The URL can be used to link to this page

Home My WebLink AboutCommission Packet - 06/24/2020MEMORIAL HALL COMMISSION June 24, 2020 5:00 p.m. Veteran's Memorial Hall UPSTAIRS CONERENCE ROOM Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of February 26, 2020. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Mel Wittwer 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation —Chairperson James Lentfer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next scheduled for July 22, 2020. MEMORIAL HALL COMMISSION February 26, 2020 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the .Chair, Rodney Butz, Don Ticknor, Mel Wittwer, Marilyn Robinson, Mike Mrzlak, Jim Lentfer and John Mrzlak (A). Absent: Randy Miller, Scott McDonald, Marcia Courbat, Frank McCaw, and Angela Hickok (A). Also in Attendance: Nancy Higby, Administrative Secretary. Moved by D. Ticknor, seconded by J. Mrzlak, that the Agenda be approved. Ayes: Eight. Motion carried. Moved by J. Mrzlak, seconded by M. Wittwer, that the Minutes of January 22, 2020, as presented, be approved. Ayes: Eight. Motion carried. Citizen's Oral Comments None. Treasurer's Report Marcia Courbat was absent. Nancy Higby read the current fund balances as $7,229.94 in the Brick Fund and $486.28 in the Flag Fund. Chairperson's Report Craig White commented that volunteers are needed to help assemble flags for the Field of Honor event scheduled for May 1-3, 2020, with a ceremony to be held on the 2" honoring over 600 people from Black Hawk County killed in action from the Civil War to present day. Guards are needed to watch over the flags on the 2nd and 3rd. Flags may be purchased for $40. Let Craig White or Frank Magsaman know if you're interested. Craig gave an update on the remaining Honor Flights, and explained that a fundraiser will be held on April 18d'. Committee Reports Building, Grounds & Operations — Chairperson Mel Wittwer Mel Wittwer reported that he has secured a place to store the pledge cards mentioned at last month's meeting. He shared several items of interest that were located and requested the commission make a determination on whether to keep them or offer them to other organizations. Craig White suggested he would do some checking at the VFW to see if they might have a use for the Vietnam items. Craig acknowledged the hard work and progress both Mel Wittwer and Jim Lentfer have made. Education/Historical — Chairperson Randall Miller None. Randy Miller was absent. Finance/Fundraising — Chairperson Marcia Courbat None. Marcia Courbat was absent. Artifacts Preservation — Chairperson James Lentfer Jim Lentfer reported that a desktop computer has been acquired but a router will need to be purchased to make it fully functional. He mentioned that once up and running, he would prefer to maintain any information on the hard drive and not in the cloud. He also mentioned he would February 26, 2020 Page 2 like to have a city email address for Memorial Hall and a phone line with a message tree, if possible. Nancy Higby suggested he speak with Chris Youngblut, MIS Director, at the City of Waterloo. Jim Lentfer discussed the benefits of digitizing information and suggested forming a subcommittee, and if approved, he would speak with Angela Hickok about participating. Moved by Jim Lentfer, seconded by Rodney Butz, to form a subcommittee chaired by Rodney Butz, to manage the project. Jim briefly discussed the progress that has been made in the labeling of cabinets. It was also noted that all cabinets have been rekeyed to one master key. Unfinished Business There are honor guard rifles to be transferred out of the commissions care. A discussion took place regarding the process to do so. New Business Jim Lentfer commented on a broken brick on the grounds, it is believed that the brick was damaged by city workers. Jim suggested having an open house to celebrate the 75th Anniversary of V-E Day, similar to what was been done for the 100th WWI Anniversary. John Mrzlak proposed honoring Marcia Courbat for all of her years of service and dedication. A discussion followed, and it was moved by J. Mrzlak, seconded by M. Robinson, to have a plaque card made in her honor and mounted within Memorial Hall. Ayes: Eight. Motion carried. With no further business before the commission, it was moved by M. Mrzlak, seconded by D. Ticknor, that the meeting be adjourned at 5:46p.m. Ayes: Eight. Motion carried. Nancy Higby Administrative Secretary Journal Sub G/L Date Journal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 3500 - Sale of Bricks 06/08/2020 2020-00001796 Receipt Number Receipt Batch 2020-00011638 2020-12001461 JE RA Revenue Collection Payment Post Receipt Description MIKE'S BRICK -CHECK 6265 1861 LARK LANE 232-7301 Collections Received From CHANTEL BOESCHEN Project Transaction Report G/L Date Range 02/20/20 - 06/17/20 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Life -to -Date Yes Payment Date 06/08/2020 Total Actual Balance Net Change ($6,954.94) 50.00 (7,004.94) Amount Dist. Amount 50.00 (50.00) 06/08/2020 2020-00001796 Receipt Number Receipt Batch 2020-00011639 2020-12001461 JE RA Revenue Collection Payment Post Receipt Description PAUL MANLEY BRICK-840 CONGER ST Collections Received From CONNIE O'DAY Yes Payment Date 06/08/2020 Total $50.00 ($50.00) 50.00 (7,054.94) Amount Dist. Amount 50.00 (50.00) $50.00 ($50.00) 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 3500 Total 01MYR.0009 Total 01MYR.0010 Total $0.00 $100.00 ($7,054.94) $0.00 $100.00 ($7,054.94) Life -to -Date $486.28 Grand Totals $0.00 $100.00 $486.28 Run by Nancy Higby on 6/17/2020 8:47:26 AM Page 1 of 1 Pledge of Allegiance. I. Roll Ca11: 11. MEMORIAL HALL COMMISSION February 26, 2020 5:00 p.m. Veteran's Memorial Hall Approval of Agenda, as proposed or amended Approval of Minutes of January 22, 2020 IV. Citizens Oral Comments V. VI. Treasurer's Report ,uffe/ruf-- I ^ nO lcu Motion to approve the payment of invoices n ,^ Chairperson's Report S e ovtL Wes- - C 0 L'& \(, \te-J \AV cv (LOCO fly 2A-3 .) Cra. . VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Mel Wittwer tOP rev &14ryw1as cw go-c r� VFW -- a.w1 0 1. "�-- W— Q 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat Motion to approve 4. Artifacts Preservation —Chairperson James Lentfer 0\9S 4. l f Lu 1 11' ..,)-6— -- S. Il) t_, C . \i6u,t-t40-. ,_.s6 i -4 n e h"j /,tree. -� (�P' o) j \ . 4' S / Mte, -N:co . VIII. Unfinished Business -le 6 0.ccess IX. �) V., - d (f)=-a cr2ute, cI discc-4-2s FC-j`t-' y Q'"C)cess Va New Business a,61 b_ Si rr ta,— loin K/v/ 6 7 d Yt— (:) Jr-- X. Z�?Z / Adjournment @ IA_Nancy Higby Administrative Secretary Next meeting date: March 25, 2020