Invoice Date Payment Payment Number Type 05/22/2019 Check 275189 $0.00 $200.00 ($6,762.71) $0.00 $200.00 ($6,762.71) Life -to -Date ($113.21) 208.65 95.44 Amount Dist. Amount 208.65 208.65 Total $208.65 $208.65 010-22-8820 1555 - Minor Equipment & Supplies 07/08/2019 2020-00000029 Invoice Number Vendor 33252269 WHITE, CRAIG JE AP A/P Invoice Entry Descnption CEMETERY FLAGS 010-22-8820 1353 Total Accounts Payable Invoice Date Payment Type 05/13/2019 Check $208.65 $0.00 $95.44 390.84 486.28 Payment Number Amount Dist Amount 275280 390.84 390.84 Total $390.84 $390.84 010-22-8820 1555 Total 01MYR.0010 Total $390.84 $0.00 $486.28 $599.49 $0.00 $486.28 Grand Totals $599.49 $200.00 Run by Nancy Higby on 7/17/2019 2:19:27 PM Page 1 of 1 Pledge of Allegiance. I. II. Roll Call: MEMORIAL HALL COMMISSION June 26, 2019 5:00 p.m. Veteran's Memorial Hall /6441 - Approval of Agenda, as proposed or amended Approval of Minutes of May 22, 2018 IV. Citizens Oral Comments ee. c -s-"‘ w. Sri -- 1 vL / S l s K-0 tate-i. do'-'_t'c Efr_, h_z 03-41 3 ao W vti-a--5, e lc V. Treasurer's Report L/2-14[ct— 13+7-e Li 2 -6- �- �►c -�-�, + f �.rs.1 Motion to approve the payment of invoices VI. Chairperson's Report � S_ ire' 0\s"otip) 2- 1 I - VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Mel Wittwer Pt9t-d- ktt(--v t �.�_ ►4s�— �#�� fie- e �-� rtL_e_ti,) tIci s C tfr. 0 14"( zei / D V Gov, er -, F 3 �v. cX�i �jcX� fig L cry J UJV�vo„�" � C_a,u�mksSi� Gird' a'� - Wa.A� 4-e �e `� ' dC wor . 2 Education/Historical Chairperson Randall Miller w o ASZ6,. :9b-e- rC..-¢-•—✓cll, Pa-d ks rNN.m. t 2)-5"J S . tton �`f �� r�2 beric_Gies O-c. 3. Finance/Fundraising—Chairperson Marcia Courbat '‘ 1f i�n _ ' )P60 O,r (, bOC) (�uckh-LJ "1, 4. / Motion to approve 4. Artifacts Preservation Chairperson James Lentfer d 146h, \„e U W ok s ()DSC/ af- aW.r. P h -5 Q, L-�- tip � �s (1 Me-0 � � nlS►'L A-�'a.�-�, � U Eat. QCCU 44. t ► � Ct.h at, 1,y c°, 0 VIII. Unfinished Business 040— Qde s �rv� tom' KJA) kte,i kem,46--„„Q_ upoLaae---: '46 it ge As-n ia.-QA. *Ai /in ed?c- \-(;�,"' )- l S SUb . 3) 6 cf 6 (\.(1.mp c F/u w/ r ouv Z 3) 6 LT U.Q!6st J IX. New Business ka�- L 11 - a U± i c,Lea��u J. X. Adjournment @ Nancy Higby Administrative Secretary Next meeting date: July 24, 2019