Loading...
HomeMy WebLinkAboutCommission Packet - 10/28/2020 MEMORIAL HALL COMMISSION October 28, 2020 5:00 p.m. Veteran's Memorial Hall UPSTAIRS CONERENCE ROOM Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of September 23, 2020. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations—Chairperson Mel Wittwer 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation—Chairperson James Lentfer VIII. Unfinished Business IX. New Business 1. Discussion on updating Operating Procedures. 2. Tentative meeting dates for November and December. X. Adjournment Nancy Higby Administrative Secretary *Next scheduled for November MEMORIAL HALL COMMISSION September 23, 2020 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller, Scott McDonald, Mel Wittwer, Marilyn Robinson, Frank McCaw, Mike Mrzlak and James Lentfer. Absent: Rodney Butz, Marcia Courbat, Don Ticknor and John Mrzlak (A) and Angela Hickok (A). Also in Attendance: Richard Hurtado Moved by Miller, seconded by McDonald, that the Agenda be approved. Ayes: Eight. Motion carried. Moved by Miller, seconded by Wittwer, that the Minutes of August 26, 2020, as presented, be approved. Ayes: Eight. Motion carried. Citizen's Oral Comments Rick Hurtado stated that he recently visited Marcia Courbat. He shared with the commission, a framed photograph of Marcia posed alongside a photo of herself during her years in the service. He passed around a greeting card and asked members of the commission to sign the card. Treasurer's Report—Marcia Courbat was absent. Nancy Higby, read the fund balances as of September 16, 2020. Four bricks were purchased at $50 each, bringing the brick fund to $7,254.94 with an additional $32.50 from a refund for the post office box for an ending balance of $7,287.44. The balance in the Flag Fund stands at $994.15. There are two invoices from Black Hawk Memorial totaling $125, for the engraving of 5 bricks, and a reimbursement request from Randy Miller in the amount of$237.60 for the purchase of 5 gallons of marble cleaning solution. Moved by Wittwer, and seconded by Lentfer, to approve payment for the requests listed above. Ayes: Eight. Motion carried. Chairperson's Report Craig White stated that the Vietnam Vigil went well, and despite the weather, there were approximately 300 people that attended over the 3-day period. Committee Reports Building, Grounds & Operations— Chairperson Mel Wittwer Mel reported that the surplus bricks that were stored near the back door are gone and said that they went missing following the Field of Honor flag event. He said that if bricks are needed to fulfil orders; they would need to be pulled from the courtyard, and the area cordoned off with cones for safety. Moved by Lentfer, seconded by Miller, to approve the purchase of 20 new bricks instead of pulling bricks from the courtyard. Ayes: Eight. Motion carried. Craig noted that a canopy used at the event was also missing. Mel spoke about the lack of use of the building, and the possible consequences of not increasing its use along with the importance that each commission member help to increase community interest in utilizing the facility. September 23, 2020 Page 2 Frank McCaw commented that the Cedar Valley Civil War Rountable meetings will no longer be held at Memorial Hall, as members of the group have expressed concerns of safety with the area at night. They will instead meet at the Community Foundation of Northeast Iowa in Cedar Falls. Mel explained he has reviewed the security call list and recommended the removal of a few names. His recommendation was agreeable to the commission. Education/Historical—Chairperson Randall Miller Randy spoke on upcoming plans for the upcoming Veterans Day event and questioned if the city's restriction of such events is still in place. Discussion followed about the possibility of doing another virtual event. Craig White stated that he will contact the Mayor to determine next steps for the event. Finance/Fundraising—Chairperson Marcia Courbat-Absent. Artifacts Preservation—Chairperson James Lentfer Jim Lentfer commented that efforts continue on digitizing artifacts and they are making progress. He also stated that he will continue to pursue the implementation of an email address and internet access for Memorial Hall. Unfinished Business—None. New Business Jim Lentfer spoke on the need to update the Memorial Hall Operating Procedures and explained that it will likely take several meetings to present suggested changes. He touched on a few areas outlined in the current procedures including(2)part time positions, and a petty cash account. He explained that there were some voicemail messages left on the answering machine inquiring about brick orders and flag purchases, and someone wanting information on how to donate a bench for the grounds. He explained that these could easily have been missed opportunities and having a part time staff could help provide a quicker response. He also mentioned the possibly of using an answering service or a menu-driven phone tree. A considerable amount of discussion took place regarding funding, increasing the usage of the building, and the possibility of working in conjunction with events held by both the Grout Museum and Public Library as a viable opportunity to introduce students to the Memorial Hall and the service of our veterans. With no further business before the commission, it was moved by Miller, seconded by McDonald, that the meeting be adjourned at 6:20p.m. Ayes: Eight. Motion carried. Nancy Higby Administrative Secretary MEMORIAL-HALL COMMISSION- September OMMISSION September 23, 2020 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call: G Approval of Agenda, as proposed or amended Approval of Minutes of August 26, 2020 IV. Citizens Oral Comments 1� 0� V. Treasurer's Report Motion to approve the payment of invoices VI. Chairperson's Report VIL Committee Reports: 1. Building, Grounds & Operations—Chairperson Mel Wittwer &` L MA 2. Education/Historical—Chairperson Randall Miller - — x.444 s �`1 P C� s� to f _..,,_, _.3.• Finance/Fundraising.—Chairperson Marcia Courbat U i lam` / Motion to approve , Artifacts Preservation—C entfer �— I. Unfinished Business S f IX. New Business Qh � �', 0, X. , t L Adjournment @ Nancy Higby Administrative Secretary Next meeting date: October 28, 2020 [scams K --Ofo,n �, L ��� � �l�rr� . �rte, J �, ,� �� Gas-� -�,.i -��-E�-�-_. 3 ��!�$ u ��� `1 ��c1� v � �� ' S� �"