HomeMy WebLinkAboutCommission Packet - 08/26/2020 MEMORIAL HALL COMMISSION
August 26, 2020
5:00 p.m.
Veteran's Memorial Hall
UPSTAIRS CONERENCE ROOM
Pledge of Allegiance
I. Roll Call
II. Approval of Agenda, as proposed or amended.
III. Approval of Minutes of July, 22 2020.
IV. Citizens Oral Comments
V. Treasurer's Report
VI. Chairperson's Report
VII. Committee Reports:
1. Building, Grounds & Operations—Chairperson Mel Wittwer
2. Education/Historical—Chairperson Randall Miller
3. Finance/Fundraising—Chairperson Marcia Courbat
4. Artifacts Preservation—Chairperson James Lentfer
VIII. Unfinished Business
IX. New Business
X. Adjournment
Nancy Higby
Administrative Secretary
*Next scheduled for September 23, 2020.
Date: August 26, 2020
MEMORIAL HALL COMMISSION
ROLL CALL SHEET
PRIMARY ALTERNATE
Craig White -/
Randall Miller `—' John Mrzlak
Rodney Butz
Scott McDonald
Marcia Courbat
Don Ticknor
Mel Wittwer 7
Marilyn Robinson Angela Hickok
Frank McCaw
Mike Mrzlak
James Lentfer
Quorum Needed:
\\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet docx(rev 7/17/19!
MEMORIAL HALL COMMISSION
July 22, 2020
5:00 p.m.
Veterans Memorial Hall
Members present: Craig White in the Chair, Randy Miller, Scott McDonald, Mel Wittwer, Frank
McCaw, Mike Mrzlak, and James Lentfer, John Mrzlak(A) and Angela Hickock(A).
Absent: Rodney Butz, Marcia Courbat, Don Ticknor and Marilyn Robinson.
Also in Attendance: Richard Hurtado
Moved by J. Mrzlak, seconded by M. Mrzlak, that the Agenda be approved. Ayes: Eight.
Motion carried.
Moved by J. Mrzlak, seconded by M. Wittwer, that the Minutes of June 24, 2020, as presented,
be approved. Ayes: Eight. Motion carried.
Citizen's Oral Comments
Jim Lentfer commented that the gutters should be cleared.
Mel Wittwer stated that he had placed a call and thanked the city for their quick response.
Treasurer's Report—Marcia Courbat was absent.
Nancy Higby, Administrative Secretary, read the fund balances as of July 14, 2020 to be
$7,004.94 in the Brick Fund and $486.28 in the Flag Fund.
Also presented was an invoice from Black Hawk Memorial in the amount of $50.00 for the
engraving of 2 bricks.
Moved by M. Wittwer, seconded by J. Lentfer, to approve payment to Black Hawk Memorial in
the amount of$50. Ayes: Eight. Motion carried.
Chairperson's Report
Craig White provided an update on the upcoming Field of Honor event.
Committee Reports
Building, Grounds & Operations— Chairperson Mel Wittwer
Mel commented on bushes that need trimming and stated that he contacted the Leisure Services
Department.
Education/Historical—Chairperson Randall Miller
Randy stated that the downtown flags will fly through Sunday, August 9th and removal will
begin at 8:30 a.m. on Monday, August 10th.
It was also noted that Richard Hurtado will not accept reimbursement for the purchase of flowers
in the urns stating that they are a gift to the Memorial Hall.
Finance/Fundraising—Chairperson Marcia Courbat-Absent.
Artifacts Preservation—Chairperson James Lentfer
Jim explained that he will be meeting with Chris Youngblut, Information Technology Director,
to discuss Wi-Fi needs in the building and getting a city email addresses for the Memorial Hall.
He will provide an update with a possible vote at the next meeting.
Unfinished Business
July 22, 2020 Page 2
Considerable discussion took place regarding flag responsibility, placement and management.
Disappointment was expressed with the current level of concern for veteran gravesites.
Jim Lentfer proposed developing a mission statement on the responsibility and management of
flags at area cemeteries.
New Business
Jim suggested to review early next year, areas needing attention and questioned if the By-Laws
need to be reviewed.
With no further business before the commission, it was moved by J. Mrzlak, seconded by M.
Wittwer, that the meeting be adjourned at 5:55p.m. Ayes: Eight. Motion carried.
Nancy Higby
Administrative Secretary
Next Meeting Date: August 26, 2020
MEMORIAL HALL COMMISSION
July 22, 2020
5:00 p.m.
Veterans Memorial Hall
Members present: Craig White in the Chair, Randy Miller, Scott McDonald, Mel Wittwer, Frank
McCaw, Mike Mrzlak, and James Lentfer, John Mrzlak(A) and Angela Hickock(A).
Absent: Rodney Butz, Marcia Courbat, Don Ticknor and Marilyn Robinson.
Also in Attendance: Richard Hurtado
Moved by J. Mrzlak, seconded by M. Mrzlak, that the Agenda be approved. Ayes: Eight.
Motion carried.
Moved by J. Mrzlak, seconded by M. Wittwer, that the Minutes of June 24, 2020, as presented,
be approved. Ayes: Eight. Motion carried.
Citizen's Oral Comments
Jim Lentfer commented that the gutters should be cleared.
Mel Wittwer stated that he had placed a call and thanked the city for their quick response.
Treasurer's Report—Marcia Courbat was absent.
Nancy Higby, Administrative Secretary, read the fund balances as of July 14, 2020 to be
$7,004.94 in the Brick Fund and $486.28 in the Flag Fund.
Also presented was an invoice from Black Hawk Memorial in the amount of $50.00 for the
engraving of 2 bricks.
Moved by M. Wittwer, seconded by J. Lentfer, to approve payment to Black Hawk Memorial in
the amount of$50. Ayes: Eight. Motion carried.
Chairperson's Report
Craig White provided an update on the upcoming Field of Honor event.
Committee Reports
Building, Grounds & Operations—Chairperson Mel Wittwer
Mel commented on bushes that need trimming and stated that he contacted the Leisure Services
Department.
Education/Historical—Chairperson Randall Miller
Randy stated that the downtown flags will fly through Sunday, August 91h and removal will
begin at 8:30 a.m. on Monday, August IO'h.
It was also noted that Richard Hurtado will not accept reimbursement for the purchase of flowers
in the urns stating that they are a gift to the Memorial Hall.
Finance/Fundraising—Chairperson Marcia Courbat-Absent.
Artifacts Preservation—Chairperson James Lentfer
Jim explained that he will be meeting with Chris Youngblut, Information Technology Director,
to discuss Wi-Fi needs in the building and getting a city email addresses for the Memorial Hall.
He will provide an update with a possible vote at the next meeting.
Unfinished Business
July 22, 2020 Page 2
Considerable discussion took place regarding flag responsibility, placement and management.
Disappointment was expressed with the current level of concern for veteran gravesites.
Jim Lentfer proposed developing a mission statement on the responsibility and management of
flags at area cemeteries.
New Business
Jim suggested to review early next year, areas needing attention and questioned if the By-Laws
need to be reviewed.
With no further business before the commission, it was moved by J. Mrzlak, seconded by M.
Wittwer,that the meeting be adjourned at 5:55p.m. Ayes: Eight. Motion carried.
Nancy Higby
Administrative Secretary
Next Meeting Date: August 26, 2020
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MEMORIAL14 22L COOMMISSION
5:00 p.m.
Veteran's Memorial Hall
pledge of Allegiance.
1. Roll Call:
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II. osed or amended
Approval of Agenda, aspro p
III.
Approval of Minutes of June 24, 2020
IV. Citizens Oral Comments
�( e k� C N
V. Treasurer's Report
QJ
Motion to approve the payment of invoices /
VI. Chairperson's Report
VII. Committee Reports:
1. Building, Grounds & Operations Chairperson Mel Wittwer
2. Education/Historical-Chairperson Randall Miller
3. Finance/Fundraising—Chairperson Marcia Courbat
/ Motion to approve
4. Artifacts Preservation—Chairperson James Lentfer
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VIII. Unfinished Business
L /P
New Business
X. Adjournment @
Nancy Higby
Administrative Secretary
Next meeting date: August 26, 2020
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