HomeMy WebLinkAboutCommission Packet - 8/28/2019MEMORIAL HALL COMMISSION
August 28, 2019
5:00 p.m.
Veteran's Memorial Hall
Pledge of Allegiance
I. Roll Ca11
II. Approval of Agenda, as proposed or amended.
III. Approval of Minutes of July 24, 2019.
IV. Citizens Oral Comments
V. Treasurer's Report
VI. Chairperson's Report
VII. Committee Reports:
1. Building, Grounds & Operations —Chairperson Mel Wittwer
2. Education/Historical—Chairperson Randall Miller
3. Finance/Fundraising—Chairperson Marcia Courbat
4. Artifacts Preservation —Chairperson James Lentfer
VIII. Unfinished Business
IX. New Business
X. Adjournment
Nancy Higby
Administrative Secretary
*Next scheduled for September 25, 2019.
Date: $L Z$ /( 1
MEMORIAL HALL COMMISSION
ROLL CALL SHEET
PRIMARY ALTERNATE
Craig White
Randall Miller
Rodney Butz
Scott McDonald
Marcia Courbat
Don Ticknor
Mel Wittwer
v
Marilyn Robinson
.111....111111111
Mike Mrzlak
James Lentfer V
Quorum Needed: 5
John Mrzlak
Angela Hickok
\\Alomain\waterloo\CLERKDAT\Memorial Hall \Roll Call Sheet.docx (rev. 1/15/19)
MEMORIAL HALL COMMISSION
July 24, 2019
5:00 p.m.
Veterans Memorial Hall
Members present: Randy Miller in the Chair, Rodney Butz, Don Ticknor, Mel Wittwer, Marilyn
Robinson, Jim Lentfer and John Mrzlak (A).
Absent: Craig White, Scott McDonald, Marcia Courbat, Mike Mrzlak, and Angela Hickok (A).
Also in Attendance: Nancy Higby, Administrative Secretary
Moved by Ticknor, seconded by Robinson, that the Agenda be approved. Ayes: Six. Motion
carried.
Moved by Ticknor, seconded by J. Mrzlak, that the Minutes of June 26, 2019, as presented, be
approved. Ayes: Six. Motion carried.
Citizen's Oral Comments
Richard Hurtado brought a gallon of paint to be used on the front steps. He also stated the
Pittsburg Paint provided the paint at no charge for veterans.
Treasurer's Report
Marcia Courbat was absent. Nancy Higby read the treasurer's report as provided by Marcia.
The brick fund as of July 24, 2019 is $6,762.71 and the flag fund is at $113.21. The city has
taken care of the Memorial Day expenses, and the post office box renewal is due. She has a key
to the post office box and asks that Jim Lentfer call her.
A discussion ensued regarding whether to continue to pay for a post office box or to have mail
directed to the Memorial Hall or City Hall.
Moved by Lentfer and seconded by J. Mrzlak to pay for another six months rental on the post
office box and monitor how feasible it is to continue before to moving to cancel. In four months,
Jim will report back to the commission with his recommendation. Ayes: Six. Motion carried
Moved by J. Mrzlak and seconded by Wittwer to reimburse Jim Lentfer in the amount of $59 for
the renewal of the post office box with submission of the paid receipt to Nancy Higby at City
Hall. Aye: Six. Motion carried.
Chairperson's Report
None. (Absent)
Committee Reports
Building, Grounds & Operations — Chairperson Mel Wittwer
Mel Wittwer reported that the garbage receptacle was full and questioned what day the city picks
up the trash. Nancy Higby suggested he contact the Sanitation Department.
He further stated that there are only two keys to the office. He has one and Randy Miller has the
other. He has had a few made but they don't work. Randy gave his key to Mel.
Jim Lentfer commented that the locks may needreplacing but he'll bring the matter back up at
next month's meeting for review.
Education/Historical — Chairperson Randall Miller
Randy Miller provided an overview of his conversation with city staff regarding the proposed
picnic tables on the grounds. He was told there are currently no funds available in the building
department budget due to recently replacing two HVAC units and that they would continue to
search for opportunities.
July 24, 2018
Page 2
Randy reported that the cost to complete the project would be approximately $5,000. Some
discussion took place regarding possible options to raise funds, as well as the possibility of
matching funds from the brick fund to help pay for the project.
Richard Hurtado suggested that garbage cans be secured to a cement slab near the tables.
Finance/Fundraising — Chairperson Marcia Courbat
Nancy Higby read from Marcia's report that there is still no reply from John Deere requesting
funds to cover cemetery flags.
Artifacts Preservation — Chairperson James Lentfer
Jim Lentfer reported that his committee has met and found that there is a need to update current
forms. He will put some ideas together and return to the commission with his recommendation.
As previously mentioned, the WWII memorabilia is lacking and he is hoping to put together a
new display for next year.
Jim reported that he did use the heavy duty Command Strips to hang the picture of General
Logan, but it failed and the picture fell and broke. He will look into getting it repaired and will
stop into the City Clerk's office to get the contact information for building officials to discuss
options to hang the picture in a more secure way without damaging the walls.
He is also interested in finding out if the city has a used computer they might donate for the
Memorial Hall for the purpose of managing records and inventory of artifacts. Nancy referred
him to Chris Youngblut, IT Director. Jim would like to have Angela Hickok, who sits on his
sub -committee, share with the commission her knowledge of software that may help manage the
historical records and artifacts.
Mel Wittwer commented he likes the idea of being able to access, review and research records in
one location.
Jim commented that he would like to put together an improved display box to showcase various
patches.
Randy Miller suggested that each patch should include a card documenting its significance and
historical background.
Jim commented on the table of honor that was moved and acknowledge that it is now in a great
spot.
Unfinished Business
None.
New Business
Randy passed out information on the Vietnam Vigil and stated that if there is interest in signing
up to volunteer, please contact Craig White. There will not be another commission meeting
before the vigil.
Randy said there will be another fund raiser for the next honor flight and to contact him for more
information.
With no further business before the commission, it was moved by J. Mrzlak, seconded by
Ticknor, that the meeting be adjourned at 6:02 p.m. Ayes: Six. Motion carried.
Nancy Higby
Administrative Secretary
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by on 8/21/2019 12
'Youth
ART
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•
(WCA is here)
asking tour presented by Charles Pearson, Project Coordinator, Iowa Civil Rights Trail
"Our Freedom Story" mural
By the Youth Art Team
Cedar River
RiverLoop Amphitheatre
Phelps Youth Pavilion
Junior Art Gallery, Waterloo Center for the Arts
Metropolitan Transit Authority
Black's Building
Vietnam Memorial Monument
0 Fourth Street Bridge
Murals by the Youth Art Team
Russell Lamson
Veterans Memorial Hall
Questions about the tour? Contact Charles Pearson at iowacivilrightstrail@gmail.com.
Pledge of Allegiance.
I. Roll Call:
MEMORIAL HALL COMMISSION
July 24, 2019
5:00 p.m.
Veteran's Memorial Hall
tit
I1.
Approval of Agenda, as proposed or amended
Approval of Minutes of June 26, 2019
IV. Citizens Oral Comments
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V. Treasurer's Report
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VI. Chairperson's Report
VII.
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Building, Grounds & Operations —Chairperson Mel Wittwer
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Motion to approve
4. Artifacts Preservation —Chairper
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✓�j� C� / Adjournment @ 6`
Nancy Higby
Administrative Secretary
Next meeting date: July 24, 2019
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