HomeMy WebLinkAboutCommission Packet - 07/22/2020 MEMORIAL HALL COMMISSION
July 22, 2020
5:00 p.m.
Veteran's Memorial Hall
UPSTAIRS CONERENCE ROOM
Pledge of Allegiance
L Roll Call
II. Approval of Agenda, as proposed or amended.
III. Approval of Minutes of June 24, 2020.
IV. Citizens Oral Comments
V. Treasurer's Report
VI. Chairperson's Report
VII. Committee Reports:
1. Building, Grounds & Operations—Chairperson Mel Wittwer
2. Education/Historical—Chairperson Randall Miller
3. Finance/Fundraising—Chairperson Marcia Courbat
4. Artifacts Preservation—Chairperson James Lentfer
VIII. Unfinished Business
IX. New Business
X. Adjournment
Nancy Higby
Administrative Secretary
*Next scheduled for August 26, 2020.
Date:
MEMORIAL HALL COMMISSION
ROLL CALL SHEET
PRIMARY ALTERNATE
Craig White
Randall Miller John Mrzlak
Rodney Butz
Scott McDonald
Marcia Courbat
Don Ticknor
Mel Wittwer
Marilyn Robinson Angela Hickok
Frank McCaw
Mike Mrzlak
James Lentfer
Quorum Needed: 5
\\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx(rev. 7/17/19)
MEMORIAL HALL COMMISSION
June 24, 2020
5:00 p.m.
Veterans Memorial Hall
Members present: Craig White in the Chair, Don Ticknor, Scott McDonald, Mel Wittwer, Mike
Mrzlak, Jim Lentfer and John Mrzlak(A).
Absent: Randy Miller, Marcia Courbat, Rodney Butz, Frank McCaw, Marilyn Robinson, Angela
Hickok(A) and Nancy Higby, Secretary.
Also in Attendance: Richard Hurtado
Moved by D. Ticknor, seconded by J. Mrzlak, that the Agenda be approved. Ayes: Seven.
Motion carried.
Moved by Ticknor, seconded by J. Mrzlak, that the Minutes of February 26, 2020, as presented,
be approved. Ayes: Seven. Motion carried.
Citizen's Oral Comments—N/A.
Treasurer's Report-Absent.
Moved by J. Lentfer, seconded by M. Wittwer, to approve reimbursement to Craig White in the
amount of$507.87 for cemetery flags. Ayes: Seven. Motion carried.
Moved by J. Mrzlak, seconded by M. Wittwer, to approve payment of the invoice to Black Hawk
Memorial in the amount of$200. Ayes: Seven. Motion carried.
Chairperson's Report—N/A.
Committee Reports
Building, Grounds & Operations—Chairperson Mel Wittwer
An email from Randy Miller noted concerns about the trees on the grounds stating that at least
four of them looked to have dead branches in half of their canopy. He suggested Rick Hurtado
be reimbursed for purchasing flowers for the pots in front of the building, and requested a motion
to purchase 5 gallons of D/2 biological cleaning solution for the monuments and fountain. He
also noted that the downtown flags will be removed after the August"Field of Honor"program.
Motion and second to approve a request to purchase 5 gallons of D/2 biological cleaning solution
at a cost of approximately $225, as requested by Randy Miller via email. Ayes: Seven. Motion
carried.
Education/Historical—Chairperson Randall Miller-Absent.
Finance/Fundraising—Chairperson Marcia Courbat-Absent.
Artifacts Preservation—Chairperson James Lentfer
More power for computers is needed.
Unfinished Business—None.
New Business—None.
With no further business before the commission, it was moved by J. Mrzlak, seconded by D.
Ticknor, that the meeting be adjourned at 5:36p.m. Ayes: Seven. Motion carried.
**Notes were taken by Craig White were provided to City staff to compile these minutes.
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Nancy Higby
From: mlwittwerl@mchsi.com
Sent: Saturday, July 18, 2020 2:56 PM
To: Nancy Higby
Subject: Re: Brick order Memorial Hall update
Follow Up Flag: Flag for follow up
Flag Status: Flagged
Hi Nancy
I received the receipts and copy of Project Transaction Report. There is some missing data however.
With regards to the invoices from Black Hawk Memorial there should be one that is quite overdue for 8 bricks @
$200.00 dated April 12.The other one from Feb. 27 should have been for$200.00 as well. We need that approved at
next City Council meeting.
You sent me five (5) receipts for new bricks, also correct, however all five are not listed on the Project Transaction
Report. Please not missing brick 6285 from Chantel Boesch . and missing brick 5802 for Paul Manley check from
Connie O'Day.These bricks have been received and installed.
The $200.00 invoice needs to proceed, I will check with Black Ha k Memorial and see when and how the are invoicing
the outstanding five orders. Again two bricks missing on report ha been received and installed.
Total there are five additional pending invoice.
I will let you know regarding Black Hawk Memorial invoice status.
Thanks
Mel 14l
-----Original Message -----
From: "Nancy Higby" <Nancy.Higby@WATERLOO-IA.ORG>
To: mlwittwerl@mchsi.com
Sent: Friday,lune 5, 2020 10:26:06 AM
Subject: RE: Brick order Memorial Hall
Hi Mel,
Yes, please mail them to City Hall and I'll have someone receipt them in.
City Hall
Attn: City Clerk's Office
715 Mulberry Street
Waterloo, IA 50703
1
Unfortunately, I am not aware of the locations the brick order forms were been placed in the past. You might consider
the library? I'm sure Marcia knows.
Yes, I do have an invoice from Black Hawk Memorial in the amount of$200, but I cannot submit it for payment until the
commission meets to conduct business. That is currently scheduled for June 24th.
I'm looking forward to getting back to our normal schedule.
See you then. Take care.
Nancy
-----Original Message-----
From: mlwittwerl@mchsi.com <mlwittwerl@mchsi.com>
Sent: Friday,June 5, 2020 10:20 AM
To: Nancy Higby<Nancy.Higby@WATERLOO-IA.ORG>
Subject: Brick order Memorial Hall
Nancy
have received two checks for bricks. I would like to get them to you for deposited.Where should I mail these checks? I
believe all the City Offices are still closed.
I would rather not wait till the next meeting, it makes for such a long time for the requestor to wait for the checks to
clear.
Additionally, I have replaced all the brick forms at the Fire Station.
The new ones have the old PO Box number removed.Are you aware of any other locations that these may have been
placed. You should have received an invoice for 8 bricks done earlier this year.
I will be placing an order today for two bricks to be engraved at Black Hawk Memorial.
2
t . r
j 4 �
C MEMORIAL HALL COMMISSION
June 24, 2020
5:00 p.m.
Veteran's Memorial Hall
UPSTAIRS CONERENCE ROOM
Pledge of Allegiance
,fYl/'��J J�r�.��1"/ .t Lt��,-r���,�-•-,t���cs�t �r..� � �.C;
Roll Call ` zr
l" Approval of Agenda, as proposed or amended. -7;t44- �-
Approval of Minutes of February 26,2020. -ri er, AIL A4
Citizens Oral Comments
Treasurer's Report
Chairperson's Report
Committee Reports: aj,x
f� J►` Building, Grounds&Operations—Chairperson Mel Wittwerey?
Education/Historical—Chairperson Randall Miller
Finance/Fundraising—Chairperson Marcia Courbat
Artifacts Preservation—Chairperson James}Lender
Unfinished Business �
r New Business !.rj�
Adjournment
Nancy Higby
Administrative Secretary
*Next scheduled for July 22,2020.
Craig White
From: Tanaka, Lori B. <LTanaka@legion.org>
Sent: Monday,April 13, 2020 12:08 PM
To: Craig White
Subject: Your Invoice from American Legion Emblem Sales - DO NOT REPLY
FJ
Remit to:American Legion Emblem Sales
1 04113120 1617372
PO Box 36460, Indianapolis, IN 46236-0460 SUMMARY COPY
CRAIG WHITE
1948
1026 E END AVE
EVANSDALE, IA 50707-1202
IF
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1HOMEF XXXXXXXX0630 VISA
1077271 WEB/LBT
� ? PHONE:(319)215-7104 75.9 Lbs 4 6 PM
Message:
AMERICAN LEGION FLAG& EMBLEM $ 5 6
Your purchase directly supp programs that Provide help to
America's children,veterans,and military families.Thank you!
j. an
�� 139.50
10 0 10 N35 3X5 NYLON US FLAG EMB 1195
.00 436.00
109 _-
4 0 4 100.201 G 12X18 CTN GRVMKR USFLAG:GROSS
MERCHANDISE INVOICE TOTAL$575.50
SHIPPING &HANDLING$49.95
STATE SALES TAX$34.53
,r COUNTY SALES L S 65.76
INVOICE TOTAL
$. 65.74
� r CR.CARD:VI,OR THIS 0416 6
BALANCE FOR THIS ORDER$0'00
Total Control Panel
To:cwhitefto black-hawk.ia.us Message Score: I High(60): Pass
From: Itanaka@legion.or2 My Spam Blocking Level:Medium Medium(75): Pass
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Craig White
From: Tanaka, Lori B. <LTanaka@legion.org>
Sent: Monday, April 13, 2020 12:08 PM
To: Craig White
Subject: Your Invoice from American Legion Emblem Sales - DO NOT REPLY
Remit to:American Legion Emblem Sales 1 04/13/20 1617372*
PO Box 36460, Indianapolis, IN 46236-0460 SUMMARY COPY
CRAIG WHITE
1948
1026 E END AVE
EVANSDALE, IA 50707-1202
.I ..•
1077271 , WEB/LBT /HOMEF XXXXXXXX0830 VISA
• � 11��MKIM
PHONE:(319)215-7104 75.9 Lbs 4 6 PM
Message:
AMERICAN LEGION FLAG& EMBLEM 1-888-453-4466
Your purchase directly supports programs that provide help to
America's children, veterans, and military families.Thank you!
Description WRWI-J"��
10 0 10 N35 3X5 NYLON US FLAG EMB 13.95 139.50
4 0 4 100.201G 12X18 CTN GRVMKR USFLAG: GROSS 109.00 436.00
MERCHANDISE INVOICE TOTAL$575.50
SHIPPING&HANDLING$49.95
STATE SALES TAX$34.53
3 ' ✓ COUNTY SALES TAX$ 5.76
INVOICE TOTAL$665.74
CR. CARD: VI,APPR:204160 $-665.74
BALANCE FOR THIS ORDER$0.00
Total Control Panel
e-1;�
Lon
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1
Re:Veterans Memorial Hall(city response for Memorial Day)
From: Nancy Higby<Nancy.Hi bYWATERLOO-IA.ORG> I
�
To: Craig White<cvrhitedog67@gm8il.com> 7<whtt �
edog67@q. ^>;Roarg1906 ],
Cc: RANDY MILLER<randy1dawn@aol.com>;<Roar91906@aol.com>;miwittwert<mWrittwerl@j•le^fler@psi.coin>mc
radneYkbG2mrod^ekUS2C+tlgmai m>
Date: Mon,Jun 22,2020 8:21 pm
Dear all,
advise you to continue to plan o hold the June meeting so that the bills and reimbursement requests can be presented for approval for payment.As I must now
We were informed over the weekend that there is a presumed covid case in the city Gerk's office. The city clerk has asked me to notify you of the situation an
be or you can assign
to me.
need
tself isoate for 14 das,he is elutes or the meet o showing an affirming your
meeting and vote in order to sul transcri bmit t anything or payment I'll scanto you what I have for submission someone i tan emal tomorrow.
mo
tThere are hat Randy mentioned her
ein to IR(ck Hurtado for the purchase of flowers for che umHal al'Idi need that en your receipt to submimbursementit as well.r flags. Then there is the reimbursement
Let me know if you have any questions
Nancy
Sent from my 53hone
On Jun 22,2020,st7:40 PM,Craig White<Whgggce67QomaJI c0M>wrote.
Thanks for the update.Been in contact with forestry dept will be taken care of
On Mon,Jun 22,2020,1:23 PM RANDY MILLER<randv id___ awnw]aot cat!>'Mo
tw Looks like 1 will riot be there or the meeting this month,as my grandson has bought a different place out west and wants me to help out So we are leaving
Wednesday morning.
A few comments:
I do have some concerns about the trees on
grounds. I
probably knows the are this.If t no other they should.cand it appeared
that at least 4 of them looked to have dead
branches in hag of their canopy. parks
burse him-with a motion.They looked great.
Also I believe Rick Hurtado paid to get flowers put in the pots out front and we should probably reim
I would also like a motion made to purchase 5 gallons of D/2 biological cleaning solution.It cost about$225.That stuff really works-as shown by the water
fountain and is environmentally friendly.All of the other limestone benches and the Unknown Soldier monument need serious cleaning now too.I've done a
number of Civil War and WWI markers with the product and has done a terrificjob on them as well.
We will now wait to take down the downtown flags after the August'Field of Honor'program.
We'll do them Tuesday morning 8:30am on August 111111.
Have a good meeting and see you next month. /•4 � 't�7 ,�
Randy Miller ((( 7R-,Z' }
Sent from my Wad <.,,......a<,,,,unyr.•ertoc,;;.crc>wrote: l7�(�/YI EJti..'t-> ckr* t.+,1-•-'C"`�°-�-�Z
>On Apr 24,2020,at 3:11 PM,Nancy Higby
> � Sv
>Hi Jim,
>Unfortunately,I don't have a response for your questions,but can certainty forward them to the City Clerk and Mayor. I have been working from home now
or a month and don't have direct access to speak with anyone live. I'll try to get something back to you ASAP.
>Hope everyone there is still doing well. Take good care.
>Nancy
>P.S. Sherry is in our Legal Office. Kendra is the Mayors secretary.
>
>—Original Message-
- >From:E lenderratmchsi co^<to fd'r'c'' mrr>
>Sent Friday,April 24,2020 3:00 PMp randytdawn
>To:Nancy Higby<Na .HigbvODWATERL(j -nORG>
>;Roar91906<Roar919O1
>Ce:cwhitadog67<0whitedoe67AgMafl�>whitedog67<whitecoo67�ta cont
<rSubject Vetere
> mlwittwerl<mrwrtrwerltf0mcnsi com>;rodneykb62:rMq vkb62, t l m>
_ >Subject:Veterans Memorial Hall(city response for Memonal Day}
> Nancy,
> I(speaking for myself)have a few questions concerning activities for Memorial Day and the official city response.
> 1)Will Veterans Memorial Hail be open for public activities?(What about a video broadcast of the ceremony?)
> 2)Would social distancing impair placng Memorial Day flags on veteran grave sites?
> a)some city cemeteries already are intent on Placing them.
> b)commissioner White has purchased some of the small grave site flags already,he should be autho^zed reimbursement.
> 1)does our VMH slag fund purchase the largerflag pole size?(what about city administered Fairveiw?)
> 3}If I(we)could arrange it,would the city accept a VMH commission meeting,teleconferenced?
> 4)Thank you for a prompted response so I can relay your information to commissioners Courbaf,Malek,and others.
> PS:I have contacted Sherry at Mayor Hart's office maybe she will have some helpful information on the official respon -
> Thank you for your service to the city,
> Jim Lentfer
6/23/2020
_. _..
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STATEMENT:NET 30 DAYS
BLACK HAWK MEMORIAL CO., INC.
5325 University Avenue
Cedar Falls, lova 50613
Phone:266-0282 1-800-517-0282
715 MU ZbunL
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FINANCE CHARGES OF 1%PER MONTH(12%PER ANNUA4)
ADDED TO PAST DUE ACCOUNTS